653 File0619711733
653 File0619711733
653 File0619711733
GOVERNMENT OF INDIA
MINISTRY OF ROAD TRANSPORT & HIGHWAYS
NATIONAL HIGHWAYS AUTHORITY OF INDIA
April 2018
Plot No. G-5 & 6, Sector – 10, Dwarka, New Delhi – 110 075
Sr. No. Particulars Page Nos.
1 SECTION 1 : Information to Consultants
2 SECTION 2: Letter of Invitation
3 SECTION 3 : Format for Submission of
Firms Credentials.
4 SECTION 4 : Format for Submission of
Technical Proposal.
5 SECTION 5 : Format for submission of
Financial proposal.
6 SECTION 6 : Terms of Reference.
7 SECTION 7 : Draft Form of Contract.
8 Procedure for E tendering
National Highways Authority of India Request for Proposal for AE
GENERAL:-
All the bidders registered on “INFRACON” shall form a Team on “INFRACON” which
would be assigned unique INFRACON Team ID. Bidders while submitting the RFP
proposal shall furnish registration details including INFRACON Team ID. A copy of
INFRACON Operation Procedure is enclosed for bidder’s reference.
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National Highways Authority of India Request for Proposal for AE
project. As per the Terms and Conditions of the EPC Agreement (s), the
Authority’s Engineer shall perform all the duties as per TOR given in this RFP
alongwith any amendment thereof. The selection of Authority’s Engineer shall
follow the laid down procedures given in the Contract Agreement signed
between Employer and Contractor.
5. The interested consultancy firms may download the RFP document from the official
website of the Employer 03.05.2018 to 04.06.2018 upto 1100 hrs. The
Consultant who download the RFP document from the website will be required to
pay the non- refundable fee of Rs. 5,000/- at the time of the submission of the Bid
proposal, through e-payment gateway. The RFP will be invited through e-tendering
portal. Refer Procedure under e-tendering for submission of RFP through e-
tendering.
6. Unqualified bidders would be informed regarding their non qualification, without
any explanation.
7. The proposal should be submitted by consultancy firms in two parts. The two
parts of the proposal are Part 1: Technical Proposal and Part 2: Financial
Proposal. For a given EPC Project, Stage -1 of the Evaluation shall consider
the evaluation of the Technical Proposal (i.e. Part 1). The firms scoring the
qualifying marks (minimum 75%) as mentioned in RFP shall only be
considered for further evaluation. Under stage 2, the financial proposal of such
firms as selected above shall be opened and evaluated. Proposals will finally be
ranked according to their combined technical and financial scores as specified in
clause 5 of section 2.
8. The total time period for the assignment as Authority’s Engineer will be for
Construction Period of 24 months + Maintenance Period of 48 Months with
reduced man power.
9. Consultants may apply either as a sole firm or forming Joint Venture with other
consultants . In case of Joint Venture, the maximum number of Joint Venture
partners is limited to 2 (i.e. one lead + 1 JV partners). Formulation of more than
one JV/association with different partners for the same work is not allowed and
all such proposal involving the firms shall be treated as non-responsive. If the
consultant submits bids as sole applicant and also in JV/Association with another
consultant, both bids shall be summarily rejected. No consultant shall submit
more than one bid.
10. (A) The Applicant whether a sole applicant or lead member with joint venture may
include any number of Associate to provide technology in assignment (refer para
10 (iii) of data sheet). The associate firm can provide equipment based road
inspection services for any of the 4 equipment viz., (i) Network Survey Vehicle
including all modules required as per technical specifications, (ii) Falling Weight
Deflectometer, (iii) Mobile Bridge Inspection Unit and (iv) Retro Reflectometer.
However, the associate(s) cannot be common for 2 or more bidders. If any
associate is common with 2 or more bidders, all those bids shall be declared non-
responsive. Hence, the bidder may ensure on his own that the associate proposed
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National Highways Authority of India Request for Proposal for AE
by him is not proposed by any other bidder participating in the same assignment
and the bidder is solely responsible in this regard.
(B) In addition, the applicant whether a sole applicant or lead member with
joint venture may also include an Associate for providing key personnel. In
such case, the applicant should submit an MOU with associate regarding role
and responsibility of Associate Company. However the maximum no. of key
personnel from Associate firm during RFP proposal and implementation of
contract should be limited to two (2).
11. Consulting firms meeting the following criteria are only eligible for applying for
this assignment. Firms not meeting these criteria, need not apply.
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National Highways Authority of India Request for Proposal for AE
1 (b) Firm should also have
experience of Project
Supervision/Independent
Engineer/ Authority’
Engineer of at least one
project of similar category
of 4** or more lane bridge
/ Underpass / Flyover
project of length equal to
2.4 km or more. For this
purpose the metro
projects ( Viaducts ) shall
be considered.
**Similar project means 4 lane or more as applicable for the project for which RFP is invited.
Experience of 4/6 lane shall be considered interchangeably for 4/6 laning projects.
B) Eligibility Criteria for partners in case of JV (not more than 1 JV partners shall be
allowed) shall be as under:
The lead partner must fulfill atleast 50% of requirements at 1(a) of table in para (A) above
and other JV partner should fulfill atleast 30% of eligibility criteria as indicated at 1(a) of
table in para (A) above. Also the lead partner and JV partner jointly should meet the
eligibility criteria as mentioned at 1(a) of table in para (A) above. Lead partner should
meet the criteria 1 (b) of table in para (A) above.
Note: The weightage given for experience of a firm would depend on the role of the firm
in the respective assignments. The firm’s experience would get full credit if it was the
sole firm in the respective assignment. If the applicant firm has completed projects as JV
with some other firms, weightage shall be given as per the JV share***. However if the
applicant firm has executed the project as associate with some other firms, 25%
weightage shall be given to the applicant firm for the projects completed under such
association.
*** For weightage of experience in any past Consultancy assignment, experience certificate
from the client shall be submitted. In absence of clear demarcation of JV share in client
certificate, the weightage will be treated as 60 % for lead partner and 40% for minor
partner. Annual turnover duly certified by Chartered Accountant shall be accepted. In
case of non-availability of such documents no weightage of turnover/experience will be
considered.
12. Following enhancement factor will be used for the cost of services provided and for the
turnover from consultancy business to a common base value for works completed in
India:
Applicant should indicate actual figures of costs and amount for the works executed by
them without accounting for the above mentioned factors.
In case the financial figures and values of services provided are in foreign currency, the
above enhancement factors will not be applied. Instead, current market exchange rate
(State Bank of India BC Selling rate as on last date of submission of the bid) will be
applied for the purpose of conversion of amount in foreign currency into Indian Rupees.
13. The Bidder including individual or any of its Joint Venture Member should, in the last 2
years, have neither failed to perform for the consultancy services pertaining to
Expressways, National Highways, ISC (Inter State Connectivity) & EI (Economic
Importance) works, as evidenced by imposition of a penalty by an arbitral or judicial
authority or a judicial pronouncement or arbitration award against the Bidder including
individual or any of its Joint Venture Member, as the case may be, nor has been expelled
or terminated by Ministry of Road Transport & Highways or its implementing agencies for
breach by such Bidder including individual or any of its Joint Venture Member.
Consultants (sole firm or lead firm and any of the JV partners) who do not fulfil the
aforesaid condition as on last date of submission of proposal, need not apply as their RFP
proposal will not be entertained.
14. Employer will not be responsible for any delay, loss or non-receipt of RFP document sent
by post/courier. Further, Employer shall not be responsible for any delay in receiving
the proposal and reserves the right to accept/reject any or all applications
without assigning any reason thereof.
15. The two parts of the Proposal (Technical proposal and Financial proposal) must be
submitted on-line with all pages numbered serially, along with an index of submission as
per procedure under e-tendering. The technical proposal is also required to be
submitted in a hard bound form exactly as per submission made online with
all pages numbered serially alongwith an index of submission. (Hard bound
implies binding between two covers through stitching or otherw ise whereby it
may not be possible to replace any paper without disturbing the documents).
Spiral bound form, loose form, etc. will be not accepted. The Financial
proposal is to be submitted online only. Submission in any other form shall not be
acceptable. In the event, any of the instructions mentioned herein have not been
adhered to, the Employer may reject the Proposal.
16. Employer will be at liberty to keep the credentials submitted by the Consultants at bidding
stage, in public domain and the same may be uploaded by Employer on Employer’s web-
site. Consultants should have no objection if Employer uploads the information pertaining
to their credentials as well as of their key personnel.
17. The individual key personnel proposed in the bid by the consultants or any replacement
thereof should undertake that they shall have no objection in uploading/hoisting of their
credentials by Employer in public domain.
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National Highways Authority of India Request for Proposal for AE
18. RFP submission must be received not later than 1100 hrs on 05.06.2018 in the
manner specified in the RFP document at the address given below.
Address of Employer:
1 INTRODUCTION
1.1 Bids are invited from consulting firms either as a sole firm/ joint venture with other
consultant willing to act as AE to submit a proposal for providing consulting services
required for the assignment named in the attached Letter of Invitation.
1.2 A brief description of the assignment and its objectives are given in the Terms of
Reference (TOR).
1.3 The assignment shall be implemented in Construction Period (24 Months) and
Maintenance Period (48 Months).
1.4 This RFP is neither an agreement nor an offer by the Authority to the prospective
Applicants or any other person. The purpose of this RFP is to provide interested parties
with information that may be useful to them in the formulation of their Proposals
pursuant to this RFP. This RFP includes statements and assumptions, which reflect
various assessments arrived at by the Authority in relation to the Consultancy. Such
assessments and statements do not purport to contain all the information that each
Applicant may require. The information contained in this RFP, may not be complete,
accurate, adequate or correct. Each Applicant should, therefore, conduct its own
investigations about the assignment and the local conditions before submitting the
proposal by paying a visit to the Client and the project site, sending written queries to
the client, before the date and time specified in the Data Sheet.
1.5 Please note that (i) the costs of preparing the proposal and negotiating for the contract,
including a visit to site, are not reimbursable as a direct cost of assignment and (ii)
Employer is not bound to accept any of the proposals received by it and reserves the
right to annul the selection process at any time prior to contract award, without
thereby incurring any liability to the Consultants.
1.6 Deleted
1.7 Deleted
1.8 Consultant have an obligation to disclose any situation of actual or potential conflict
that impacts their capacity to serve the best interest of their Client, or than
may reasonably be perceived as having this effect. Failure to disclose said situations
may lead to the disqualification of the Consultant or the termination of its Contract
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National Highways Authority of India Request for Proposal for AE
and/or any other action as deemed fit by the Authority at any stage.
1.9 It is the Employer’s policy that the consultants observe the highest standard of
ethics during the selection and execution of such contracts. In pursuance of this
policy, the Employer:
(a) Defines, for the purpose of this paragraph, the terms set forth below as follows:
2.1 The Consultants may request a clarification of any of the RFP documents up to the
number of days indicated in the Data Sheet before the Proposal submission date. Any
request for clarification must be sent in writing by paper mail, facsimile, or
electronic mail to the Client’s address indicated in the Data Sheet. The Client will
respond by cable, facsimile, or electronic mail to such requests and will send copies
of the response (including an explanation of the query but without identifying the
source of inquiry) to all consultants who have purchased the RFP document.
Clarification/amendment will also be hosted on Employer’s web-site.
2.2 At any time before the submission of Proposals, the Client may for any reason,
whether at its own initiative or in response to a clarification requested by a
Consulting firm, modify the RFP documents by amendment. Any amendment shall
be issued in writing through addendum. Addendum may be sent by mail, cable,
telex, facsimile or electronic mail to consultants or/and will be hosted on
Employer’s website which will be binding on them. The Client may at its discretion
extend the deadline for the submission of Proposals.
3. PREPARATION OF PROPOSAL
3.1 You are requested to submit your proposal in Two Parts strictly using the formats
enclosed herewith (refer section 3,4 and 5) in 2 separate envelopes/ packages and
put together in one single outer envelope/package. The two parts shall be:
Part 1: Technical Proposal and
Part 2: Financial Proposal.
The proposal shall be written in the English language as specified in the Data
Sheet. All pages of the Proposal shall be signed by an authorized representative.
The representative’s authorization shall be confirmed by written Power of Attorney
duly notarized to be submitted with the proposal. In case of JV or inclusion of
Associate company, a MoU indicating the specific Projects, input and role of each
Partner etc. shall be submitted with the proposal.
3.2 You are expected to examine all terms and conditions included in the documents.
Failure to act or to provide all requested information will be at your own risk and may
result in rejection of your proposal.
3.3 During preparation of the Technical proposal you may give particular attention to the
following :
i. The man-months for the assignment shall be that stated in the Terms of
Reference . The same shall be considered for the purpose of evaluation as well
as award. In case the man months of TOR are amended in view of Client’s own
initiative or in response to clarification sought by any Consulting firm, the man
months so amended and published shall be considered for the purpose of
evaluation as well as award.
ii. The Consultants should prefer to field as many of their permanent staff as
possible.. The permanent staff would be considered those already employed
with the firm prior to one year from the month during which this Tender
Notice is issued. Applicant shall submit the details of the period of employment
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National Highways Authority of India Request for Proposal for AE
of the proposed personnel with the firm.
iii. No alternative to key professional staff may be proposed and only one
Curriculum Vitae (CV) may be submitted for each position and
iv. A good working knowledge of the language specified in the data sheet is
essential for key professional staff on this assignment. Reports must be in the
language (s) specified in the data sheet
v. Deleted
3.4 Your Technical Proposal must provide the following information, using but not
limited to the formats attached in the Section 3 &4.
i. A brief description of the firm’s organisation and an outline of recent
experience of the Consultants and, in the case of Joint Venture, for each
partner, on assignments of a similar nature. The information which you shall
provide on each assignment should indicate, inter-alia, the profiles of the staff
provided, duration, contract amount and firm’s involvement. The details of
assignments on hand shall also be furnished by the consultant and their JV
partner, separately.
ii. Any comments or suggestions on the ToR and a description of the
methodology (work plan) which the firm proposes to execute the services,
illustrated with bar charts of activities.
iii. Site Appreciation: limited to four A4 size pages in 1.5 space and 12 font
including photographs, if any;
iv. Proposed methodology for the execution of the services illustrated with bar charts
of activities, including any change proposed in the methodology of services
indicated in the TOR, and procedure for quality assurance: Maximum 4 pages;
v. The proposed methodology should be accompanied by the consultants initial view,
key challenges they foresee and potential solutions. It should also include details
on adoption of superior technology along with proof: limited to six A4 size pages
in 1.5 space and 12 font including photographs;
vi. The proposal shall indicate as to whether the firm is having the facilities for
carrying out the following field activities or these are proposed to be outsourced to
specialized agencies.
ix. The composition of the proposed staff team, the tasks which shall be assigned
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National Highways Authority of India Request for Proposal for AE
to each and their timing;
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National Highways Authority of India Request for Proposal for AE
xi. Deployment Schedule for each key personnel should be formulated and
incorporated in the Technical Proposal which will be reviewed on quarterly basis.
xii. Estimates of the total time effort (person x months) to be provided for the
services, supported by bar chart diagrams showing the time proposed (person x
months) for each professional staff and sub professional staff.
xiii. Any additional information.
3.5 The technical proposal must not include any financial information.
3.6 Your Financial Proposal must be strictly using the formats attached in Section 5. No
additional items/quantities other than that specified in the formats should be proposed
by the Consultants since the same shall not be considered for the evaluation/award.
Consultants shall be paid billing rates for services as per financial proposal submitted by
them basis . Beginning 13th months from the last date of submission of bid, billing rates
shall be increased to cover all items of the contract i.e. remuneration, vehicle hire,
office rent, consumables, furniture etc @ 5% every 12 months. However, for evaluation
and award of the Bid proposals, the quoted initial rate (as applicable for first 12 months
from last date of submission of bid) shall be multiplied by the total time input for each
position on this contract, i.e. without considering the increase in the billing rates. All
payments shall be made in Indian Rupees and shall be subjected to applicable Indian
laws withholding taxes if any.
3.7 The Financial Proposal should clearly identify as a separate amount, the local taxes
(including social security), duties, fees, levies and other charges imposed under the
applicable law, on the consultants, the sub-consultants, and their personnel (other
than nationals or permanent residents of the government’s country); unless the Data
Sheet specifies otherwise. This cost, however, will not be considered in evaluation.
