Contract Accounts Receivable and Payable (FI-CA)

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Table of content

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 Table of content
1 Contract Accounts Receivable and Payable (FI-CA)
1.1 Contract Accounts Receivable and Payable
1.2 Organizational Units
1.2.1 Company Codes in Contract Accounts Receivable and Payable
1.3 Basic Functions
1.4 Business Transactions
1.5 Prepaid Processing
1.6 Integration
1.7 Closing Operations
1.8 Changes During Productive Use
1.9 Information System
1.10 Job Control
1.11 European Monetary Union and Contract Accounts Receivable and Pay
1.12 Archiving
1.13 Interfaces in Contract Accounts Receivable and Payable
1.14 Event Concept
1.15 Data Processing in Mass Runs
1.16 Enhanced Message Management
1.17 Country-Specific Functions

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 1 Contract Accounts Receivable and Payable (FI-CA)

1.1 Contract Accounts Receivable and Payable

Purpose
Contract Accounts Receivable and Payable (FI-CA)provides subledger accounting for processing large document volumes and fulfills the typical accounts
receivable functions.
It is an integral component of the SAP Financials solution and can be integrated with this and other solutions for additional tasks.

Features
This component provides standard accounts receivable and accounts payable functions including posting, payments, and dunning.
For Contract Accounts Receivable and Payable you can use the area menu FSCCAX.

1.2 Organizational Units

Definition
Elements of the logical structure of the SAP System that you can use to portray your company-specific organizational structure in the SAP System. You use
organizational units to structure business functions.

Use
The organizational units of Financial Accounting, such as the company code, chart of accounts, and fiscal year are used for external reporting purposes, for
example, for financial statements legally required of your company. For detailed information about the organizational units in Accounting, see the
documentation for Accounting under Financial Accounting Financial Accounting - General Topics Organizational Units and Basic Settings .

1.2.1 Company Codes in Contract Accounts Receivable and

Payable

Definition

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 The company codes represent the smallest organizational units for which complete accounting can be portrayed. This includes the entry of all business
transactions that have to be posted and the creation of all notes for legal individual account closing, such as financial statements and profit and loss
calculations. In Contract Accounts Receivable and Payable , the following company code entities are used:
Company code group
The company code group includes all company codes that are permitted for posting to a contract account. One company code group is assigned to each
contract account.
Paying company code
A paying company code is responsible for payment transactions. Exactly one paying company code is always assigned to each company code group.
Standard company code
You use the standard company code for all postings for which no company code can be determined by other means (for example, for payments on account).
One standard company code is assigned to every contract account.

Structure
In the contract account, the company code group and standard company code are mandatory requirements.

Caution
With Release 4.72, the responsible company code has been replaced by the entities named above. You can use the conversion report RFKKSTDBK to
add the missing details for the standard company code in existing contract accounts. The standard company code receives the value of the former
responsible company code.
You can convert the contract accounts in stages – you do not have to convert them all at once. The system handles accounts that you have not yet
converted as if you had converted them.

Company code group

One company code group is assigned to each contract account. Company code groups can overlap.

Example
You have a group G1 that consists of company codes 0001, 0002, and 0003, and group G2 that consists of 0001 and 0003.

In event 1010, you can check whether a company code group is permitted in a contract account. This enables you to prevent, for example, that cross-country
groups (in certain contract accounts) are used.
You define the company code groups in the Implementation Guide for Contract Accounts Receivable and Payable under Organizational Units Define
Company Code Groups . You assign the company codes to the groups under Organizational Units Assign Company Codes to Company Code Groups
.
Paying company code
You have to define house banks and payment methods for paying company codes. Several company code groups can have the same paying company code.
The paying company code does not have to be in the company code group itself.

