The document describes uploading PDF attachments from a workflow to an employee's PA30 repository in SAP. It involves using function modules to 1) fetch attachments from a workflow item, 2) convert the attachment content to a compatible format, 3) create a document record to get a unique ID, and 4) upload the document to the employee's repository using that ID. The solution implements these steps in a custom class method used as the final step in an approval workflow to unlock a record and upload any attachments.
The document describes uploading PDF attachments from a workflow to an employee's PA30 repository in SAP. It involves using function modules to 1) fetch attachments from a workflow item, 2) convert the attachment content to a compatible format, 3) create a document record to get a unique ID, and 4) upload the document to the employee's repository using that ID. The solution implements these steps in a custom class method used as the final step in an approval workflow to unlock a record and upload any attachments.
The document describes uploading PDF attachments from a workflow to an employee's PA30 repository in SAP. It involves using function modules to 1) fetch attachments from a workflow item, 2) convert the attachment content to a compatible format, 3) create a document record to get a unique ID, and 4) upload the document to the employee's repository using that ID. The solution implements these steps in a custom class method used as the final step in an approval workflow to unlock a record and upload any attachments.
The document describes uploading PDF attachments from a workflow to an employee's PA30 repository in SAP. It involves using function modules to 1) fetch attachments from a workflow item, 2) convert the attachment content to a compatible format, 3) create a document record to get a unique ID, and 4) upload the document to the employee's repository using that ID. The solution implements these steps in a custom class method used as the final step in an approval workflow to unlock a record and upload any attachments.
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Uploading Attachment(s) from Workflow to PA30 Employee repository.
Business Requirement: Client needs to upload PDF(s) to Workflow at ‘user decision’ through ‘import’ button and after final approval of workflow that document needs to upload at PA30 repository of a particular employee.
Pre-Requisite: Content Server should be configured through a Tcode – OAC0. Here it is ‘Z1’.
Function Modules:
A) SAP_WAPI_GET_ATTACHMENTS – For fetching Attachments attached to Workitem.
B) SO_DOCUMENT_READ_API1 – For fetching hexadecimal data of PDF through folderid/objid. C) HR_KR_XSTRING_TO_STRING – For converting xstring data to string data. D) ARCHIVOBJECT_CREATE_TABLE – For getting unique document ID of the document uploaded. E) ARCHIV_CONNECTION_INSERT – For uploading the document to repository using business object ( BUS1065 ) and employee number. F) ARCHIVOBJECT_DISPLAY – For display of document uploaded/attached to workitem by passing the archive document ID we got from FM ‘ ARCHIVOBJECT_CREATE_TABLE’.
SOLUTION :
There is a Workflow ‘WS90000019’ - upto 4 levels of approvals/rejections. After final approval the Worklfow will execute the final step i.e. ‘Unlock the entry of Infotype’ which will run at background.
PS: This step unlocks the locked record of employee (Workflow executed through a BADI HRPAD00INFTY) as well as uploads the document(s) attached to USER DECISION of Workflow.
1) Final Step ‘Unlock the entry of Infotype’ of WF where I have used ‘Z’ class method. 2) Class : ‘ZCL_WF_INFOTYPE’ Method : ‘UPDATE_INFOTYPE’.
3) All Parameters of method ‘UPDATE_INFOTYPE’.
4) Passing the Work item Id to FM ‘SAP_WAPI_GET_ATTACHMENTS’ and fetch the attachments.
5) We will get the attachment list in a table ‘Attachment’. Within this table there is a field ‘OBJECT’ which contains the ‘DOCUMENT ID’ in format ‘ FOL43000000000004EXT44000000001555’. 6) Later, we will pass this doc id to FM ‘SO_DOCUMENT_READ_API1’ and retrieve its ‘contents_hex’ ( hexadecimal data ) which will be in RAW255.
7) With the updated Acrobat (PDF version), we need our data to be in char1024 rather than char/RAW255. So, we need to use a class ‘ cl_rmps_general_functions’. a. There are few methods which will use: i. convert_255_to_1022: use this to convert RAW255(contents_hex) to RAW1024. ii. convert_1022_raw_to_xstring: use this to convert RAW1024 to xstring.
Now we will use the FM ‘ HR_KR_XSTRING_TO_STRING’.
iii. convert_string_to_1022_char: use this to convert string data to character 1024.
8) After getting ‘Re_tab’ from the above FM, we will make it compatible to it_tbl1024(‘archivobject’) of FM (‘ARCHIVOBJECT_CREATE_TABLE’) .
TABLES archivobject = it_tbl1024
Below are the constants used within the Function modules:
Here, EXPORTING PARAMETERS Archiv_id -> Content server ID on Tcode OCA0. Document_type -> Type of document i.e. PDF Length -> length of document attached. Compid -> document name/id IMPORTING PARAMETERS Archiv_doc_id -> Unique Document Id 9) After getting the ‘archiv_doc_id’ we will attach this document to repository of the employee through FM ‘ARCHIV_CONNECTION_INSERT’. Object Id -> pernr.
10) Also, We can use the FM ‘ARCHIVOBJECT_DISPLAY’ to display the document we have uploaded.