3.8 Consultants may express the price of their services in the Indian Rupees only.
3.9 Goods & Service tax as applicable shall be paid to the consultant while making payment
for services rendered. The consultants shall then deposit the same with the tax
authorities and provide a proof of having done so within next 90 days in line with policy
circulars issued by Employer. Employer shall pay only the Goods & service tax..
i. Detailed RFP may be downloaded from E-tendering portal of Employer and the
Application may be submitted online following the instructions appearing on the
screen.
ii. The following shall be the form of various documents in the Application:
(II) Demand Draft towards cost of RFP of Rs.5,000/- (Rupees Five thousand only) in
favour of National Highways Authority of India;
(III) Bidders have to comply with the OM No. 13030/09/2008-vig dated 28th January,
2013(copy enclosed) regarding Integrity pact.
iii. The Applicant shall submit the original documents specified above in point no.4.1
(ii) B together with their respective enclosures and seal it in an envelope and mark
the envelope as “Technical Proposal” for the Project for which proposal is
submitted and name and address of the Applicant. The envelope must be clearly
marked “DO NOT OPEN, EXCEPT IN THE PRESENCE OF THE EVALUATION
COMMITTEE”. In addition, the Application due date should be indicated on the
right hand corner of the envelope. The original documents should be submitted
before 11:00 hours Indian Standard Time on the Application due date i.e. on
05.06.2018 at the below mentioned address in the manner and form as detailed
in the RFP. A receipt thereof should be obtained from the below mentioned
person.
iv. The Applicant shall upload scanned copies of the Technical Proposal and Financial
Proposal as specified in point nos. 4.1 (ii) A & B above on the E-tendering portal of
Employer before 11:00 hours Indian Standard Time on the Application due date i.e.
on 04.06.2018 Hard copy of the documents as specified in point nos. 4.1 (ii) B
above only is required to be submitted. Financial Proposal is to be submitted On-
line only and no hard submission is to be made. In the event of any discrepancy
between the original and the copy (in electronic form), the original shall prevail.
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National Highways Authority of India Request for Proposal for AE
(i) The Bidder may modify, substitute or withdraw its e- bid, prior to the Bid Due Date. No
Bid shall be modified, substituted or withdrawn by the Bidder on or after the Bid Due
Date.
(ii) Any alteration/ modification in the Bid or additional information supplied subsequent to
the Bid Due Date, unless the same has been expressly sought for by the Employer, shall be
disregarded.
(iii) For modification of e-bid, bidder has to detach its old bid from e-tendering portal and
upload / resubmit digitally signed modified bid.
(iv) For withdrawal of bid, bidder has to click on withdrawal icon at e-tendering portal and
can withdraw its e-bid.
(v) Before withdrawal of a bid, it may specifically be noted that after withdrawal of a bid for
any reason, bidder cannot re-submit e-bid again.
(i) Opening of Proposals will be done through online for Financial Proposal and both
on-line and manually for Technical Proposal.
(ii) For participating in the tender, the authorized signatory holding Power of Attorney
shall be the Digital Signatory. In case the authorized signatory holding Power of
Attorney and Digital Signatory are not the same, the bid shall be considered non-
responsive.
The Employer shall open Envelope containing Technical Proposal received as mentioned in
point nos. 4.1 (ii) B at 11:30 hours Indian Standard Time on the Application due date i.e.
05.06.208 in the presence of the Applicants who choose to attend. The Employer will
subsequently open the Technical Proposal as mentioned in point no.4.1 (ii) A(a) above
and evaluate the Applications in accordance with the provisions set out in the RFP.
(iii) The Financial Proposal 4.1 (ii) A (b) will be opened of the short listed applicants
who qualify for financial opening as per RFP. The date of opening of Financial Proposal
will be notified later on.
5 PROPOSAL EVALUATION
5.1 A two -stage procedure shall be adopted for evaluating the proposals.
5.2 Deleted
Technical Proposal
5.3 The Evaluation Committee appointed by the Employer shall carry out its
evaluation applying the evaluation criteria and point system specified in the data
sheet. Each responsive proposal shall be attributed a technical score (ST.) Only those
Applicants whose Technical proposal score 75 marks or more out of 100 shall qualify for
further consideration. However, if the number of such pre-qualified applications is less
than two, the Employer may, in its sole discretion, pre-qualify the applicant(s) whose
technical score is less than 75 marks.
Financial Proposal
5.4 After the evaluation of Technical Proposals is completed and the shortlist of firms is
finalised, the Employer may notify those consultants whose proposals were not
considered as per conditions of RFP. The Employer shall simultaneously notify the
shortlisted firms indicating the date and time set for opening of the Financial Proposals.
5.5 The Financial Proposals shall be opened publicly in the presence of the consultants’
representatives who choose to attend. The name of the consultant, the technical
scores, and the proposed prices shall be read aloud and recorded when the Financial
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National Highways Authority of India Request for Proposal for AE
Proposals are opened. The Client shall prepare minutes of the public opening.
5.6 The Evaluation Committee will determine whether the submitted Financial Proposals
are complete (i.e. whether they have included cost of all items of the corresponding
proposals; if not, then the cost towards such missing items will be considered as NIL,
but the Consultant shall, however, be required to carry out such obligations without
any additional compensation.) and without computational error. In case under such
circumstances, if Client feels that the work cannot be carried out within the overall
cost as per the submitted financial proposal, such proposals shall be considered
non responsive.
5.7 The lowest financial proposal (FM) will be given a financial score (SF) of 100 points. The
financial scores of other proposals will be computed as follows:
SF= 100 x FM/F (F= amount of financial proposal)
5.8 Proposals will finally be ranked according to their combined technical (ST) and financial
(SF) scores as follows:
S= ST x Tw+SF x Fw
Where S is the combined score, and Tw and Fw are weights assigned to Technical
Proposal and Financial Proposal, that shall be 0.80 and 0.20 respectively.
5.9 The selected Consultant shall be the first Ranked Applicant (H-1, having the highest
combined score). In the event the proposals of two or more consultants have the same
scores in the final ranking, the proposal with the highest technical score should be
ranked first.
6 AWARD OF CONTRACT
6.1 After completion of the evaluation process, the Client shall award the Contract to
the selected Consultant.
6.2 The successful firm with whom the contract is signed is expected to commence the
assignment on the date and at the location specified in the data sheet.
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National Highways Authority of India Request for Proposal for AE
DATASHEET
2 The proposal shall be valid for 120 days after the last date of submission.
3 Clarification may be requested 7 days prior to Pre Proposal Conference. The address for
requesting clarification is:
Shri Dinesh Yadav
General Manager (Tech) –Delhi Division.
National Highways Authority of India
G-5&6, Sector10, Dwarka
NewDelhi-110075.
(Tel:-011-25074100/4200 Ext 1232)
(E-mail: dineshyadav@nhai.org)
4 The Language of documents and correspondence will be English
5 All the personnel shall have working knowledge of English and all the reports etc shall be
written in English.
6 NHAI shall reimburse only G o o d s a n d service tax. Consultant has to assess all other
taxes and should inbuilt them in their financial proposal. These taxes (other than Goods
and service tax) should not be provided separately. Consultants are requested to consult
Tax Consultants for details.
7. The Consultants to ensure that their firms and key personnel should register their
credentials / modules on www.infracon.nic.in as stipulated in MoRT&H Circular No. RW-
NH-35075/1/2010-S&R® dt. 28.10.2015.
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National Highways Authority of India Request for Proposal for AE
i. Sub criteria for Relevant Experience of the firm for the assignment
Average Annual Turnover (last 3 years) from consultancy business (Min 5 crore) 2
Nos of key personnel with the firm 2
Experience in Project Supervision/Independent Engineer/ Authority’ Engineer of 12
similar category of 4** or more lane bridge / Underpass / Flyover project of length
equal to 2.4 km or more. For this purpose the metro projects (Viaducts) shall be
considered.
Experience in DPR preparation for Number of Highway Projects of length equal to 2.4 6
km or more of 4** lane or more bridge / Underpass / Flyover in last 7 years *. For this
purpose the metro projects (Viaducts) shall be considered.
In hand DPRs for NHAI Projects ( presently under progress) 10
Experience in Construction Supervision/DPR /Design Review of Major structures 3
having viaduct length of more than 32 meter in last 7 years.
* Consultants should give details of the experience of the firm considering the completed
and the on-going highway assignments, separately for PPP and non-PPP Projects along
with experience certificates from clients. This list of the completed works should also
include those assignments which are substantially (90% of Contract value) completed. No
Qualification/Experience etc. shall be considered without proof of experience.
Experience of Consultant for having offered consultancy services to a private organization
shall also be considered as relevant experience for current assignment, provided the
experience is duly endorsed by the respective Government Agency.
** Similar project means 4 lane or more as applicable for the project for which RFP is
invited. Experience of 4/6 lane shall be considered interchangeably for 4/6 laning
projects.
In case of JV the turnover and experience details of Lead and JV partners to be added.
Employer’s certificate should be submitted substantiating the experience claimed by the firm.
ii. Sub criteria for Adequacy of the proposed work plan and methodology
Site Appreciation 1
Quality of Approach and Methodology (approach and initial view on project plan 2
including key challenges envisaged and potential solutions)
Internal Quality Audit Methodology to be adopted (Quality Assurance Plan) 2
Total 5
iii. Sub criteria for Experience in use of technology for road inspection
Maximum Sub-
S.No Description
Points Points
Experience in Network Survey Vehicle (NSV)
1 7
or better technology for pavement inspection
1.1 Own an equipment/MOU with Associate 4
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National Highways Authority of India Request for Proposal for AE
Maximum Sub-
S.No Description
Points Points
1.2 1-2 projects 5
1.3 3-5 projects 6
1.4 > 5 projects 7
Experience in Falling Weight Deflectometer
2 (FWD) or better technology for pavement 4
strength measurement
2.1 Own an equipment/MOU with Associate 2
2.2 1-3 projects 3
2.3 > 3 projects 4
Experience in Mobile Bridge Inspection Unit or
3 5
better technology for bridge inspection
3.1 Own an equipment/MOU with Associate 2
3.2 1-2 projects 3
3.3 3-5 projects 4
3.4 > 5 projects 5
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National Highways Authority of India Request for Proposal for AE
General qualifications 25
Adequacy for the project 70
Employment with firm 5
Total 100
The technical proposal should score at least 75 points to be considered responsive for financial
evaluation.
vi) The Consultant should carryout self evaluation based on the evaluation criteria at
Appendix-EC. While submitting the self evaluation along with bid, Consultant shall make
references to the documents which has been relied upon in his self-evaluation.
vii) Result of technical evaluation shall be made available on the website giving opportunity
to the bidders to respond within 7 days in case they have any objection.
viii) The single currency for price conversion is INR. For evaluation of bid proposals, the
foreign currency conversation rate of 1US Dollar = Rs. and 1 Euro = Rs. - shall be used.
11. Commencement of Assignment: The firm shall begin carrying out the services within one
month of signing of the Consultancy Agreement.
Remarks: Based on experience and the Consulting Industry’s Capacity, Project specific
requirement etc., NHAI may modify the above criteria for Selection of AE.
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National Highways Authority of India Request for Proposal for AE
Appendix-EC
1. Evaluation Criteria for Assessment of Experience of the Firm.
Reference with
Marks self
Max. page no./Details of
S. No. Description assessed by
Marks projects Claimed
the bidder
for self assessment
1 Average Annual Turnover (last 3 years) 2
from consultancy business
< 2% of TPC - 0 marks
2% of TPC - 1.5 marks
Add for additional turnover 0.25 (Zero
point two five) marks for every 1% of
TPC above 2% of TPC subject to
maximum 0.5 marks.
2 Numbers of key personnel (as defined 2
in RFP) with the firm in highway sector
with more than one year with the firm.
≤ 20 personnel - 0 marks
21 to 30 - Linearly varying from 0.2 to 2
> 30 personnel - 2 marks
3 Experience in Project 12
Supervision/Independent Engineer/
Authority’ Engineer of similar category
of 4** or more lane bridge / Underpass
/ Flyover project of length equal to 2.4
km or more. For this purpose the metro
projects (Viaducts) shall be
considered.
1 project - 9 marks
Add 1(one) mark extra for completed
assignment of Authority
Engineer/Independent Engineer and
add 0.5 (Zero point five) marks extra
for completed assignment of
supervision consultancy subject to
maximum 3 (three) marks.
4 Experience in DPR preparation for 6
Number of Highway Projects of length
equal to 2.4 km or more of 4** lane or
more bridge / Underpass / Flyover in
last 7 years *. For this purpose the
metro projects (Viaducts) shall be
considered.
1 project - 4 marks
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National Highways Authority of India Request for Proposal for AE
Add 0.5 (Zero point five) marks extra
for each additional project subject to
maximum 2 marks.
5 In hand DPRs for NHAI Projects 10
For DPR project length > the length of
project of 6 km -5 Marks
For DPR project length > the length of
project of 12 km -7.5 Marks
For DPR project length > the length of
project of 18 km - 10 Marks
6 Experience in Construction 3
Supervision/DPR /Design Review of
Major structures having viaduct length
of more than 32 meter in last 7 years..
1 project - 2.0 marks
Add 0. 5 (Zero point five) marks extra
for each additional project subject to
maximum 1.0 marks.
Note 1: In case of JV the turnover and experience details of Lead and JV partners to be added.
Note 3: **Similar project means 4 lane or more as applicable for the project for which RFP is
invited. Experience of 4/6 lane shall be considered interchangeably for 4/6 laning projects.
2. Evaluation Criteria for Adequacy of the Proposed Work Plan and Methodology
Criteria for Adequacy of The Proposed Work Plan and Methodology
Reference with
Marks self
Maximum page no./Details of
Description assessed by the
Marks projects Claimed
bidder
for self assessment
Site Appreciation 1
(i) Average 0.50
(ii) Good 0.75
(iii) Very Good 1.00
Quality of Approach and Methodology 2
(Review of scope of work and design
review, construction supervision
methodology, contract management
approach, safety review/audit and
O&M stage, initial view on project
plan including key challenges
envisaged and potential solutions to
be judged).€
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National Highways Authority of India Request for Proposal for AE
(i) Average 0.75
(ii) Good 1.50
(iii) Very Good 2.00
Quality Audit Methodology and 2
Quality Assurance Plan
(i) Average 0.75
(ii) Good 1.50
(iii) Very Good 2.00
Total Marks 5
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National Highways Authority of India Request for Proposal for AE
1-3 projects- 3
>3 projects- 4
Total 20
4. Evaluation Criteria for assessment of score of Key Staff for adequacy of the
Assignment.
4.1. Team Leader cum Senior Bridge /Structural Engineer (Maximum age limit 65 years on
Bid due date)
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National Highways Authority of India Request for Proposal for AE
i) Total Professional Experience in handling 15
Highway contracts
< 15 years -0
15 years -12
Add 1 (one) marks extra for each additional
year of experience subject to maximum 3
(three) marks.
ii) Experience as Team Leader/Resident 15
Engineer/Project Manager/Senior Bridge
Design Engineer or similar capacity in
Highway or metro or railway Projects
including at least one shallow/deep tunnel of
length 1.4 km or more.
< 1 projects -0
1 projects - 10
Add 2.5 (two point five) marks extra for each
additional project subject to maximum 5
(five) marks.
b) Experience as Team Leader/Resident 25
Engineer/Project Manager or similar capacity
i n Constr uct ion Super vi sion/ IE f or
Hi ghway Projects involving at least one
major bridge/flyover of length (viaduct
portion) equal to 32 m or more.
< 2 projects -0
2 Projects -20
Add 2.5 (two point five) marks extra for each
additional project subject to maximum 5
(five) marks.
c) Experience as Team Leader or similar 10
capacity of project Preparation of major
Highway Project of 4/6 laning involving
major bridge/flyover.