Integration
Checks in the contract account
The system checks the validity of certain fields in combination with the country as follows:
The country from the paying company code of the company code group is used for:
Payment methods
Own bank details
The country of the standard company code is used for:
Withholding tax code
Region
County code
Tax exemptions
Authorization check
In master data maintenance, authorization object F_KKVK_BUK always checks against the standard company code.
Payment program
You can also specify the paying company code in a business partner item. In this case, this specification overrides the paying company code determined via
the company code group of the contract account. If a paying company code specified in the line item is in a different country to the paying company code
determined via the contract account, you also have to specify a payment method in the line item. In this case you cannot use the payment methods from the
contract accounts since they refer to a different country.
In the parameters for the payment run/debit memo run, you restrict the company codes to be processed. All relevant company code groups and their paying
company codes are determined for the company codes internally. If these are in different countries, the country of the payment run must be assigned via a
different parameter. In a payment run, you can still only create payments for one country.

1.3 Basic Functions

Purpose

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 You use this component to enter your basic settings for master data and to post and process documents. You can also use it to create and process master
data, and to post and process documents manually.

Implementation Considerations
This component and its detail components are always required.

1.4 Business Transactions

Purpose
You use this component to post and process your business transactions. Within Contract Accounts Receivable and Payable , these processes are largely
automatic. They are controlled by the settings you make in Customizing, which you assign at business partner/contract account level. However, you can also
enter them in the line item if this particular line item is to be processed separately.

1.5 Prepaid Processing

If you charge customers for services against a prepaid balance, you can map the related prepaid processes in Contract Accounts Receivable and Payable.
You manage the prepaid credit on prepaid accounts.
The examples in the following sections are from the cellular telephony area, and are meant to illustrate the prepaid processes.

Integration
The processing of prepaid credit and prepaid usages using prepaid accounts forms only one facet of the prepaid processing supported by SAP. Prepaid
processing runs primarily in SAP Convergent Charging; subprocesses run in SAP Customer Relationship Management (SAP CRM) and SAP ERP. The roles
of the individual components are described below:
SAP Convergent Charging (SAP CC)
SAP CC generates billable items for services used, and transfers these items to the ERP system for further processing. This process is based on sets of
rules defined in SAP CC for pricing and account determination, in combination with customer data, contract data, and product data that SAP CC adopts from
SAP CRM. The billable items contain the amount due for the usage of a service, along with information on the account to which the receivable or payable is to
be posted. In addition, SAP CC manages the prepaid credit and refillable units that change through the usage of services and through refills.
SAP Customer Relationship Management (SAP CRM)
In the CRM system, you:
Configure and manage your products
Enter and manage customer data and contract data
You transfer the relevant parts of this data to the other involved systems.
SAP ERP
Contract Accounts Receivable and Payable in the ERP system:
1. Receives billable items from SAP CC
2. From the billable items, creates invoices and credit memos and posts corresponding receivables or payables
3. Manages the receivables or payables until they are paid
Contract Accounts Receivable and Payable automatically offsets credit on prepaid accounts.
Refills also lead to billable items, for which Contract Accounts Receivable and Payable makes postings to prepaid accounts (refill of credit) or posts revenues
(purchase of refillable units).
In the following documentation, the focus is on the processes in Contract Accounts Receivable and Payable. As far as SAP CRM and SAP CC are mentioned,
the only purpose is to make the explanations more understandable in the given context. For more information about the processes in SAP CC and SAP CRM,
see the documentation for these components.

1.6 Integration

Purpose
This component can be used to integrate Contract Accounts Receivable and Payable with other application components.

