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    CZ Company distributes beauty and barber supplies. Their existing purchasing system involves the inventory supervisor phoning orders to purchasing, purchase orders being prepared in duplicate with one copy sent to vendors, shipments being checked against packing slips which are forwarded to accounts payable, invoices being reconciled with packing slips and payment being issued. CZ intends to redesign the system to incorporate proper controls. The new system would require purchase orders, receiving reports, invoices and possibly a payment voucher, with copies flowing between purchasing, receiving, accounts payable and other departments.

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    Ais Assign1

    Uploaded by

    motibt
    188 views2 pages
    CZ Company distributes beauty and barber supplies. Their existing purchasing system involves the inventory supervisor phoning orders to purchasing, purchase orders being prepared in duplicate with one copy sent to vendors, shipments being checked against packing slips which are forwarded to accounts payable, invoices being reconciled with packing slips and payment being issued. CZ intends to redesign the system to incorporate proper controls. The new system would require purchase orders, receiving reports, invoices and possibly a payment voucher, with copies flowing between purchasing, receiving, accounts payable and other departments.

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    CZ Company distributes beauty and barber supplies. Their existing purchasing system involves the inventory supervisor phoning orders to purchasing, purchase orders being prepared in duplicate with one copy sent to vendors, shipments being checked against packing slips which are forwarded to accounts payable, invoices being reconciled with packing slips and payment being issued. CZ intends to redesign the system to incorporate proper controls. The new system would require purchase orders, receiving reports, invoices and possibly a payment voucher, with copies flowing between purchasing, receiving, accounts payable and other departments.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    188 views2 pages

    Ais Assign1

    Uploaded by

    motibt
    CZ Company distributes beauty and barber supplies. Their existing purchasing system involves the inventory supervisor phoning orders to purchasing, purchase orders being prepared in duplicate with one copy sent to vendors, shipments being checked against packing slips which are forwarded to accounts payable, invoices being reconciled with packing slips and payment being issued. CZ intends to redesign the system to incorporate proper controls. The new system would require purchase orders, receiving reports, invoices and possibly a payment voucher, with copies flowing between purchasing, receiving, accounts payable and other departments.

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    Dilla University

    College of Business and Economics


    Department of Accounting and Finance
    Group Assignment of Accounting Information System
    1. CZ Company is a beauty and barber supplies and equipment distributor servicing a
    five-region area. Management generally has been pleased with the overall operations
    of the company to date. However the present purchasing system has evolved through
    practice rather than having been formally designed. Consequently it is inadequate and
    needs to be redesigned.
    A description of the present purchasing system is as follows. Whenever the quantity of
    an item is low, the inventory supervisor phones the purchasing department with the
    item description and quantity to be ordered. A purchase order is prepared in duplicate
    in a purchasing department. The original is sent to the vendor, and a copy is retained
    in the purchasing department filed in numerical order. When the shipment arrives, the
    inventory supervisor sees that each item received is checked off on the packing slip
    that accompanies the shipment. The packing slip is then forwarded to the accounts
    payable department. When the invoice arrives, the packing slip is compared with
    invoice in the accounts payable department. Once any differences between the packing
    slip and the invoice are reconciled, a check is drawn for the appropriate amount and is
    mailed to the vendor with a copy of the invoice. The packing slip is attached to the
    invoice and filed alphabetically in the paid invoice file.
    Required
    A. CZ Company intends to redesign its purchasing system from point in time when an
    item needs to be ordered until payment is made. The system should be designed to
    insure that all of the proper controls are incorporated in to the system. Identify the
    internally and externally generated documents that would be required to satisfy the
    minimum requirements of a basic system and indicate the number of copies of each
    document that would be needed.
    B. Explain how all of these documents should inter relate and flow among CZ’s various
    departments, including the final destination or file for each copy. (Use DFD).

    2. CZ Corporation is a major vendor of office supplies, furniture and equipment. CZ's


    sales representatives call on customers to take orders. The sales representatives write
    up the orders and turn them in to a sales order processing (SOP) clerk at the regional
    center. If the ordered items are in stock, the SOP clerk prepares a picking slip (stock
    copy) and a packing list for each order. If any of the ordered items are out of stock,
    the SOP clerk completes an Out Of Stock Notice form, which notes the name of the
    customer requiring the items and forwards it to Purchasing. A Purchasing clerk then
    completes a purchase order, which is mailed to a supplier. The SOP clerk notes backordered
    items on the customer's order and forwards a copy of the annotated customer
    order to Accounts Receivable (A/R) where an A/R clerk prepares an invoice and sends
    it to the customer.
    The SOP clerk also forwards a picking slip and packing list to the Warehouse, where
    stock pickers fill the order, placing ordered items into boxes along with the packing
    list. The boxed items and packing list are held for delivery, usually via UPS.
    Required
    A. Draw a data flow diagram (DFD) for CZ Corporation. (Existing system)
    B. Draw a DFD to satisfy the minimum requirements of a basic system
    C. Explain the different ways controlling cash

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