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    Memorandum Circular No. 2020-2183

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    LTO PARTIDO
    The memorandum outlines new office protocols for LTO personnel and clients upon the resumption of operations after lockdown measures are lifted. Key points include: 1. Strict health and sanitation measures such as temperature checks, social distancing, and mandatory masks for all. 2. Documents like driver's licenses and vehicle registrations expiring during the lockdown will be automatically extended for 60 days. 3. Transactions will have priority scheduling based on plate/document numbers to reduce crowds. Frontline workers will also get priority service.

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    Memorandum Circular No. 2020-2183

    Uploaded by

    LTO PARTIDO
    42 views4 pages
    The memorandum outlines new office protocols for LTO personnel and clients upon the resumption of operations after lockdown measures are lifted. Key points include: 1. Strict health and sanitation measures such as temperature checks, social distancing, and mandatory masks for all. 2. Documents like driver's licenses and vehicle registrations expiring during the lockdown will be automatically extended for 60 days. 3. Transactions will have priority scheduling based on plate/document numbers to reduce crowds. Frontline workers will also get priority service.

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    MC_2020-2183

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    The memorandum outlines new office protocols for LTO personnel and clients upon the resumption of operations after lockdown measures are lifted. Key points include: 1. Strict health and sanitation measures such as temperature checks, social distancing, and mandatory masks for all. 2. Documents like driver's licenses and vehicle registrations expiring during the lockdown will be automatically extended for 60 days. 3. Transactions will have priority scheduling based on plate/document numbers to reduce crowds. Frontline workers will also get priority service.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    42 views4 pages

    Memorandum Circular No. 2020-2183

    Uploaded by

    LTO PARTIDO
    The memorandum outlines new office protocols for LTO personnel and clients upon the resumption of operations after lockdown measures are lifted. Key points include: 1. Strict health and sanitation measures such as temperature checks, social distancing, and mandatory masks for all. 2. Documents like driver's licenses and vehicle registrations expiring during the lockdown will be automatically extended for 60 days. 3. Transactions will have priority scheduling based on plate/document numbers to reduce crowds. Frontline workers will also get priority service.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    of 4

    MEMORANDUM CIRCULAR NO.

    2020-2183
    09 May 2020

    TO : All Regional Directors


    All Assistant Regional Directors
    All Heads of District /Extension Offices
    All Heads of Licensing Centers
    All Concerned

    SUBJECT : OFFICE PROTOCOL UPON WORK RESUMPTION


    __________________________________________________________________________

    In furtherance of the efforts of the government in containing the spread of the deadly corona
    virus 2019 (Covid-19) and to ensure that LTO personnel and its clients are safe and protected
    from the same, the following are hereby promulgated for the guidance and compliance of all
    concerned upon resumption of operation of all LTO Offices after the Enhanced Community
    Quarantine (ECQ) imposition.

    I. EMPLOYEE SANITARY/HEALTH PROTOCOL

    1. Upon entry at the LTO premises, a daily health symptoms form 1 shall be accomplished by
    every personnel. This form shall include his/her temperature as detected by the thermal
    scanners used by security guards/assigned personnel.

    2. Wearing of protective face mask shall be mandatory (except when eating/drinking). This
    includes security guards, janitorial service personnel and individuals working at the canteen or
    any other establishment within the LTO compound. The no face mask, no entry policy shall be
    strictly implemented.

    3. Observance of social distancing by maintaining, at all times, a one (1) meter distance from
    clients or from fellow employees, including during lunch time and at the bundy clock, is enjoined.

    Law enforcers are likewise required to comply with Nos. 1 and 2 while on field duty.

    4. The wearing of sanitary gloves is mandatory for all frontliners, e.g. evaluators, cashiers and
    receiving personnel, including law enforcers, when handling documents, licenses or cash (for
    cashiers). Alcohol/sanitizers must be provided for the use of all frontliners and their clients.

    1From the Medical Unit-CO


    Non-frontline employees are required to disinfect their hands before and after handling
    documents.

    5. Employees are encouraged to use additional protective accessories aside from those
    mentioned above.

    II. CLIENT SANITARY/HEALTH PROTOCOL

    1. Clients must fill out the client/visitor health checklist2 at the entrance of LTO premises.

    2. Clients must undergo thermal scanning and hand and foot disinfection at the entrance of
    LTO premises.

    3. The no face mask, no entry policy shall be strictly implemented. All clients are required to
    wear face masks upon entry and while inside LTO premises. The face mask may only be
    removed while inside LTO premises for licensing process that requires photo and signature
    taking, and only for that purpose.

    4. Clients shall likewise observe social distancing at all times.

    5. Companions of clients shall not be allowed entry to LTO premises in order to minimize the
    volume of persons inside LTO premises whose presence are not otherwise necessary for the
    processing of transactions, and more importantly, in order to comply with social distancing
    regulations.

    6. Persons below 21 years old, those who are 60 years old and above, and pregnant women
    shall be denied entry.

    III. OPERATIONS PROTOCOL

    1. Security Guards and/or personnel assigned at LTO office entrance shall ensure that social
    distancing is properly observed at all times. In addition, they shall facilitate hand and foot
    disinfection, thermal testing and assist personnel and clients in filling out the forms
    aforementioned, including persons inside their vehicles.