1.7 Closing Operations

This component consists of the following detailed components:
Foreign Currency Valuations
Doubtful Receivables
Reclassifications

1.8 Changes During Productive Use

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 Introduction of New Fields
You can add new data fields to existing tables in your live system using prepared enhancements. After you run the enhancement, the fields are available in the
given entry transactions. You can:
Add the Classification Key field to documents
Add the Broker field to the business partner item
Activate enhanced revenue distribution based on distribution keys
Prepare for parallel processing of payment card data by adding the fields Subarea , External Key and Transaction ID to the payment card supplement
Add the Bar Code field to the business partner item
Add a comment field for locks
Add the contract to the write-off history and tables for the adjustment of receivables
You start these changes in Customizing for Contract Accounts Receivable and Payable under Program Enhancements Prepared Enhancements . For
more information, see the documentation on the Customizing activities and the underlying programs.
Setting Data in Newly Added Fields
Programs are available for the following enhancements that you can use in your live system to fill new fields in already existing data records:
Contract field in the write-off history
Contract field in the tables of receivables adjustments
To fill the fields, on the SAP Easy Access screen, choose Changeovers in Live System :
Set Contract in Write-Off History
Set Contract in Receivable Adjustment

1.9 Information System

Purpose
Using the information system you can evaluate document data in the system under different views.

Features
In addition to the Evaluation of Open Items , Extraction for Business Intelligence , and the creation of Foreign Trade Reports , you can use the following
reports:
RFKKCF_DELETE allows you to delete entries that have been resolved.
RFKKCF_STATISTICS allows you to display items that have been resolved and items that still need to be processed.
RFKKBELJ00 creates a list of all the documents in the system and an index for optical archiving (SAP menu: Periodic Processing Closing
Preparations Document Journal ).
Make sure you read the report documentation.

1.10 Job Control

Purpose
The tools that SAP provides and external job control systems are not technically able to schedule and monitor interval jobs generated during mass processing
in Contract Accounts Receivable and Payable. The job container carries out this task. Alternatively, you can use products from other providers, such as
Maestro or UC/4 to control jobs. To do this, read the following documentation about using the job commander and integrating external job control
systems.

Constraints
You can only manage jobs from Contract Accounts Receivable and Payable with external job control systems if the product used already has an appropriate
interface for reading data from the SAP system.

1.11 European Monetary Union and Contract Accounts

Receivable and Payable
From January 1, 1999 to June 30, 2002 , those countries participating in European Monetary Union will have a dual currency phase. All companies with their
headquarters in a member state must switch from their local currency to euro during this period. For information about the parameters of the dual currency
phase and the special features resulting from it, see the System Administration Guide on the changeover to the Euro in Financial Accounting in the SAP Euro
Guide and in the training material (course number CA990)

Notes on the Dual Currency Phase in Contract Accounts Receivable and Payable
For Contract Accounts Receivable and Payable, the activities for the dual currency phase are listed and described separately in the Implementation Guide
(IMG)

Notes on the Changeover to the Euro in Contract Accounts Receivable and Payable
The conversion package contains the following functions for Contract Accounts Receivable and Payable:

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 Checking that the accounting is correct before conversion
Converting Contract Accounts Receivable and Payable documents to the new local currency, the euro
Handling rounding differences
Reconciling Contract Accounts Receivable and Payable with G/L accounting after conversion. These figures serve as a basis for adjustment postings in
the general ledger.

Caution
Note that the conversion package for you to convert your own productive data in Contract Accounts Receivable and Payable will be released by SAP
in note 208019 . Under no circumstances should you convert productive data prior to the package being released unless you have first spoken with
SAP. The conversion functions delivered in the release will be updated in maintenance levels (see note 208019 ).

For Contract Accounts Receivable and Payable, the activities for the local currency changeover are listed and described separately in sequence in the
implementation guide (IMG). The changeover procedure is described below.

Notes for Standard Components

SAP has delivered the functions for the changeover to the euro for the standard (for example, for accounts payable or G/L accounting). For an exact
description of the conversion for standard applications, see the documentation for the Cross-Application Components in the SAP Library. Concrete steps for
the changeover are given in the SAP Customizing Implementation Guide (see Cross-Application Components European Monetary Union - Euro Local
Currency Changeover ). Note that there are additional activities in the SAP Customizing Implementation Guide which must be carried out for euro
changeover in Contract Accounts Receivable and Payable . The Implementation Guide for Contract Accounts Receivable and Payable contains a note
about this.

