Foxit Advanced PDF Editor

Contents
Quick Start Guide 6

Basic text editing 7
Form filling 10
OCR corrections 12
Activating your software 14
On-line Activation 14
Off-line activation 15
Toolbars 16
Converting PDF to other formats 21
Joining multiple PDFs 22
PDF photo albums 23
Editing Graphics & Images 24

Selecting objects 25
Stretching objects 26
Scaling objects 27
Rotating objects 28
Changing colour & line width 30
Swatches catalogue 31
Copying colours between objects 32
Aligning objects 33
Replacing images 34
Inserting new images 36
Object borders 37
Locking objects 38
Hiding objects 39
Grouping objects 40
Layout grid 41
Layout guides 42
Line arrows 43
Layers 44
Redacting Images 46
Editing Text 47
On-screen display 48
Creating new text boxes 49
Editing text across columns & pages 50
Overset text 51
Inserting special characters 52
Performing a spell check 53
Redacting text 55
Formatting Text 56
Underline 57
Strike-through 59
Margins & indents 60
Ruler units 61
Bold, overprint & italic text 62
Background colour 64
Line Spacing 65
Paragraph spacing 67
Letter spacing 68
Tabstops 70
Text Colours 73
Advanced Editing 74
Vertical text alignment 75
Automatic text fitting 76
Flowing text around graphics 79
Rebuilding text boxes 81
Merging text boxes 82
Splitting text boxes 84
Remapping fonts 86
Numbering pages 88
Cloning objects across pages 89
Deleting objects across pages 93
Converting text into vector outlines 94
Clipping mask creation 95
Clipping mask removal 97
Find & Replace 98

Find & replace text 99
Find & replace fonts 100
Find & replace text 102
Find & replace text styles 103
Find & replace in bookmarks 107
Find & replace in comments 108
Text reflow modes 109
Find & replace in long documents 113
Find & replace in files 114
Find & redact 117
Page Operations 118

Inserting new pages 119
Reordering pages 120
Resizing pages 121
Inserting pages from other documents 122
Placing a page from another document 124
Page margins 125
Watermarking pages 126
Page labels 128
Document Operations 130

Document properties 131
Security settings 132
Document security 133
Tracking changes 134
Document font catalogue 136
Flight check 137
Commenting 138
Comments catalogue 139
Sticky notes 140
Graphical comments and notes 143
Stamps 144
Adding a signature to a page 146
Text highlighting 148
Hyperlinks 149
Bookmarks 152
Article threads 161
Exporting Content 166

Exporting pages 167
Exporting images & illustrations 168
Exporting tabular information 173
Cropping for export 175
Exporting article threads 176
General export settings 177
Text export settings 180
HTML export settings 183
Image export settings 185
Preferences 188
Editing preferences 189
Loading preferences 192
Saving preferences 193
Spelling preferences 194
Appendix 196
Editing non-English text 197
Fonts in PDF 198
Custom spelling dictionaries 199
Quick Start Guide
☞☞ Activating your software
☞☞ Basic text editing
☞☞ Converting PDF to other formats
☞☞ Form filling
☞☞ Joining multiple PDFs
☞☞ OCR corrections
☞☞ Off-line activation
☞☞ On-line Activation
☞☞ PDF photo albums
☞☞ Toolbars
6
Quick Start Guide 7
Basic text editing

Foxit Advanced Editor enables you to edit text in a PDF document as if you were
using a regular word processor.
Open the PDF to be edited.

In this example there is an ‘r’ missing
from ‘you’.
From the toolbar select the

Text tool.
Click the mouse on the text to be

2 edited. After a short pause, while Foxit
Advanced Editor prepares the page for
editing, you can start editing.
Edit the text - in this example the letter “r”

has been added to “your”.
The text box automatically grows longer
in order to accommodate all the words. In
this case, we do not want this, so we will
3 re-shape the box in the next step.
Continued...
Notes
• The new ‘r’ is displayed in red because Show changes is enabled in the Preferences
dialogue. This change highlighting is only visible in Foxit Advanced Editor and not in
other PDF viewers.
• A text box will automatically grow or shrink until you re-shape the box yourself. After
which it remains whatever shape you made it and will become ‘overset’ if you try to
enter too much text.
Quick Start Guide 8
Continued from previous page
First drag the bottom re-size handle

upwards to make the text box shorter
and stop it from colliding with the line
beneath.
Now the box is too small to show all the

text, you will see a red box in the bottom
right hand corner indicating the box has
become ‘overset’.
To reveal the missing text, resize the text
4 box again - making it wider.
Drag the left & right resize handles
outwards to make the box slightly wider.
The text now fits on two lines as before.

Save the changes you have made to your
PDF.
5 Continued...
Quick Start Guide 9
If you have the demo version of Foxit

Advanced Editor you will see this
dialogue box.
You have the option to save your PDF with
a watermark added to edited pages. The
watermarks can be safely removed at a
later date.
The second option activates your copy of
Foxit Advanced Editor using the activation
6 key supplied when you purchase the
product.
After activation, watermarks are no longer
added to PDFs. Existing watermarks are
removed when you next save the PDF
from an activated version.
Quick Start Guide 10
Form filling
Foxit Advanced Editor can be used to fill-in both interactive and non-interactive
forms.
An interactive form is a specially prepared PDF which contains interactive elements
like text boxes, buttons and lists. You can interact with these, supplying text and
making selections. You can then save, print or send this filled-in PDF to others via
email.
Traditional Paper Forms (Non-interactive forms)

A non-interactive form is simply a PDF version of a traditional paper form. Normally
this would have to be printed out then filled-in by hand. With Foxit Advanced Editor,
you can use the T+ tool to fill-in text fields and check boxes, speeding up the entire
process while keeping the form entirely digital and available to email to a third party.
Select the Text Plus tool.

As you move the mouse over the
form, Foxit Advanced Editor will try to
highlight the areas to be filled-in.
Click on a highlighted area to begin typing

into it.
Hold the Control key when you click to
ignore Foxit Advanced Editor’s guess and
create a small, single-line text box.
Continued...
If Foxit Advanced Editor determines

that the item under the mouse looks like
a check-box, it changes the cursor to a
pointing hand.
Click to mark the box with an X.
Click again to remove the X.
Hold the Control key and click to ignore
the check-box and create a small, single-
line text box.
Hold Control+Shift to force Foxit
Advanced Editor to create an X even when
it doesn’t recognise the area as being a
checkbox.
Notes
• Use the T+ tool to create new text boxes in any kind of PDF not just form-style
documents.
• The T+ tool does not edit existing text - only text created by the tool either during this
session or from when the PDF was last edited.
• Since Foxit Advanced Editor is making a guess at the shape and location of editable
areas, it may sometimes arrive at an incorrect decision. In this case, hold down
Control as you click to ignore the guess.
• Filled-in forms are normal PDFs that can be viewed and printed by any PDF viewing
application.
OCR corrections
Foxit Advanced Editor can be used to adjust the hidden text associated with
a scanned document. This text is generated during OCR (Optical Character
Recognition) of a scanned image or printed page.
The OCR text is hidden in the PDF so that it can be searched. Often there are errors
in the hidden text that can be difficult to fix because it is hidden.
Open the PDF to be corrected then choose

Document->OCR Corrections->Start
The example shows a scanned page in

which the text added by the OCR process
is hidden.
Since OCR mode could cause a PDF to be

substantially changed, you will be asked to
confirm your choice.
Always make sure you have a backup of
the PDF before you start this mode.
Choose the “Start OCR mode” option to
begin.
2
The hidden text becomes visible, the

scanned image faded and locked to make
editing easier.
You can now edit the text whilst making
reference to the original content in the
image.
3
Continued...
This example shows some corrections

(shown in red because Show Changed
Text has been enabled in the Preferences
dialogue box).
After all corrections have been done,
choose: Document->OCR Corrections-
>Finish
The OCR text, including any edits you

4 made will become invisible and the
scanned image restored to its normal
density.
If you find some unwanted text remains
visible in your document, choose
Document->OCR Corrections->Hide all text
which will make all text invisible even if
it wasn’t originally invisible. Since this
operation cannot be undone, please ensure
you save a copy of your document first.
Notes
• If your document happened to contain any non-ocr text added after the scanning
process, this too will be hidden at the end of the correction process.
• Choose View->Text Boundaries to see the boundaries between different blocks of
text.
• Changing the colour of the OCR text can make it easier to distinguish from the
background image. This will not affect the finished PDF.
• Some OCR packages create many small text blocks that are difficult to edit. Use the
“Rebuilding text boxes” on page 90 in Foxit Advanced Editor to merge disjoint
blocks of text into a single, editable text block.
Activating your software

Foxit Advanced Editor adds watermarks to saved PDFs unless you activate the
software using the code supplied when purchased.
Activations codes are usually provided as part of a purchase receipt email. If you
cannot find your code, please contact sales@foxitsoftware.com
Choose Help->Buy/Activate... from the

main menu bar to display the Buy/Activate
Foxit Advanced Editor dialogue box.
If you have your activation key code to

hand, press Activate...
If you have not yet purchased Foxit
1 Advanced Editor, press Purchase.
This will attempt to open the Foxit
Advanced Editor web page using your web
browser.
Once you have bought a license and have
an activation key, press the Activate...
button.
On-line Activation
Your code may be a number or sequence

of numbers and letters or your email
address.
On-line activation is the quickest method.
If your computer does not have an internet
connection, uncheck this box.
2
Continued...
Potential Problems
If you computer is behind a fire wall or web access is blocked in some way,
the activation may not succeed. If this is the case, follow the off-line activation
instructions below.
Off-line activation
Uncheck the Activate on-line check box to reveal the lower part of the dialogue box.
This is the code you should send to

Foxit (your code will be different to that
pictured) . The code changes every time
you install Foxit Advanced Editor.
Press the Copy button to copy the code to
the clipboard (to avoid copying it by hand)
Foxit will use the code you send to

generate an off-line activation key-
normally within 24 hours (except at
weekends)
When you receive your off-line key enter
it here.
The key will only work on the computer
4 you used to generate the code.
It will not work if you have re-installed
Foxit Advanced Editor on that computer
since you requested the off-line activation.
Toolbars
The first three toolbars and the status bar are shown by default, the others are hidden.
All of the toolbars shown below can be shown or hidden by using the View->Toolbars
menu.
Edit toolbar - see page 17
Navigation toolbar
Text formatting toolbar
Drawing toolbar - see page 18
Commenting toolbar - see page 19
Alignment toolbar
Status bar - see “Status bar” on page 20

Edit toolbar
Hand tool - grab the document and pan around to view hidden areas.
Zoom tool - click to zoom in. Control-click to zoom out. Drag out a box to
zoom into a region.
Object tool - click to select objects, move and resize by dragging the re-
size handles. Drag our a box to select a group of objects. See page 34.
Rotate tool - only active when objects have been selected with the Object
tool. Click to change rotation origin. Drag to rotate the selection. See page
37.
Text tool - click to edit existing text.
Text plus tool - click to add a new text box or edit an existing box added
with the tool. Drag to create a new, larger text box.
Linked text tool - click on blocks of text to link them together in order.
Click again to unlink. Text will flow between linked blocks.
Crop tool - click and drag to create a crop box. Resize the crop box then
press Return to perform the crop.
Hyperlink tool - drag out a box to create a new hyperlink, table or image
annotation.
Article tool - drag out a new article box around text. Link article boxes
together for easier reading and export.
Pipette tool - click on an object to copy its fill & stroke colours to the
currently selected object(s). See page 42
Colour picker - click to change the fill or stroke colours of the selection.
Also changes the line-width used for stroking. See page 40
Drawing toolbar
Choose View->Toolbars->Drawing to show/hide the toolbar.
Pencil (Freehand) - create freehand line drawings.
Rectangle - hold down SHIFT while dragging to create squares.
Single lines - single straight lines. Can have arrows applied to their ends.
Ovals - hold down SHIFT while dragging to create circles.
Pen - connected straight lines.
Start arrows - apply various types of arrowhead to the

start of a line or group of connected lines.
End arrows - the size of the applied decoration is related

to the line width.
Toggle border - place a simple border around the selected object(s).

Useful for placing a border around images.
Notes
• Some of these tools look very similar to those on the commenting toolbar. However,
these add graphic elements to the page. Commenting tools add similar shaped objects
to a special layer floating above the page and associate a note window with those
objects. The appearance of the comments made with commenting tools is left to the
discretion of the application used to view the PDF. Objects made with the drawing
tools should look identical in any PDF application.
Commenting toolbar
Choose View->Toolbars->Commenting to show/hide the toolbar.
Similar to the drawing tools, these tools allow you to add a comment to each
annotation. Unlike the drawing tools, the annotations do not form part of the PDF
page but are placed in a separate layer that floats over the page.
The annotations you create also appear summarised in the Comments catalogue.
(View->Comments).
Sticky note - Drag out a box to the size of the required sticky note.
Rectangle note - drag out a rectangle. Hold SHIFT while dragging for
squares. Double click to edit the attached note.
Circle note - drag to create an oval. Hold SHIFT while dragging to create
a circle.
Polygon note - create connected straight line shapes.
Scribble (Freehand) note - create freehand line drawings.
Line note - create a single line
Text highlight - toggles a highlight on the selected text. Select text with
the Text tool, then press this button to highlight it.
Stamp tool - add a predefined stamp to a page such as “Confidential”,

“Draft”, “Sign here”. Also add your signature to a page.
Right-click the mouse over an annotation

and choose Properties... to access the
Properties dialogue from where you
can change the colour and style of the
annotation.
Status bar
The status bar (View->Status Bar) provides at-a-glance information and short cuts to
commonly used functions and dialogue boxes.
Page label - only present if the

PDF uses page labels.
Double-click to edit document’s

page labels.
Lock icon - visible only when

the current document has
security restrictions.
Double-click to open the Dimensions of the

Document Security dialogue. current page
The dimensions of the currently Rendering mode - shows either Preview

selected object(s). or Outlines depending upon the current
rendering mode.
Only visible when using the
Object Select tool. Outline is quicker to draw and makes
editing quicker. It has no permanent
This information and more is effect on the PDF, only while viewed in
also available in the Transform Foxit Advanced Editor.
palette. Object->Transform...
Double click to toggle between modes.
Converting PDF to other formats

To convert a PDF into HTML, text or RTF or to export the images within a PDF, use
the File->Export menu.
Foxit Advanced Editor can export a document on a page-by-page basis or an article-
by-article bases.
Exporting a range of pages

Choose File->Export->Pages as...
Choose the range you wish to export.
Near the bottom of the dialogue box is a
summary of the output format that will be
used for the export. To change the output
format, press Format...
The output options available are detailed
in “General export settings” on page 184.
Exporting by article thread

Choose File->Export->Articles as...
If your document contains no article
threads you will need to create some. See
“Adding article threads” on page 169.
Choose to export just the articles
beginning on the current page, or all
articles in the document. If no articles
begin on the current page, only one option
will be available.
Near the bottom of the dialogue box is a
summary of the output format that will be
used for the export. To change the output
format, press Format...
The output options available are detailed
in “General export settings” on page 184.
Joining multiple PDFs

Foxit Advanced Editor can quickly join multiple PDF documents into a single
document.
Drag & drop any number of PDF files onto an open but empty Foxit Advanced Editor
window or choose File->Join...
Adding files
Add further files or entire
folders full of files using the
Add Files... and Add Folder...
buttons. When adding folders,
any PDF found in the folder or
its sub-folders will be added
to the list. There is no limit on
the number of files that can be
added.
Re-ordering documents
The order of the files in the list is the order in which they will be joined together. To
change the order, select a file then press Up or Down to move it higher or lower in the
list.
Joining
Press Join to begin the process
of merging the documents
together. Foxit Advanced Editor
will prompt for a filename for
the new merged document.
Once the process is complete,
Foxit Advanced Editor will ask
if you wish to open the new file.
Notes
• To add page numbers to a document after merging see “Cloning objects across pages”
on page 98.
• Foxit Advanced Editor will reject encrypted PDFs. Remove any passwords and
encryption from all files before trying to join. See “Security settings” on page 140
PDF photo albums

Drag & drop any number of images onto Foxit Advanced Editor and the software will
create a new PDF in which each page shows one of the images dropped.
Ensure no documents are open in Foxit

Advanced Editor.
Drag & drop a selection of JPEG,

Tiff, PNG or BMP images onto Foxit
Advanced Editor.
2
Foxit Advanced Editor will construct a

new PDF in which each page contains one
of the dropped images.
3
Editing Graphics & Images
☞☞ Aligning objects
☞☞ Changing colour & line width
☞☞ Copying colours between objects
☞☞ Grouping objects
☞☞ Hiding objects
☞☞ Inserting new images
☞☞ Layers
☞☞ Layout grid
☞☞ Layout guides
☞☞ Line arrows
☞☞ Locking objects
☞☞ Object borders
☞☞ Redacting Images
☞☞ Replacing images
☞☞ Rotating objects
☞☞ Scaling objects
☞☞ Selecting objects
☞☞ Stretching objects
☞☞ Swatches catalogue
24
Selecting objects
Select the Object tool from the tool
bar.
Click on a single object to select it.
If objects overlap, the top-most object is
selected.
Ctrl+Shift to select the next object
underneath the current object. Each time
you Ctrl+Shift, the next object down is
selected.
Some pages are littered with invisible objects making selections difficult. These
objects can usually be safely removed without altering the appearance of the page.
To see invisible objects, choose View->Outlines or double-click on the Preview in the
status bar at the bottom of the main Foxit Advanced Editor window.
Drag out a box to select all objects

touching the box.
Hold Shift to remove objects from the
current selection.
Cut/Copy/Paste may be used on single
objects or groups of objects.
Notes
• Press Backspace or Delete on your keyboard to delete selected objects.
• Click and drag to move the object or selection of objects to a new position.
• Use the cursor keys to move selected objects by 1 point (1/72 inch). Hold the Shift key as
well to move by 10 points.
• Copy/Paste of graphics between Foxit Advanced Editor & other applications is not
supported.
Stretching objects
Selected objects can be stretched by dragging the handles on the sides or corners of
the selection box. Alternatively, choose Object->Scale Selection...
Select the object(s) to be stretched

using the Object tool.
Drag one of the four side-handles or four
corner-handles to stretch.
To retain the aspect ration of the original
1 shape(s), hold down the SHIFT key while
dragging. Doing so in this example would
result in a larger circle, not a large oval.
The selected objects will be stretched to fit

the box you dragged out.
Using the Object tool to stretch a text box
will stretch the text. To resize a text box
without stretching the text, use the Text
tool.
2
Notes
• Line widths are not affected when stretching in this way. To scale these too, use
Object->Scale Selection... dialogue box.
• Objects and selection may also be scales using Object->Transform Selection...
Scaling objects
Select the objects to be scaled using
the Object tool.
Then choose Object->Scale
selection... from the main menu.
Using the Scale dialogue box you can

scale the selection by a single value or
different values of the X and Y scales.
You can also specify whether the line
width of objects being scaled is also
scaled.
Press the Copy button to scale a new copy
of the selection.
2
3
The image on the left shows the effect of a 200% scale which also scaled the line width.
The image on the right was scaled without affecting line widths.
Notes
• Objects and selection may also be scaled using Object->Transform Selection...
Rotating objects
Selected objects can be freely rotated by any angle. Alternatively, choose
Object->Rotate Selection...
Select the object(s) to be rotated

using the Object tool.
Now choose the Rotate tool.
Drag the selection’s outline to the desired

orientation.
Hold down the Shift key while dragging to
constrain rotation to 45˚ angles (0, 45˚, 90˚,
135˚ etc.)
Stop dragging to complete the rotation.