1 project - 8
Add 1 mark for each additional project
subject to maximum 2 marks.
d) Experience in Supervision of Highway 5
Construction with major bridges / flyovers
(length 32 m viaduct or more)
No -0
Yes -5
3 Employment with the Firm 5
Permanent staff (those already employed
with the firm prior to one year from the
month during which this Tender Notice is
issued) = 5 Marks
Retainer/non-permanent staff = Zero Marks
Total : 100
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National Highways Authority of India Request for Proposal for AE
ii) On behalf of Contractor: Project Manager (Construction/Construction Supervision)
(2) Only those projects will be considered for evaluation at S. No. 2(b) and 2(c) above, where the
input of the personnel is at least one year.
< 10 years -0
10 years -15
Add one marks extra for each additional
completed year of experience subject to
maximum 5 (five) marks.
ii) Experience as Resident Engineer/Project 20
Director/Project
Manager/Superintending Engineer or
equivalent/Executive Engineer or
equivalent on construction
works/Authority Engineer/Independent
Engineer Projects (similar configuration
(4/6 laning*) and above).
< 5 years -0
5 years -15
Add 1 marks extra for each additional
year of experience subject to maximum
5 (five) marks.
iii) Experience in similar capacity in 25
handling major 4/6-laning** projects of
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National Highways Authority of India Request for Proposal for AE
length 2.4 km or more.
< 2 nos -0
2 nos -19
Add three marks extra for each
additional project subject to maximum 6
(Six) marks.
iv) Experience in similar capacity of 5
Highway Project of
Construction/Construction Supervision/IC
on EPC Mode( 4/6 laning** and above)
Note:
(2) Only those projects (in numbers) will be considered for evaluation above, where the input
of the personnel is not < 12 months
(3) In case of experience on behalf of Consultant or Contractor, the experience shall be duly
endorsed by the respective Government agency. In case of non-availability of
endorsement from Govt. Agency, the experience uploaded on Infracon Portal will
be taken into consideration. However, the key personnel/ bidder will be solely
responsible for any fake information/ CV, which may result in debarment.
4.3 Bridge/Structural Engineer-I & II
Reference with
Marks self
Max. page no./Details of
S. No. Description assessed by
Points projects Claimed
the bidder
for self assessment
1 General Qualification 25
I) Graduate in Civil Engineering 21 25
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National Highways Authority of India Request for Proposal for AE
Note:
(2) Only those projects (in numbers) will be considered for evaluation above, where the input
of the personnel is not < 12 months
(3) In case of experience on behalf of Consultant or Contractor, the experience shall be duly
endorsed by the respective Government agency. In case of non-availability of
endorsement from Govt. Agency, the experience uploaded on Infracon Portal will
be taken into consideration. However, the key personnel/ bidder will be solely
responsible for any fake information/ CV, which may result in debarment.
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National Highways Authority of India Request for Proposal for AE
< 5 years -0
5 years -15
Add 1 (one) mark extra for each
additional completed year of experience
subject to maximum 5 (five) marks.
iii) Experience in similar capacity in design 20
of Major Highway Bridges/ROB/Flyover/
Interchanges/ any other structures
< 2 Bridges -0
02 Bridge -15
Add 2.5 mark extra for each additional
bridge subject to maximum 5 marks
iv) Experience in similar capacity in 10
supervision of Rehabilitation and repair
of Major Bridges/ROB/Flyover/
Interchanges/ any other structures
<2-0
2 nos -07
3 or more -10
v) Experience in similar capacity of modern 5
bridge construction technology viz.,
Precast Segmental, Balanced Cantilever
Construction, Extradosed Bridge, Full
Span Launching, Incremental Launching.
Experience in 1 project - 3
More than one project - 5 marks
3 Employment with the Firm 5
< 1 year -0
1 year -3
Add 0.5 marks for each subsequent year
subject to maximum 2 marks
Total : 100
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National Highways Authority of India Request for Proposal for AE
Engineering/Soil Mechanics/Rock
Mechanics
2 Adequacy for the Project 70
Professional Experience
i) Total Professional Experience in 15
handling Highway/Bridge projects
< 10 years -0
10 years -11
Add one mark extra for each additional
year of experience subject to maximum
4 (four) marks.
ii) Experience in similar capacity in 25
Construction/Construction Supervision of
major Highway Projects ((similar
configuration (4/6 laning**) and above))
< 5 years -0
5 years -19
Add 2.0 (two) marks extra for each
additional year of experience subject to
maximum 6 (Six) marks.
iii) Experience in similar capacity in 25
handling major 4/6-laning** projects
having bridge / Underpass / Flyover of
length 2.4 km or more. For this metro
projects (Viaducts)shall also be
considered
< 2 nos -0
2 nos -19
Add 3.0 marks extra for each additional
project subject to maximum 6 (six)
marks.
iv) Experience in similar capacity on major 5
Highway projects (length of viaduct 32
mtr or more of similar configuration 4/6
laning** and above) in innovative/non
traditional technology
1 Project -4
2 or more -5
3 Employment with the Firm 5
< 1 year - 0
1 year - 3
Add 0.5 marks for each subsequent year
subject to maximum 2 marks
Total : 100
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National Highways Authority of India Request for Proposal for AE
Note:
(2) Only those projects (in numbers) will be considered for evaluation above, where the input
of the personnel is not < 12 months
(3) In case of experience on behalf of Consultant or Contractor, the experience shall be duly
endorsed by the respective Government agency. In case of non-availability of
endorsement from Govt. Agency, the experience uploaded on Infracon Portal will
be taken into consideration. However, the key personnel/ bidder will be solely
responsible for any fake information/ CV, which may result in debarment.
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National Highways Authority of India Request for Proposal for AE
iii) Experience in similar capacity in Road Safety 20
Audits of 4/6-laning** Highway projects at
different stages including at least one at design
stage
< 2 nos -0
2 nos -16
Add 2 marks extra for each additional project
subject to maximum 4 marks.
iv) Experience in similar capacity in identification 10
and improvement of black spots on Major
Highway Project (similar configuration (4/6
laning**) and above)
< 2 nos -0
2 nos -6
Add 2 marks extra for each additional
improvement of black spots subject to maximum
4 marks.
v) Experience in similar capacity of preparing Road 5
Safety Management Plans for Inter Urban
Highway
1 project -3marks
2 or more -5 marks
vi) Experience in similar capacity in field of Road 5
Safety Management Plan
1 project -3 marks
2 or more -5 marks
3 Employment with the Firm 5
< 1 year -0
1 year -3
Add 0.5 marks for each subsequent year subject
to maximum 2 marks
Total : 100
Note:
(1) Similar Capacity includes the following positions
i) On behalf of Consultant/Contractor: Road Safety Expert
ii) In Government Organizations: Executive Engineer (or equivalent) and above
(2) Only those projects (in numbers) will be considered for evaluation above, where the input
of the personnel is not < 6 months
**Similar projects means 4/6 lane as applicable for the project. Experience of 4/6 lane
shall be considered interchangeably for 4/6 laning projects.
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National Highways Authority of India Request for Proposal for AE
The following information related to the firm should be provided in the proposal.
Balance Sheet/ Auditor Certificate of last 3 years (2014-15, 2015-16 and 2016-17 ) shall be
submitted as evidence of Annual Turnover.
**a) The amount shall be stated in INR. (Consider 1US Dollar = Rs. and 1 Euro = Rs.)
(This will be the exchange rates as per Reserve Bank of India rounded off to nearest
Rupee applicable at the time of RFP invitation).
b) The currency conversion rate for the respective years shall be mentioned for other
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National Highways Authority of India Request for Proposal for AE
international currencies.
S No
Projects Type of De scrip - Client Total F e e received % a g e Approx . Period
N a m e / Y e a r Services tion of (with Fee for by Applicant o f cost of
Sole rendered Highway complete the (i n case of total Hig h way
C o n su lt a n t/ Project/ address, Consult fee Project
c o nta c t ancy JV/Associa receiv
P r im e
Length person, Assignm tion) ed by
c o n su lt a n t of
JV / minor (kms) telephone ent the
consultant of JV/ N o s .a n d F a x (INR) firm
/ a s associate Nos . )
consultant
1 2 3 4 5 6 7 8 9 10
S No Projects Name / Type of Length Client Total Fee Fee %age of Period
Year Services of (with for the received by total fee
Rendered Project c o mpl e t e Consultan Applicant received
( km s) a d dre ss , cy (i n case by the
Sole
c o nt a c t Assignmen of firm
C o n su lt a n t/
person, t (INR) JV/Associ
telephone ation) case of JV)
P r im e
Nos. and Fax
c o n su lt a n t o f JV /
Nos . )
minor consultant of JV/
/as associate
consultant
1 2 3 4 5 6 7 8 9
***a) 4/6 lane/Bridge work as applicable for the project for which RFP is invited.
Experience of 4/6 lane shall be considered interchangeably for 4/6 laning projects.
b) Only those projects, to be included in the table which are Highways Projects and
for which clients certificates from the concerned Government agencies
are enclosed with the proposal.
c) The details of bridges having length more than 200m (500m in case the
project consist of bridges of length more than 500m) in the listed projects
35
National Highways Authority of India Request for Proposal for AE
is to be specifically mentioned.
d) The weightage given for experience of a firm would depend on the role of
the firm in the respective assignments. The firm’s experience would get full
credit if it was the sole firm in the respective assignment. If the applicant
firm has completed projects as JV with some other firms, weightage shall be
given as per the JV share***. However if the applicant firm has executed the
project as associate with some other firms, 25% weightage shall be given to
the applicant firm for the projects completed under such association
e) For weightage of experience in any past Consultancy assignment, experience
certificate from the client shall be submitted. In absence of clear demarcation of
JV share in client certificate, the weightage will be treated as 60 % for lead
partner and 40% for minor partner. Annual turnover duly certified by Chartered
Accountant shall be accepted. In case of non-availability of such documents no
weightage of turnover/experience will be considered.
(ix) Assignments on hand including those for which the Letter of Acceptance from the
clients received as on 7 days prior to due date for submission of proposals: The
details shall be given in the following format.
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)
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National Highways Authority of India Request for Proposal for AE
APPENDIX B-1
Technical proposal submission form.
FROM (Name of Firm) To: (Name and Address of Client)
Ladies/Gentlemen:
Subject: Submission of Technical and Financial Proposal for engagement as Authority
Engineer for the EPC work.
We, the undersigned, offer to provide the consulting services for the above in accordance
with your Request for Proposal dated (Date), and our Proposal. We are hereby submitting
our Proposal, which includes this Technical Proposal and a Financial Proposal sealed under
a separate envelope for the above mentioned work.
My/Our registration No. on Infracon is ……. and my/our Infracon Team ID is …………….
Our Proposal is binding upon us. We understand you are not bound to accept any Proposal
you receive
We remain,
Yours sincerely,
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National Highways Authority of India Request for Proposal for AE
2) Key challenges foreseen and proposed solutions in carrying out the assignment
[not more than 1 page]
3) Quality Audit methodology including Quality Assurance Plan [ not more than 6
pages]
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National Highways Authority of India Request for Proposal for AE
REFERENCES
Relevant Services Carried Which Best Illustrate Qualifications
The following information should be provided in the format below for each reference
assignment for which your firm, either individually as a corporate entity or as one of the
major companies within a consortium, was legally contracted by the client:
Assignment Name: Country:
Location within Country : Professional Staff Provided
by your firm:
Name of Client : No. of Staff :
Address : No. of Staff Months :
Technology Used:
Start Date Completion Date Approx. Value of
(Month / Year) (Month / Year) Services : (in INR/current USD) :
Name of JV/Association Firm(s) if any : No. of Months of Professional
Staff provided by Associated Firm(s)
Status of your Company in the Assignment i.e., Sole/Lead Member/Other Member/Associate
Narrative Description of Project :
Description of Actual Services Provided by your Company:
Signature of Authorised Representative
(Certificate from Employer regarding experience should be furnished)
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National Highways Authority of India Request for Proposal for AE
1. Technical/Managerial Staff
Sl. No. Name Position Task
1
…
2. Support Staff
Sl. No. Name Position Task
1
41
National Highways Authority of India Request for Proposal for AE
I further undertake that my CV is being proposed for this project by --------- (the applicant
firm) and I have not given consent to any other consultant(s) to propose my CV for any
position for this project.
I further undertake that if due to my inability to work on this project due to unavoidable
circumstances, due to which consultant’s firm is forced to seek replacement. In such
unavoidable circumstances, I shall not undertake any employment in Employer projects
during the period of assignment of this project and Employer shall consider my CV invalid
till such time.
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National Highways Authority of India Request for Proposal for AE
I further certify that I am associated with the following assignments as on date (as on 7 days
prior to due date for submission of proposal) including those for which LOA has been
received by the firm and the inputs in these assignments shall not effect the work of the
current assignment.
………………………………………………………….. Date
(Signature of Key Personnel)
(Day/Month/Year)
The Consultant should carryout self-evaluation based on the evaluation criteria at Appendix-
EC and furnish the same here. While submitting the self-evaluation along with bid,
Consultant shall make references with page no. to the documents which have been relied
upon in his self-evaluation.
Certification by the firm
The undersigned on behalf of ----------( name of consulting firm) certify that Shri-------
- (name of proposed personnel) to the best of our knowledge has neither been debarred
by NHAI or any other Central/State Government organization nor left his assignment with
any other consulting firm engaged by the Employer / Contracting firm (firm to be
supervised now) for the ongoing projects. We understand that if the information
about leaving the past assignment is known to the Employer, Employer would be at liberty
to remove the personnel from the present assignment and debar him for an appropriate
period to be decided by the Employer.
………………………………………………………….. Date : ……………… (Day/Month/Year)
a) Deleted.
b) Deleted.
c) Deleted.
d) Deleted.
e) Deleted.
f) Deleted
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National Highways Authority of India Request for Proposal for AE
A. Activity Schedule
1 Subtotal
(1)
2 Subtotal
(2)
3 Subtotal
(3)
4 Subtotal
(4)
- -
- -
44
National Highways Authority of India Request for Proposal for AE
A. Activity Schedule
Monthwise Program (in form of Bar Chart)
st nd
[1 , 2 , etc. are months from the start of assignment]
th th
Sl. No. Item of Activity (Works) st nd rd th th th th th th 12th
1 2 3 4 5 6 7 8 9 10 11
1 ........................................
........
2 ........................................
........
3 ........................................
........
4 ........................................
........
- ........................................
........
- ........................................
........
1 Monthly reports
(Design and Construction)
2 Quarterly Reports
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National Highways Authority of India Request for Proposal for AE
46
National Highways Authority of India Request for Proposal for AE
1) The Principal commits itself to take all measures necessary to prevent corruption and to
observe the following principles:-
b. The Principal will, during the tender process treat all Bidder(s) with equity and
reason. The Principal will in particular, before and during the tender process,
provide to all Bidder(s) the same information and will not provide to any Bidder(s)
confidential/ additional information through which the Bidder(s) could obtain an
advantage in relation to the tender process or the contract execution.
c. The Principal will exclude all known prejudiced persons from the process, whose
conduct in the past has been of biased nature.
2) If the Principal obtains information on the conduct of any of its employees which is a
criminal offence under the IPC/PC Act or any other Statutory Acts or if there be a
substantive suspicion in this regard, the Principal will inform the Chief Vigilance Officer
47
National Highways Authority of India Request for Proposal for AE
and in addition can initiate disciplinary actions as per its internal laid down
Rules/Regulations.
Article – 2 Commitments of the Bidder(s)/ Contractor(s)/ Concessionaire(s)/
Consultant(s).
The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) commit himself to take all
measures necessary to prevent corruption. He commits himself to observe the following
principles during his participation in the tender process and during the contract execution.
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National Highways Authority of India Request for Proposal for AE
4. The Bidder/ Contractor/ Concessionaire/ Consultant with its free consent and
without any influence agrees and undertakes to respect and uphold the Principal’s
absolute rights to resort to and impose such exclusion and further accepts and
undertakes not to challenge or question such exclusion on any ground, including the
lack of any hearing before the decision to resort to such exclusion is taken. This
undertaking is given freely and after obtaining independent legal advice.
5. The decision of the Principal to the effect that a breach of the provisions of this
Integrity Pact has been committed by the Bidder/ Contractor/ Concessionaire/
Consultant shall be final and binding on the Bidder/ Contractor/ Concessionaire/
Consultant.
7. Subject to full satisfaction of the Principal, the exclusion of the Bidder/ Contractor/
Concessionaire/ Consultant could be revoked by the Principal if the Bidder/
Contractor/ Concessionaire/ Consultant can prove that he has restored/ recouped
the damage caused by him and has installed a suitable corruption prevention system
in his organization.