Notes on Archiving in Contract Accounts Receivable and Payable

No archiving may be done in the fiscal year in which the changeover to the euro takes place. Once you have activated your changeover package, the system
no longer allows you to archive in the fiscal year in which the changeover takes place. If you have already archived for the fiscal year in which changeover
takes place, you have to restore the archived documents.

1.12 Archiving

The purpose of archiving is to remove mass data from the database. This is data that you no longer require operatively in the system but want to be able to
access if necessary.

Features
For more information, see the documentation for data archiving in the SAP NetWeaver documentation.
The activities of the archiving programs – writing archives, deleting archives, reloading archives – are protected by the authorization object S_ARCHIVE. To
print and use the spool, you need authorization for the activities of authorization object S_ADMIN_FCD. For the archiving, deletion, reload, and read programs
in batch processing, you need authorization for the activities of authorization object S_BTCH_JOB.

More Information
http://help.sap.com/nw SAP NetWeaver Platform Function-Oriented View Solution Life Cycle Management Data Archiving Data
Archiving in the ABAP Application System Data Archiving with Archive Development Kit (ADK)
http://help.sap.com/nw SAP NetWeaver Platform Function Oriented View Application Server Application Server ABAP Other Services
Services for Administrators Data Archiving in the ABAP Application System

1.13 Interfaces in Contract Accounts Receivable and Payable

Purpose
The following tools are available in Contract Accounts Receivable and Payable to transfer data from external systems:
Programs for Automatic Data Transfer
BAPIs
IDoc Interfaces
Outbound Interface for Postings to Business Partner

1.14 Event Concept

Purpose
The event concept enables the integration of industry-specific and customer-specific processes and data in the existing system architecture of Contract
Accounts Receivable and Payable for a new implementation and in production operation.

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 Using installation-specific and industry-specific function modules that you define in Customizing, you can enhance the standard business processes of
Contract Accounts Receivable and Payable in predefined program events seamlessly and without modifications. Depending on the event, you can either
realize an alternative program logic or additional functions.

1.15 Data Processing in Mass Runs

Purpose
Business processes where large volumes of data are processed, such as the payment run or dunning run, are realized in Contract Accounts Receivable and
Payable by mass activities. Mass activities automatically split the dataset to be processed, such as a quantity of business partners or contract accounts,
into several technical jobs and process them in parallel.
In addition to the mass activities delivered by SAP, you can also create your own installation-specific mass activities. For instructions about how to proceed,
see the Implementation Guide for Contract Accounts Receivable and Payable under Technical Settings Prepare Mass Activities .

1.16 Enhanced Message Management

Use
Enhanced Message Management enables you to centrally analyze and monitor mass activities and dialog transactions. Enhanced Message Management
places the problem messages that occur during mass processing in a clarification worklist. This enables you to:
Get an overview of the processing of a job
The effort involved in manually checking the entries in the application log is no longer necessary.
React to errors immediately
The clarification worklist provides the clerks with standard business processes for solving problem cases quickly. You can use the status management
to monitor the current status of processing of the clarification cases.
Increase the stability of your system and thereby ensure that errors in mass processing (for example, during the payment run), do not lead to losses for
your company.

Features
Enhanced Message Management provides the following functions:
Select application logs and prepare them for output with job generation.
Prepare application log data in a table view structured by business objects.
Create clarification cases (with and without background processing).
For all jobs in an operation in conjunction with log preparation.
Alternatively, interactive creation of clarification cases for specific jobs without log preparation, for example for test purposes.

1.17 Country-Specific Functions

The following section describes which country-specific functions are supported in Contract Accounts Receivable and Payable (FI-CA). The documentation
provides an overview of the business processes, and the associated Customizing activities and transactions or reports available in the system.
Functions that are valid for more than one country are listed under General , while others are listed by country. If country-specific details are available for
general functions, these are listed under the country.

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