After rotation, the Object tool will
become active again.
Notes
• Objects and selection may also be rotated (or sheared) using Object->Transform
Selection... Continued...
Changing rotation origin

Objects can be rotated around an arbitrary point.
Select the object(s) to be rotated

then select the Rotate tool.
Click the left mouse button to
reposition the origin.
Rectangle’s origin has been moved to the

centre of the circle
1
Drag the selection’s outline to the desired

orientation.
Hold down the Shift key while dragging to
constrain rotation to 45˚ angles (0, 45˚, 90˚,
135˚ etc.)
Stop dragging to complete the

rotation.
After rotation, the Object tool will become
active again.
3
Changing colour & line width

Foxit Advanced Editor lets you change the fill and stroke colours of selected objects.
Various different selection methods are offered including a CMYK colour picker.
Press the Colour button to open the colour

picker dialogue box.
The fill and stroke colours are both
included on the same toolbar button.
1
Press Swatches... to see a catalogue of all

the colours currently in use in the PDF.
Line colour
Swap fill/line colours
2
Fill colour
Short cuts for transparent,

white & black
Notes
• If the selected objects use a different colour space (such as CIE), Foxit Advanced
Editor converts the colour value into CMYK. This can cause a slight difference in
appearance of the colour which is unavoidable when converting between light and ink-
based colour spaces.
• Foxit Advanced Editor always retains the original colour space of an object.
Swatches catalogue
The Swatches window shows all the colours used in a PDF. It can also be used to
change the colour of selected objects.
Choose View->Swatches... to open the

swatches catalogue.
Alternatively, press the Swatches... button
from within the CMYK colour picker
dialogue box.
There may be a short delay while the
catalogue is built.
The catalogue shows the component
values of each colour and (if available),
the names of separation colours.
Double-click on a colour to change any
selected objects.
2 CMYK, Gray and Separation colour
values are shown as a percentages from
0 to 100.
RGB values range from 0 to 255
Choose between fill or line

colour by clicking on the
shape.
Click on the black arrows to

swap fill & line colours.
Notes
• The swatches catalogue is populated only when a PDF is opened.
Copying colours between objects

Use the Pipette tool to copy the colour from one object to another.
Using the Object tool, select the

object(s) whose colour you wish to
change.
Next choose the Pipette tool from

the toolbar.
Click the Pipette on an object whose

colour you want to copy.
The fill colour, line colour and line width

of the chosen object is copied to the
selected objects.
3
Aligning objects
Objects may be aligned relative to other. You can also align objects relative to fixed
guides. See Guides for more details.
Choose the Object tool from the

toolbar.
Select the objects to be aligned.
Choose Object->Align->Top to align the

tops of the objects together.
All objects in the selection are aligned to
the top-most object.
All the alignment styles are available from

the Object Alignment toolbar.
To show this toolbar choose:
View->Toolbars->Object Alignment
Notes
• The order in which you select items for alignment is not important.
• Aligning text blocks does not affect the paragraph alignment (justification) within the
text blocks.
Replacing images
You can substitute an existing image for another loaded from disc. Supported image
formats are JPEG, TIFF, PNG, BMP and PDF.
Choose the Object tool from the

toolbar.
Select the image to be replaced, then
choose Object->Images->Replace
Existing...
You can also click the right mouse button

to see a similar menu.
1
In this example a picture of a Volkswagen

Beetle has replaced the old image.
The new image is placed inside the
clipping mask (pink outline) used by the
old image.
The new image is automatically selected
after being inserted.
Scale the new image by dragging one of

the resize handles outwards.
Hold the Shift key at the same time to
ensure the aspect ratio is maintained.
Continued...
The new image needs to be moved to the

centre of the clip mask.
Drag it to its new position using the mouse
or nudge it using the cursor keys (and Shift
for larger steps).
The finished result after scaling and

repositioning the new image.
Notes
• Foxit Advanced Editor supports images up to a maximum of 8-bits per colour channel
Inserting new images

Images can be quickly added to a page using drag & drop.
Drag & drop multiple image files onto an

open document in Foxit Advanced Editor
to insert them into the current page.
Or, choose Object->Images->Insert...
then choose a single image from the file
selector.
Choose from JPEG, PNG, TIFF and BMP
image formats.
Drag & drop multiple

images onto an open
document
New images are pasted into the page on

top of each other. Use the object tool to
move and stretch them to the correct size.
Notes
• Foxit Advanced Editor supports images up to a maximum of 8-bits per colour channel
Object borders
Foxit Advanced Editor can add simple borders around objects. This is most effective
when used around an image.
Select the objects which are to have

a border placed around them.
Choose Object->Border->2 pt
or press the border button on the
Drawing toolbar.
(View->Toolbars->Drawing)
The border width can be changed by

choose another point size from the:
Object->Border sub-menu.
Borders can be applied to any object, not

just images.
To remove the borders, press the border
button again,
or choose Object->Border->No Border
Notes
• Borders are always black.
Locking objects
Objects can be locked to inhibit accidental editing.
To Lock:
1. Using the Object tool, select the object(s) to be locked.
2. Choose Object->Lock Selection or
3. Right-click the mouse and choose Lock Selection
Objects will remain locked even after the PDF is saved and re-opened (provided
Layout is preserved in the PDF. See “Store layout info in PDF” on page 228).
Unlocking Individual Objects:

1. Choose the Object tool and move the mouse cursor over the object.
2. Right-click the mouse and choose Unlock Object/s.
The object(s) under the mouse cursor will be unlocked and selected.
Unlocking All Objects

1. Choose Object->Unlock All
Hiding objects
To make editing complex artwork easier, objects can be temporarily hidden.
Hiding:
1. Using the Object tool, select the object(s) to be hidden
2. Choose Object->Hide Selection
Hidden objects will become visible again the next time the PDF is loaded.
Showing:
1. Choose Object->Show All
Grouping objects
Objects may be grouped together to make editing easier.
Grouping:
1. Using the Object tool, select the object(s) to be grouped
2. Choose Object->Group Selection or
3. Right-click the mouse and choose Group Selection
Groupings remain even after the PDF has been saved and reopened (provided Layout
is preserved in the PDF. See “Store layout info in PDF” on page 228).
Ungrouping:
Select the group(s) to be ungrouped using the Object tool
4. Choose Object->Ungroup Selection or
5. Right-click the mouse and choose Ungroup Selection
Layout grid
You can use a grid to help when aligning objects on a page. When displayed, this grid
makes your pages look like graph paper. You can also make objects ‘snap’ to the lines
of the grid when you move them.
The distance between grid lines and the snapping behaviour can be controlled by
you.
Choose View->Grid & Guides->Show Grid to

display the grid.
The grid has major (darker) and minor
(lighter) grid-lines.
To make objects “snap” to the grid lines
when creating, moving or resizing, choose
View->Grid & Guides->Snap to Grid
Grid spacing
Choose View->Grid & Guides->Grid
Spacing...
Spacing is the distance between the major

(darker) grid lines.
Control the number of minor (lighter)
grid-lines by specifying a value for Divided
into:
Notes
• The visibility and spacing of the grid are stored in the PDF and will be used (by Foxit
Advanced Editor only) next time the PDF is opened.
• If visible, grids will be included when printing a document.
• To change the units used for the grid, choose File->Preferences... and click on the
Editing tab.
Layout guides
You can create multiple horizontal and vertical guides to help with layout and
positioning on a page. Objects ‘snap’ to guides when moved close to them making it
simpler to align objects.
Horizontal guides
To create a horizontal guide, click in the
horizontal ruler at the top of the window
and drag down to position the resulting
guide.
Vertical guides
To create a vertical guide, click in the
vertical ruler at the left hand side of the
window and drag across to position the
resulting guide.
Vertical ruler bar
Notes
• Guides are stored in the PDF (if Store layout in PDF is enabled) for use next
time the document is edited by Foxit Advanced Editor.
• Once guides have been created they can be moved and deleted using the Object
tool as if they were normal objects.
• To temporarily hide all guides (or stop them from printing) choose
View->Grid & Guides->Hide Guides
Line arrows
Foxit Advanced Editor can add various kinds of arrow heads to either the start or end
of lines and polygonal shapes.
Choose View->Toolbars->Drawing to view

the drawing tools.
The start and end arrow menus display
the currently chosen arrow type for the
selected object(s).
Use the Line or Polygon tools to

draw.
Click on the start/end arrows menus to

change the arrows of the current selection.
Tear off either menu to convert it into a
floating toolbar.
Notes
• Lines and their arrows always have the same colour.
• The size of the arrow head is proportional to the line width.
Layers
Foxit Advanced Editor offers a simple way of editing documents which include
layers. Using the layers panel you can show and hide individual layers in a document
to make editing easier. You can also move objects between layers.
Choose View->Layers to open the layers

panel.
Drag the title bar of the layers panel to
make it into a floating window.
Click on the check box next to each layer

to show or hide it from view.
Click on the layer name to rename it. Any
name change is stored in the PDF when it
is next saved.
When you click on an object during
editing, the containing layer is highlighted
(if the layers panel is open).
Since Foxit Advanced Editor ignores
objects in hidden layers, it can make
editing much more responsive if you hide
all irrelevant objects before you begin to
edit.
Notes
• Foxit Advanced Editor cannot create or delete layers.
• Changing the visibility of layers affects only the way it is displayed in Foxit Advanced
Editor. No permanent change is made to the PDF.
Moving objects between layers

To move objects from one layer to
another, select the objects with the
selection tool.
The selected text in this example resides
in ‘Layer 2’.
Select the layer to which you wish to send

the objects.
Here, ‘Layer 1’ is selected.
Choose Object->Arrange->Send To ‘Layer 1’

The object will be marked as belonging
to the selected layer. This change will be
stored in the PDF next time it is saved.
3
Redacting Images
Foxit Advanced Editor can permanently redact images, removing data that needs to
be obscured and making it impossible to retrieve the original data whilst leaving the
remainder of the image in-tact.
For details of how to redact text, see “Redacting text” on page 66.
1. Ensure the Redact toolbar is visible - View->Toolbars->Redact.
Select the Redact Image tool and

drag out a rectangular area to be
redacted.
Once drawn, the Object tool becomes
selected.
You do not need to be accurate when you
initially create the rectangle since you
can move, resize and rotate it just like any
other graphic object.
2
Continue adding further redaction areas in

the same way to images in your document.
The redaction only becomes permanent
when the PDF is saved. At this time, Foxit
Advanced Editor modifies the data of any
image covered by a redaction rectangle,
permanently obscuring those parts of the
image.
3
Redaction rectangles behave like normal
rectangle objects and can be moved,
resized, rotated or deleted.
Editing Text
☞☞ Creating new text boxes
☞☞ Editing text across columns & pages
☞☞ Inserting special characters
☞☞ On-screen display
☞☞ Overset text
☞☞ Performing a spell check
☞☞ Redacting text
47
Editing Text 48
On-screen display
1. Select the Text tool from the tool bar.
2. Click on a block of text to begin editing.
The formatting bar and ruler will activate and a text box will be drawn around the
text block being edited.
Caret (black bar)

Text is inserted here Formatting toolbar Ruler & Margins
Line-break
(Shift+Return)
Paragraph End
(Return)
Space character Text box with 4

(pink dot) resize handles
Notes
• When you begin editing, spaces, paragraph marks and line-breaks will show up in
pink. These will become invisible again when you finish editing.
Choose View->Text->Non Printing Characters to disable this behaviour.
• See Fonts In PDF for details of how certain fonts can make editing difficult.
• Choose View->Text->Boundaries to outline all text boxes during text editing.
Editing Text 49
Creating new text boxes

Using the Text Plus tool
A new, single-line text box can be added at any time.
Select the Text Plus tool from the

toolbar.
Click to create a new, fixed size
text box. As you type into this box it will
stretch.
The box can be resized by dragging on the
North, South, East, West resize handles as
1 normal.
Using the Text tool

New text can be added at any time by dragging out a new text box of the required
size.
Select the Text tool from the toolbar.
Click and drag to create a new text
box.
After a short delay, the text box will be

created ready for editing.
Choose the required font and size from the
formatting bar before editing.
2
Editing Text 50
Editing text across columns & pages

Link multiple text boxes into a chain and reflow the text across the whole chain.
Select the Linked text tool from the

toolbar.
Click the mouse in the middle of
each column you wish to link together.
The box will highlight and a number will
be displayed in the middle. This number
shows the order in which text will flow
between the boxes.
1 If you click the same box twice it will be
removed from the flow and the rest of the
text boxes renumbered.
Keep adding further boxes by clicking the
mouse. You can change pages and add text
from different pages to the flow.
When you are ready to begin

editing select the Text tool from the
toolbar.
Notes
• The text boxes will remain linked together even after you close and re-open the PDF
provided Store layout in PDF is enabled. See “Store layout info in PDF” on page 228.
Editing Text 51
Overset text
As you are typing, Foxit Advanced Editor will enlarge the text box to ensure all your
text will fit.
However, as soon as you resize the box yourself (by dragging the resize handles),
Foxit Advanced Editor stops this automatic adjustment and leaves the box at the size
you set it. From this point on, any that overflows the box will be hidden and a small,
red ‘overset’ box will appear in the bottom right-hand corner of the text box to warn
you that some text cannot be seen.
To reveal the overset text, make the text box larger or connect it to another text box so
the text can flow between them.
This text contains overset text. This is
indicated by the small red square in the
bottom right of the frame.
Resize the box to reveal the hidden text.
Alternatively,
1. click on the overset symbol
2. drag-out a new text box.
1
The overset text will flow from the old text box into the new one.
Notes
• When saving a PDF, Foxit Advanced Editor will check for overset text and report the
first instance found.
• The red boxes are aids only and will not appear when the PDF is viewed in any other
PDF viewer.
Editing Text 52
Inserting special characters

Use the Character Palette dialogue to insert characters that are difficult to enter
directly from the keyboard.
Click on some text to begin editing using the Text tool.
Choose Text->Character Palette...
Use the font menu to choose

the required font from
the PDF’s fonts and your
computer’s system fonts. Next/Previous font
Click on a glyph to
select it.
Double-click to insert it
into the PDF.
Poorly formed Type3

fonts may display
upside-down. Press
Invert to rectify this.
Press to re-define
the meaning of badly
mapped glyphs.
See “Remapping
fonts” on page 95.
Information about the selected glyph:
• name as used in the PDF (not always available)

• official Unicode description
• type of the font from which it comes
Editing Text 53
Performing a spell check

After editing it is useful to check the spelling of any new text added. You can check
the spelling of words in three ways:
• check just the words in a text selection
• check words in active text blocks
• check the whole document (if there is no active text block)
The spell check dialogue box is accessed from Edit->Check Spelling... menu or by
pressing the F7 function key.
The Spelling dialogue box
Misspelled word is shown here.
Type corrections here

Ignore this word and move onto next
suspect
Ignore this word for the rest of the check.
Adds suspect word to user dictionary

(See Appendix, “Custom Spelling
Dictionaries”)
Replace suspect word with correctly

spelled alternative.
Replace suspect word for correctly

spelled alternative this time and every
other time for this checking session.
Double-click on a suggestion to make the

change or single-click then press Change
All.
Language used for spell check. Click on the
link to change the current language.
Continued...
Editing Text 54
Start the spell check by choosing

Edit->Check Spelling... or press F7.
As each suspect word is displayed

in the dialogue box, Foxit Advanced
Editor will also highlight the word on the
page.
You can type a new word into the
Change To: box or select one of the words
1 Foxit Advanced Editor has suggested then
press Change.
When the selected text has been checked,

you will be asked if you wish to check the
rest of the PDF.
Notes
• See Fonts In PDF for details of how fonts can affect the editing of text.
• Be careful when changing text in paragraphs with unusual shapes (such as those that
flow around graphics). When the paragraphs are reflowed, their layout may be lost. See
Advanced Editing for methods of dealing with this.
• If the words shown in the Suspect: window seem garbled or include strange characters
it indicates that the text cannot be extracted correctly from the PDF. This is caused by
improper encoding of the PDF’s fonts and cannot be remedied with Foxit Advanced
Editor.
• You can edit the contents of the spelling dictionary - see Custom Spelling
Dictionaries.
• Foxit Advanced Editor will warn you if the replacement text cannot be rendered in the
font used by the misspelled text. In this case, you may have to choose a different font
for the text.
• Words that include numbers cannot be learnt by the spell checker. You can however,
skip checking such words using the Ignore All button.
Editing Text 55
Redacting text
Foxit Advanced Editor can be used to reliably redact text of a sensitive nature. A
block of text can be rendered illegible to the extent that it’s original content no longer
forms part of the page marking stream.
Any text you redact will also be redacted within the document’s meta-data. This
includes any bookmarks or text within comments as well as hidden, non-user
accessible meta-data.
Using the Text tool, select the span

of text to be redacted. This can be
anything from a single word to an
entire story.
The choose Text->Redact or press
Ctrl+Shift+R
The text has been redacted.