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National Highways Authority of India Request for Proposal for AE
1. If the Principal has disqualified the Bidder(s) from the tender process prior to the
award according to Arcticle-3, the Principal shall be entitled to forfeit the Earnest
Money Deposit/ Bid Security or demand and recover the damages equivalent to
Earnest Money Deposit/ Bid Security apart from any other legal right that may have
accrued to the Principal.
2. In addition to 1 above, the Principal shall be entitled to take recourse to the relevant
provisions of the contract related to Termination of Contract due to Contractor/
Concessionaire/Consultant’s Default. In such case, the Principal shall be entitled to
forfeit the Performance Bank Guarantee of the Contractor/ Concessionaire/
Consultant and/ or demand and recover liquidated and all damages as per the
provisions of the contract/concession agreement against Termination.
Article – 5 Previous Transgression
1. The Bidder declares that no previous transgressions occurred in the last 3 years
immediately before signing of this Integrity Pact with any other Company in any
country conforming to the anti corruption/ Transparency International (TI) approach
or with any other Public Sector Enterprise/ Undertaking in India or any Government
Department in India that could justify his exclusion from the tender process.
2. If the Bidder makes incorrect statement on this subject, he can be disqualified from
the tender process or action for his exclusion can be taken as mentioned under
Article-3 above for transgressions of Article-2 and shall be liable for compensation for
damages as per Article-4 above.
Article-6 Equal treatments of all Bidders/ Contractors/ Concessionaires/
Consultants/ Subcontractors.
2. The Principal will enter into agreements with identical conditions as this one with all
Bidders/ Contractors/ Concessionaires/ Consultants and Subcontractors.
3. The Principal will disqualify from the tender process all Bidders who do not sign this
Pact or violate its provisions.
Article – 7 Criminal charges against violating Bidder(s)/ Contractor(s)/
Concessionaire(s)/ Consultant(s)/ Sub-contractor(s).
If the Principal obtains knowledge of conduct of a Bidder/ Contractor/ Concessionaire/
Consultant or Subcontractor, or of an employee or a representative or an associate of a
Bidder/ Contractor/ Concessionaire/ Consultant or Subcontractor, which constitutes
corruption, or if the Principal has substantive suspicion in this regard, the Principal will
inform the same to the Chief Vigilance Officer.
Article – 8 Pact Duration
This Pact begins when both parties have legally signed it. (In case of EPC i.e. for projects
funded by Principal and consultancy services). It expires for the Contractor/ Consultant 12
months after his Defect Liability period is over or 12 months after his last payment under the
contract whichever is later and for all other unsuccessful Bidders 6 months after this
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National Highways Authority of India Request for Proposal for AE
Contract has been awarded. (In case of BOT Projects) It expires for the concessionaire 24
months after his concession period is over and for all other unsuccessful Bidders 6 months
after this Contract has been awarded.
If any claim is made/ lodged during this time, the same shall be binding and continue to be
valid despite the lapse of this pact as specified above, unless it is discharged/ determined by
Chairman of NHAI.
Article - 10 Other Provisions.
1. This pact is subject to Indian Law. Place of performance and jurisdiction is the
Registered Office of the Principal, i.e. New Delhi.
4. Should one or several provisions of this agreement turn out to be invalid, the
remainder of this agreement remains valid. In this case, the parties will strive to
come to an agreement to their original intentions.
5. Any disputes/ differences arising between the parties with regard to term of this
pact, any action taken by the Principal in accordance with this Pact or interpretation
thereof shall not be subject to any Arbitration.
6. The actions stipulated in this Integrity Pact are without prejudice to any other legal
action that may follow in accordance with the provisions of the extant law in force
relating to any civil or criminal proceedings.
In witness whereof the parties have signed and executed this Pact at the place and date first
done mentioned in the presence of following witness:-
(For & On behalf of the Principal) (For & On behalf of the Bidder/
Contractor/ Concessionaire/ Consultant )
(Office Seal )
Place________
Date_________
Witness 1 :
(Name & Address):________________
Witness 2 :
(Name & Address): ________________
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National Highways Authority of India Request for Proposal for AE
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National Highways Authority of India Request for Proposal for AE
Address of Employer
Subject :
We, the undersigned, offer to provide the consulting services for the
above in accordance with your Request for Proposal dated [Date], and our
proposal. Our attached financial proposal is for the sum of [Amount in words
and figures]. This amount is exclusive of the local taxes which we have estimated
at (Amount in Words and Figures).
Our financial proposal shall be binding upon us up to the expiration of the validity
period of the proposal, i.e., [Date].
We remain,
Yours sincerely,
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National Highways Authority of India Request for Proposal for AE
Amount
No. Descriptio (Rs.)
I Remuneration for Local Professional
n Staff
II Supporting Staff
III Transportation
IV Duty Travel to Site
V Office Rent
VI Office Supplies, Utilities and Communication
VII Office Furniture and Equipment
VIII Reports and Document Printing
IX Road Survey Equipment
X Contingencies
Sub Total
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National Highways Authority of India Request for Proposal for AE
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National Highways Authority of India Request for Proposal for AE
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National Highways Authority of India Request for Proposal for AE
II. Support Staff
No. Position Name Staff Months Billing Amount ( )
Rate ( )
1. Office Manager TBN
2. Accountant cum Cashier TBN
3. Steno cum Computer TBN
Operator
4. Office Boy ( 1 no) TBN
Total :
Note : Billing rates as indicated above shall be increased in accordance of clause 6.2(a)
Special Conditions of Contract for the personnel of all categories namely (i) key Personnel; (ii)
sub-Professional personnel and (iii) Support staff. The increase as above shall be payable only
on the remuneration part of Key Personnel, Sub-Professional Personnel and support staff.
However, for evaluation of Bid proposals, the quoted initial rate shall be multiplied by the
total time input for each position on this contract, i.e. without considering the increase in the
billing rates
III. Transportation (Fixed rate on rental basis)
The vehicles provided by the Consultants shall include the cost for rental, drivers, operation,
maintenance, repairs, insurance, etc. for all complete approx. 3000km/month run
IV. Duty Travel to Site (Fixed Costs) (For all Lengths of projects) : Professional
and Sub-Professional Staff
Trips Number of Trips Rate* Amount
The rent cost includes electricity and water charges, maintenance, Cleaning, repairs, etc.
complete.
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National Highways Authority of India Request for Proposal for AE
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National Highways Authority of India Request for Proposal for AE
The cost shall include carrying out survey using equipment, manpower, software and report
processing.
X. Contingencies
A fixed amount of Indian Rupees ONE MILLION shall be included in the Financial Proposal. The
provisions of Contingency shall be operated with the specific approval form the Competent
Authority in NHAI.
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National Highways Authority of India Request for Proposal for AE
[Note: The term “Agreement” and clauses thereof refer to the EPC Agreement dated------
entered between Authority and --------(the Contractor) for the work of “Construction of
Dwarka expressway from shiv Murti Intersection at km 20 of NH 8 till Rail under Bridge (RuB)
near Dwarka Sector 21, from km -0.800 to 5.300 –Package-I in Delhi ” ON EPC mode.
1. Scope
1.1 These Terms of Reference (the “TOR”) for the Authority’s Engineer are being specified
pursuant to the EPC Agreement dated ........... (the “Agreement”), which has been
entered into between the Authority and ............. (the “Contractor”) for [Two-Laning]
of the **** section (km ** to km**) of National Highway No. ** in the State of *** on
Engineering, Procurement, Construction (EPC) basis, and a copy of which is annexed
hereto and marked as Annex-A to form part of this TOR.
1.2 The TOR shall apply to construction and maintenance of the Project Highway.
2 Definitions and interpretation
2.1 The words and expressions beginning with or in capital letters and not defined herein but
defined in the Agreement shall have, unless repugnant to the context, the meaning
respectively assigned to them in the Agreement.
2.2 References to Articles, Clauses and Schedules in this TOR shall, except where the context
otherwise requires, be deemed to be reference to the Articles, Clauses and Schedules of
the Agreement, and references to Paragraphs shall be deemed to be references to
Paragraphs of this TOR.
2.3 The rules of interpretation stated in Clauses 1.2, 1.3 and 1.4 of the Agreement shall
apply, mutatis mutandis, to this TOR.
3 General
3.1 The Authority’s Engineer shall discharge its duties in a fair, impartial and efficient
manner, consistent with the highest standards of professional integrity and Good Industry
Practice.
3.2 The Authority’s Engineer shall perform the duties and exercise the authority in
accordance with the provisions of this Agreement, but subject to obtaining prior written
approval of the Authority before determining.
(a) any Time Extension.
(b) Any additional cost to be paid by the Authority to the Contractor;
(c) The Termination Payment; or
(d) Any other matter which is not specified in (a), (b) or (c) above and which creates an
obligation or liability on either Party for a sum exceeding Rs. 5,000,000 (Rs. Fifty
lakh.)
3.3 The Authority’s Engineer shall submit regular periodic reports, once every month, to the
Authority in respect of its duties and functions under this Agreement. Such reports shall
be submitted by the Authority’s Engineer within 10 (ten) days of the beginning of every
month.
3.4 The Authority’s Engineer shall inform the Contractor of any delegation of its duties and
responsibilities to its suitably qualified and experienced personnel; provided, however,
that it shall not delegate the authority to refer any matter for the Authority’s prior
approval in accordance with the provisions of Clause 18.2 Model EPC Agreement.
3.5 The Authority’s Engineer shall aid and advise the Authority on any proposal for Change of
Scope under Article 13.
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National Highways Authority of India Request for Proposal for AE
3.6 In the event of any disagreement between the Parties regarding the meaning, scope and
nature of Good Industry Practice, as set forth in any provision of the Agreement, the
Authority’s Engineer shall specify such meaning, scope and nature by issuing a reasoned
written statement relying on good industry practice and authentic literature.
4 Construction Period
4.1 During the Construction Period, the Authority’s Engineer shall review the Drawings
furnished by the Contractor along with supporting data, including the geo-technical and
hydrological investigations, characteristics of materials from borrow areas and quarry
sites, topographical surveys, and the recommendations of the Safety Consultant in
accordance with the provisions of Clause 10.1.6 of Model EPC Agreement. The Authority’s
Engineer shall complete such review and send its observations to the Authority and the
Contractor within 15 (fifteen) days of receipt of such Drawings; provided, however that in
case of a Major Bridge or Structure, the aforesaid period of 15 (fifteen) days may be
extended upto 30 (thirty) days. In particular, such comments shall specify the conformity
or otherwise of such Drawings with the Scope of the Project and Specifications and
Standards.
4.2 The Authority’s Engineer shall review any revised Drawings sent to it by the Contractor
and furnish its comments within 10 (ten) days of receiving such Drawings. The review of
drawing should be authenticated by Authority’s Engineer.
4.3 Quality Assurance Manual and Plan forms the basis of quality of the work. It is therefore
essential that the Quality Assurance Manual and Plan prepared by the Concessionaire be
checked and approved. Thus, the Consultant shall check contents of Quality Assurance
Plan and Manual of Concessionaire as per requirements of Quality Management System (as
per ISO 9001), IRC: SP: 47-1998 and IRC: SP: 57-2000 for road bridges and roads
respectively. The Consultant shall also offer their comments for modifying/ improving the
document. After receiving the corrected document, the Consultant shall review and
formally approve the QAM and Quality Plan and send one copy to the Authority.The
Authority’s Engineer shall complete the review of the methodology proposed to be
adopted by the Contractor for executing the Works, and convey its comments to the
Contractor within a period of 10 (ten) days fromthe date of receipt of the proposed
methodology from the Contractor.
4.4 The Authority’s Engineer shall grant written approval to the Contractor, where necessary,
for interruption and diversion of the flow of traffic in the existing lane(s) of the Project
Highway for purposes of maintenance during the Construction Period in accordance with
the provisions of Clause 10.4 Model EPC Agreement.
4.5 The Authority’s Engineer shall review the monthly progress report furnished by the
Contractor and send its comments thereon to the Authority and the contractor within 7
(seven) days of receipt of such report.
4.6 On a daily basis, the concerned key personnel of Authority Engineer shall inspect the
Construction Works. Following activities need to be undertaken during the visits.
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National Highways Authority of India Request for Proposal for AE
bridges and roads respectively. The consultant also needs to capture following
documents and send to NHAI field office via email on a daily basis
Scanned copy of filled RFI (Request for Inspection) form including commentary on
‘Satisfactory/Unsatisfactory’ nature of work completed by Concessionaire
Daily inspection report Proforma as provided in Annexure I
Readings of quality inspection tests witnessed by the Consultant
Minimum 6 high resolution photographs supporting the remarks made by the Consultant
in RFI form
Team Leader will be responsible for sending daily emails to NHAI field office
4.7 On a monthly basis, the Authority Engineer shall prepare a Monthly Inspection Report
in accordance with the format prescribed in Annexure V setting forth an overview of
the status, progress, quality and safety of construction, including the work
methodology adopted, the materials used and their sources, and conformity of
Construction Works with the Scope of the Project and the Specifications and
Standards. In a separate section of the Inspection Report, the Authority Engineer shall
describe in reasonable detail the lapses, defects or deficiencies observed by it in the
construction of the Project Highway. The Authority Engineer shall send a copy of its
Inspection Report to the Authority and the Concessionaire latest by 7th of every month.
Key sections of the Monthly Progress Report are as follows.
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National Highways Authority of India Request for Proposal for AE
S No. Section Sub-Sections
11.2 Accident report
Annex 1: Detailed list of physical components
as per Schedule G
12 Annexures
Annex 2 onwards: Additional details provided
by AE
4.8 If at any time during the Construction Period, the Authority Engineer determines that
the Concessionaire has not made adequate arrangements for the safety of workers
and Users in the zone of construction or that any work is being carried out in a manner
that threatens the safety of the workers and the Users, it shall make a
recommendation to the Authority forthwith, identifying the whole or part of the
Construction Works that should be suspended for ensuring safety in respect thereof.
4.9 The Authority’s Engineer shall conduct the pre-construction review of manufacturer’s
reports and standard samples of manufactured Materials, and such other Materials as
the Authority’s Engineer may require.
4.10 For determining that the Works conform to Specifications and Standards, the
Authority’s Engineer shall require the Contractor to carry out, or cause to be carried
out, tests at such time and frequency and in such manner as specified in the
Agreement and in accordance with Good Industry Practice for quality assurance. For
purposes of this Paragraph 4.9, the tests specified in the IRC Special Publication-11
(Handbook of Quality Control for Construction of Roads and Runways) and the
Specifications for Road and Bridge Works issued by MORT&H (the “Quality Control
Manuals”) or any modifications/substitution thereof shall be deemed to be tests
conforming to Good Industry Practice for quality assurance.
4.11 The Authority’s Engineer shall test check at least 20 (twenty) percent of the quantity
or number of tests prescribed for each category or type of test for quality control by
the Contractor.
4.12 The timing of tests referred to in Paragraph 4.9, and the criteria for
acceptance/rejection of their results shall be determined by the Authority’s Engineer
in accordance with the Quality Control Manuals. The tests shall be undertaken on a
random sample basis and shall be in addition to, and independent of, the tests that
may be carried out by the Contractor for its own quality assurance in accordance with
Good Industry Practice.
4.13 In the event that results of any tests conducted under Clause 11.10 establish any
Defects or deficiencies in the Works, the Authority’s Engineer shall require the
Contractor to carry out remedial measures.
4.14 The Authority’s Engineer may instruct the Contractor to execute any work which is
urgently required for the safety of the Project Highway, whether because of an
accident, unforeseeable event or otherwise; provided that in case of any work
required on account of a Force Majeure Event, the provisions of Clause 21.6 of Model
EPC Agreement shall apply.
4.15 In the event that the Contractor fails to achieve any of the Project Milestones, the
Authority’s Engineer shall undertake a review of the progress of construction and
identify potential delays, if any. If the Authority’s Engineer shall determine that
completion of the Project Highway is not feasible within the time specified in the
Agreement, it shall require the Contractor to indicte within 15 (fifteen) days the steps
proposed to be take to expedite progress, and the period within which the Project
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National Highways Authority of India Request for Proposal for AE
Completion Date shall be achieved. Upon receipt of a report from the Contractor, the
Authority’s Engineer shall review the same and send its comments to the Authority and
the Contractor forthwith.
