Basic Knowledge in Construction Management

Basic Knowledge
in
Construction Management
Objective
To meet the Specified Quality with the
systematic documents applying the basic
document according to procedure and
responsibility
Construction Management Approach
(International Construction Industry)
Client
Construction
Management
Service
Contract Design
Designer Consultant
Contract Complete
Agreement Work
Contractor
Construction Management Approach
(Local Construction Industry)
Client
Design
Tender
DOH
Committee,
Designer
Internal QC,
Complete
Third party QC,
Contract
Agreement Work etc
Contractor
Quality Management System
within budget
SAFETY
finish intended meet drawing &

completion date specification
Input Process Output

Total Quality Management
Total Quality Management (TQM) is a management technique based on the

idea that all “employees continuously improve their ability to provide on-
demand products and services that customers will find of particular value.”
Employee Customer Continuous

Benchmarking
Involvement Sastifaction Improvement
focuses on managing the total organization to

deliver quality to customer
Project Development Cycle Strategic Plan
• Long Term Plan (30-years plan)
• Short Term Plan (5-years Plan)
• Annual Plan
Post Evaluation • National Development Plan
• Project Performance • Sectoral Plan
• Network Performance • Regional Plan
DOH Project Plan
• Long Term Plan (30-years plan)
• Short Term Plan (5-years Plan)
Maintenance
• Preventive
• Routine Maintenance • Project Appraisal
• Corrective • Project Priority
• Periodic Maintenance
• Special Maintenance and
Rehabilitation
• Preliminary Design
• Emergent Maintenance
• Detail Design
• EIA, IEE, EMP (if required)
Budget Approval
Financing Scheme
Operation
• Traffic Management Construction
• Road Safety Management • Land Acquisition
• Law Enforcement (Speed, Access Control, ROW) • Procurement
• Roadway Inventory Management • Construction
How to prepare / implement our projects?
Planning Construction
• Strategic plan • Pre-construction

• Budget appraisal • During construction
• Design stage • Close out stage
• Budget approval
• Tendering stage
Content
Design Stage
1 Preparation for Procurement of small works

1.1 Geometric Design
1.2 Pavement Design
1.3 Drainage Design
1.4 Road Safety Design
1.5 Quantity Calculation (Bill of Quantity (BOQ) ၊ Unit Price
Analysis (UPA)) / Lump Sum
1.6 Cost Estimate
1.7 General Specification
1.8 Bidding Documents
Tendering Stage
2 Bid Announcement
3 Site Orientation
4 Pre-Bid Meeting
5 Submission of Bid
6 Evaluation for Technical Proposal
7 Opening of Price bid
8 Evaluation for Financial Proposal
9 Issue Letter of Acceptance (LOA)
10 Contract Signing
11 Signing the Handover for Possession of Site
12 Issue Notice to Proceed
Construction Stage
Pre-Construction
13 Pre Kick-off meeting / kick off meeting
14 Submittals
14.1 Construction Schedule
14.2 Method Statement
14.3 Organization Chart
14.4 Manpower schedule
14.5 Equipment Utilization schedule
14.6 Cash flow and payment schedule
14.7 Traffic Management Plan
14.8 Safety and Health Management Plan
14.9 Field office and Site Layout Plan
14.10 Joint Survey (As stake survey)
14.11 Shop Drawing
14.12 Material approval
14.13 Mix design approval
14.14 Trial Test Section
During Construction
15 Progress Meeting
16 Reports
16.1 Monthly Progress Report
16.2 Environmental Management Plan
16.3 Safety Petrol Report
16.4 Quality Control Report
17 Progress billing (Advance Payment, Interim Payment)
18 Project Log Book (Site Diary)
19 Site Instruction and Register
20 Progress Inspection
21 Workmanship Inspection
Close-out Stage
22 As Built Drawing
23 Pre Final Inspection/ Final Inspection (After (100%) work
completed)
24 Issue Taking Over Certificate
25 Final Payment
26 Maintenance works During Defect Liability Period (DLP)
27 Pre Final Inspection/ Final Inspection (After DLP)
28 Issue Defect Liability Certificate (DLC)
29 Issue Performance Guarantee
COMMUNICATION PROCESS
GUIDE
Contents
• Define Role and Responsibility

• Submission From The Contractor
• Responses By Project Manager
DEFINE ROLE AND RESPONSIBILITY
DOH Head
Office
ROLE RESPONSIBILITY
assign
Director assign Project Director
Assistant Director/
Project Manager
Deputy Director
Staff Officer Project Engineer
QC Engineer QC Engineer
SUBMISSIONS FROM THE
CONTRACTOR
Submission to the PM
Submittals DOH
All submittals required/implied in The
the Specifications Project Director
Contractor
Program
Monthly Progress Report

Project Manager
As-built Plan
Guarantee
Project Engineer
TO
CC
RESPONSES BY PROJECT
ENGINEER
Basic Response to Submittals in Contract
Comment/Instruction/Approval by
Conditions
the Project Manager on:
Proposal of Replacement of key The