You can undo this change whilst editing,
but once you save the document the
redaction becomes permanent and can not
be undone.
Once saved, the text can never be retrieved
from the PDF. It is not hidden or obscured
but removed altogether.
2
To change the colour of future redactions

or to add a text label choose Text->Redact
Style...
3
Formatting Text
☞☞ Background colour
☞☞ Bold, overprint & italic text
☞☞ Letter spacing
☞☞ Line Spacing
☞☞ Margins & indents
☞☞ Paragraph spacing
☞☞ Ruler units
☞☞ Strike-through
☞☞ Tabstops
☞☞ Text Colours
☞☞ Underline
56
Formatting Text 57
Underline
You can underline a character or words using the Underline button available on the
formatting toolbar.
Select some text, or move the caret into a

word and press the underline button on the
formatting toolbar.
For more control over the width, colour

and position of the underline choose the
Text->Style->Underline Options... menu
item.
Using the Underline Options dialogue box,

you can change the colour of an underline.
Continued...
Formatting Text 58
Example underline effects

Offset to -20 points
Offset +6 points on 12 point text
Weight of 0 points (hairline)
Adding a background to text
Notes
• Text is always drawn after its underline decoration.
• Text is always drawn before its strike-through decoration.
Formatting Text 59
Strike-through
Strike-through can be applied to any word or selection of words by choosing:
Text->Style->Strike-through whilst in text editing mode.
Additional options are available to control

the look of the strike-through decoration.
To access these choose:
Text->Style->Strike-through Options...
Example strike-through styles

Offset of -6 points on 12 pt text
Strike-through
Offset of 12 points
Strike-through
Weight of 6 points on 12 pt text
Strike-through
Formatting Text 60
Margins & indents

You can control the left, right and first-line indents for paragraph text. These indents
apply to the entire paragraph.
Select the Text tool and click on a block of text to begin editing.
Place the caret inside a paragraph or select a block of text spanning multiple
paragraphs.
White portions shows width

First-line indent of text block
Left margin (triangle shape) Right margin

Drag small rectangle beneath triangle to
move left & first-line margins together
First-line indent
To change a margin, drag the margin
triangle to the position required.
The picture shows the “First Line Indent”
triangle being dragged.
As you drag the margin, a dotted line
allows you to line-up the margin with
1 other objects on the page.
The first-line indent has been changed so

that the paragraph starts with an indent.
Continued...
Formatting Text 61
Left margin & hanging indents

To create a hanging indent as shown in
image 2, move the left-margin inward
without moving the first-line indent.
If you drag the little rectangle underneath
the left margin arrow, then both the first-
line indent and left margin will move.
This paragraph now has a hanging indent.
Ruler units
You can change the ruler’s unit of measurement. Choose from Centimetres, Inches,
Points and Picas via the Preferences dialogue box.
Choose File->Preferences... then click on the

Editing tab to change the ruler’s units.
Notes
• For finer control of indents especially for text that flows around shapes, see Advanced
Editing.
Formatting Text 62
Bold, overprint & italic text

Foxit Advanced Editor includes buttons to switch between normal, bold and italic
versions of a font. These buttons may not operate in the manner you expect since in
some cases Foxit Advanced Editor can simulate the effect required if the appropriate
font is not available.
Actual Bold
Using the Text tool, select some text.
Press the Bold button or Ctrl+B.
If the bold version of the font is available,
Foxit Advanced Editor switches fonts.
In this example, the font has changed from
Times New Roman to Times New Roman
Bold, both available in the PDF.
Simulated Bold
If the bold versions of the selected
characters are not available in the PDF,
Foxit Advanced Editor will simulate bold
by overprinting the characters.
This text, written using Minion-Display
Regular has no bold equivalent in the PDF
or on disc.
Pressing Bold causes Foxit Advanced
Editor to overprint the text to simulate the
bold effect. Notice that the font name has
not changed in the font drop-down.
Continued...
Formatting Text 63
Italic
If the italic version of the selected text is
not available in the PDF or on disc, then
Foxit Advanced Editor will show this
warning.
Foxit Advanced Editor cannot simulate
italic text in the way that it can bold text.
Notes
• When editing starts, Foxit Advanced Editor scans for overprinted text and classifies it
as bold. This behaviour can be disabled if it is taking too long or wrongly classifying
text- see “Diagnostic editing mode” on page 226
• Foxit Advanced Editor does not simulate italic text.
• Italics cannot be undone if the non-italic font is not available on disc or in the PDF.
• Bold text cannot be undone if the plain font is not available, unless it was previously
simulated bold.
Formatting Text 64
Background colour
You can specify that a text block has a white, black or transparent background colour.
This can be useful when you want new text to obscure existing, background text.
In this example we want to obscure the

name ‘Wilhelm Korte’ on the scanned
page with a new name ‘Hans Keppler’.
The new text is shown in red due to the
Show changed text in: preference. See
“Show changed text in:” on page 225.
When placed on top of the existing

scanned name, both names are visible.
Choose:
Text->Text Box->Background Colour->White
to give the text box a white background.
For simplicity Foxit Advanced Editor only
offers black, white or clear backgrounds.
For other colours, create a coloured
rectangle shape using the drawing tools
and place it between the new and old text.
3
Formatting Text 65
Line Spacing
Use the Line Spacing dialogue box to set line spacing values other than Single, 1.5 and
Double.
While in text edit mode, choose

Text->Line Spacing... from the main menu
bar.
The Letter Spacing dialogue box offers
At Least, Exactly & Multiple spacing
modes.
At Least
This paragraph shows the affect of the
At Leastmode in which you tell Foxit
Advanced Editor the minimum gap
between lines (measured in points).
To stop the “wheels” line (shown left)
from colliding with the previous line,
Foxit Advanced Editor has automatically
increased its line spacing.
Exactly
This paragraph shows the affect of the
Exactlysetting in which you tell Foxit
Advanced Editor the exact gap size
between lines (measured in points).
Foxit Advanced Editor has used exactly
the same spacing for each line regardless
of whether or not they collide.
Continued...
Formatting Text 66
Multiple
Use Multiple mode to specify gaps such as
“2.5 lines” meaning that the gap will be at
least 2.5 times the line height.
Setting multiples of 1, 1.5 or 2 is the
same as pressing the single, 1.5 or double
spacing buttons on the formatting toolbar.
Formatting Text 67
Paragraph spacing
You can create a gap between paragraphs in two ways:
1. Use the Text tool to insert blank lines between paragraphs
2. Use the Text tool and the Paragraph Spacing dialogue box available from the
Text->Paragraph Spacing...
Using the second method allows you to dictate the exact size of gap in points - 1/72
inch.
There is no gap between any of the

paragraphs show left.
Choose Text->Paragraph Spacing... from

the main menu bar.
Here the value has been changed to 6
points.
The paragraphs are now 6 points apart.

Select multiple paragraphs to alter the
spacing of them all at once.
6 points gap
3
Formatting Text 68
Letter spacing
The space between individual letters can be controlled to an accuracy of 1/1000 em.
This is useful for achieving layout effects such as fitting text into a particular area by
reducing or expanding the spacing.
Letter spacing is measured in ‘ems’ with 1 em

being the width of a capital letter ‘M’ in any
font.
1 em
Letter space & word space

Due to the nature of PDF documents, you can also control the gap between words
caused by space characters though this is generally not as widely used as letter
spacing.
Letter space Word space
The letter spacing dialogue box uses units

of 1/1000th em.
You can control the gaps between letters
and words by entering positive or negative
values.
The word spacing value is ignored when
text is fully justified.
Notes
• Increase/decrease the letter spacing of selected text using the keyboard short cuts
Ctrl+Shift+] and Ctrl+Shift+[
Formatting Text 69
Using letter spacing

Select the Text tool and begin
editing a block of text.
1 Select the characters whose spacing is to
be changed.
In this example the spacing is being

changed to 100/1000th em. This will change
the gap to be 1/10th of the width of the letter
‘M’ in this font.
The additional spacing is clearly visible

and the text now covers a wider area.
3
Using word spacing

Starting with the original text, the word
spacing could be changed instead.
1
The word spacing is changed to 400/1000th

em or 0.4 x width of ‘M’.
The new, enlarged gap between the words

is clearly visible.
3
Formatting Text 70
Tabstops
Use tabstops to create sophisticated text layouts. Choose from left, centre and right
justified tabs with or without leader dots.
Creating/deleting tabs
Click on the ruler bar at the position you want to create a new tab.
Click & drag an existing tab-stop to move it to a new position.
Click & drag an existing tab right off the ruler bar to delete it.
left tab centre tab right tab
On-screen display
Tab characters are shown

as small pink arrows
during editing
Notes
• Tabstops are remembered even after closing and re-opening a PDF.
• As you add or move an existing tabs their numeric position is shown in the status bar
at the bottom of the window.
• Tabstops may be positioned beyond the left & right margins of the text box.
Formatting Text 71
Creating centre & right tabs

Position the mouse cursor over an existing
left tab then press the right mouse button
to see the Tab menu.
Choose Centre or Right to change the type.
Tab leaders
From the Tab Options... dialogue box, you can set the leader character or modify the
way tabs wrap across lines.
Position the mouse cursor over the tabstop

you want to modify.
Press the right mouse button to display the
tab menu and choose Tab Options...
1
To add leader dots to your tabstop, type a

single ‘.’ (period) into the Leader Character
text box.
You can type any single character into this
box for use as a tab leader.
2
Formatting Text 72
Trailing tab leaders

Use the Tab Options... dialogue to control the way tab leaders are drawn for wrapped
lines.
Position the mouse cursor over the tabstop

you want to modify.
Press the right mouse button to display the
tab menu and choose Tab Options...
1
When Trailing Leaders is checked, Foxit

Advanced Editor will add leader dots to
the end of a line which wraps because of a
tab stop.
is only for use with
Can be part of text field
templates destined for processing by Foxit
2 Advanced Editor Server.
Trailing leaders have been

added by Foxit Advanced
Editor.
Notes
• Trailing leaders cannot be selected or edited with the text or object select tools. The
caret will skip over them when moving through text.
• Trailing tab leaders extend up to the right edge of the text box.
• See “Fields and tabstops” on page 216 for details of the way fields interact with
tabstops.
T
Formatting Text 73
Text Colours
All text has two colours associated with it - the outline colour (stroke) and the interior
(fill) colour. Either colour may be invisible (but not both).
The colours are set in the same way as for graphics.
See “Changing colour & line width (RGB)” on page 39
Outlined (stroked) with no fill Solid stroke and fill colour

colour
Advanced Editing
☞☞ Automatic text fitting
☞☞ Clipping mask creation
☞☞ Clipping mask removal
☞☞ Cloning objects across pages
☞☞ Converting text into vector outlines
☞☞ Deleting objects across pages
☞☞ Flowing text around graphics
☞☞ Merging text boxes
☞☞ Numbering pages
☞☞ Rebuilding text boxes
☞☞ Remapping fonts
☞☞ Splitting text boxes
☞☞ Vertical text alignment
74
Advanced Editing 75
Vertical text alignment

Foxit Advanced Editor can align text inside a text box so that it sits at the top, middle
or bottom of a text box. It can also make text automatically fit its text box by altering
various aspects of the text formatting (see Text Box Fitting)
While editing a text box using the

Text tool then choose:
Text->Align->Top.
The text shown here is top aligned which

is the default alignment.
Text->Align->Middle.
Text->Align->Bottom.
Notes
• Alignment reverts to “Top” for linked text boxes.
Advanced Editing 76
Automatic text fitting

Foxit Advanced Editor can alter various aspects of text formatting in order to make
text fit inside its text box.
Edit a text box using the Text tool

then choose:
Text->Align->Full...
The text shown here is top aligned which

is the default alignment.
Use the Text Box Fitting Limits dialogue

box to select the aspects of formatting
which should be modified and by how
much.
During fitting, Foxit Advanced Editor tries
altering the enabled aspects of formatting
in the order they are listed in the dialogue.
The fitting process stops as soon as an
acceptable result has been achieved even if
all metrics have not yet been used.
Deactivate fitting metrics by unchecking

their check boxes.
The first two metrics simply adjust the
word and letter spacing of text to try to
achieve a fit.
The adjustment is between the supplied
limits and is in addition to any spacing
metrics already in effect on the text.
Continued...
Advanced Editing 77
The Leading Scale metric modifies the

leading and paragraph spacing of text
within the percentage limits supplied.
In this example, leading and paragraph
spacing could be increased from their
initial values by as much as 200% during
fitting (or reduced to 75%)
Adjust the gap between paragraphs

independently of the leading via this
metric.
Adjustments range between the Min and
Max point values supplied. If Min is set
to 0 then paragraph spacing will never
be reduced. If Max is set to 0, paragraph
spacing will never be increased.
The final metric adjusts the font size of all

text in a text box by the same number of
points in order to obtain best fitting.
Fitting may be restricted to text that

overflows its text box (overset text).
The alignment to be used on

underset text (text which
does not require fitting)
Continued...
Advanced Editing 78
Default “Top” alignment for two linked text boxes
“Full Alignment” applied across both linked text boxes.
Notes
• Text fitting is time consuming. It is not advisable to edit text with full fitting activated.
Apply it only once editing is complete.
• Text Box alignment is remembered even after closing and re-opening PDFs.
• Original formatting (font size, leading & spacing) is restored once full fitting is turned
off.
• Unlike the other alignment modes, full text fitting can be applied across linked text
boxes.
Advanced Editing 79
Flowing text around graphics

In order to retain the contour of a paragraph that flows around a graphic the widths of
lines should be locked during editing.
Select the Text tool from the tool

bar and click inside the paragraph
to begin editing.
Select lines whose shape follows the

contour of the graphic. Lines that do not
follow the shape need not be selected.
In this example every line of the paragraph
needs to be selected.
Choose Text->Fix Line Width from the

menu bar to lock the selected lines.
“Fixed” lines have an addition border

showing the shape of the line.
Continued...
Advanced Editing 80
Make sure the alignment is correct. Foxit

Advanced Editor may have chosen the
4 wrong alignment due to unusual shape of
the paragraph.
Edit the text as normal.

Although the text will reflow, the shapes
of the fixed lines will not alter.
You can alter the shape of each line by
moving the left or right margin for that
line.
Finish editing as normal.
5 In this example, each line has been
reshaped to ensure the new text curves
around the blue oval.
Note
• You cannot use Text->Fix Line Widths on rotated text.
Advanced Editing 81
Rebuilding text boxes

Foxit Advanced Editor can grab the text from multiple text blocks within a specific
area of the page, sort it and build a new text box containing all the grabbed text.
This can be useful for documents that have many disjoint text blocks making editing
difficult.
Owing to the way in which this example
PDF was produced, Foxit Advanced Editor
has created many overlapping text blocks
which make editing difficult.
In some cases, lines from two distinct
columns of text have been grouped into a
single, extra wide, text block.
(View->Text->Boundaries has been enabled
1 to show the outline of each text box)
Choose the Text tool and drag-out

a new text box large enough to
enclose all of the text you wish to
grab.
Choose: Text->Text Box->Rebuild
Any text enclosed by the new text box will

be stolen from the existing text boxes.
The stolen text is then sorted using a
simple x-y sort and placed into the new
text box.
Original text boxes that become empty as
3 a result will be deleted.
Usually the text placed in the new text
box will have more accurate paragraph
structure and be easier to edit.
Advanced Editing 82
Merging text boxes

Vertically aligned text boxes may be joined together when you need text to reflow as
one.
In this example, Foxit Advanced Editor

has split the text into three boxes.
This will produce the wrong results when
the text is reflowed.
While using the Linked text tool

choose:
Text->Text Box->Merge Vertically to
join the three separate boxes into one.
Boxes in the same vertical row will be

joined into one.
Continued...
Advanced Editing 83
Text will now flow as a single column and

the results should look better.
Merging using the Object Tool

You can also join paragraphs by using the Object tool.
Select the paragraphs in the order in which you want them joined. Click on
each with the Object tool whilst holding the SHIFT key. This will add each new text
block to the selection.
Once you have selected all the boxes you want, choose Text->Text Box->Merge
Vertically.
Foxit Advanced Editor will only merge text blocks that are aligned in the same
column and that flow from top to bottom.
If Foxit Advanced Editor doesn’t appear to be merging in the way you want it to,
check the order in which you have selected the text blocks or try using the Linked text
tool instead which offers more of a visual cue to the process.
Advanced Editing 84
Splitting text boxes

Text blocks can be split at paragraph boundaries. This can make editing large blocks
of text faster and helps to avoid reflowing text that does not need it.
Use the Linked text tool to select the

text box to be split.
The example shows a large block of
text with complicating formatting.
To edit just the middle paragraph without
reflowing any of the other text, the text
box should be split.
Choose Text->Text Box->Split Paragraphs.