4.16 The Authority’s Engineer shall obtain from the Contractor a copy of all the
Contractor’s quality control records and documents before the Completion Certificate
is issued pursuant to Clause 12.4 of Model EPC Agreement.
4.17 Authority’s Engineer may recommend to the Authority suspension of the whole or part
of the Works if the work threatens the safety of the Users and pedestrians. After the
Contractor has carried out remedial measure, the Authority’s Engineer shall inspect
such remedial measures forthwith and make a report to the Authority recommending
whether or not the suspension hereunder may be revoked.
4.18 In the event that the Contractor carries out any remedial measures to secure the
safety of suspended works and users, and requires the Authority’s Engineer to inspect
such works, the Authority’s Engineer shall inspect the suspended works within 3
(three) days of receiving such notice, and make a report to the Authority forthwith,
recommending whether or not such suspension may be revoked by the Authority.
4.19 The Authority’s Engineer shall carry out, or cause to be carried out, all the Tests
specified in Schedule-K and issue a Completion Certificate or Provisional Certificate as
the case may be. For carrying out is functions under this Paragraph 4.18 and all
matters incidental thereto, the Authority’s Engineer shall act under and in accordance
with the provisions of Article 12 and Schedule-K. The Consultant shall use following
equipment in carrying out the tests.
5 Maintenance Period
5.1 The Authority’s Engineer shall aid and advise the Contractor in the preparation of
its monthly Maintenance Programme and for this purpose carry out a joint monthly
inspection with Contractor.
5.2 The Authority’s Engineer shall undertake regular inspections, at least once every
month to evaluate compliance with the Maintenance Requirements and submit a
Maintenance Inspection Report to the Authority and the Contractor.
5.3.1The Authority Engineer shall carry out visual inspection of entire highway stretch as
per the frequency defined in the following table
Frequency of
Nature of defect or deficiency
inspection
ROADS
(a) Carriageway and paved shoulders
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National Highways Authority of India Request for Proposal for AE
Frequency of
Nature of defect or deficiency
inspection
(i) Breach or blockade Daily
(ii) Pot holes Daily
(iii) Cracking Weekly
(iv) Rutting Weekly
(v) Bleeding/skidding Weekly
(vi) Ravelling/Stripping of bitumen surface Weekly
(vii) Damage to pavement edges Weekly
(viii) Removal of debris Daily
(b) Hard/earth shoulders, side slopes, drains and culverts
Variation by more than 2% in the prescribed slope of camber/cross
(i) Weekly
fall
(ii) Edge drop at shoulders Weekly
Variation by more than 15% in the prescribed side (embankment)
(iii) Weekly
slopes
(iv) Rain cuts/gullies in slope Weekly
Damage to or silting of culverts and side drains during and
(v) Weekly
immediately preceding the rainy season
(vi) Desilting of drains in urban/semi-urban areas Daily
(c) Road side furniture including road signs and pavement marking
Damage to shape or position;
(i) Daily
poor visibility or loss of retro-reflectivity
(d) Street lighting and telecom (ATMS)
(i) Any major failure of the system Daily
(ii) Faults and minor failures Daily
(iii) Streetlight with Lux Meter Weekly
(e) Trees and plantation
Obstruction in a minimum head-room of 5 m above carriageway or
(i) Daily
obstruction in visibility of road signs
(ii) Deterioration in health of trees and bushes Weekly
(iii) Replacement of trees and bushes Weekly
(iv) Removal of vegetation affecting sight line and road structures Weekly
(f ) Rest areas/Wayside amenities
(i) Cleaning of toilets Daily
(ii) Defects in electrical, water and sanitary installations Daily
(g) Toll plaza[s]
(i) Failure of toll collection equipment including ETC or lighting Daily
(ii) Damage to toll plaza Weekly
(h) Other Project Facilities and Approach roads
Damage or deterioration in Approach Roads, -[pedestrian
(i) facilities, truck lay-bys, bus-bays, bus- shelters, cattle crossings, Daily
Traffic Aid Posts, Medical Aid Posts and other works]
(j) Incident Management
Instances of Incident Management as reported including time of
(i) call, response time, services rendered and time of clearing of the Daily
Highway.
(ii) List of the Incident Management Services rendered. Weekly
BRIDGES
(a) Superstructure of bridges
(i) Cracks Weekly
(ii) Spalling/scaling Weekly
(b) Foundations of bridges
(i) Scouring and/or cavitation Weekly
(c) Piers, abutments, return walls and wing walls of bridges
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National Highways Authority of India Request for Proposal for AE
Frequency of
Nature of defect or deficiency
inspection
(i) Cracks and damages including settlement and tilting Weekly
(d) Bearings (metallic) of bridges
(i) Deformation Weekly
(e) Joints in bridges
(i) Loosening and malfunctioning of joints Weekly
(f) Other items relating to bridges
(i) Deforming of pads in elastomeric bearings Weekly
Gathering of dirt in bearings and joints; or clogging of spouts, weep
(ii) Weekly
holes and vent-holes
(iii) Damage or deterioration in parapets and handrails Weekly
(iv) Rain-cuts or erosion of banks of the side slopes of approaches Weekly
(v) Damage to wearing coat Weekly
Damage or deterioration in approach slabs, pitching, apron, toes,
(vi) Weekly
floor or guide bunds
Growth of vegetation affecting the structure or obstructing the
(vii) Weekly
waterway
5.3.2 All elements which have daily inspection frequency shall be inspected weekly as
well. Similarly, all elements which have weekly inspection frequency shall be
inspected monthly as well.
5.3.3 Daily inspection report format and weekly inspection report format has been
provided in Annexure II and III of this document respectively. Manpower which
needs to conduct visual inspection and mode of reporting is defined in the following
table
5.3.4 High resolution photographs and video of the highway stretches having defects
and/or deficiencies shall be submitted along with Weekly Inspection Report and
Monthly Status Report. Summary of key observations around defects and deficiencies
in highway stretch shall be reported in Monthly Progress Report and detailed
inspection report shall be provided as Annexure to Monthly Progress Report.
5.3.5 The consultant shall also be responsible for inspection and monitoring of Wayside
Amenities. ETC (Electronic Toll Collection) and ATMS (Advanced Traffic Management
System) and incident management.
5.4.1 The carrying out of condition surveys will be one of the most important and
crucial field tasks under the project. The Authority Engineer shall carry out
condition surveys using equipment and following a frequency as defined under.
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National Highways Authority of India Request for Proposal for AE
At least twice a year
Surface defects of Network Survey (As per survey months
1
pavement Vehicle (NSV) defined for the state
basis rainy season)
At least twice a year
Roughness of (As per survey months
2 Laser Profilometer
pavement defined for the state
basis rainy season)
Strength of Falling Weight
3 At least once a year
pavement Reflectometer (FWD)
At least twice a year
Mobile Bridge (As per survey months
4 Bridges
Inspection Unit (MBIU) defined for the state
basis rainy season)
At least twice a year
(As per survey months
5 Road signs Retro-reflectometer
defined for the state
basis rainy season)
The first equipment based inspection shall be conducted at the time of completion testing.
The other inspections shall be conducted before and after the rainy seasons as per the
schedule defined in Annexure IV, except for FWD testing which shall be conducted once a
year.
Length
Cracking Width
Depth
Area
Potholes
Depth
Raveling Indicator
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National Highways Authority of India Request for Proposal for AE
Depth
Rutting
Width
ii. The following criteria shall be met by the process of defects detection
iii. The following are the set of deliverables which should be submitted after
completion of survey as part of Monthly Progress Report
Raw data generated from the equipment which are part of Network Survey
covering the parameters mentioned in above table. It should also include
o Survey ID, Description, Date, Lane
o GPS referenced data for GIS mapping
Video logging
o Pavement imagery (AVI/JPEG)
o 360 degree imagery (JPEG)
Interpretation report covering summary of entire survey and analysis of defects
and deficiencies
ii. The interval at which deflection measurements are to be taken up are as per IRC:115-
2014 / IRC:117-2015. For flexible pavements, the sample size and the interval of the
data to be collected depends on the length of the uniform section calculated and
condition of the pavement section i.e. ‘good’, ‘fair’ and ‘poor’ for each lane,
established on the pavement condition data based on the criterion given in IRC:115-
2014. For rigid pavements, the deflection data may be collected at interiors, corners,
transverse joints and longitudinal joints in the outer lanes at intervals as specified in
IRC:117-2015.
iii. The following are the set of deliverables which should be submitted after completion
of inspection test as part of Monthly Progress Report
Data report covering following parameters
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National Highways Authority of India Request for Proposal for AE
o Deflection Bowl (Transient Deflections at seven different points)
o Corrected Elastic Modulus Bituminous E1
o Corrected Elastic Modulus Granular E2
o Corrected Elastic Modulus Subgrade E3
o Subgrade CBR
Interpretation report covering summary of entire survey results and analysis of
key parameters
5.4.4 The Authority Engineer shall carry out the condition and structural assessment
survey of the bridges in accordance with IRC-SP; 35 with the use of Mobile Bridge
Inspection unit (MBIU) or better technology.
i. The following criteria shall be met by the process of bridge condition assessment
ii. Detailed bridge inspection report shall be submitted as per the Inspection Proforma
provided in IRC-SP 35
ii. The following criteria shall be met by the process of roadsigns retroreflection
measurement
Measurement of retroreflective signs shall be conducted in accordance with ASTM
E1709 and ASTM E2540
Measurement time after pressing trigger shall be less than or equal to 1 sec
Observation angle adjustment from 0.2 degrees to 2.0 degrees
Entrance angle adjustment from -45 degrees to +45 degrees
Self-contained commercially available battery
Inbuilt data storage of at least 2,000 measurements so that data transfer
requirement is minimized while the survey is being conducted
Interface for transferring data from device to Computer
Built in GPS to capture GPS coordinates of road sign
Range shall be at least 0-2000 cd/lx/m2
iii. The following are the set of deliverables which should be submitted after completion
of survey as part of Monthly Progress Report
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National Highways Authority of India Request for Proposal for AE
System generated coefficient of retroreflected luminance RA (nighttime
retroreflection) of all road signs
Interpretation report covering analysis of road signs falling in different range of RA
and actions to be taken
5.5 The Authority Engineer shall carry out following inspections of ETC lanes at toll
plazas on a month basis:
(a) Infrastructure:
Availability of civil infrastructure at toll plazas required for installation of ETC
systems
Adequacy of hardware, software and other related items as per IHMCL/NHAI
technical specifications and requirements
b) Operations:
Adherence of various stakeholders (acquirer bank, system integrator, toll operator,
issuer bank etc) of the ETC system to the service level agreements
Efficacy of the ETC system (RFID tagging, AVC, WIM etc) in terms of accuracy and
uptime
Tracking and reporting toll plaza experience metrics such as average waiting time,
transaction times for different modes of payment (RFID, cash, smart cards, QR codes
etc) and congestion levels (eg length of queue in different lanes) across 4 different
times in a day
Robustness of dispute resolution mechanisms in place for the tag holder and toll
operators by the issuer and acquirer banks
5.6 The Authority Engineer shall prepare a Monthly Status Report in O&M phase of project in
respect of its duties and functions under this Agreement and in accordance with the
format prescribed in Annexure VI. 1st deliverable of the report which is an executive
summary to the main report (Section 1) shall be submitted to the Authority and updated
on the PMIS and project specific website by 4th of every month. Main report (Section 2
onwards) shall be submitted to the Authority and updated on the PMIS and project
specific website by 7th of every month. Key sections of the Monthly Status Report are as
follows.
S.No Sections Sub sections
1.1 Overall road condition
1.2 Key reporting metrics
1.3 Key maintenance activities undertaken
1 Executive Summary
1.4 Pending issues
1.5 Recommended actions by AE
1.6 Strip plan for maintenance
2.1 Key project details
2.2 Location map
2 Project Overview 2.3 Key plan
2.4 Summary of project features
2.5 RoW availability
3.1 Issue and action log
3.2 Summary of deficiencies
3 Critical issues and action taken
3.3 Obligations as per contract
3.4 Inspection schedule
4 Monthly Inspection Report 4.1 Summary of NCR issued
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National Highways Authority of India Request for Proposal for AE
5.7 The Authority’s Engineer shall specify the tests, if any, that the Contractor
shall carry out, or cause to be carried out, for the purpose of determining that
the Project Highway is in conformity with the Maintenance Requirements. It
shall monitor and review the results of such tests and remedial measures, if
any, taken by the Contractor in this behalf.
5.8 In respect of any defect or deficiency referred to in Paragraph 3 of Schedule-
E, the Authority’s Engineer shall, in conformity with Good Industry Practice,
specify the permissible limit of deviation or deterioration with reference to
the Specifications and Standards and shall also specify the time limit for
repair or rectification of any deviation or deterioration beyond the
permissible limit.
5.9 The Authority’s Engineer shall examine the request of the Contractor for
closure of any lane (s) of the Project Highway for undertakings
maintenance/repair thereof, and shall grant permission with such
modifications, as it may deem necessary, within 5 (five) days of receiving a
request from the Contractor. Upon expiry of the permitted period of closure,
the Authority’s Engineer shall monitor the reopening of such lane (s), and in
case of delay, determine the Damages payable by the Contractor to the
Authority under Clause 14.5 of Model EPC Agreement
6 Determination of costs and time
6.1 The Authority’s Engineer shall determine the costs, and/or their
reasonableness, that are required to be determined by it under the
Agreement.
6.2 The Authority’s Engineer shall determine the period of Time Extension that is
required to be determined by it under the Agreement.
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National Highways Authority of India Request for Proposal for AE
6.3 The Authority’s Engineer shall consult each Party in every case of
determination in accordance with the provisions of Clause 18.5 of Model EPC
Agreement.
7 Payments
7.1 The Authority’s Engineer shall withhold payments for the affected works for
which the Contractor fails to revise and resubmit the Drawings to the
Authority’s Engineer in accordance with the provision of Clause 10.2.4 (d) of
Model EPC Agreement.
7.2 Authority’s Engineer shall
a) within 10 (ten) days of receipt of the Stage Payment Statement from the
Contractor pursuant to Clause 19.4, determine the amount due to the
Contractor and recommend the release of 90 (ninety) percent of the amount so
determined as part payment, pending issue of the Interim Payment Certificate;
and
b) within 15 (fifteen) days of the receipt of the Stage Payment Statement referred
to in Clause 19.4, deliver to the Authority and the Contractor an Interim
Payment Certificate certifying the amount due and payable to the Contractor,
after adjustments in accordance with the provisions of Clause 19.10 of Model
EPC Agreement.
7.3 The Authority’s Engineer shall, within 15 (fifteen) days of receipt of the
Monthly Maintenance Statement from the Contractor pursuant to Clause 19.6 of
Model EPC Agreement, verify the Contractor’s monthly statement and certify
the amount to be paid to the Contractor in accordance with the provisions of
the Agreement.
7.4 The Authority’s Engineer shall certify final payment with 30 (thirty) days of the
receipt of the final payment statement of Maintenance in accordance with the
provisions of Clause 19.16 of Model EPC Agreement.
9.1 All key personnel and sub professional staff of the Authority Engineer shall use the
fingerprint based (biometric) attendance system for marking their daily attendance.
Attendance shall be marked at least once a day and anytime during the day. 1
Biometric Attendance System shall be installed by the Authority Engineer at its own
cost at the site office in order to facilitate the attendance marking. More systems can
be installed near the project highway upto a maximum of 1 system per 50 km in order
to encourage frequent visits of project highway by key personnel and sub professional
staff. A copy of monthly attendance records shall be attached with Monthly Status
Report. Proper justification shall be provided for cases of absence of key personnel/
sub professional staff which do not have prior approval from Project Director of
concerned stretch
9.2 A copy of all communications, comments, instructions, Drawings or Documents sent by
the Authority’s Engineer to the Contractor pursuant to this TOR, and a copy of all the
test results with comments of the Authority’s Engineer thereon, shall be furnished by
the Authority’s Engineer to the Authority forthwith.
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National Highways Authority of India Request for Proposal for AE
9.3 The Authority’s Engineer shall retain at least one copy each of all Drawings and
Documents received by it, including ‘as – built’ Drawings and keep them in its safe
custody.