Personnel
DOH Contractor
Approval on Design Documents of Project Director

Temporary Works
Safety and Health Management

Plan and Project Manager
Detailed Report of an Accident

comments
Notification of Discovery
Project Engineer
…etc.
TO
CC
Basic Response to Submittals in Contract
Conditions
Comment/Instruction/Approval by
Project Engineer on:
The
Proposal of Material Source DOH Contractor
Equipment Plan
Project Director
Traffic Management Plan
Mobilization Schedule
Construction Safety and Health Project Manager

Programme
Shop Drawings
…etc. Project Engineer

Draft Monthly Progress Report
QC Engineer
TO
CC
Submittals in
Quality Control Report
The Contractor
DOH
Note:
Project Director
Contractor shall submit M/S.
DOH shall issue ITP & Check
NCR
form. Project Manager
QC Engineer shall report
Monthly QC report and shall
submit daily result to Project Project Engineer
Engineer and contractor. If
has non complyed the QC Engineer
specification, QC engineer TO NCR

shall issued NCR. CC
Submittals in
Interim Payment
The Contractor
DOH
te
ica
Project Director
ti f
er
tc
approval, if
en
approved
ym
needed
pa
ll
Bi
Project Manager
im
Cl a
comments
Attached: Project Engineer
၁။အရည်အေသွးစစ်ေဆးမ]ေကာ်မတီ
QC Engineer
ေထာက်ခံချက်
၂။QC Report
Letter Numbering on JICA Loan
• From CSC
(1) Loan No.
– P17CS/DOH/Lxxxx (2) Originator
(1) (2) (3) (4) (3) Outgoing Entity
(4) Serial Number
• From DOH
– P17DOH/CS/xxxx
(1) (2) (3) (4)
• From Contractor (1) Lot Number

(2) Abbreviation of the Contractor
– DOH-01A/GC-ENG/xxxx Company’s Name
(1) (2) (3) (4) (3) Outgoing Entity
(4) Serial Number
6,491,668,109.93
Recommended Letter Numbering

Township-xx-xx/xxx/xxx/xxxxx (1) Township
name+Lot+Originator
(1) (2) (3) (4) (5) (2) Outgoing Entity
(3) Type of documents
• The Assistant Director (Civil)(PM) (4) Fiscal Years
(5) Serial Number
– TGO-01-AD(PM)/Co.,LTD/MS/2020-21/xxxx
• The Staff Officer (Civil)(PE)

– TGO-01-PE/PM or Co.,LTD/MS/2020-21/xxxx
• The Contractor
– TGO-01-Co.,Ltd/PM or PE/MS/2020-21/xxxx
Categorization of Documents Control
No. Code Types of Document/Project Phases

I Pre-Contract Stage: (Planning, Conceptual design,
Detail design, Bidding)
1 CD Conceptual Design documents
2 TOR Terms of Reference
3 BI Bidding Invitation
4 PS Proposal
5 BE Bidding Evaluation
6 Others
Categorization of Documents Control (Cont.)
No. Code Types of Document/Project Phases
II Contract stage: (Temporary Works, Permanent Works,
Construction Supervision)
1 PD Procedure (Quality procedure)
2 WI Work Instruction
3 IR Inception Report
4 PR Progress Report
5 DR Design Report
6 MT Measurement Sheet
7 MM Minutes of Meeting
8 PN Plan (Quality plan)
9 PO Purchase Order
10 OT Request for Overtime Supervision
11 IN Invoice
12 SI Site Instruction
13 RFC Request for Change
II Code Types of Document/Project Phases: (Temporary Works,
Permanent Works, Construction Supervision)
14 MS Method Statement
(Civil/Architectural/Electrical/Mechanical work)
15 FM Form
16 FR Final Report
17 DW Drawings (not related to Design Submission)
18 CS Calculation Sheet
19 BQ Bills of Quantities
20 TR Testing Report
21 VO Variation Order
22 RQ General Requisition Form
23 RV Request for Vehicle
24 RT Receipt
25 QC Quality Control Report
26 CVI Confirmation of Verbal Instruction
Others, if any.
No. Code Types of Document/Project Phases:
III Pos-Contract Stage:

1 TS Testing
2 CM Commission
3 OM Operation & Maintennan manual
4 DL Defect Liability period
5 Others

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Basic Knowledge

To meet the Specified Quality with the

systematic documents applying the basic

document according to procedure and

finish intended meet drawing &

Input Process Output

Total Quality Management (TQM) is a management technique based on the

Employee Customer Continuous

focuses on managing the total organization to

• Strategic plan • Pre-construction

1 Preparation for Procurement of small works

• Define Role and Responsibility

Director assign Project Director

Staff Officer Project Engineer

Monthly Progress Report

Proposal of Replacement of key The

Approval on Design Documents of Project Director

Safety and Health Management

Detailed Report of an Accident

Construction Safety and Health Project Manager

…etc. Project Engineer

specification, QC engineer TO NCR

Attached: Project Engineer

• From Contractor (1) Lot Number

Recommended Letter Numbering

• The Staff Officer (Civil)(PE)

No. Code Types of Document/Project Phases

No. Code Types of Document/Project Phases:

III Pos-Contract Stage:

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