The single box is split so that each
paragraph becomes a box, not linked to
any other.
Although the new text boxes are not
linked together, for clarity they have been
linked together in this image to highlight
the affect of splitting.
2
Continued...
Advanced Editing 85
After splitting, Foxit Advanced

Editor switches to the Text tool
ready for editing.
Splitting using the Object Tool

You can also split paragraphs by using the Object tool.
Select the paragraphs to be split in any way - dragging out a selection box,
SHIFT-clicking, Edit->Select All etc.
Once you have selected all the boxes you want, choose Text->Text Box->Split
Paragraphs.
Advanced Editing 86
Remapping fonts
Every font in PDF includes a mapping from the glyph shapes to their meaning.
Without this mapping editing would not be possible nor would content export.
In some PDF documents these mappings are incorrect or corrupted. You can train
Foxit Advanced Editor to deal with particular mapping problems as they arise. This
training does not fix the PDF but does enable editing, content export and translation.
Choose Text->Remap Fonts... to open the font mapping dialogue box.
The dialogue box is similar to the Character Palette dialogue (see “Inserting special
characters” on page 61)
The glyph shape “6”
Currently maps to ‘&’

(an incorrect mapping)
The ‘meaning’ of the selected glyph. The mapping for each glyph is shown in
When editing or exporting, Foxit
Advanced Editor will treat the glyph as one of three colours:
if it were Unicode 38.
Mapping contained in the PDF.
(May or may not be correct)
Bad or missing mapping.
User supplied mapping.

(A remapped glyph)
Continued...
Advanced Editing 87
Editing font mappings

The quickest way to edit or fix a font map is to select the first incorrectly mapped
glyph in the map, then press the key to which is should map. The mapping will be set
and the next glyph will be selected. Repeat until all incorrect glyphs are mapped.
In this example. 6 characters have already

been re-mapped. The selected glyph has
moved into ‘h’.
Press ‘h’ on the keyboard to change the
mapping to ‘h’.
The mapping for ‘h’ has been recorded and

now, the ‘e’ glyph has been selected.
If the destination character cannot be
entered from the keyboard such as ﬁ (latin
small ligature fi) then enter it’s Unicode
value into one of the edit boxes - FB01 is
the code for ﬁ in hexadecimal.
Notes
• Mappings are stored in a mappings file maintained by Foxit Advanced Editor.
• Mappings are applied whenever a document with a matching font is opened.
• Mappings are used during editing and when exporting PDF to other formats.
Advanced Editing 88
Numbering pages
You can renumber a range of pages by cloning a page number text field on each page
in the range using the cloning facility. Each time the text field is placed on a page in
the range, it is incremented by one.
Page number fields do not update when pages are added or removed from a PDF.
Instead you should re-clone the numbering on the affected pages.
See “Cloning objects across pages” on page 89 for details of cloning objects (not
just page number fields) across pages.
In this example we want to have a

numbered footer at the bottom of each
page, of the form (Page n).
Using the Text tool, create and edit
the footer on the first page of the
range.
Choose Text->Insert Page Number... to
insert the text field where the page number
should be.
Choose the Numbering Style for the

number.
Note that whatever format is chosen, the
font used must encode all the characters
that will be required as the number
changes across the page range.
You can verify this by looking at the font
using the character palette (choose
Text->Character Palette...)
Finally, specify the Numbering Offset.

In the example shown, a numbering offset
of -3 has been given which means the first
page number generated will be 1.
Since it is being inserted on physical

page 4 of the PDF, with a numbering
offset of -3, the first page number
generated will be 1.
Advanced Editing 89
Cloning objects across pages

Foxit Advanced Editor can replicate a selection of objects across a range of pages.
The objects are placed at the same position on each page in the range, on top of any
existing contents. This facility can be used for adding repeating page furniture such
as logos, headers, footers and page numbers.
This example will show how to add a

header and footer rule plus a page number
to a 300+ page book.
New header rule (horizontal line)
New footer rule
New page number

style, replacing existing
number.
Using the Line tool add a horizontal

line to the top of the page. Use Copy
and Paste to place a similar line in
the footer region.
Both lines are then selected using
the Object tool (by clicking on each
line whilst holding SHIFT to add to
the selection).
Choose Edit->Clone Across Pages...
1
Continued...
Advanced Editing 90
Next, specify the range of pages to be

covered. In this case we wish to place the
borders on all pages from 3 onwards.
You could restrict the range to even or
odd pages only if you wanted to apply
different graphics to each set of pages.
Selected Delete existing objects... to
remove any existing lines at this position
before placing the new lines.
In this example, we are going to change

the style of the page numbering - currently
a simple number.
Selected the existing page number
using the Text tool and insert “Page”
in front of the number.
Then delete the original number (“4”) and
choose Text->Insert Page Number... which
will display the page numbering dialogue.
3
Choose the numbering scheme for the new

page number.
You can also provide a Numbering Offset
that gets added to the page number. Leave
this as 0 for no offset.
Press OK to insert the page number.
Continued...
Advanced Editing 91
The finished format, showing the page

number, all centre aligned.
The number is actually a field which
is why Foxit Advanced Editor shows it
highlighted. This highlighting does not
affect the PDF and can be turned off by
choosing View->Field Shading.
During the clone operation this field will
5 update as it is copied to each page in order
to show the correct page number.
The final change is to change it to an italic

version of the Constantia font.
Since the page number field will be cloned
across a wide range of pages, all numbers
from 0-9 will eventually be needed.
We need to ensure the font we choose has
all numbers otherwise the cloning process
will fail part way through.
6
You can check the characters available in
a font by choose Text->Character Palette...
Carefully select both lines and text

using the Object tool, clicking on
each whilst holding SHIFT to ensure
they are added to the selection.
Choose Edit->Clone Across Pages...
Page with top and bottom

lines plus page number
selected.
Continued...
Advanced Editing 92
Select the Page range: for the operation.

In this example, we will be cloning from
page 3 onwards, even though we drew the
original items on page 4.
Select Delete existing objects... to ensure

that any existing page numbers are
removed before applying the new version.
Press Clone to begin the process.
Foxit Advanced Editor will show the

progress of the operation as it goes.
Every 100 or so pages, the partially
complete document will be saved to disc
(under a new name) and the process will
resume.
9 The finished document will also have a
new name.
Notes
• Page number fields are not updated when pages are inserted or deleted in a document.
To update page numbers, perform the clone operation again ensuring that Delete
existing objects... is selected.
• Hyperlinks and annotations are excluded from the cloning process.
• If you want a different object for even and odd pages, perform the clone operation
twice, once with the odd-page header and restrict the page range to odd pages only
(see step 2 above) then again with the even-page header with the page range restricted
to even pages only.
Advanced Editing 93
Deleting objects across pages

Foxit Advanced Editor can automatically delete objects in the same location across a
range of pages. This is very handy for removing unwanted logos, header, footers or
other page furniture.
You are strongly advised to make a backup of your document before using this
facility.
Select the object(s) to be deleted

using the Object select tool.
In this case, a single logo has been
selected that repeats across most of the
document.
Any objects matching or entirely
contained within the individual bounding
boxes of objects in the selection, will be
deleted from the pages you specify next.
1
Choose Edit->Delete Across Pages...

Choose the page range you wish to affect
and whether you want to limit the process
to just even or odd pages.
Press Delete.
You can halt the process part way through

by pressing Stop.
3
Advanced Editing 94
Converting text into vector outlines

To ensure that a PDF prints correctly and avoid any possibility of font problems at the
printer, you can convert text to vector outlines.
Some points to note about the conversion:
• converted text will no longer be editable or searchable by Foxit Advanced Editor
or any other application without the intervention of OCR
• outlined characters will not benefit from font hinting which is used when viewing
at low resolutions. However, at the kind of resolutions used by printers, font
hinting is not necessary.
• after conversion, you are guaranteed to avoid all font related printing problems
since fonts will no longer play a part in the PDF (it will just be pages of line-art).
• the conversion encompasses all text across all pages of the PDF and cannot be
undone.
To covert text to outlines choose Text->Create Outlines.
Advanced Editing 95
Clipping mask creation

Any object or group of objects can have a clipping mask applied. The mask ensures
only parts of the object are visible. This is often useful for images where you may
want to hide the background for example.
In this example, we want to apply a

clipping mask to the image of the car.
A shape is drawn using the drawing tools.

This shape will be used to make the
clipping mask.
Any path may be used as clipping path,
not simply those created using the built-in
drawing tools.
2
With the new shape selected, choose

Object->Clipping Mask->Convert To Clip.
The shape will then become a pink

outline.
Now select both the clip path and the
image and choose :
3 Object->Clipping Mask->Add To Clip.
Continued...
Advanced Editing 96
The image has now been added to the

clipping mask. The parts of the image that
are “outside” the mask are not displayed.
You can still move the mask and objects
within it independently.
Notes
• Any empty clipping masks are automatically removed when a PDF is opened.
• Clip paths have no line width, fill or stroke colour
• Clip paths can be moved independently of the objects being clipped.
• To add multiple objects to the clipping path, group them first using Object->Group.
Advanced Editing 97
Clipping mask removal

Clipped objects can be moved independently of their clip masks. Objects can also be
“popped” from their clip masks revealing the entire object.
Choose the Object tool.

The car image (selected) is clipped
by the oval clipping mask (shown
in pink).
To remove the image from its clipping

mask choose :
Object->Clipping Mask->Remove From Clip.
The image is now fully visible.

The clipping mask still exists and is shown
in pink behind the image.
Note
• Clip masks only become visible (outlined in pink) when the Object Select tool is
active.
Find & Replace
☞☞ Find & redact
☞☞ Find & replace fonts
☞☞ Find & replace in bookmarks
☞☞ Find & replace in comments
☞☞ Find & replace in files
☞☞ Find & replace in long documents
☞☞ Find & replace text
☞☞ Find & replace text
☞☞ Find & replace text styles
☞☞ Text reflow modes
98
Find & Replace 99
Find & replace text

Use the Find and Replace dialogue boxes to search for and replace words
and phrases in a text selection, across a range of pages or throughout an entire PDF.
During text replacement Foxit Advanced Editor will reflow the affected text. It
is important you tell Foxit Advanced Editor how you want the text reflowed as,
depending upon your document, it may drastically alter its layout. See “Text reflow
modes” on page 109 for details.
If you need to target text written using a particular font or text style, see “Find &
replace text styles” on page 103.
Type the word(s) you

are searching for Press to see
here. previous searches
Click here
to limit
searching to
specific pages
Check this box if Unchecked, a search Opens an

capitalisation is important for “in” would match interactive listing
to your search “running” and of all found text
“ingrowing”
Notes
• If you have a word selected when the dialogue box opens, the word will be copied into
the Find: box automatically.
• Be careful when changing text in paragraphs with unusual shapes (such as those that
flow around graphics). When paragraphs are reflowed, their layout may be altered. See
“Flowing text around graphics” on page 88 for methods of avoiding this.
Find & Replace 100
Find & replace fonts

Foxit Advanced Editor can change the fonts used throughout a document using the
Find and Replace Font dialogue box. This dialogue presents a simplified interface to
the more sophisticated facilities offered by the Find & Replace dialogue.
Before doing a font replacement ensure

that you have a recent backup of
your document since the operation is
potentially disruptive.
To begin choose
Edit->Find & Replace->Replace Font...
or
choose Document->Fonts... then select a
particular font and press Replace...
Choose the target font from any of those

currently used in the document.
Alternatively, you can enter a wildcard
expression in order to match a family of
fonts.
For example, Times* will match all fonts
whose names start with Times such as
Time-Roman, Times-Roman Italic etc.
F? would match all two-letter font names

such as F0, F1 etc.
Continued...
Find & Replace 101
Choose the replacement font from the

drop-down list. You may choose any font
currently used in the document or any
system font on your computer.
Whatever font you choose, especially
if it is one currently used in your
document, be aware that it may not have
all the characters (glyphs) needed. Foxit
Advanced Editor will warn you during the
replacement if this occurs.
Click Replace to begin the operation.

Foxit Advanced Editor will process the
entire document, examining all text.
If you want to restrict the process to
a specific page range, text box or text
selection, use the advanced features of the
Find & Replace dialogue.
Hit the Stop button at any time to abort the

process.
Once finished, Foxit Advanced Editor will

report the number of runs of text that were
modified.
If more than 100 pages were processed,
Foxit Advanced Editor will have saved the
document as it went along, renaming it
5 each time.
Save the finished version now.
Find & Replace 102
Find & replace text

Using the Find & Replace text dialog you can search and replace as well as modify
the font, size and colour of text.
Click the hyperlinks to limit

See “Find & replace text
searches to a particular style
styles” on page 103 for
and to set the style of the
details of the Find: and
replacement text
Replace: check boxes.
Check to activate wildcard matching.

Available wildcards are:
* to match zero or more characters
+ to match 1 or more characters
? to match a single character
Find & Replace 103
Find & replace text styles

You can restrict your target text by font, colour or size. You can also dictate the
font, size and colour of the replacement text. You can even change the style of text
without changing the text itself.
Before doing any kind of replacement operation ensure that you have a recent
backup of your document since automated operations are potentially disruptive.
To change all the character names in a

Shakespeare play so that they appear in
blue...
Using the text edit tool, select an
example of the text to be changed.
Minion-Italic, 7 point
Choose Edit->Find & Replace->Replace... to

open the Replace dialogue box.
The selected text will appear in the Find:
box.
2
To find all text with the same style,

uncheck the Find: check box. The target
text will grey-out.
Next, click on the Character format

hyperlink to open the formatting dialogue
box.
3
Continued...
Find & Replace 104
The Find Format dialogue reflects the

formatting of the text from your initial
selection, though it remains inactive until
you press OK.
4 Press OK to activate the formatting.
Whenever a format is active for a search,

a brief summary of the styles chosen is
shown next to the Find: text box.
Click on the hyperlink next to the Replace:

text box to open the Replace Format
dialogue box.
3
5
The Replace Format dialogue box displays

the formatting of the initial text selection.
Click on Apply Style since we want to
change the colour of text.
Click on the Fill colour check box to
enable the colour picker button next to it.
6 Click on the colour button to choose a new
colour.
(In the example image a blue colour has
already been chosen)
Continued...
Find & Replace 105
Reflow and alignment changes should

be kept to a minimum (we only want to
change text colour).
Ensure that Reflow: is New Text Only and
Alignment: is Left.
7 Then press OK to activate the formatting.
Uncheck the box next to Replace:. The

replace text box will grey-out.
This means we do not want the text itself
changed, only its style.
8 Press the OK button to activate the format
settings.
The Replace dialogue box

should look something like
this.
Press Replace All to start
the process which may take
9 some time to finish.
Continued...
Find & Replace 106
Once finished, all character names have

been changed to blue throughout the PDF.
The same technique can be used to change
the font, font size or stroke colour of
specific text.
10
Notes
• To remove any Find: formatting click the formatting hyperlink next to the Find: text
box and set both Font & Font Size to Any then uncheck both colour check boxes.
• Replace: formatting can be disabled in the same way as detailed above.
• Foxit Advanced Editor will save a partial copy of the PDF every 100 or so pages
during a long find & replace operation.
• To cancel a find & replace operation, press Escape or close the dialogue box.
Find & Replace 107
Find & replace in bookmarks

To search through or replace bookmark titles in the current document:
Ensure the bookmarks panel is visible by

choosing View->Bookmarks
Click on the Binoculars icon in the toolbar
inside the bookmarks panel
If text is selected in the current document (using the Text tool) when the binoculars
button is pressed, it will be copied into the Find: text box ready for searching.
Check to activate wild card matching.

Available wild cards are:
Find & Replace 108
Find & replace in comments

To search through or replace comments in the current document:
Ensure the comment panel is visible by
choosing View->Comments
Click on the Binoculars icon in the toolbar
inside the panel
If text is selected in the current document (using the Text tool) when the binoculars
button is pressed, it will be copied into the Find: text box ready for searching.