9.4 Within 90 (ninety) days of the Project Completion Date, the Authority’s Engineer shall
obtain a complete set of as built Drawings in 2 (two) hard copies and in micro film
form or in such other medium as may be acceptable to the Authority, reflecting the
Project Highway as actually designed, engineered and constructed, including an as-
built survey illustrating the layout of the Project Highway and setback lines, if any, of
the buildings and structures forming part of project Facilities; and shall hand them
over to the Authority against receipt thereof.
9.5 The Authority’s Engineer, if called upon by the Authority or the Contractor or both,
shall mediate and assist the Parties in arriving at an amicable settlement of any
Dispute between the Parties.
9.6 The Authority’s Engineer shall inform the Authority and the Contractor of any event of
Contractor’s Default within one week of its occurrence.
The Authority Engineer shall appoint its authorized representative, who shall issue
on behalf of the AE, the Provisional Completion Certification and
Completion Certificate along with the Team Leader and shall carry out any such task
as may be decided by Employer. The AE shall take prior approval of Employer
before issuing Provisional Completion Certification and Completion Certificate. The
proposal submitted shall also include the name of the authorized
representative along with the authorization letter and power of attorney.
11.2 Broad job-description and minimum qualification for key personnel mentioned above
is enclosed as Enclosure–B. However, higher marks shall be accorded to the
Candidate with higher relevant qualification and experience. All the CV’s of the
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National Highways Authority of India Request for Proposal for AE
personals mentioned in Para 5.3 (iii) of Data Sheet shall be evaluated at the time of
evaluation of technical proposal. The age of the Key Personnel should not be more
than 65 years on the date of submission of proposal. Consultants are advised in
their own interest to frame the technical proposal in an objective manner as
far as possible so that these could be properly assessed in respect of points to be
given as part of evaluation criteria. The bio-data of the key personnel should be
signed on every sheet by the personnel concerned and the last sheet of each bio-
data should also be signed by the authorised signatory for the Consultant. The key
personnel shall also certify at the end of their bio-data proforma that they have not
left any of the Employer works without completing of their assignment and have not
accepted any other offer at the time of signing of the bio-data and as such shall be
available to work with the Authority Engineer, if the Project is awarded. In
case the key personnel leaves the assignment without approval of Employer,
Emplo yer would be at liberty to take any appropriate action against that key
personnel including debarment. The CV submitted by selected firm/JV shall be hoisted
on official website of Employer.
11.3 In addition to above, consultants are required to propose other key personnel,
sub- professional staff and other field engineers as detailed in Enclosure-A
and the minimum qualification requirements for the same is enclosed in
Enclosure–B.
The proposed manpower deployment for this period shall be matching the
activities to be performed during the said period. The time frame for services
during the deployment of key personnel during this period shall be as shown in
Enclosure A.
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Bank. In the case of a Foreign Bank (issued by a Branch in India) the networth in
respect of Indian operations shall only be taken into account. In case of Foreign
Bank, the BG issued by Foreign Bank should be counter guaranteed by any
Nationalised Bank in India. In case of JV, the BG shall be furnished on behalf of
the JV and not individually by the members.
Alternatively, a single Bank Guarantee to cover for the performance of all projects under
NHAI may also be deposited as tabulated below, at the discretion of the consultant,
instead of depositing separately again and again. The Consultant may initially provide
the Performance Security for a period of two years provided that it shall procure the
extension of the validity of the Performance Security at least one month prior to the
date of expiry thereof. Once the appropriate single Bank Guarantee for Performance
Security has been submitted by the Consultant, the existing BGs shall be returned. The
Bank Guarantee be submitted in prescribed Performa.
Performance Security
Remaining cumulative Value of Consultancy Fee BG Value (in Rs. Crores.)
as per Contracts under a Agency (NHAI) (Cr)
0-20 0.5
20-40 1
40-100 2.50
100-200 4.0
Beyond 200 5.0
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AUTHORITY ENGINEER
Professional Staff
Team Leader Cum Senior 24 12
1. Bridge / Structural
Engineer
Bridge/Structural Design 18 -
2.
Engineer
3. Bridge/Structural 24 48
Engineer-I
4. Bridge/Structural 24 -
Engineer-II
5. Resident cum Highway 24 12
Engineer
Senior Quality cum 24 -
6.
Material Engineer
7. Road Safety Expert 24 -
Sub – Total 162 72
Sub-professional
1. Assistant 24 48
Bridge/Structural
Engineer-I
2. Assistant 24 -
Bridge/Structural
Engineer-II
3. Assistant 24 -
Bridge/Structural
Engineer-III
4. Highway Engineer-I 24 48
5. Road Safety Expert 24 -
6. Quantity Surveyor-I 24 -
7. Survey Engineer-I 24 -
8. Survey Engineer-II 12 -
9. Quality Control Engineer- 24 -
I
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The Financial Expert or Legal expert may be required for the project for specific needs.
Their deployment shall be arranged by the consultant on specific requisition from the
Authority and the payment shall be made as per the actual deployment. The Financial
Expert or Legal expert shall be paid at the rates quoted for Senior Pavement Specialist.
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Enclosure B
Note:
(1) Similar Capacity includes the following positions
i) On behalf of Consultant: Team Leader / Resident Engineer (Construction
Supervision /IE/AE).
ii) On behalf of Contractor: Project Manager (Construction/ Construction Supervision)
iii) In Government Organizations: Superintending Engineer (or equivalent) and above
(2) Only those projects will be considered for evaluation at Sl. No. 1(d) and 1(e)
above, where the Input of the personnel is at least one year.
RESIDENT CUM HIGHWAY ENGINEER
The Resident cum Highway Engineer shall be responsible for supervising the works of
highway to be constructed by the Concessionaire for this project. He shall also inspect the
pavement rehabilitation and repair works to be undertaken by the Concessionaire.
He should have the following qualification / experience.
1. Essential Qualifications.
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National Highways Authority of India Request for Proposal for AE
d) Should have handled at least 2 major projects(of length 2.4 km or more of similar
configuration (4/6 laning**) and above).
2. Preferential Qualifications.
1. Essential Qualifications.
2. Preferential Qualifications.
construction. He shall inspect the Concessionaire’s field laboratories to ensure that they
are adequately equipped and capable of performing all the specified testing requirements
of the contract. He shall look into the quality assurance aspect of the construction works
and supervise the setting-up of the various Concessionaire’s rock crushers and bituminous
mixing plants to ensure that the specified requirements for such equipment are fully met.
Experience in latest Quality Management techniques in highway projects shall have added
advantage.
He should have the following qualification / experience.
1. Essential Qualifications.
2. Preferential Qualifications.
1. Essential Qualifications.
d) Experience in similar capacity in Road Safety Audit of at least 2 nos 4/6 lane**
highway / expressway project including 1 nos at design stage
2. Preferential Qualifications
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Note: This draft Agreement is a generic document and shall be modified based on
particular of the Project.
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Between
(Name of Client)
And
(Name of Consultant)
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Dated:
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CONTENTS
Page No.
1.1 Definitions
1.2 Relation between the Parties
1.3 Law Governing the Contract
1.4 Language
1.5 Headings
1.6 Notices
1.7 Location
1.8 Authority of Member in charge
1.9 Authorized Representatives
1.10 Taxes and Duties
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3.1 General
3.1.1 Standard of Performance …………..
3.1.2 Law Governing Services …………..
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V ANNEXURES..…………………………………………
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1. FORM OF CONTRACT
This CONTRACT (hereinafter called the “Contract”) is made the day of the
“Consultants”).
[Note* : If the Consultants consist of more than one entity, the above should be partially
amended to read as follows:
“…(hereinafter called the “Client”) and, on the other hand, a joint venture consisting of
the following entities, each of which will be jointly severally liable to the Client for all the
Consultants’ obligations under this Contract, namely, and
(hereinafter called “Consultants”)]
WHEREAS
(a) the Client has requested the Consultants to provide certain consulting
services as defined in the General Conditions of Contract attached to
this Contract (hereinafter called the “Services”);
(b) the Consultants, having represented to the Client that they have the
required processional skills, and personnel and technical resources, have
agreed to provide the Services on the terms and conditions set forth in this
Contract;
1. The following documents attached hereto shall be deemed to form an integral part
of this Contract:
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[Note: If any of these Appendices are not used, the words “Not Used” should be
inserted below next to the title of the Appendix on the sheet attached hereto
carrying the title of that Appendix ].
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2. The mutual rights and obligations of the Client and the Consultants shall be as set
forth in the Contract; in particular
(a) The Consultants shall carry out the Services in accordance with the provisions
(b) The Client shall make payments to the Consultants in accordance with the
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
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By
(Authorized Representative)
By
(Authorized Representative)
[Note: If the Consultants consist of more than one entity, all of these entities should appear
as
signatures, e.g. in the following manner ]
By
(Authorized Representative)
By
(Authorized Representative)
etc
.
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1. General Provisions
Unless the context otherwise requires, the following terms whenever used in this
Contract
have the following meanings:
1.1 Definitions
(a) “Applicable Law” means the laws and any other instruments having the force
of law in the Government’s country [or in such other country as may be
specified in the Special Conditions of Contract (SC)], as they may be issued and
in force from time to time.
(b) “Contract means the Contract signed by the Parties, to which these
General Conditions of Contract are attached, together with all the
documents listed in Clause 1 of such signed Contract;
(c) “Effective Date’ means the date on which this Contract comes into force
and effect pursuant to Clause GC 2.1;
(d) ‘foreign currency’ means any currency other than the currency of
the
Government;
(i) “Member”, in case the Consultants consist of a joint venture of more than
one entity, means any of these entities, and “Members” means all of these
entities;
(j) “Party’ means the Client or the Consultants, as the case may be, and Parties
means both of them;
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“Local Personnel” means such persons who at the time of being so hired
had their domicile inside the Government’s Country; and ‘key personnel’
means the personnel referred to in Clause GC 4.2 (a).
(l) "SC" means the Special Conditions of Contract by which these General
Conditions of Contract may be amended or supplemented;
(n) "Sub-consultant and or Associates " means any entity to which the
Consultants subcontract any part of the Services in accordance with the
provisions of Clause GC 3.7; and
(o) "Third Party" means any person or entity other than the Government, the
Client, the Consultants or a Sub-consultant.
1.6 Notices
1.6.1 Any notice, request or consent required or permitted to be given or made pursuant
to this Contract shall be in writing. Any such notice, request or consent shall be
deemed
to have been given or made when delivered in person to an authorized
representative
of the Party to whom the communication is addressed, or when sent by
registered mail, telegram or facsimile to such Party at the address specified in the SC.
1.6.2 Notice will be deemed to be effective as specified in the SC.
1.6.3 A Party may change its address for notice hereunder by giving the other Party notice
of such change pursuant to the provisions listed in the SC with respect to Clause GC
1.6.2.
1.7 Location
The Services shall be performed at such locations as are specified in Appendix
A hereto and, where the location of a particular task is not so specified,
at such locations. whether in Government's Country or elsewhere, as the Client
may approve.
1.8 Authority of Member in Charge
In case the Consultants consist of a joint venture of more than one entity,
the Members hereby authorize the entity specified in the SC to act on their
behalf in exercising all the Consultants' rights and obligations towards the Client
under this Contract, including without limitation the receiving of instructions and
payments from the Client.
1.9 Authorized Representatives
Any action required or permitted to be taken, and any document required or
permitted
to be executed, under this Contract by the Client or the Consultants may be taken
or executed by the officials specified in the SC.
1.10 Taxes and Duties
Unless otherwise specified in the SC, the Consultants, Sub-consultants and
Personnel shall pay such taxes, duties, fees and other impositions as may be
levied under the Applicable Law. Goods & Service tax as applicable shall be paid to
the consultant while making payment for services rendered. The consultants shall
then deposit the same with the tax authorities and provide a proof of having done
so within next 90 days in line with policy circulars issued by Employer.
.
2. Commencement, Completion, Modification and Termination of Contract
2.1 Effectiveness of Contract
This Contract shall come into force and effect on the date (the "Effective Date") of
the Client's notice to the Consultants instructing the Consultants to begin carrying
out the Services. This notice shall confirm that the effectiveness conditions, if
any, listed in
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2.6 Modification
Modification of the terms and conditions of this Contract, including any modification
of the scope of the Services, may only be made by written agreement
between the Parties as the case may be, has been obtained. Pursuant to
Clause GC 7.2 hereof, however, each Party shall give due consideration to any
proposals for modification made by the other Party.
2.7 Force Majeure
2.7.1. Definition
(a) For the purposes of this Contract, "Force Majeure" means an event which
is beyond the reasonable control of a Party, and which makes a
Party's performance of its obligations hereunder impossible or so
impractical as reasonably to be considered impossible in the
circumstances, and includes, but
is not limited to, war, riots, civil disorder, earthquake, fire, explosion,
storm, flood or other adverse weather conditions, strikes, lockouts or other
industrial action ( except where such strikes, lockouts or other
industrial action are within the power of the Party invoking Force Majeure
to prevent), confiscation or any other action by government agencies.
(b) Force Majeure shall not include (i) any event which is caused by
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The failure of a Party to fulfill any of its obligations hereunder shall not be
considered to be a breach of, or default under, this Contract insofar as such
inability arises from an event of Force Majeure, provided that the Party
affected by such an event has taken all reasonable precautions, due care" and
reasonable alternative measures, all with the objective of carrying out the
terms and conditions of this Contract.
(b) A Party affected by an event of Force Majeure shall notify the other
Party of such event as soon as possible, and in any event not later than
fourteen (14) days following the occurrence of such event, providing
evidence of the nature and cause of such event, and shall similarly give
notice of the restoration of normal conditions as soon as possible.
(c) The Parties shall take all reasonable measures to minimize the
consequences of any event of Force Majeure.
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National Highways Authority of India Request for Proposal for AE
2.9 Termination
2.9.1 By the Client
The Client may, by not less than thirty (30) days' written notice of termination to
the Consultants (except in the event listed in paragraph (f) below, for which there
shall be a written notice of not less than sixty ( 60) days), such notice to be given
after the occurrence of any of the events specified in paragraphs (a) through (h) of
this Clause GC 2.9.1, terminate this Contract.
(b) if the Consultants become (or, if the Consultants consist of more than one
entity, if any of their Members becomes) insolvent or bankrupt or enter into any
agreements with their creditors for relief of debt or take advantage of any law
for the benefit of debtors or go into liquidation or receivership whether
compulsory or voluntary;
(c) if the Consultants fail to comply with any final decision reached as a result of
arbitration proceedings pursuant to Clause GC 8 hereof;
(d) if the Consultants submit to the Client a statement which has a material
effect on the rights, obligations or interests of the Client and which the
Consultants know to be false;
(e) if, as the result of Force Majeure, the Consultants are unable to perform a material
portion of the Services for a period of not less than sixty (60) days; or
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(f) if the Client, in its sole discretion and for any reason whatsoever, decides to
terminate this Contract.
(g) if the consultant, in the judgment of the Client has engaged in corrupt or
fraudulent practices in competing for or in executing the Contract. For the purpose
of this clause:
(h) if EPC Contractor represents to Employer that the Consultant is not discharging his
duties in a fair, efficient and diligent manner and if the dispute remains
unresolved, Employer may terminate this contract.
The Consultants may, by not less than thirty (30) days' written notice to the Client,
such notice to be given after the occurrence of any of the events specified in
paragraphs (a) through (d) of this Clause GC 2.9.2, terminate this Contract:
(a) if the Client fails to pay any money due to the Consultants pursuant to
this Contract and not subject to dispute pursuant to Clause 8 hereof within
forty-five (45) days after receiving written notice from the Consultants that
such payment is overdue;
(b) if the Client is in material breach of its obligations pursuant to this Contract
and has not remedied the same within forty-five (45) days (or such longer
period as the Consultants may have subsequently approved in writing)
following the receipt
by the Client of the Consultants' notice specifying such breach;
(c) if, as the result of Force Majeure, the Consultants are unable to perform a
material portion of the Services for a period of not less than sixty (60) days; or
(d) if the Client fails to comply with any final decision reached as a result
of arbitration pursuant to Clause GC 8 hereof.