    Those who refuse to cooperate and comply with the health/sanitary protocols, employees and
    clients alike, and those with temperature above 37. 5 degree Celsius, even after a 5 minute
    rest, shall be denied entry.

    Security guards and office heads are responsible for the strict implementation of social
    distancing, wearing of face mask and other health protocols mentioned above within their
    respective areas of assignment or their offices. Alcohol/disinfectants must be readily available
    at all office entrance and all doorknobs, glass doors, counters and all other common handles
    shall be sanitized once every two (2) hours.

    2From the Medical Unit-CO


    Moreover, office heads shall coordinate with concerned procurement/supply officers to ensure
    that disinfectants, thermal scanners, face masks and foot disinfection facilities to be used in
    their respective offices are readily available.

    Adoption of additional sanitary measures is highly recommended and encouraged.

    2. Heads of offices shall devise the work schedule in accordance with the guidelines issued by
    the Office and by the Civil Service Commission. Personnel whose functions may be performed
    at home shall not report to office unless absolutely necessary.

    Heads of offices may also limit the number of transactions daily to 70% of their normal capacity
    provided that those who will not be accommodated shall be so advised, scheduled on a later
    date, and given priority on the date set. Saturday operations is advised and start of office
    transactions from 7 AM to 6 PM may be adopted provided that flexi-time must be properly
    arranged by the head of office.

    Regional Offices shall submit to the undersigned every 15th and 30th of the month, a report on
    a work from home and other alternative work arrangements taken. See table below.

    Regional Office No.: ____________________


    District/Extension Office: ________________

    Personnel Task Performed Dates

    3. Further, the MID, in cooperation with the IT Providers, shall program an online appointment
    system or Web based transaction to avoid congestion of clients.

    IV. EXTENSION OF VALIDITY AND OTHER MATTERS

    1. REGISTRATION - The validity of renewal registration of motor vehicles which expired on


    01 March 2020 and until the date of work resumption shall be automatically extended for
    sixty (60) calendar days from such work resumption. To avoid congestion at LTO offices
    and to ensure orderly processing of transactions, priority shall be given to those mentioned in
    the following schedule:

    LAST DIGIT OF: PRIORITY PERIOD DURING THE


    a. PLATE NUMBER; OR 60 DAY EXTENSION (COUNTED
    b. IF NO PLATE YET: FROM WORK RESUMPTION)
    b.1. CONDUCTION STICKER;
    b.2. MONTH OF INITIAL REGISTRATION (SEE OR) – for
    motorcycles, rebuilt and used imported vehicles
    3 or MARCH 1st and 2nd week
    4 or APRIL 3rd, 4th and 5th week
    5 or MAY 6th, 7th and 8th week
    For new registration, no penalty shall be collected for those vehicles purchased or with
    sales invoices from 05 March 2020 up to work resumption, if the sale is reported within
    fifteen (15) calendar days upon work resumption.

    For miscellaneous MV transactions, which expired on 16 March 2020 and until the
    date of work resumption shall be automatically extended for sixty (60) calendar days
    from such work resumption.

    2. DRIVER'S LICENSES, MAIRDOES ACCREDITATION AND OTHER PERMITS - Validity of


    driver's licenses, MAIRDOEs Accreditation and other permits issued by the LTO, except as
    indicated below, which expired on 16 March 2020 up to the date of work resumption, shall
    be automatically extended for sixty (60) calendar days upon resumption of work.

    The Temporary Operator’s Permits (TOPs) which expired on 16 March 2020 up to the date
    of work resumption shall no longer authorize the driver to use the TOP as a temporary license.
    The period from 16 March 2020 up to resumption of work shall not be counted in the
    computation of accessory penalties. The settlement/adjudication of apprehension cases for
    such TOPs, however, is automatically extended for thirty (30) calendar days upon resumption
    of work.

    3. DOCUMENTARY REQUIREMENTS - PETC Certificates of Emission Compliance (Smoke


    Emission Test) which have not been submitted to LTO during the period 01 March 2020 up to
    the work resumption but have expired during the same shall still be accepted within sixty (60)
    calendar days from work resumption.

    Medical Certificates which have not been submitted to LTO during the period 16 March 2020
    up to the work resumption but have expired during the same shall still be accepted within sixty
    (60) calendar days from work resumption.

    4. NO ADVANCE RENEWAL – No advance renewal of all transactions shall be processed by


    the LTO during this transition period upon work resumption.

    5. RECOGNITION OF FRONTLINERS - In recognition of the heroism of all frontliners, they


    shall be given the same priority extended to Senior Citizens, PWDs and pregnant women for
    the remainder of CY 2020.

    V. WORK RESUMPTION – Work resumption shall be announced in a separate advisory,


    following the guidelines of the IATF.

    IV. EFFECTIVITY

    This order shall take effect immediately.

    For strict compliance,

    EDGAR C. GALVANTE
    Assistant Secretary

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