Find & Replace 109
Text reflow modes

Foxit Advanced Editor offers three modes for
controlling the way text is reflowed during
search and replace:
• New Text Only

This mode is useful when dealing with tabular
data, headers, footers or other single lines where retaining the original spacing and
gaps between words is important.
The minimum reflow is done. The new text is left, centre or right aligned within the
space occupied by the text being replaced.
In this mode, you may end up with words printed on top of each other if the
replacement text is much longer than the original.
• Containing Line Only (default mode)

This mode is useful when you wish to cause minimum changes to existing
paragraphs whilst ensuring changed lines blend in correctly.
Only the line(s) containing the search text will be reflowed after replacement. Lines
can be left, centre or right aligned regardless of the alignment of their paragraphs.
The auto option will use the containing paragraph’s current alignment.
• Containing Paragraph
The entire paragraph (and those near it) may be reflowed according to their current
alignment. You cannot dictate the alignment used in this mode.
If a paragraph grows longer after reflowing, some of the text may become ‘overset’
(See “Overset text” on page 60). This is signified by a red square on the bottom-
right edge of the text box. You may need to make the text box bigger to accommodate
the text once the search and replace is complete.
Reset Letter Spacing

When only the font is changed as a result of a search & replace operation the existing
letter spacings may not be appropriate for the new font.
Checking Reset Letter Spacing will cause both inter-character and inter-word spacing
to be set to 0 for every character affected.
Continued...
Find & Replace 110
Reflow: New Text Only

In this example, the header text is to be
altered whilst retaining the gap between
the page number and the text.
Choose the Edit->Replace... menu item.
2
Fill in the Find: and Replace: text boxes.
Press the blue, underlined hyperlink next to the Replace: text box.
To ensure that the new text is right-aligned

and that the page number is left where it
is -
Choose New Text Only from the Reflow:
pop-up menu
Choose Right from the Alignment: pop-up
menu
3
Continued...
Find & Replace 111
Reflow: New Text Only

Original text Editing Graphics & Images 13
Align: Left
New text is aligned with the start of the
old text. If new text is longer than old, Editing Graphics 13
it may overflow and collide with page
number.
Align: Centre
New text is aligned with the centre of the
old text. If it becomes longer it will extend Editing Graphics 13
beyond the original left/right bounds of
the old text.
Align: Right
New text is aligned with the end of the
old text. If new text is longer than old, it Editing Graphics 13
may extend beyond the left extent of the
original text.
Reflow: Containing Paragraph

The entire line is reflowed and left
justified. The page number is moved
Editing Graphics 13
during the reflow.
Continued...
Find & Replace 112
Reflow: Containing Line Only

“Cigar Club” -> “Smoking Society”
In this example, “Cigar Club” is replaced

by “Smoking Society”, reflowing only one
line of the paragraph.
1
To make room, the words have been
moved closer together on the first line.
None of the other lines has been altered.
Potential Problems
“Cigar Club” -> “Old Smoking Society”
There is not enough room for the

replacement text on the line so words have
begun to run-in to each other.
This is the same replacement using

Alignment: Left.
The text has grown beyond the edge of the

text box.
Notes
• Use Reflow: Containing Paragraph option only if you are confident that reflowing the
paragraph will not destroy any existing indentation or special layout.
• When using Reflow:New Text Only the new text may collide with existing text if it is
longer than the original text.
Find & Replace 113
Find & replace in long documents

During find & replace in a long PDF (more than 200 pages), Foxit Advanced Editor
will save the partially-complete PDF every 200 pages.
On completion, the finished PDF MyDoc.pdf will be renamed MyDoc-01.pdf. The
original PDF (before the find & replace) will remain unchanged.
If you perform further search and replace operations on the new document, it will be
renamed MyDoc-02.pdf and so on.
Find & Replace 114
Find & replace in files

Foxit Advanced Editor can automatically perform a Find & Replace (text or
hyperlinks) operation on multiple files.
Choose Edit->Find & Replace->Replace In Files... to open the dialogue. There does not
have to be a document already open in order to access the dialogue.
Upper part of the dialogue is

like the Replace dialogue box.
See “Find & replace text” on
page 102 except that it also
includes a ‘hyperlinks’ check
box.
Lower part of the dialogue

is where you add files to be
searched.
Click to add files to the list
Click to add all the

PDF files in a folder
(and its sub-folders)
Deletes files from

the list (does not
delete them from
disc)
Click to open and view the

selected document.
If already processed, Foxit
Advanced Editor will open the
processed version
Continued...
Find & Replace 115
Once your search has been setup and you

have added some files to the list, press
Replace All...
Setup Folders
The Setup Folders dialogue will open.
Supply a location in which to save the
processed files.
If you do not use this option, your original
files will be over written (a backup will
not be made).
You are strongly advised to ensure you
have a backup of the original files.
4
You may also give an optional folder for

error files.
Errors can occur when there is no suitable
font for substitution for example.
5
Continued...
Find & Replace 116
During the search, the dialogue shows the

number of changes made, and current page
being searched.
The current PDF being searched is

highlighted in the list of files.
When doing Find In Files, pressing Show

Results will display the results list. This
list is updated as the search proceeds.
Once the search has finished, double
clicking on a result will open the relevant
PDF and show the text.
Find & Replace 117
Find & redact

Foxit Advanced Editor can redact all occurrences of words and phrases throughout a
document. This redaction is deep and also occurs in bookmarks, comments and any
other meta-data contained within the document.
The redaction becomes permanent only after the document is saved.
Select the text to be redacted then choose

Edit->Find & Replace->Redact All... or press
Ctrl+Alt+R
Press Redact Next to do one

redaction at a time.
Press Style... to alter the
colour used for redaction or
to apply a label.
2
Apply a colour or label to redacted text.

The style is applied to new redactions
only.
Page Operations
☞☞ Inserting new pages
☞☞ Inserting pages from other documents
☞☞ Page labels
☞☞ Page margins
☞☞ Placing a page from another document
☞☞ Reordering pages
☞☞ Resizing pages
☞☞ Watermarking pages
118
Page Operations 119
Inserting new pages

You can insert any number of new pages into any PDF document.
Open a PDF then choose Document->Pages->Insert New... from the main menu bar.
Choose how many new pages you

want to add (the default is 1).
Choose whether you want to insert

the new page before or after an
existing page.
Choose Use Current Size to make

the new pages the same size as the
currently displayed page.
The remaining options are the same

as those in the New Document
dialogue box.
Inserting a new page

After the First Page
1 2 3 4 5
Inserting a new page before

Last Page
Notes
• The size of new pages is determined by the page being viewed when the instruction is
given.
Page Operations 120
Reordering pages
A page or group of pages may be moved from one part of a PDF to another. You may
have to alter page numbers printed on the pages after relocating.
You can re-order using the dialogue shown below, or by dragging page thumbnails in
the Thumbnails pane. Choose View->Thumbnails to make the pane visible. Then select
or SHIFT select (for multiple) pages and drag them to a new point in the thumbnail list.
Using the Re-order Page dialogue

Open a PDF and choose:
Document->Pages->Re-order...
Choose the range of pages you wish to

relocate.
Then choose where you want them to be
moved to.
1 2 3 4 5
Relocating pages 1
and 2 to page 4.
3 4 1 2 5
Notes
• See “Numbering pages” on page 100 for details of re-numbering moved pages.
Page Operations 121
Resizing pages
A page or group of pages can be resized. This scales all objects on the page then
adjusts the media box (paper-size).
Open a PDF and choose:

Document->Pages->Resize...
Choose to scale X & Y axis independently

or click Constrain Proportions to maintain
the aspect ratio.
Choose the units for scaling - percent,
inches, points or centimetres
Uncheck this box to re-size the page only; objects

on the page will not be altered. This is especially
useful for re-sizing empty pages.
This illustrations shows a page being

Designing resized by 50% on both axes.
Wood Schools
WO O D D E S I G N & BU I L D I N G SE R I E S
When it comes to designing an educational facility, architects and designers

must balance the reality of limited financial resources with the desire to provide
students with an exceptional learning environment that is warm and enriching. As
a result, many are choosing to use wood as both a structural and finish material.
As demand grows and budgets SHW Group, recognized by Engineering News-Record as one of the top
five education design firms in America, likes to use wood in schools as often
shrink for new educational
as possible. “Our mantra is that learning happens everywhere, not just in
facilities, many school districts the classroom,” said Konrad Judd, a lead designer and principal at the fi rm’s
Dallas office. “The environments we create outside the classroom are just as
are turning to wood-frame
critical for learning. That’s why we often use wood in common, public spaces
construction for its cost which are used for casual and informal learning because we think exposed
wood has a positive effect on the overall learning environment.”
effectiveness. However, they’re
Wood is an environmentally-friendly, energy-efficient building material
11.00 in
also finding that, in addition to approved for use in schools by the International Building Code (IBC). Safety
less expensive material costs,

and durability are critically important in school facilities, and wood delivers
value on both counts. Wood is also cost effective, saving school districts time
Designing
wood offers other advantages— and money for both materials and installation costs. Wood Schools
such as speed of construction, WO O D D E S I G N & BU I L D I N G SE R I E S
design versatility and the ability Green Building is Red Hot for Schools
A study released in 2007 by McGraw-Hill Construction found that the education
to meet green building goals—
sector was the fastest growing market for green building. The report also noted When it comes to designing an educational facility, architects and designers
while creating positive learning “an increasingly widespread adoption of policies that require public buildings to must balance the reality of limited financial resources with the desire to provide
students with an exceptional learning environment that is warm and enriching. As
have green characteristics.” a result, many are choosing to use wood as both a structural and finish material.
environments and meeting all As demand grows and budgets SHW Group, recognized by Engineering News-Record as one of the top
Widely recognized for its environmental attributes, wood is well- shrink for new educational
fi ve education design firms in America, likes to use wood in schools as often
code and safety requirements. positioned to help schools meet their green building requirements. facilities, many school districts
as possible. “Our mantra is that learning happens everywhere, not just in
the classroom,” said Konrad Judd, a lead designer and principal at the fi rm’s
5.50 in
Wood is the are turning to wood-frame
Dallas office. “The environments we create outside the classroom are just as
critical for learning. That’s why we often use wood in common, public spaces
only major building construction for its cost which are used for casual and informal learning because we think exposed
wood has a positive effect on the overall learning environment.”
effectiveness. However, they’re
material that is Wood is an environmentally-friendly, energy-efficient building material
also finding that, in addition to approved for use in schools by the International Building Code (IBC). Safety
both renewable less expensive material costs,
and durability are critically important in school facilities, and wood delivers
value on both counts. Wood is also cost effective, saving school districts time
and sustainable wood offers other advantages— and money for both materials and installation costs.
over the long such as speed of construction,
term—and the only design versatility and the ability Green Building is Red Hot for Schools
A study released in 2007 by McGraw-Hill Construction found that the education
to meet green building goals—
material with third- sector was the fastest growing market for green building. The report also noted
while creating positive learning “an increasingly widespread adoption of policies that require public buildings to
party certification environments and meeting all
have green characteristics.”
Widely recognized for its environmental attributes, wood is well-
programs in place to code and safety requirements. positioned to help schools meet their green building requirements.
verify that products Wood is the

only major building
being sold originate material that is
both renewable
from a sustainably and sustainable
over the long
managed resource. At Andy Dekaney High School in Houston, Texas (above and term—and the only
material with third-
top of page), architects from SHW Group used exposed wood party certification
to create a warm learning environment that positively affects programs in place to
verify that products
students’ sense of community. Credit: Richard Payne Photography being sold originate
from a sustainably
managed resource. At Andy Dekaney High School in Houston, Texas (above and
wo o d wo r k s .o r g top of page), architects from SHW Group used exposed wood

to create a warm learning environment that positively affects
students’ sense of community. Credit: Richard Payne Photography
wo o d wo r k s .o r g
8.27 in 4.13 in
Page Operations 122
Inserting pages from other documents

Pages from one document can be imported into the current PDF. There are two
methods for doing this:
With your PDF already open, choose

Document->Insert From Document... then
choose the PDF you wish to insert using
the file selection dialogue.
Or
Drag & drop a PDF file onto your open
document.
After dropping the file, choose:

Insert the PDF...
Continued...
Page Operations 123
Finally, specify where you want the new

document inserted.
Inserting a group of pages

After the First Page
1 2 3 4 5
Inserting a group of
pages Before the
Last Page
Page Operations 124
Placing a page from another document

You can place the contents of an entire page from another PDF into the current page
of your PDF. There are two ways of doing this:
Method 1:
With your PDF already open, choose:
File->Place PDF...
Then choose the PDF you want to place.

If the PDF you are placing has multiple
1 pages, choose the page you wish to place
(if it has only one page, you will not be
prompted to choose)
Method 2: Drag & drop

You can drag & drop a PDF file onto your
open document to place a page.
You will then have the choice of opening
or inserting the new PDF.
Choose the Place a page... option then

press OK.
3
Page Operations 125
Page margins
Foxit Advanced Editor can add margins to a range of pages to make editing easier.
These margins act as fixed guides. See “Layout guides” on page 52 for an
explanation of how guides work.
Choose Document->Pages->Margins...
Enter your required margins in the boxes.
Checking Tie values together ensures that
all boxes have the same value. This works
when you move from one box to the next
by pressing tab or clicking the mouse.
Notes
• To change the units used (cm in this case), close the dialogue and choose
File->Preferences... and click on the Editing tab.
• After adding margins, they will become visible on all pages. Choose
View->Guides->Hide Guides to hide them.
• Margins, like other guides, are retained in the PDF for Foxit Advanced Editor to use
next time you edit the document. They will have no affect on and will not be visible in
any other PDF viewer.
Page Operations 126
Watermarking pages
You can apply a fixed watermark to the foreground or background of the pages in a
document. The watermark itself is defined in another PDF and can contain anything
you like such as a logo or text.
With the document to be watermarked

already open, choose:
Document->Watermark->Add...
Into From PDF: enter the filename of the

PDF you wish to use as the watermark or
press the Browse... button.
Press Built in... to show the selection of
predefined watermark PDFs that ships
with the software.
1 If the chosen PDF has multiple pages,
Foxit Advanced Editor will use only the
first as the watermark.
Choose whether you want the watermark

to appear in front of or behind the existing
page contents on each page.
2 You can also choose to resize the
watermark so that it fits the pages it is
being applied to. When resizing, Foxit
Advanced Editor scales the watermark so
that it’s crop box matches the destination
page.
When scaling is enabled,

the crop box of the
watermark is scaled to
A
match the destination
page.
If scaling were not used in

these two examples, they
would both give the same
result - picture A.
Continued...
Page Operations 127
The watermark can be shown with various

degrees of transparency from completely
solid to very faint.
Finally choose the page range over which

you wish to apply the watermark then
press Apply.
4 You can have different watermarks for
different parts of your document.
The finished page with a foreground,

solid, “Approved” watermark.
Notes
• Watermarks behave like locked objects. If unlocked, a watermark can be edited as a
normal object.
• A page may contain only one watermark at a time. When adding a new watermark to a
page Foxit Advanced Editor first removes any existing watermark.
Page Operations 128
Page labels
A page label is an optional number or phrase displayed along with each page in Foxit
Advanced Editor or other PDF viewers. It is independent of, though often related to,
the physical page number printed on each page.
Foxit Advanced Editor displays page labels in the status bar.
Foxit Advanced Editor status bar showing page label Quick Start: 9
Editing page labels

Choose Document->Pages->Labels... or
double-click the page label in the status
bar to open the Page Labels dialogue box.
1
Clicking on an existing label will copy
its details into the edit boxes beneath the
table.
Details of selected
label shown here
Each label has a Start Page, an optional Prefix (such as “Appendix:”) and a Start
Number. Labels remain in effect until the start page for another label is reached.
Numbering of labelled pages can be done in a number of ways as shown in the pop-
up list next to the Start Number edit box.
Continued...
Page Operations 129
Once a label has been modified be sure to

press Add to store the changes back into
the PDF.
If the Start Number clashes with an
existing label, the new details will
overwrite the existing label. Otherwise a
new label with that Start Number will be
3 added to the list.
Creating new page labels

To create a new label, fill-in the details in the lower portion of the dialogue box
ensuring that the Start Page number isn’t already used in the table above.
Press Add to store the new label’s details in the PDF.
Document Operations
☞☞ Document font catalogue
☞☞ Document properties
☞☞ Document security
☞☞ Flight check
☞☞ Security settings
☞☞ Tracking changes
130
Document properties
A summary of the settings, dates, author and other information about the current PDF
can be viewed by choosing Document->Properties...
Full path name of the PDF

and its size on disc.
Document meta data.
Click on the Modified: date to open the

PDF’s Change Log.
Click on the Security: hyperlink to open

the Document Security dialogue box.
Click on the User Restrictions: hyperlink to view/

modify the settings controlling how users may edit
this PDF.
Resource Page: indicates if the PDF has an

embedded resource page. This can be useful for
distributing PDF templates.
Notes
• If the current document is part of a Portfolio the Document->Properties... dialogue
will display the properties of the containing PDF. To see the properties of individual
documents within the Portfolio, click on the Item Properties icon in the Portfolio
panel’s toolbar (View->Portfolio).
• When the selected document within a Portfolio is not a PDF, the Item Properties
dialogue is truncated to show just the basic properties of the file.
Security settings
Using PDF security settings you can limit what other people can do with your PDF.
For example, you can stop other people editing or printing your PDF.
View current settings

To check the security settings for a PDF, choose Document->Security... from the main
menu.
If the document has been secured, the security dialogue box will display with most
controls inactive. However the controls still show the current security settings such as
whether or not editing is allowed.
If enabled, click Unlock... to

change security settings.
Inactive controls show the
current security settings for
the PDF.
1
If the PDF has an existing Master

password, you will have to enter it now.
If you do not know the password, you will
not be able to alter any of the security
settings.
2
Document security
Using Foxit Advanced Editor you can add or modify security settings on PDFs. Foxit
Advanced Editor supports the following password-based security levels:
• None
• Acrobat 3 onwards (48 bit)
• Acrobat 5 onwards (128-bit)
• Acrobat 6 onwards (128-bit)
• Acrobat 7 onwards (128-bit AES)
Acrobat 7 AES security is harder to defeat and offers finer control over the operations
allowed on your PDF. Older style (Acrobat 5 onwards) security is more compatible.
User Password:
If set, a password must be entered before the
PDF can be viewed or printed.
Master Password:
If set, a password must be supplied before
changes can be made to security settings.
The things other people are allowed to do with

this PDF.
For example, if you want people to be able to

add sticky notes without being able to change
the content of the PDF, choose Editing:
Comments & Form-filling
If unchecked, users will have to supply the Master

password to be able to unlock locked objects. This can
be useful when distributing templates.
Notes
• If you forget the User password, you will not be able to open the PDF.
• If you forget the Master password, you will not be able to alter the security settings in
future.
Tracking changes
Foxit Advanced Editor can highlight text that has been modified during previous
editing sessions. It also records the date, author and page number of all changes made
to PDFs (see step 3 below).
Choose File->Preferences...
Ensure Show changed text in: is enabled.
You can also choose the colour used for
highlighting.
Text that has been modified in this or

previous sessions will be highlighted
using the colour chosen in the preferences
dialogue box.
To see a complete history of all pages

modified using Foxit Advanced Editor
choose Document->Change Log.
Continued...
User Guy modified the PDF on Thursday, 25th October,