Upon termination of this Contract by notice of either Party to the other pursuant to
Clauses GC 2.9.1 or GC 2.9.2 hereof, the Consultants shall, immediately upon dispatch or
receipt of such notice, take all necessary steps to bring the Services to a close in a
prompt and orderly manner and shall make every reasonable effort to keep
expenditures for this purpose to a minimum. With respect to documents prepared
by the Consultants and equipment and materials furnished by the Client, the
Consultants shall proceed as provided, respectively, by Clauses GC 3.9 or GC 3.10 hereof.
(c) except in the case of termination pursuant to paragraphs (a) through (d) of
Clause GC 2.9.1 hereof, reimbursement of any reasonable cost incident to the
prompt and orderly termination of the Contract including the cost of the
return travel of the Consultants' personnel and their eligible dependents.
If either Party disputes whether an event specified in paragraphs (a) through (e) of Clause GC
2.9.1 or in Clause GC 2.9.2 hereof has occurred, such Party may, within forty-five (45)
days after receipt of notice of termination from the other Party, refer the matter to
arbitration pursuant to Clause GC 8 hereof, and this Contract shall not be terminated on
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account of such event except in accordance with the terms of any resulting arbitral award.
The Consultants shall perform the Services in accordance with the Applicable
Law and shall take all practicable steps to ensure that any Sub-
consultants and or Associates, as well as the Personnel of the Consultants and
any Sub- consultants and
or Associates, comply with the Applicable Law. The Client shall advise
the Consultants in writing of relevant local customs and the Consultants shall,
after such notifications, respect such customs.
3.2.2 If the Consultants, as part of the Services, have the responsibility of advising the
Client on the procurement of goods, works or services, the Consultants shall
comply with any applicable procurement guidelines of the Client
(Employer)and or Associates Bank or of the Association, as the case may be, and
other funding agencies and shall at all times exercise such responsibility in the best
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The Consultants shall not engage, and shall cause their Personnel as well as their Sub-
consultants and or Associates and their Personnel not to engage, either directly
or indirectly, in any of the following activities:
(a) during the term of this Contract, any business or professional activities
in the Government's country which would conflict with the
activities assigned to them under this Contract; and
(b) after the termination of this Contract, such other activities as may
be specified in the SC.
3.3 Confidentiality
The Consultants, their Sub-consultants and the Personnel of either of them shall
not, either during the term or within two (2) years after the expiration of this
Contract, disclose any proprietary or confidential information relating to the
Project, the Services, this Contract or the Client's business or operations without
the prior written consent of the Client.
The Consultants (i) shall take out and maintain, and shall cause any Sub-consultants
to take out and maintain, at their (or the Sub-consultants', as the case may be)
own cost but on terms and conditions approved by the Client, insurance against
the risks, and for the coverages, as shall be specified in the SC, and (ii) at the
Client's request, shall provide evidence to the Client showing that such insurance
has been taken out and maintained and that the current premiums therefore have
been paid.
The Consultants (i) shall keep accurate and systematic accounts and records in
respect of the Services, hereunder, in accordance with internationally accepted
accounting principles and in such form and detail as will clearly identify all relevant
time charges and cost, and the bases thereof (including such bases as may be
specifically referred to in the SC); (ii) shall permit the Client or its designated
representative periodically, and up to one year from the expiration or termination
of this Contract, to inspect the same and make copies thereof as well as to have
them audited by auditors appointed by the Client; and (iii) shall permit the client to
inspect the Consultant's accounts and records relating to the performance of the
Consultant and to have them audited by auditors appointed by the client.
3.7 Consultants' Actions Requiring Client's Prior Approval
The Consultants shall obtain the Client's prior approval in writing before taking any of
the following actions:
(a) appointing such members of the Personnel as are listed in Appendix ‘C’
("Consultants' Sub-consultants' Key Personnel") merely by title but not by name;
(b) entering into a subcontract for the performance of any part of the
Services, it being understood (i) that the selection of the Sub-consultant
and the terms and conditions of the subcontract shall have been approved
in writing by the Client prior to the execution of the subcontract, and (ii) that
the Consultants shall remain fully liable for the performance of the Services
by the Sub- consultant and its Personnel pursuant to this Contract; and
(c) any other action that may be specified in the SC
3.8 Reporting Obligations
The Consultants shall submit to the Client the reports and documents specified
in Appendix B hereto, in the form, in the numbers and within the time periods set
forth in the said Appendix.
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National Highways Authority of India Request for Proposal for AE
(a) The titles, agreed job descriptions, minimum qualification and estimated
periods
of engagement in the carrying out of the Services of each of the Consultants'
Key Personnel are described in Appendix C. If any of the Key Personnel has
already been approved by the clients his/her name is listed as well.
(b) If required to comply with the provisions of Clause GCC 3.1.1 hereof,
adjustments with respect to the estimated periods "of engagement of
Key Personnel set forth in Appendix C may be made by the Consultants by
written notice to the Client, provided (i) that such adjustments shall
not alter the originally estimated period of engagement of any individual
by more than 10% or one week, whichever is larger, and (ii) that the
aggregate of such adjustments shall not cause payments under this Contract
to exceed the ceilings set forth in Clause GC 6.1(b) of this Contract. Any
other such adjustments shall only be made with the Client's written approval.
(c) If additional work is required beyond the scope of the Services specified
in Appendix A, the estimated periods of engagement of Key Personnel set
forth in Appendix C may be increased by agreement in writing between the
Client and the Consultants, provided that any such increase shall not,
except as otherwise agreed, cause payments under this Contract to exceed
the ceilings set forth in Clause GC 6.1 (b) of this Contract.
The Key Personnel i.e. Professional Staff and Sub-consultants listed by title as well as
by name in Appendix C are hereby approved by the Client. In respect of other
Key Personnel which the Consultants propose ,to use in the carrying out of the
Services, the Consultants shall submit to the client for review and approval a
copy of their biographical data and (in the case of Key personnel to be used
within the country of the Government) a copy of a satisfactory medical
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certificate in the form attached hereto as Appendix D. If the Client does not
object in writing (stating the reasons for the objection) within thirty (30)
calendar days from the date of receipt of such biographical data and (if
applicable) such certificate, such Key Personnel shall be deemed to have been
approved by the Client.
(a) Working hours and holidays for Key Personnel are set forth in Appendix
E hereto. To account for travel time, foreign Personnel carrying out Services
inside the Government's country shall be deemed to have commenced (or
finished) work in respect of the Services such number of days before their
arrival in (or after their departure from) the Government's country as is
specified in Appendix E hereto.
(c) Any of the Personnel provided as a replacement under Clauses (a) and
(b) above, the rate of remuneration applicable to such person as well
as any reimbursable expenditures (including expenditures due to the
number of eligible dependents) the Consultants may wish to claim as a
result of such replacement, shall be subject to the prior written approval
by the Client. Except as the Client may otherwise agree, (i) the
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Consultants shall bear all additional travel and other costs arising out
of or incidental to any removal and/or replacement, and (ii) the
remuneration to be paid to any of the Key Personnel provided as a
replacement shall be 90% of the remuneration which would have been
payable to the Key Personnel replaced. However, for the reason other
than death/extreme medical ground, (i) for total replacement upto 33% of
key personnel, remuneration shall be reduced by 5% (ii) for total
replacement upto between 33% to 50%, remuneration shall be reduced by
10-% and (iii) for total replacement upto between 50% to 66%,
remuneration shall be reduced by 15% (iv) For total replacements beyond
66% of the key personnel the client may initiate action of higher
penalty/termination/debarment upto 2 years as considered appropriate.
Further, after completion of the project, one replacement of key personnel
shall be allowed without any reduction in the remuneration.
(d) In order to prevent the tendency of the personnel and consulting firm to
submit incorrect and inflated CV, they should sign every page of CV before
submission in order to authenticate that CV furnished by them is correct.
The consulting firm and the personnel through consulting firm should be
informed by Employer while accepting CV of the new personnel that if CV
is found in correct and inflated at a later date, the personnel accepted
would be removed from his assignment and debarred from further
Employer’s works for an appropriate period to be decided by Employer and
the new proposed personnel in place of removed personnel would be paid
15% less salary than the original personnel. 15% reduction in the salary will
be imposed as a penalty for submitting the incorrect information. This
penalty will be imposted only once. If the same consulting firm submits
incorrect information again second time, necessary action will be taken by
Employer to black-list that firm.
(e) In case of extension of contract, the Consultant can propose one time
replacement of each key personnel without attracting any penalty or
reduction in remuneration, subject to approval of the Authority
taking into consideration the progress of work at site. Qualifications
of replacements shall be better or equivalent to the original key
personnel. Any further replacement will be governed as per contract
provisions.
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Unless otherwise specified in the SC, the Client shall use its best efforts to ensure
that the Government shall:
(a) provide the Consultants, Sub-consultants and Personnel with work permits
and such other documents as shall be necessary to enable the
Consultants, Sub- consultants or Personnel to perform the Services;
(e) assist the Consultants and the Personnel and any Sub-consultants and
or Associates employed by the Consultants for the Services from
any requirement to register or obtain any permit to practice their
profession or to establish themselves either individually or as a corporate
entity according to the Applicable Law;
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The Client warrants that the Consultants shall have, free of charge, unimpeded
access to all land in the Government's country in respect of which access is required
for the performance of the Services. The Client will be responsible for any damage
to such land or any property thereon resulting from such access and will
indemnify the Consultants and each of the Personnel in respect of liability for
any such damage, unless such damage is caused by the default or negligence of the
Consultants or any Sub-consultant or the Personnel of either of them.
If, after the date of this Contract, there is any change in the Applicable Law
with respect to taxes and duties which increases or decreases the cost or
reimbursable expenses incurred by the Consultants in performing the
Services, then the remuneration and reimbursable expenses otherwise payable
to the Consultants under this Contract shall be increased or decreased
accordingly by agreement between the Parties hereto, and corresponding
adjustments shall be made to the ceiling amounts specified in Clause GC 6.1(b).
The Client shall make available to the Consultants and the Personnel, for the
purposes of the services and free of any charge, the services, facilities and property
described in Appendix F at the times and in the manner specified in said Appendix F,
provided that if such services, facilities and property shall not be made available to
the Consultants as and when so specified, the Parties shall agree on (i) any time
extension that it may be appropriate to grant to the Consultants for the performance
of the Services, (ii) the manner in which the Consultants shall procure any such
services, facilities and property from other sources, and (iii) the additional
payments, if any, to be made to the Consultants as a result thereof pursuant to
Clause GC 6.l(c) hereinafter.
5.5 Payment
personnel shall work under the exclusive direction of the Consultants. If any
member of the counterpart personnel fails to perform adequately any
work assigned to him by the Consultants which is consistent with the
position occupied by such - member, the Consultants may request the
replacement of such member, and the Client shall not unreasonably refuse to
act upon such request.
(b) If counterpart personnel are not provided by the Client to the Consultants as
and when specified in Appendix F, the Client and the Consultants shall agree
on (i) how the affected part of the Services shall be carried out, and (ii) the
additional payments, if any, to be made by the Client to the Consultants as a
result thereof pursuant to Clause GC 6.1(c) hereof.
(a) An estimate of the cost of the Services payable is set forth in Appendix G.
(b) Except as may be otherwise agreed under Clause GC 2.6 and subject to
Clause GC 6.1(c), payments under this Contract shall not exceed the
ceilings specified in the SC. The Consultants shall notify the Client as
soon as cumulative charges incurred for the Services have reached 80% of
these ceilings.
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and subject to such additional provisions as are set forth, in the SC.
(b) As soon as practicable and not later than fifteen (15 days) after the end of
each calendar month during the period of the Services, the Consultants shall
submit to the Client, in duplicate, itemized statements, accompanied by
copies of receipted invoices, vouchers and other appropriate supporting
materials, of the amounts payable pursuant to Clauses GC 6.3 and 6.4 for such
month. Each monthly statement shall distinguish that portion of the total
eligible costs which pertains to remuneration from that portion which
pertains to reimbursable expenditures.
(c) 75% of bill raised by the consultant shall be paid within 72 Hrs and remaining bill may be paid
after due scrutiny. The Client shall cause the payment of the Consultants
periodically as given in schedule of payment above within thirty (30)
days after the receipt by the Client of bills with supporting documents.
Only such portion of a monthly statement that is not satisfactorily supported
may be withheld from payment. Should any discrepancy be found to exist
between actual payment and costs authorized to be incurred by the
Consultants, the Client may add or subtract the difference from any
subsequent payments. Interest at the rate specified in the SC shall
become payable as from the above due date on any amount due by, but
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(d) The final payment under this Clause shall be made only after the final
report and a final statement, identified as such, shall have been
submitted by the Consultants and approved as satisfactory by the Client.
The Services shall be deemed completed and finally accepted by the
Client and the final report and final statement shall be deemed approved
by the Client as satisfactory ninety (90) calendar days after receipt of the
final report and final statement by the Client unless the Client, within
such ninety (90)-day period, gives written notice to the Consultants
specifying in detail deficiencies in the Services, the final report or final
statement. The Consultants shall thereupon promptly make any necessary
corrections, and upon completion of such corrections, the foregoing
process shall be repeated. Any amount which the Client has paid or caused
to be paid in accordance with this Clause in excess of the amounts
actually payable in accordance with the provisions of this Contract shall
be reimbursed by the Consultants to the Client within thirty, (30)
days after receipt by the Consultants of notice thereof. Any such claim by
the Client for reimbursement must be made within twelve (12) calendar
months after receipt by the Client of a final report and a final statement
approved by the Client in accordance with the above.
(e) All payments under this Contract shall be made to the account of the
Consultants specified in the SC.
The Parties undertake to act in good faith with respect to each other's rights under
this Contract and to adopt all reasonable measures to ensure the
realization of the objectives of this Contract.
fairly as between them, and without detriment to the interest of either of them,
and that, if during the term of this Contract either Party believes that this
Contract is operating unfairly, the Parties will use their best efforts to agree on
such action as may be necessary to remove the cause or causes of such
unfairness, but no failure to agree on any action pursuant to this Clause shall give
rise to a dispute subject to arbitration in accordance with Clause GC 8 hereof.
8. Settlement of Disputes
The Parties shall use their best efforts to settle amicably all disputes arising out of
or in connection with this Contract or the interpretation thereof.
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1.1(a) The words’’in the Government’s country” are amended to read ‘in INDIA”
Attention:
Telex :
Facsimile :
Cable address :
Telex :
Facsimile :
(Note: If the Consultants consist of a joint venture of more than one entity, the
name of the entity whose address is specified in SC 1.6.1 should be inserted
here. If the Consultants consist of one entity, this Clause 1.8 should be deleted
from the SC)
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1.10 The Consultants, Sub-consultants and the Personnel shall pay the taxes,
duties, fees, levies and other impositions levied under the existing, amended or
enacted laws during life of this contract and the client shall perform such duties in
regard to the deduction of such tax as may be lawfully imposed.
2.2 The time period shall be four months or such other time period as the
parties may agree in writing.
2.3 The time period shall be one month or such other time period as the
Parties may agree in writing.
2.4 The time period shall be 72 months (24 month for construction period
and 48 months for Maintenance period)
(a) Third Party motor vehicle liability insurance as required under Motor
Vehicles Act, 1988 in respect of motor vehicles operated in India by the
Consultants or their Personnel or any Sub-consultants or their Personnel
for the period of consultancy.
(b) Third Party liability insurance with a minimum coverage, of Rs. 1.0 million
for the period of consultancy.
(c) Professional liability insurance as per 3.4 (a) (ii) of SC of the consultancy,
with a minimum coverage equal to estimated remuneration and reimbursable.
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"(i) taking any action under a civil works contract designating the Consultants
as "Authority’s Engineer", for which action, pursuant to such civil works
contract, the written approval of the Client as "Employer" is required".
3.9 The Consultants shall not use these documents for purposes unrelated to this
Contract without the prior written approval of the Client.
4.6 "The person designated as Team Leader cum Sr. Highway Engineer in Appendix C
shall serve in that capacity, as specified in Clause GC 4.6."