2007. No particular page was edited (Perhaps security
settings were modified.)
User warrenstone modified pages 2 to 25 around 11.14am

on Tuesday 24th August 2010.
Notes
• Foxit Advanced Editor cannot highlight text that has been deleted. It will however,
record that a modification has been made to the page that used to contain the text.
• Only changes made with Foxit Advanced Editor version are recorded.
Document font catalogue

Foxit Advanced Editor can list all of the fonts used in a PDF plus additional
information about the nature of each font.
Choose Document->Fonts... to view the font catalogue.
Select a font then click Replace... to replace all occurrences of the font in the PDF
with another. See “Find & Replace fonts” on page 110.
Or press Remap... to change the characters mappings of the font. See “Remapping
fonts” on page 95.
The number of
Font types can include any that are character shapes
supported by the PDF standard - defined by the font.
TrueType, Type1, Type3, OpenType
etc..
“Yes” indicates
During editing, Foxit Advanced Editor that the font has a
can only embed TrueType fonts taken built-in mapping to
from your computer’s system. Unicode
Fonts introduced during the current If the font is embedded in the PDF it will be
editing session will not appear until used and labelled embedded.
the PDF is saved.
If the font is not embedded in the PDF the font
Names prefixed with “XXXXXX+” substitute chosen by Foxit Advanced Editor will
represent subset fonts (embedded be shown. This may be from Foxit Advanced
with only a subset of their full Editor’s built-in fonts or from your computer’s
character set). system fonts.
Notes
• When editing text, choose Text->Character Palette... to view all of the glyphs
contained in a font.
Flight check
Foxit Advanced Editor includes a basic flight-checking function. A check for overset
text (see “Overset text” on page 60) is always made prior to saving a PDF.
Two additional checks are available :
• a check for images of less than 300dpi resolution
• a check for non CMYK colour spaces
Choose File->Flightcheck... to open the Flight Check Report dialogue box.
Uncheck to skip tests
Shows the numbers of

problems found for each kind
of test
(even if the test is disabled)
Describes each problem found giving the

kind of object affected and the page.
When saving a PDF, the flight check

dialogue always checks for overset text.
Press Save Anyway... to ignore any

problems and save the PDF.
Commenting
☞☞ Adding a signature to a page
☞☞ Article threads
☞☞ Bookmarks
☞☞ Comments catalogue
☞☞ Graphical comments and notes
☞☞ Hyperlinks
☞☞ Stamps
☞☞ Sticky notes
☞☞ Text highlighting
138
Articles, Comments & Hyperlinks 139
Comments catalogue
Foxit Advanced Editor offers a summary of all comments found in a PDF. This
catalogue is divided into three sections each containing the same information but
sorted by:
• Page
• Comment type
• Author.
• Choose View->Comments to show the

comments catalogue.
• Click on a comment’s entry in the
catalogue to see the page on which it
occurs.
• Click on a comment and press Delete to
remove the comment from the catalogue
and the document.
When you edit the contents of the pop-up

note window, the comments catalogue
updates at the same time.
Drag and dock the comments panel to any

side of the main Foxit Advanced Editor
window to make it easier to read.
Drag the panel away from the main
window to convert it into a floating
window.
Sticky notes
You can create new or edit existing “sticky note” annotations in PDFs. These are
small pop-up windows designed to contain short messages such as approval or
editorial comments.
Anatomy of a sticky note

Stick note icon.
This can be moved around independently of the sticky

note window.
Double-click the icon to toggle the main note window

open or closed.
Title bar - shows name of note

author, title, date and time of last
modification.
Close box
Message area
with scroll bar
Resize box
Notes
• If you can not see the sticky-note window after double-clicking on the sticky note icon,
try scrolling the page or zooming out. It may be off the screen somewhere.
• There are a number of alternative icons available - see Stick Note Properties for
details.
• To change the author’s name assigned to new notes, choose File->Preferences... from
the main menu.
• Sticky notes are not included when printing PDFs.
Creating sticky notes

The sticky note tool is available on the
Commenting toolbar. To show the toolbar
choose View->Toolbars->Commenting
1
Drag-out a box to denote the size of the
new sticky note.
Alternatively, single-click the left mouse
button to create a standard-sized sticky
note window.
If you have not already set up a user name

using File->Preferences..., Foxit Advanced
Editor will now ask you to supply one.
This user name will be recorded in each
sticky note (or other comment) you make.
Deleting sticky notes

Sticky notes can be deleted in two ways:
Using the Hand Tool or

1 Sticky Note Tool, click on
a selected sticky the sticky note icon to select
note icon it.
Then press Backspace or Delete on the
keyboard.
2 Using the Hand Tool or Sticky Note Tool,

right-click on the sticky note icon and
choose Delete.
Sticky note properties

Various properties of sticky notes can be modified such as the icon and colour can be
changed using the Sticky Note Properties dialogue box.
1 Select the Hand tool or

Sticky Note tool from the
toolbar.
Click the right mouse button over the
sticky note icon and choose Properties...
Use the dialogue box to change icon,

colour, title and author.
The modification time cannot be altered
manually.
Sticky Note Icons
Comment Key
¶ Paragraph
?
Help New Paragraph
NP
Insert Note (default)

Graphical comments and notes

As well as simple Sticky Notes, Foxit Advanced Editor offers a selection of graphical
notations. These pair a simple shape with a pop-up note and can be used to draw
attention to particular items on a page.
An example of a graphical
comment made using the Circle note
tool.
If the Commenting toolbar is not already
visible, choose:
View->Toolbars->Commenting
Circle note tool selected
The default colour for a graphical

comment is red. This can be changed
by right-clicking the mouse over the
annotation shape (not the note window)
and choosing Properties...
A graphical comment has an optional Fill
colour, Line colour
and a Line width (default
3 points).
You can also vary the Opacity of the
comment to allow the contents of the page
underneath to show through.
Stamps
Foxit Advanced Editor offers a selection of predefined stamps - graphical
labels - that can be placed, resized and coupled with a pop-up note window.
An example of a Sign Here stamp and its

associated pop-up note window.
Stamp tool selected
Adding a stamp to a page

1. The Stamp tool is available on
the Commenting toolbar. To show
the toolbar choose
2. Click and hold the Stamp tool icon to see

the menu of available stamps.
3. Select one of the stamp types then click in
your page to create a standard-size stamp.
4. Alternatively, drag-out a box to denote the
size of the new stamp.
5. Double-click the stamp to open its
associated note window.
6. Right-click on the stamp to choose the
Properties... menu and alter the opacity of
the stamp.
Continued...
Stamp properties
Using the Hand tool, Object tool or any one
of the commenting tools, right-click over
the stamp and choose Properties...
You can change the Appearance of the

stamp as well as alter it’s Opacity - handy
if you want the pages contents underneath
the stamp to show through.
The Appearance drop-down menu will
only show built-in stamps. User defined
stamps do not appear.
2a
You can also change the appearance of

a stamp by selecting it with one of the
commenting tools then holding down right
mouse button.
The current stamp style will be show with
a check-mark next to it. Select a different
style and the stamp will be changed.
2b
Adding a signature to a page

If you have scanned a copy of your signature, it can be quickly stamped onto a
document - avoiding the need to print the document and sign it.
In fact you can define any number of different signatures for this purpose, “his and
hers” for example.
A signature definition can be constructed

from an image file or from the contents
of the current selection (using the Object
select tool).
To define a new signature, choose

Edit->Signature->Define...
We want to add a
signature here
Defining a signature from a file

Choose an image file to use as your
signature. This can be any JPEG, PNG,
Tiff or BMP image.
Foxit Advanced Editor will make a copy
of this file and use it in future.
Then enter a name for this signature.
This is the name that will appear in the
Signature menu.
The signature chosen in this

example is a high-resolution,
JPEG, grey scale scan
Continued...
Your signatures will be available for use in

the Edit->Signature->Insert submenu.
After initial placement, the signature
image will need to be resized.
Whilst holding down the SHIFT key, drag
one of the resize handles to scale the
image, retaining its original aspect ratio.
If you do not hold SHIFT whilst scaling,
you may stretch the signature out of shape.
The signature function places the image

so that it’s white background remains
transparent.
The finished size of the signature image is
recorded so that next time the signature is
used, you should not need to resize it.
Choose Edit->Signature->Delete... to delete
signatures from the menu. This does not
delete any files from your computer.
Notes
• Signatures placed in this way are not annotations in the same way as sticky notes etc.
They do not have associated pop-up note windows, do not appear in the comments
panel and are always included during printing. They form part of the page unlike
annotations which float in a layer above the page.
Text highlighting
Use the text highlight button to add a coloured, semi-transparent highlight around
selected text. Like other annotations, the highlight has an associated pop-up note
window.
Using the Text tool select a span of

text to be highlighted.
Make the Commenting toolbar
visible by choosing:
Press the Text Highlight button to

highlight the selected text or press
Ctrl+G.
The text will be highlighted. To open the

pop-up note window associated with the
highlighted text, double-click the text.
Notes
• Text highlights are annotations that sit on-top of the PDF page like other annotations.
They do not track the text they apply to which means that if you edit the text on the
page after highlighting, the text may move with respect to the highlight.
• A similar result can be achieved using the underline facility - this will track edited
text but does not have an associated pop-up note window.
See “Underline” on page 66
Hyperlinks
Use hyperlink annotations to create interactive boxes which, when activated by the
reader, will jump to another part of the same PDF, a different PDF or web address
(using an external HTML browser).
Click on the Link tool button in the

Email: sales@foxitsoftware.com main toolbar.
Drag-out a box to denote the shape of the
1 hyperlink region.
After drawing the hyperlink box, the Link

Propertiesdialogue box is displayed.
The bottom half of the dialogue changes to
suit the type of link chosen in the top half.
Choose the link type from the selection

available. The “Foxit” link types are used
during the conversion of PDF into other
formats (See “Exporting Content” on page
174)
Changing the Action Type: option will
cause the bottom section of the dialogue
3 box to change.
Continued...
Type: Go To View
Choose Go To View
Whilst the dialogue is still open, return
to the main PDF window and navigate
to the page and position you want
displayed when someone clicks on the new
hyperlink.
Back in the dialogue choose the Zoom: for
the destination view.
Press OK to create the hyperlink.
4a
Type: Open File
Choose Open File
Press Browse... to choose the file to be

opened when the hyperlink is activated.
Next, choose how you want the new file
opened: in a new window, in the same
window or leave the choice up to the user’s
preference (dictated by their own PDF
4b viewer’s preferences)
Continued...
Type: World Wide Web Link
Choose World Wide Web Link
Specify the destination address.

Web addresses should begin with “http://”
4c
Foxit Image Box & Foxit Table Box annotations

These Foxit Advanced Editor-specific annotation types can be used to export images
and tabular information. There use in this way is detailed in “Exporting Content” on
page 174.
Notes
• Hyperlinks are annotations that float above the page in their own layer. They do not
track page contents which means that if you edit the text or move the objects on the
page the position of the hyperlink may then be incorrect and require adjustment..
Bookmarks
Bookmarks allow readers to quickly navigate to specific places in a PDF and are
especially helpful in long PDFs. Using Foxit Advanced Editor you can automatically
add bookmarks to a PDF as well as modify and delete existing bookmarks.
On screen display
To see a PDF’s bookmarks choose View->Bookmarks or press the F9 function key.
Bookmarks toolbar
Add new bookmark
Delete bookmark
View/Edit font filters
Automatic bookmarks
Find & Replace

bookmarks
Click on a bookmark to view the

associated page in the PDF.
Click again to begin editing the title of the

bookmark.
Notes
• Drag a bookmark on the title of another to nest the bookmark within the other.
• Drag a bookmark on the icon of another to move without nesting within the other.
Automatic bookmarks
Foxit Advanced Editor can create bookmarks automatically. This is especially useful
for long PDFs that have no bookmarks.
You can optionally limit the process so that only text written using specific fonts is
eligible for inclusion in the resulting bookmark tree.
Choose View->Bookmarks to make the

bookmark catalogue visible.
Navigate to the page from where you wish
bookmark creation to begin.
For example, if you wanted to omit the
document’s table of contents from the
bookmarks, go to the first page after it
before starting bookmark creation.
1
Press the magic wand icon on the

bookmark panel’s toolbar.
If the PDF already has bookmarks,
Foxit Advanced Editor will prompt you to
proceed. If you do, all existing bookmarks
will be removed before the new ones are
added.
2
Press Yes to begin bookmark creation.
Depending upon the length and

3 complexity of your document, the process
may take a little while to complete.
You can cancel the process at any time
by pressing Stop. Though this may leave
the document’s bookmark catalogue in an
incomplete state.
Continued...
In this example bookmark creation has

produced a fair result.
It can be improved now by deleting
unwanted items.
The stage directions such as [Enter
a Gentleman] are not wanted and too
numerous to delete by hand.
This can be avoided by instructing Foxit
Advanced Editor to ignore the fonts in
which they are written. See “Bookmark
font filters” on page 155 for details.
Unwanted items. Use the

Font filter mechanism to
avoid adding these stage
directions.
4
Bookmark font filters

To avoid adding unwanted items to the bookmark tree during automatic bookmark
creation, you can instruct Foxit Advanced Editor to consider only text written in
specific fonts.
Using the Text tool, select some text

of the kind you wish to include in
the bookmark tree.
In this case ACT III is the kind of
bookmark we want.
Press the Font filters button on the
bookmark panel’s toolbar.
The Bookmark Font Filters dialogue shows

a list of all the fonts that Foxit Advanced
Editor will consider during automatic
bookmark creation.
Initially the list contains only one entry:
All fonts
Any font not mentioned in the list will

be ignored during automatic bookmark
creation.
2 Press Add to filters to add the selected

text’s font to the list.
Continue selecting and adding fonts to the

list of filters until you have all those you
wish for your automatic bookmarks.
To delete a font from the list, select it and
press Delete.
3 Continued...
This time the bookmarks have been

created without any of the stage directions
and look much more useful.
Notes
• The list of font filters is not stored by Foxit Advanced Editor and will need to be re-
created if you close the document.
Creating bookmarks
A bookmark records the page number, location and zoom setting used to view the
page at the time the bookmark was created.
Choose View->Bookmarks to ensure that

1 the bookmark catalogue is visible.
Navigate through your PDF to the page
you want to bookmark, zooming and
scrolling to the exact position you want to
record.
1
Press the New bookmark button on
the bookmark panel’s toolbar to
create a new bookmark.
The new bookmark will be created and

named “New Bookmark”.
See “Renaming bookmarks” on page
158 for details of how to rename the new
2 bookmark.
Renaming bookmarks
Click on an existing bookmark to select it.
After a short delay, click again to start

renaming. The name of the bookmark will
become selected, ready for editing.
Deleting bookmarks
Click to select the bookmark item to be
deleted.
Press the Delete or Backspace key to
delete.
Note
• If you delete a bookmark item that has sub-items (as shown above), the sub-items will
also be deleted.
Moving bookmarks
You can move bookmarks to different parts of the bookmark tree.
Click to select the bookmark to be moved.
Drag the bookmark and drop it onto

the icon of the bookmark you want it to
appear after.
2
The bookmark will appear after the

bookmark you dropped it onto and at the
same nesting level.
3
Moving to the top

Move the bookmark you intend to be top
so that it is second in the list (as shown
above).
1
Then select the first item in the list.
Drag the first item and drop it onto the

icon of the second item (the one you want
to be top).
2
The two bookmarks will switch places.
3
Nesting bookmarks
Click on the bookmark you wish to nest.
Drag the bookmark onto the title of the

bookmark in which it will be nested.
2
The bookmark is nested within the one on
which it was dropped.
De-nesting Bookmarks
Click on a nested bookmark you wish to
move to a lower nesting level.
Drag the bookmark and drop it on the icon

of any bookmark with the nesting level
you want.
The bookmark’s nesting will be changed

so it matches the one on which it was
dropped.
3
Article threads
Articles are invisible, linked boxes
used to aid the reader in following
the flow of a story through a PDF.
When a viewing application such
as Adobe Reader detects an article
thread, it is able to present the text
boxes in turn for easier reading of the
complete article.
Some applications can use articles
to reflow the PDF or convert and
export stories into other formats such
as HTML (see “Exporting article
threads” on page 183).
There is no limit on the number of article threads a document can have.
Adding article threads

Open the page containing the start
of the story you wish to annotate
and select the Article tool from the
toolbar.
Carefully drag out a box around the first
column of text in the article. Continue
dragging out boxes around subsequent
columns, changing pages as needed to
follow the story’s flow.
An article box can be moved, resized or
deleted after drawing as long as the Article
tool remains selected.
Continued...
When the last box has been drawn, press

the Escape key to finish the article.
Now select one of the new article
boxes and choose Edit->Article Thread-
>Properties... to display the Article
Properties dialogue box.
You can also display this dialogue by

double-clicking on an article box.
The information you supply here is used

by some PDF viewers to present an article
catalogue to users so they may choose an
article to read.
Foxit Advanced Editor makes use of Title
during export of Article threads into other
formats such as HTML (see “Exporting
article threads” on page 183)
For details of the Duplicate facility, see
“Duplicating article boxes” on page 164.
3
If there is enough room, Foxit Advanced

Editor displays the article’s title in each
box plus then sequence number of the
article.
If there isn’t enough room for both, just
the sequence number is shown.
Extending existing articles

You can add or insert a new article box in an existing thread.
Open the page containing the

article box you want to link to
and select the Article tool from the
toolbar.
In this example we are going insert a new
link between link 2 and 3 of the “Cycle
Parking” article thread.
Click on box 2 to selected it then click
again on the plus icon in the bottom right
hand corner of the box.
To link a new article box to an

existing box, first click on the plus
icon in the existing box.
Drag out a new article box.

When you finish dragging, the new box
will be numbered 3 and the box that
was formally numbered 3 will now be
numbered 4.
The new box has been inserted between 2
and 3.
Boxes after the new one have been

renumbered.
Duplicating article boxes

Foxit Advanced Editor can duplicate an article box across a range of pages. This is
useful when you need to form a long article spanning multiple, similar pages such as
a book or report.
Using the Article tool, drag-out a

new article box to fit the size of
the content on this page and all
following pages in the range you intend to
cover.
If you want this new box to be linked to an
existing thread, first click on the link icon
in the bottom right hand
corner of the preceding
article box before
drawing this new one.
Choose Edit->Article Thread->Properties...

to display the Article Properties dialogue
box.
You can also display this dialogue by
double-clicking on an article box.
Click on Duplicate and enter the end page
for the new article boxes to be created.
On pressing OK Foxit Advanced Editor
will clone this article box on every page
from the current page up to and including
2 the end page specified, linking all the
cloned boxes together.
Deleting articles
You can delete an article box, a range of boxes or an entire article thread. This does
not affect the content of the PDF (the text in the stories themselves is unaffected).
Using the Article tool select the

article box to be deleted.
Choose:
Edit->Article Thread->Delete... or press the
Delete key.
We have selected the first

article box (bead) in this article
thread.
The delete dialogue box gives you the

option of deleting the entire article thread,
the currently selected article bead (in this
case bead 1), all beads in a range of IDs or
all beads across a range of pages.
For example, to delete beads 2 and 3 only,

you could choose Beads with IDs then
enter 2 to 3 in the edit boxes and press
OK.
3
Exporting Content
☞☞ Cropping for export
☞☞ Exporting article threads
☞☞ Exporting images & illustrations
☞☞ Exporting pages
☞☞ Exporting tabular information
☞☞ General export settings
☞☞ HTML export settings
☞☞ Image export settings
☞☞ Text export settings
166
Exporting PDF Contents 167
Exporting pages
Foxit Advanced Editor can convert an entire PDF or range of pages to other formats
such as HTML and ePub. The conversion reformats the text and images, areas
marked for rendering and tabular regions. You can export by page range or by article
thread (see “Exporting article threads” on page 176), individual images or tables.
Open the document you intend to export.

Choose File->Export->Pages As... to reveal
the Export Pages dialogue box.
Specify the range of pages you wish to

export.
To change the format of the export or to
choose whether to export text only, images
only or both press the Format... button.
The various options available within the
format dialogue are described in “General
export settings” on page 177
2
This is a summary of the

export options currently in
effect.
Notes
• Foxit Advanced Editor analyses the pages to be exported and ranks fonts by size to
work out what should correspond to the various levels of heading (H1,H2 etc) available
in the output format. For the export formats that rely on this ranking, the results can
differ if you export a subset of pages to when you export the entire document.
• Use the Crop tool prior to export to exclude parts of the page (for example to stop
headers & footers being exported).
Exporting images & illustrations

Foxit Advanced Editor can export images stored in a PDF into various popular image
formats.
Exporting photographs
Select the image using the Object tool and choose Object->Image->Extract to
file...
You will then be able to save the image at its full resolution as JPEG, PNG,
Tiff or BMP.
Exporting graphics
When it comes to exporting graphics made from line-drawings, Foxit Advanced
Editor needs to be told which parts of the page form the illustration.
That is because there is no universal means of determining which parts of a page
are an illustration and which parts are just normal page contents. For example, is
the rectangle in the header on this page an illustration to be exported or just page
furniture?
How do you graphics from photographs?

If the quality of the picture appears to degrade or become more blocky and pixelated
as you zoom in to it, then it is a bitmap and does not need marking - Foxit Advanced
Editor can detect these without any assistance.
If however, the quality remains high, no matter how far you zoom, it is probably a
line-art, composed of vector drawing commands. You will need to mark the area in
order to export it at its best.
Another approach is to switch to outline mode (View->Outlines). In this mode, images
are not displayed.
Continued...
Markup up an image
Choose the Hyperlink tool from the
main toolbar.
Carefully drag out a box around the area
to be exported.
Everything included within the rectangle
you make will be rendered by Foxit
Advanced Editor and included in the
export.
1
In this example an illustration

including text and a light green
background is to be exported.
After marking out the image, the Link

Propertiesdialogue box will appear.
Change the Type: pop-up to Foxit Image
Box.
Enter a title for the table in the Label:

box. This is used during export in HTML
based formats.
You can now choose to repeat this markup
across a range of pages. This is useful if
your document contains a similar image,
repeated across several pages.
Press OK.
2
Continued...
The area is displayed by Foxit Advanced

Editor together with its label.
In this example, the illustration is on a
light green background - part of original
page design.
To avoid exporting the background
as well, use the Object tool to select
the background rectangle and then
3 choose Object->Hide Selection.
Not only is it hidden from view in the
main viewing window, it will be hidden
when Foxit Advanced Editor renders the
marked area for export.
The rectangle can be revealed again by
choosing Object->Show All.
Continued...
Exporting individual images

Once a picture has been marked up (see previous page), it can be exported
immediately and in isolation - without exporting the rest of the page or document.
Select the Hand tool from the main

toolbar.
Click on the marked image to
display the Render Image Box dialogue
box.
The red image rectangle is only visible
1 while the Hyperlink tool is selected.
From the Resolution: pop-up menu, choose

the resolution to be used for rendering the
area. Higher resolutions result in better
image quality, longer rendering time and
larger image files.
As a guide, 300 dpi is usually sufficient for
most types of colour printing.
2
From the Format: pop-up, choose the

file format for the image. JPEG tends to
produce the smallest file sizes. PNG and
TIFF retain the highest quality.
The file format affects the choice of colour
depth. The JPEG file format cannot be
used for purely black and white (bi-level)
3 images, so these options will be greyed out
should you choose JPEG.
Continued...
Finally, choose the Colour Depth: to be

used for rendering.
For most purposes RGB will be the best
option (full colour).
An example of each of the image formats
is shown below.
4
RGB (full colour), Grey scale

largest file size
Dithered (bi- Bitmap (bi-level),

level), small file smallest file size
size
Exporting tabular information

To obtain the best results when exporting tabular information, Foxit Advanced Editor
needs to be told which areas to treat as tables. Without this information, table are
treated as normal paragraphs and columns resulting in poor output.
Marking up a table
Navigate to the table to be marked up.
Select the Hyperlink tool from the
main toolbar.
Carefully drag-out a box around the table.
Exclude any non-tabular data that could
confuse the analysis process.
After marking out the table, the Link

Properties dialogue box will appear.
Change the Type: pop-up to Foxit Table

Box.
Enter a title for the table in the Label:

box. This is used during export in HTML
based formats.
You can now choose to repeat this markup
across a range of pages. This is useful if
your document contains a similar table,
repeated across several pages.
Foxit Advanced Editor will look at the
2 appearance of the tabular area, including
any borders used to delineate rows and
columns. In some cases, it may be best
to ignore these lines and analyse only the
non-graphical content in order to discern
the structure of the table. In this case,
check Ignore borders....
Press OK.
Continued...
Foxit Advanced Editor will then display

the table link box together with its label (if
there is room).
When you next export the document, this
markup-up area will be treated as a table
which should improve the output.
The blue table boxes are only visible in
3 Foxit Advanced Editor when the Hyperlink
tool is selected.
Exporting individual tables

Once a table has been marked up (see previous page), it can be exported immediately
and in isolation - without exporting the rest of the page or document. This instant
approach is the only way to export to SYLK format.
1. Select the Hand tool from the

main toolbar.
2. Click on the marked-up table.
3. Choose a name for the file into which
the table will be exported.
4. Choose the format for the export.
SYLK (an popular format for encoding
1 spreadsheet information) is only available
when exporting in this instant way.
Shown is the table marked-up in the

previous page, exported as HTML 4.
The HTML generated by Foxit Advanced
Editor is deliberately kept simply so that
it can easily be edited or included in other
documents.
2
Cropping for export

To exclude parts of a page from exporting then you can use the crop tool to
temporarily crop a range of pages in your document. Anything outside of the crop
box will be ignored during the export.
Use the Crop tool to drag out a box.

In this example, the page header
and footer remain outside of the
box to exclude them from the export
process.
Once the export has been done, the crop
can be removed by choosing:
Document->Pages->Remove Crop...
Notes
• The Foxit Crop Box hyperlink that can be created using the Hyperlink tool is for use
with the Argus extraction engine. It is used to specify the automatic crop box applied
to documents as they are processed.
Exporting article threads

Foxit Advanced Editor can use article threads as a guide to the order in which text is
exported from a document. For example, a story in a newspaper typically consists of
many columns of text and may even span multiple pages. By marking each of these
as parts of a single article in the correct order, Foxit Advanced Editor can extract the
text in reading order.
For details of how to add articles to a PDF see “Adding article threads” on page 169.
when exporting articles from a PDF, Foxit Advanced Editor will also attempt to join-
up any paragraphs broken across article boundaries. When exporting by page, this
joining does not occur.
If you have a document which does not output in the correct reading order, the
application of article threads to the problem areas should improve export of both
articles and pages.
Open the document you wish to export

then choose File->Export->Articles As...
Foxit Advanced Editor will warn you
if there are no article threads in the
document. In this case, you will need to
add some before you try to export again.
See “Adding article threads” on page 169
1 for details.
This is a summary of the

Press Format... to change the format used
export options currently in for the export (HTML, ePub, etc).
effect.
If the Create file for every page/article

option in the Text tab of the Export Format
dialogue is selected (see “Create file for
every page / article” on page 182), Foxit
Advanced Editor will write each complete
article to a different file
Furthermore, when using HTML output
with article mode, Foxit Advanced Editor
will produce a table of contents linking to
each article output.
2
The Export Format dialogue box
General export settings

Use this panel to select the main text and
image output options to be used when
exporting a PDF. It acts as a short cut for
changing the major features of output,
keeping the more specific settings hidden
in other tabs.
Text Output
Check this item to export the text content
of your PDF. Either Text Output or Image
Output (or both) must always be enabled.
Text Format Pop-up

Foxit Advanced Editor supports a varied
range of text output formats including a
set of XML based formats, plain text and
RTF for use with Microsoft Word and other applications.
Foxit Advanced Editor can also export table data in SYLK format but only when
clicking on a table that has been marked-up with a Table Box annotation (See
“Exporting individual tables” on page 174).
Each of the available text formats is described below.
• Plain Text
ASCII text, readable with any text editor or word processor. When layout is
retained using this format, spaces are inserted to ensure words and paragraphs are
placed into the right location.
• RTF
Microsoft’s Rich Text Format, readable by virtually every word processor. An ideal
input format for Microsoft Office. Foxit Advanced Editor can embed all document
images in a single RTF file.
When exporting to RTF with Retain Layout, you may encounter difficulties if your
original document’s page size is larger then 55cm (width or height). Some versions
of Microsoft Word cannot deal with such large page sizes.
Continued...
• Simple HTML
HTML using only a few simple tags. This is readable by all web browsers, but
some formatting may not be preserved. Images are linked from the document
rather than shown in-line.
A list of document bookmarks will be output at the top of the first page. If Create
file for every page/article is active a cover page, a bookmarks page and individual
contents pages will be produced, each hyper linked together.
When Try to preserve layout is active, this format inserts spaces making use of the
<PRE> tag in HTML to force the browser to honour every space character.
• HTML 3.2
More complex HTML allowing for a wider range of styling. In-line images are
used. Meta-tags are added to the document using the creator, author and title
information stored in the PDF. Different character sizes are rendered using the tags
<H1>, <H2> etc.
If Create file for every page/article is active, a bookmarks page (if bookmark output
is enabled) and several data pages will be output. When frames are enabled the
index page uses frames to show the bookmarks on the left while viewing each page
on the right.
When Try to preserve layout is active, this format uses a complex HTML table for
each page. Font sizes in layout mode are selected using the FONT SIZE+/- technique
rather than <H1>, <H2> etc. since this gives better results.
• HTML 4
As HTML 3, but CSS (Cascading Style Sheet) tags are used to render fonts and
sizes. This should be compatible with most modern web browsers.
If Create file for every page/article is active, a separate file is output containing all
of the CSS style elements used by the rest of the output pages. Edit this style sheet
file to quickly alter the look of the rest of the document.
When Try to preserve layout is active, this format uses a complex HTML table in
the same way as HTML 3.2. However, fonts and sizes still use CSS1 mark-up for
better results.
• HTML 4 CSS
Using HTML with Cascading Style Sheets (v2) provides the most accurate
depiction of PDF content for the web. When preserving layout all fonts and
positioning are closely replicated.
When Try to preserve layout is active, a separate CSS file is produced which
Continued...
describes the styles of all fonts used. Edit this CSS style sheet if any adjustments
need to be made to the look of the converted document.
• ePub
Exports a single .epub file with no digital rights management, with or without
images using basic formatting.
• ePub CSS
Similar to ePub except that the formatting is specified in a separate .css file held
inside the ePub package.
Right-to-left reading order

When enabled, Foxit Advanced Editor assumes the contents of the PDF are to be read
right-to-left (as is the case in Hebrew). It attempts to replicate this reading order in
the output produced.
Image Output
Check this item to export the image content of your PDF including those marked with
Image Box annotations. Either Text Output or Image Output (or both) must always be
enabled.
Image Format
Foxit Advanced Editor supports a range of image formats: JPEG, Tiff, BMP and
PNG. Each of these formats has different properties and is suitable for a different
purpose.
Tiff supports CMYK which may give improved colour fidelity when converting
magazine and newspaper pictures.
Tiff (multi-page) will place all images within the same file. You will need a Tiff
viewer capable of handling multi-image files in order to view these correctly.
Convert each page into an image

Check this option to render the contents of each page. When checked, text output is
disabled since the entire contents of each page will be contained in the image file(s)
produced.
Place images in sub-folders

This option causes images files to be stored in a sub folder named ‘images’. This also
affects the path used in the IMG tag for HTML output.
Text export settings

Use the settings on this panel to control
the way text is output in all formats.
Additional settings which affect only
HTML output are grouped separately in
the HTML settings panel.
The options in the this tab are placed
into two sub-groups named Text Flow and
Text Appearance. This is simply to make
the panel a little easier to read.
Identify image captions

Selecting this option will cause Foxit
Advanced Editor to identify image
captions and output them along with
images, rather than in the main body of text. If image output is selected and the
image format supports it (Tiff, JPEG, PNG), captions will also be embedded within
the image data.
Try to preserve layout

In all text formats except ePub, this option causes Foxit Advanced Editor to position
words as closely as possible to the original page layout. The way in which the
positioning is achieved depends upon the output format used.
Plain text with the layout retained should be viewed without line wrapping in a
mono-spaced font (such as Courier). Most output text documents will be very wide.
Simple HTML will be formatted as with plain text using letter spacing to position
page elements.
HTML 3 and 4 use tables to position page elements. HTML 4 CSS uses the absolute
positioning functionality available with CCS2. This may not be compatible with
some older browsers.
With all output formats there may be some deviation from the original document
layout requiring a degree of manual adjustment.
Render text in vector artwork

When enabled, text will be included in rendered artwork but not in the normal text
output stream. When not selected, the converse is true. That is, text will not appear in
rendered artwork but will appear in the text output stream.
Continued...
If you find that some text you expected to see in your output is missing, check to see
if this options is enabled.
Recognize Speech Marks

When Preserve Line Break is off, Foxit Advanced Editor attempts to reflow text into
paragraphs. The process is fairly reliable but may occasionally make mistakes.
However, when it comes to reported speech of the kind that may be found in a
conversation in a novel, it is vital that the correct line-breaks are retained; in speech,
the line-break is the reader’s main indication of a change in speaker.
When this option is on, Foxit Advanced Editor pays particular attention to quotation
marks, especially those at the beginning of a line or paragraph. The result is that it is
much more successful in retaining these important line breaks.
When processing documents unlikely to contain any reported speech, it is best to
disable this option.
Preserve line breaks

Selecting this option will ensure that Foxit Advanced Editor honours all line breaks
in the original document. Furthermore, it will stop Foxit Advanced Editor from
removing hyphenation.
Enabling this option can make editing the output more difficult since lines of text will
not re-flow after insertions or deletions. However, it may improve the appearance if
layout is important.
De-hyphenate Words
When enabled, Foxit Advanced Editor will rejoin words split by a hyphen at the end
of a line. Words with hard hyphens such as “442-squadron” are not altered.
To help in making the decision to leave or remove hyphens, Foxit Advanced Editor
consults the language dictionary currently selected for spell checking (see “Spelling
preferences” on page 229). However, should a particular word be unknown in the
dictionary or be in a different language, it is possible the software may take a wrong
decision.
When disabled, Foxit Advanced Editor does not remove any hyphens and words will
remain split as they are in the original document.
When Try to preserve layout or Preserve Line Breaks is enabled, word de-hyphenation
is automatically disabled.
Continued...
Create file for every page / article

Cause Foxit Advanced Editor to output each page to a separate file. When outputting
to HTML output files will be hyperlinked together. It is not applicable to ePub output
which always produces a single file.
When outputting article threads, Foxit Advanced Editor will place each article in a
separate file.
Hyperlinks
If Foxit Advanced Editor detects any embedded hypertext links within a PDF, it will
try to retain these in the output. This is not possible for plain-text output.
Bookmarks
When enabled, Foxit Advanced Editor will retain a document’s bookmarks as
hypertext destinations in all but plain text output modes.
When disabled, no bookmarks will be output.
Page Breaks
When enabled, Foxit Advanced Editor will output the given text at the end of each
page produced. For HTML for example, <HR> may be used as a simple page break.
HTML export settings