6.2(a) "Payments for remuneration and reimbursable items made in accordance with
Clause GC 6:2(a) :
(i) Consultants shall be paid billing rates for services rendered by the
personnel of all categories namely (i) key Personnel; (ii) sub-Professional
personnel and (iii) Support staff on man-month basis . Billing rates of
remaining items of the financial proposal, namely (i) transportation , (ii)
Duty travel to site (iii) Office Rent, (iv) office supplies communication etc
(v) reports & document printing and (vi) survey equipment etc shall be
worked out month wise as per actual expenditure Beginning 13th months
from the last date of submission of bid, billing rates shall be increased to
cover all items of contract i.e. remuneration, vehicle hire, office rent,
consumables, furniture etc @ 5% every 12 months. However, for
evaluation and award of the Bid proposals, the quoted initial rate (as
applicable for first 12 months from last date of submission of bid) shall be
multiplied by the total time input for each position on this contract, i.e.
without considering the increase in the billing rates. All payments shall be
made in Indian Rupees and shall be subjected to applicable Indian laws
withholding taxes if any.
(ii) Remuneration paid pursuant to the rates set forth in Appendix G shall be
adjusted every twelve (12) months (and, the first time, with effect for
the billing rates earned in the 13th calendar month after the last date of
submission of bid) by 5% every 12month for personnel.
6.2(b)(i) (1) Payment of Authority Engineer shall be released on approval of the monthly
reports. Report shall be approved by the Authority only if it includes all the
sections prescribed in the format and submitted as per specified timelines.
(2) Payment shall be released as per rates quoted in Appendix C3- Breakup of
Local currency costs
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(5) It is understood (i) that the remuneration rates shall cover (A) such
salaries and allowances as the Consultants shall have agreed to pay to the
Personnel as well as factors for social charges and overhead, and (B)
the cost of backstopping by home office staff not included in the
Personnel listed in Appendix C, and (C) the Consultants' fee; (ii) that
bonuses or other means of profit-sharing shall not be allowed as an element
of overhead, and (iii) that any rates specified for persons not yet
appointed shall be provisional and shall be subject to revision, with the
written approval of the Client, once the applicable salaries and allowances
are known.
(6) Remuneration for periods of less than one month shall be calculated on an
hourly basis for actual time spent in the Consultants' home office
and directly attributable to the Services (one hour being equivalent to
1/240th of a month) and on a calendar-day basis for time spent away from
home office (one day being equivalent to 1/30th of a month).
6.2(b)(ii) The rates for foreign and local Personnel are set forth in Appendix G
.
6.4(a) The following provisions shall apply to the interest bearing advance payment
and the advance payment guarantee:
[Note: Insert account number, type of account and name and address of the Bank]
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8.2.5 Miscellaneous
In any arbitration proceeding hereunder:
(a) Proceedings shall, unless otherwise agreed by the parties be held in
Delhi.
(b) The English language shall be the official language for all purposes;
(c) The decision of sole arbitrator shall be final and binding and shall be
enforceable in any court of competent jurisdiction, and the Parties
hereby waive any objections to or claims of immunity in respect of such
enforcement; and
Or
Or
3. Secretarial Rs.20,000/-
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Assistance and
Incidental Charges
(telephone, fax,
postage etc.)
5. Other expenses (As per actuals against bills subject to maximum of the
prescribed ceiling given below)
Traveling Expenses Economy class (by air), First class AC (by train)
and AC car (by road)
Lodging and
Boarding (a) Rs.15,000/- per day (Metro cities)
Note: 1. Lodging, boarding and travelling expenses shall be allowed only for those
members who are residing 100 kms. away from place of meeting.
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National Highways Authority of India Request for Proposal for AE
IV. APPENDICES
[Give detailed descriptions of the Services to be provided; dates for completion of various
tasks, place of performance for different tasks; specific tasks to be approved by Client,
etc.]
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[List format, frequency, contents of reports and number of copies; persons to receive
them; dates of submission, etc. If no reports are to be submitted, state here "Not
applicable".}
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National Highways Authority of India Request for Proposal for AE
[List under: C-l Titles [and names, if already available}, detailed job descriptions
and minimum qualifications. experience of Personnel to be assigned
to work in India, and staff- months for each.
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National Highways Authority of India Request for Proposal for AE
[Show here an acceptable form of medical certificate for foreign Personnel to be stationed
in India. If there is no need for a medical certificate, state here: "Not applicable. "]
The form of Medical Certificate as required under the rules of Govt. of India
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National Highways Authority of India Request for Proposal for AE
The Consultants Key personnel and all other Professional / Sub Professional /
Support Staff / Sub-Consultancy personnel shall work 6 days (Mondays through
Saturday) every week and observe the Gazetted Holidays of Government of India
as Holidays. The Consultant shall work as per the work program of the EPC
Contractor. In this context in case the work plan of the Consultant needs suitable
modifications, the same shall be carried out and submitted to the client for
consideration. The Consultants hours of work normally shall match with that of
Contractor’s activities on the site. No extra remuneration shall be claimed or paid
for extra hours of work required in the interest of Project completion.
In respect of foreign personnel, one day per trip as travel time from and to the country
of the Government shall be allowed.
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National Highways Authority of India Request for Proposal for AE
Appendix F:
Duties of the
Client
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National Highways Authority of India Request for Proposal for AE
Appendix G:
Cost Estimates
1. Monthly rates for local Personnel (Key Personnel and other Personnel)
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(Clause-13 of TOR)
To
Address of Employer:
WHEREAS
1
[Name and address of Consultants] (hereinafter called “the consultants”)
has undertaken, in pursuance of Contract
No. dated
to provides the services on terms and conditions set forth in this
Contract __________[Name of contract and brief description of works) (hereinafter
called the “the Contract”).
AND WHEREAS it has been stipulated by you in the said Contract that the Consultants shall
furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as
security for compliance with his obligations in accordance with the Contract;
AND WHEREAS we have agreed to give the Consultants such a Bank Guarantee;
NOW THEREOF we hereby affirm that we are the Guarantor and responsible to
you, on behalf of the Consultants up to a total of
2
[amount of Guarantee]
[in words], such sum
being payable in the types and proportions of currencies in which the Contract
Price is payable, and we undertake to pay you, upon your first written demand and
without cavil or argument, any sum or sums within the limits of [amount of
Guarantee] as aforesaid without your needing to prove or to show grounds or reasons
for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Consultants
before presenting us with the demand.
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National Highways Authority of India Request for Proposal for AE
The liability of the Bank under this Guarantee shall not be affected by any change in
the constitution of the consultants or of the Bank.
Notwithstanding anything contained herein before, our liability under this guarantee is
restricted to Rs.
(Rs. ) and the guarantee shall remain valid
till . Unless a claim or a demand in writing is made upon us on or before
all our liability under this guarantee shall cease.
This guarantee shall be valid for a period of 80 months i.e. upto 2 months beyond the
expiry of contract of 78 months.
Signature and Seal of the Guarantor _________________In presence of
Address 2.
Date
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National Highways Authority of India Request for Proposal for AE
(To be stamped in accordance with Stamp Act, if any, of the country of issuing bank)
Date:
Dear Sir,
(scope of work)
and the Client having agreed to make an advance payment to the Consultant
for performance of the above Contract amounting to (in words and figures) as an
advance against Bank Guarantee to be furnished by the Consultant.
We
(Name of the Bank) having its Head Office at (hereinafter referred to as the Bank),
which expression shall, unless repugnant to the context or meaning thereof, include its
successors, administrators executors and assigns) do hereby guarantee and undertake to
pay the client immediately
on demand any or, all monies payable by the Consultant to the extent of
- as aforesaid at any time upto
@ without any
demur, reservation, contest, recourse or protest and/or without any reference to
the consultant. Any such demand made by the client on the Bank shall be conclusive
and binding notwithstanding any difference between the Client and the Consultant or
any dispute pending before any Court, Tribunal, Arbitrator or any other authority. we
agree that the Guarantee herein contained shall be irrevocable and shall continue
to be enforceable till the Client discharges this guarantee.
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National Highways Authority of India Request for Proposal for AE
The Client shall have the fullest liberty without affecting in any way the liability of
the Bank under this Guarantee, from time to time to vary the advance or to extend the
time for performance of the contract by the Consultant. The Client shall have the
fullest liberty without affecting this guarantee, to postpone from time to time the
exercise of any powers vested in them or of any right which they might have against the
Client and to exercise the same at any time in any manner, and either to enforce or
to forebear to enforce any covenants, contained or implied, in the Contract between
the Client and the Consultant any other course or remedy or security available to the
Client. The bank shall not be relieved of its obligations under these presents by any
exercise by the Client of its liberty with reference to the matters aforesaid or any of
them or by reason of any other act or
forbearance or other acts of omission or commission on the part of the Client or any other
indulgence shown by the Client or by any other matter or thing whatsoever which under
law would but for this provision have the effect of relieving the Bank.
The Bank also agrees that the Client at its option shall be entitled to enforce this
Guarantee against the Bank as a principal debtor, in the first instance without proceeding
against the Consultant and notwithstanding any security or other guarantee that the Client
may have in relation to the Consultant's liabilities.
Notwithstanding anything contained herein above our liability under this guarantee is
limited to and it shall remain in force upto and including
and
shall be extended from time to time for such period (not exceeding one year), as may be
desired by M/s. on whose behalf this
guarantee has been given.
WITNESS
(signature)
(Signature)
(Name)
(Name)
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National Highways Authority of India Request for Proposal for AE
Attorney No.
Dated
Note 1: The stamp papers of appropriate value shall be purchased in the name of bank
who issues the "Bank Guarantee”.
Note 2: The bank guarantee shall be from a Nationalized Indian Bank or reputed
foreign commercial Bank acceptable to client for Foreign Consultant with counter
guarantee from Nationalized Bank. Bank guarantee furnished by Foreign
consultant shall be confirmed by any Nationalized Bank in India.
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National Highways Authority of India Request for Proposal for AE
Appendix J
Letter of invitation
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National Highways Authority of India Request for Proposal for AE
Appendix K
Letter of Award
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National Highways Authority of India Request for Proposal for AE
Appendix L
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National Highways Authority of India Request for Proposal for AE
Appendix-M
Memorandum of Understanding
between
_____________________
And
__________________________
(i) ___________ will be the lead partner and ____________ will be the other JV
partner/s.
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National Highways Authority of India Request for Proposal for AE
DISCLAIMER
The Applicant must read all the instructions in the RFP and submit the same accordingly.
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National Highways Authority of India Request for Proposal for AE
DEFINITIONS
a. National informatics Centre (NIC): A service provider to develop and customize the software and facilitate
the process of e-tendering on application service provider mode.
b. https://etenders.gov.in: An e-tendering portal of National Highways Authority of India (“NHAI”) introduced
for the process of e-tendering which can be accessed on https://etenders.gov.in.
c. Words in capital and not defined in this document shall have the same meaning as in the Request for
Proposal (“RFP”).
(i) It is mandatory for all the bidders to have Class-III digital signature certificate (DSC) with Signature and
encryption component (in the name of Authorized Signatory/person granting Power of Attorney to the
Authorized Signatory/Firm or Organization/Owner of the Firm or organisation) from any of the licensed
Certifying Agency (Bidders can see the list of licensed CAs from the link www.cca.gov.in) to participate in e-
tendering of NHAI. DSC should be in the name of the authorized signatory as authorized in Appendix III of this
RFP. It should be in corporate capacity (that is in Bidder capacity/in case of JV in the Lead Member capacity,
as applicable). The Bidder shall submit document in support of the class III DSC.
(ii) For participating in the tender, the authorized signatory holding Power of Attorney shall be the Digital
Signatory. In case the authorized signatory holding Power of Attorney and Digital Signatory are not the same,
the bid shall be considered non-responsive.
(iii) To participate in the bidding, it is mandatory for the bidders to get registered their firm/Joint Venture with e-
tendering portal of NHAI https://etenders.gov.in to have user ID & Password.
(iv) The complete BID document can be viewed / downloaded from e-tender portal of NHAI i.e.
https://etenders.gov.in or NHAI website www.nhai.org or from 03.05.2018 to 04.06.2018 (upto 1100 hrs).
(v) To participate in bidding, bidders have to pay a sum of Rs. 5,000/- (Rupees five thousand only) towards
cost of the RFP (non-refundable) in the form of Demand Draft in favour of “National Highways Authority of
India” payable at New Delhi.
(i) Detailed RFP may be downloaded from https://etenders.gov.in and the Bid may be submitted online
following the instructions appearing on the screen.
(ii) The following shall be the form of various documents in the Application:
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National Highways Authority of India Request for Proposal for AE
A. Only Electronic Form (to be uploaded on the https://etenders.gov.in ) [Refer to Clause 4.1 (preparation
and submission of Application) of the RFP]
B. Hard Copy in original (identical proposal is to be submitted in sealed envelope and also electronic
form to be uploaded on the e-tendering portal of Authority) [Refer to Clause 4.1 (preparation and
submission of Application) of the RFP]
(II) Receipt of payment towards cost of RFP of Rs. 5,000/- (Rupees Five thousand only) in the form of
Demand Draft in favour of “National Highways Authority of India” payable at New Delhi;
(III) Deleted
(IV) Deleted.
(V) Duly executed on plain paper ‘Integrity Pact’ as per enclosed format [need not to be uploaded on the
https://eprocure.gov.in in electronic form].
(iii) The Applicant shall submit the original documents specified above in point No.2 (ii) B together with their
respective enclosures and seal it in an envelope and mark the envelope as “Technical Proposal” for the Project
for which proposal is submitted and name and address of the Applicant. The envelope must be clearly marked
“DO NOT OPEN, EXCEPT IN THE PRESENCE OF THE EVALUATION COMMITTEE”. In addition, the Bid
due date should be indicated on the right hand corner of the envelope. The original documents should be
submitted before 11:00 hours Indian Standard Time on or before last date of physical submission of
documents i.e 05.06.2018 , at the below mentioned address in the manner and form as detailed in the RFP.
A receipt thereof should be obtained from the below mentioned person.
(iv) The Applicant shall upload scanned copies of the documents as specified in para nos. 2 (ii) (A) & (B)
above on the https://etenders.gov.in before 11:00 hours Indian Standard Time on Bid due date i.e 04.06.2018
Hard copy of the documents as a specified in para nos. 2 (ii) B above only is
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National Highways Authority of India Request for Proposal for AE
required to be submitted. In the event of any discrepancy between the original and the copy (in electronic
form), the original shall prevail.
(v) It may be noted that the scanned copies can be prepared in file format i.e. PDF and/or RAR only. The
Applicants can upload a single file of size of 30 MB. However, in case of file bigger than 30MB size, the same
can be uploaded through multiple files.
3. Modification/Substitution/Withdrawal of bids:
(i) The Bidder may modify, substitute or withdraw its e- bid, prior to the Bid Due Date. No Bid shall be modified,
substituted or withdrawn by the Bidder on or after the Bid Due Date.
(ii) Any alteration/modification in the Bid or additional information supplied subsequent to the Bid Due Date,
unless the same has been expressly sought for by the Authority, shall be disregarded.
(iii) For modification of e-bid, bidder has to detach its old bid from e-tendering portal and upload/resubmit
digitally signed modified bid.
(iv) For withdrawal of bid, bidder has to click on withdrawal icon at e-tendering portal and can withdraw its e-
bid.
(v) Before withdrawal of a bid, it may specifically be noted that after withdrawal of a bid for any reason, bidder
cannot re-submit e-bid again.
(i) Opening of Proposals will be done through online for Financial Proposal and both on-line and manually for
Technical Proposal.
(ii) For participating in the tender, the authorized signatory holding Power of Attorney shall be the Digital
Signatory. In case the authorized signatory holding Power of Attorney and Digital Signatory are not the same,
the bid shall be considered non-responsive.
The Authority shall open Envelope containing Technical Proposal received as mentioned in para 2 (ii) B at
11:30 hours Indian Standard Time on bid opening date i.e. 05.06.2018 in the presence of the Applicants
who choose to attend. The Authority will subsequently open the Technical Proposal as mentioned in para 2 (ii)
A(a) above and evaluate the Applications in accordance with the provisions set out in the RFP.
(iii) The Financial Proposal 2 (ii) A (b) will be opened of the short listed applicants who qualify for financial
opening as per RFP. The date of opening of Financial Proposal will be notified later on.
DISCLAIMER
The Applicant must read all the instructions in the RFP and submit the same accordingly.
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