This tab contains options for tailoring
the way Foxit Advanced Editor produces
HTML output.
Background
This group of options allows a
background colour or image to be
specified for each page output in HTML.
Whatever is entered in the Colour: box is
included in the <COLOR> attribute of the
<BODY> tag of each page output. Colour
could be the word “yellow” or a colour
definition such as “#FFFFFF”.
The Image: box is used to enter a
filename of a image. This name is placed into the BACKGROUND attribute of the
<BODY> tag for each page. Be careful about the name entered here since it will be
included exactly as typed.
The image name need not refer to an actual image on your hard disc but may for
example, refer to an image which is or will be stored on the computer used to host the
web pages once they are complete.
Header and footer files

The header and footer file boxes are used to specify files on disc whose contents will
be merged into each page of HTML output by Foxit Advanced Editor. For example
you may wish to add your company’s own corporate graphics to the top and bottom
of each page output.
The contents of the header file will be output just after the <BODY> tag of a page
but before any extracted text or images. Similarly, the contents of the footer file are
output just before the closing </BODY> tag of each page.
You cannot type into the text boxes directly so instead use the Browse... buttons to
select existing files.
Page-to-page links
When Foxit Advanced Editor is processing in File-Per-Page mode as set in the Text
Settings tab, each page of a document is stored in a new file and navigation links to
the previous, first and next pages are placed on each page for convenience.
Continued...
The controls in this group allow the appearance of these navigation links to be
changed. Whatever is entered into either of the Previous, First or Next boxes will be
output instead of the words “Previous”, “First” and “Next”.
This facility may be useful when converting documents for a non-English speaking
audience or if navigation images are required rather than text.
Image Borders
When enabled, images will have a border around them generated using the border
attribute of the HTML <IMG> tag
Frames
This setting only takes effect when bookmark output is enabled (see “Bookmarks” on
page 182).
When enabled, Foxit Advanced Editor creates a two-frame frameset definition which
places the bookmarks frame on the left hand side of the screen and the extracted
content on the right hand side. Clicking on a bookmark, changes the page in the right
hand side.
When disabled, no frameset is created and bookmark destinations do not reference a
target frame.
Image export settings

When image output is enabled in the
General format tab, Foxit Advanced
Editor produces copies of all images
stored in the PDF.
The options in this tab are mainly
concerned with the scaling or size of the
images output.
Foxit Advanced Editor can deal with
two types of image in PDF: vector
illustrations consisting of lines, curves,
filled areas and bitmap images or
photographs made up of many colored
pixels.
Foxit Advanced Editor cannot output
vector formats directly but will instead convert any such illustrations into a bitmap
format by a process called rasterization.
Auto-identify vector artwork

Many PDF documents may contain vector artwork or line-art. However, due to the
nature of PDF, it is not always possible for a computer program to determine where
on a page such artwork occurs since each page is stored as a general mix of text,
images and line-art.
Foxit Advanced Editor is capable to an extent, of identifying such artwork on a page.
Selecting this option will cause Foxit Advanced Editor to automatically convert
vector artwork in the original into images in the output format selected.
If you are not sure whether a document contains vector artwork or bitmaps, zoom in
on the picture. If it becomes blocky or pixelated then it is a bitmap image. If it stays
sharp and detailed, it is probably a vector-based drawing.
If you encounter problems with illustrations not being correctly identified, use the
Hyperlink tool to mark them up with Image Box links. See “Exporting individual
images” on page 171 for details.
Foxit Advanced Editor can only output images in bitmap formats not vector graphics
formats. If images do not appear in your final output documents, try turning this
option on or placing an image box around the missing images.
Continued...
Use original OPI name if available

If your PDF contains OPI placement information for the images within it, Foxit
Advanced Editor will use the original filename for images it exports.
You can check if an image has associated OPI information by selected the image with
the object tool, then click the right mouse button and choose Image Properties...
Image Scaling
This set of options allows you to set the output scaling of the images that Foxit
Advanced Editor extracts from a PDF.
When disabled, images are output as they are found in the PDF. This may give very
large images since many PDF documents contain high-resolution versions of an
image which are then scaled by the PDF viewer to the correct size.
Fix image resolution at:

This option scales output images so that they are all at the same resolution in dpi
(dots per inch). Resolutions available are: 72, 100, 150, 300, 400, 600, 720, 800 and
1200 dpi.
This setting is particularly important when rendering vector artwork.
Advanced Scaling Pop-up

Three types of advanced scaling can be selected from the drop down menu. For each
kind of scaling, if either width or height is set to zero, then an image’s aspect ratio is
maintained.
• Set image size

Enables exact image sizes to be specified in pixels. Images will be sub-sampled or
expanded accordingly.
• Maximum size
Enables a maximum image size to be specified. If an image is smaller than the
width and height values given then the scaling is unchanged. When Max scaling
occurs, the aspect ratio is maintained. So, for example an image which is 800 by
400 when output at a Max of 200 by 200 will be rendered as 200 by 100 - the shape
of the image is maintained.
• Scale
Will resize images according to a percentage value.
Continued...
Colour depth to use when rendering

This pop-up tell Foxit Advanced Editor how to render any marked-up regions during
export. It also controls how pages are rendered if the Convert each page into an image
option is enabled in the General tab. It has no affect on the export of non-rendered
images such as photos - these are, in most cases, output with the colour depth at
which they are stored in the PDF.
You can determine the colour depth of images stored in a PDF by clicking on an
image using the object select tool, then choosing Image Properties... from then right-
mouse button menu.
Preferences
☞☞ Editing preferences
☞☞ Loading preferences
☞☞ Saving preferences
☞☞ Spelling preferences
188
Preferences 189
Editing preferences
Access this pane from:
File->Preferences....
Unit of measurement
Choose from Inches, Centimetres,
Millimetres, Points and Picas. This
setting affects the ruler display and the
units used in most dialogue boxes when a
distance or size value is required.
Show changed text in:

When enabled (checked) Foxit Advanced
Editor will highlight edited text in the
chosen colour. This highlighting will
only be visible when the PDF is viewed or
printed from Foxit Advanced Editor and
will not show in any other PDF viewer.
Insert smart quotes

When enabled, Foxit Advanced Editor will try to convert plain quotation marks as
typed from the keyboard into “curly quotes”. This may not be possible if the font
used does not contain either the opening or closing curly quotation mark.
Paste text with formatting

When pasting text into a PDF from another application Foxit Advanced Editor can
ignore or take notice of the formatting of the text. If this option is checked, Foxit
Advanced Editor will try to replicate the format (font, colour, size) of the text as it is
pasted.
When not checked, text is always pasted using the current selected font, size and
colour.
User-defined stamps folder

The location of a folder containing user-defined stamps. By default this edit box is
empty. See “User-defined stamps” on page 163 for details.
Detect bold / overprint text

Some documents simulate bold text by overprinting text rather than using a bold
Preferences 190
version of a font. Normally Foxit Advanced Editor identifies overprinted characters

on each page and converts those found into single bold characters.
This check can be disabled to improve speed on complex pages or if Foxit Advanced
Editor is incorrectly identifying overprinted characters.
Detect tabs and Leader dots

Prior to editing, Foxit Advanced Editor searches for sequences of dots often used as
spacers in tabular layouts such as the table of contents in a book. These leader-dot
sequences are then given special treatment by Foxit Advanced Editor and converted
into a leader tab. This means that during editing, the leader dots will grow/shrink
correctly.
Foxit Advanced Editor also searches for large gaps between words and inserts
equivalent tabstops instead. This too makes it easier to edit tabular data and bullet-
lists.
Occasionally this may adversely affect the layout of a page. In this case,
disable the feature.
Detect underlined / strike-through text

Prior to editing, Foxit Advanced Editor searches for all text close to a graphic line of
similar length. It then removes the line and assumes the text was either underlines or
strike-through depending upon the position of the line relative to the text.
Occasionally this may yield undesirable results and can be disabled for this reason.
Include cropped text when editing

When editing begins, Foxit Advanced Editor normally grabs all text on a page and
converts it into a form ready for interactive editing. When this option is enabled,
it will grab all text, even that hidden from view by a page crop. This is useful for
searching text that would otherwise be missed.
When disabled, you can use a page crop to limit the amount of text on a page that
Foxit Advanced Editor will ‘see’. This is useful for narrowing the affect of a search
and replace or for reducing unwanted layout changes at the start of editing.
For example, doing a search and replace on a document’s page headers is difficult if
the page header uses the same font and size text as the rest of the document. How do
you tell Foxit Advanced Editor to only search in the header and ignore the rest of the
page contents?
The answer is to disable this feature, place a crop around the header area using the
Crop tool, then do the search and replace operation.
Preferences 191
Foxit Advanced Editor will not only limit the search to text within the crop, it will
also leave all other text completely unaltered. After the search has finished, the
crop can be removed by choosing Document->Pages->Remove Crop... to reveal the
complete page text.
Diagnostic editing mode

This option is included for diagnostic use only. It stops Foxit Advanced Editor from
converting the text on a page into an editable form. Objects may still be manipulated
but no text editing can be performed whilst this option is enabled.
The option is turned off each time Foxit Advanced Editor is started.
Preferences 192
Loading preferences
Default zoom
This is the zoom level used when a
document is opened. It does not alter the
PDF in any way.
Override initial zoom

When enabled, Foxit Advanced Editor
will ignore any initial-zoom suggestion
contained within the PDF and use the
Default Zoom specified above.
Initial View/Zoom/Page
Use these options to affect the way the current PDF is displayed when opened in
Foxit Advanced Editor or any other PDF viewer. You will need to save the PDF again
in order for any changes made here to become permanent.
Preferences 193
Saving preferences
User name
This is the name that will be stored in the
change log (see “Tracking changes” on
page 149) generated whenever edits are
made to a PDF. It is also used to name any
sticky-notes, stamps or other annotations
you place on the document.
Make a backup when saving files

When using File->Save... Foxit Advanced Editor can make an backup of the original
file named “Backup of myfile.pdf”
This can be disabled for large files or when saving over networks.
Autosave every:
When active, Foxit Advanced Editor saves a recovery backup of the current PDF
every few minutes. A gap of around 15 minutes is reasonable. You may wish to
increase the interval or disable auto-save for large files or when saving over slow
networks.
If you need to recover changes to a document after a crash, open the document you
were editing. Foxit Advanced Editor will detect any autosave file that exists and ask
you if you want to open that instead.
Store layout info in PDF

When saving an edited PDF Foxit Advanced Editor stores additional information
such as tab-stop positions, paragraph alignments, indents and margins etc. This
makes it easier to edit but also increase the size of the PDF file.
Choose Never if you want to keep the PDF file as small as possible and do not need to
keep the information.
Choose Always if the increase in file size is less important than ease of editing.
Choose Sometimes to let Foxit Advanced Editor decide. This is the default.
Continued...
Preferences 194
Spelling preferences
Language
This specifies the language to use for
spell-checking and for hyphenation.
It is important that this setting always
matches the language in your PDF
document. If it does not, the spell-
checker will be ineffective and the reflow
of your text will not work correctly.
Foxit Advanced Editor ships with
only UK and USA English language
spelling dictionaries but does include all
hyphenation dictionaries. If you choose
a non-English language, Foxit Advanced
Editor will ask you if you wish to download the installer.
These installers are prepared by third parties and install the spelling data required by
the ASpell system used by Foxit Advanced Editor.
Ignore words in UPPERCASE

Instructs the spell-checker system to skip words consisting of all upper-case letters.
Ignore words with numbers

Instructs the spell-checker system to skip words that contain numbers such as “HT4”
Hyphenate words
To better fit text within its text box, Foxit Advanced Editor will hyphenate certain
words according to language-specific hyphenation rules. This is mainly used on
fully-justified paragraphs but can also affect normally justified text. Disabling this
feature will have a document-wide effect.
To disable hyphenation on a per-paragraph basis, press the right-mouse button when
editing the paragraph and choose Disable hyphenation.
User Interface language

The software is available in a number of different languages. If this drop-down
menu does not list the language you require, please re-install the software. During
Preferences 195
installation, you will be prompted to choose the user interface language to be

installed.
Appendix
☞☞ Custom spelling dictionaries
☞☞ Editing non-English text
☞☞ Fonts in PDF
196
Appendix 197
Editing non-English text

When editing PDFs written in various different languages please remember the
following:
• hyphenation will only work if the correct language is chosen using the
File->Preferences... menu option. If the correct language is not available, it
may be better to disable hyphenation.
• spell check requires the correct language to be specified using the
File->Preferences... menu.
• Foxit Advanced Editor only supports editing of text read left-to-right. This
means editing of Arabic & Hebrew texts is not supported.
Double byte support

Foxit Advanced Editor fully supports copy/paste of double-byte characters.
A double-byte character can be typed directly by holding down Alt while entering the
decimal value of the character using the numeric keypad (ensure that ‘NumLock’ is
lit on your keyboard). The character will be inserted when you release the Alt key.
For example: Alt+0190 = ¾
(you do not need to type the ‘+’ character)
The character codes can be found by using the Character Map utility in most versions
of Microsoft Windows.
Display of double-byte Characters

When a PDF does not include a required font, Foxit Advanced Editor substitutes one
of its built-in fonts. These fonts cover the standard Latin character sets plus Hiragana,
Katakana and a selection of special characters.
Characters for which no substitute exists will appear as squares in Foxit Advanced
Editor but may display correctly in other viewers.
Appendix 198
Fonts in PDF
To be truly portable, a PDF must include all the fonts it needs to display correctly.
These embedded fonts describe the way in which each character is drawn.
Typically there will be some characters in a font that are not used in a PDF. In this
case, a font-subset may be embedded to help reduce the size of the PDF.
A PDF may also simply name the fonts it needs rather than include them. Provided
the viewer’s computer has the named fonts installed, the PDF will display correctly. If
not, the viewer program will try to use a substitute font that is similar in appearance.
Certain fonts are always available on every computer that can view PDFs. These are
Courier, Times, Helvetica and Symbol. Consequently these fonts are not commonly
embedded.
Font considerations
Editing text written with a font that is embedded does not normally present any
problems - all of the font’s characters are available.
When just a subset of a font is embedded, Foxit Advanced Editor will search for the
required font within your computer’s system fonts and will automatically load and
use it if found.
If no match can be found, you will have to use a different font instead.
For example, a PDF that contains a single headline written in the font “Marker Felt-
Wide”:
may include character definitions for the following letters only:

Appendix 199
Custom spelling dictionaries

When you press the Add button during spell check, Foxit Advanced Editor records the
word you are adding in a custom dictionary file on disc.
If you add a word by mistake you can edit the custom dictionary by hand using any
standard text editor (such as Notepad).
If you already have a custom dictionary you want Foxit Advanced Editor to use you
can add its contents to Foxit Advanced Editor’s existing dictionary using a text editor.
Locating the custom dictionary

All of the personal word list files (*.pws) for each language are stored in the same
folder. A *.pws file is only created if you have added words during a spell check,.
On Windows XP, the default installation path would be:
C:\Documents and Settings\<username>\Application Data\Aspell\personal
On Windows Vista, Windows 7 and 8:

C:\Users\<username>\AppData\Roaming\Aspell\personal
or
C:\Users\<username>\AppData\Local\Aspell\personal
Format of custom dictionary

The *.pws dictionary file is a simple list of words, each on a new line. An example is
shown below:
personal_ws-1.1 es 7
Apple
Technology
Norfolk
Inc
Bushbaby
Norwich
Gutter
The number at the end of the first line is the count of words in the list. The language
code is prior to that - in this case ‘es’ for Spanish.
Changes to the custom dictionary will take effect the next time Foxit Advanced
Editor is launched.

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Contents

Quick Start Guide 6

Editing Graphics & Images 24

Find & Replace 98

Page Operations 118

Document Operations 130

Exporting Content 166

Basic text editing

Open the PDF to be edited.

From the toolbar select the

Click the mouse on the text to be

Edit the text - in this example the letter “r”

Continued from previous page

First drag the bottom re-size handle

Now the box is too small to show all the

The text now fits on two lines as before.

Continued from previous page

If you have the demo version of Foxit

Traditional Paper Forms (Non-interactive forms)

Select the Text Plus tool.

Click on a highlighted area to begin typing

Continued from previous page

If Foxit Advanced Editor determines

Open the PDF to be corrected then choose

The example shows a scanned page in

Since OCR mode could cause a PDF to be

The hidden text becomes visible, the

Continued from previous page

This example shows some corrections

The OCR text, including any edits you

Activating your software

Choose Help->Buy/Activate... from the

If you have your activation key code to

Your code may be a number or sequence

Continued from previous page

This is the code you should send to

Foxit will use the code you send to

Edit toolbar - see page 17

Text formatting toolbar

Drawing toolbar - see page 18

Commenting toolbar - see page 19

Status bar - see “Status bar” on page 20

Text tool - click to edit existing text.

Pencil (Freehand) - create freehand line drawings.

Rectangle - hold down SHIFT while dragging to create squares.

Ovals - hold down SHIFT while dragging to create circles.

Pen - connected straight lines.

Start arrows - apply various types of arrowhead to the

End arrows - the size of the applied decoration is related

Toggle border - place a simple border around the selected object(s).

Polygon note - create connected straight line shapes.

Scribble (Freehand) note - create freehand line drawings.

Line note - create a single line

Stamp tool - add a predefined stamp to a page such as “Confidential”,

Right-click the mouse over an annotation

Page label - only present if the

Double-click to edit document’s

Lock icon - visible only when

Double-click to open the Dimensions of the