FACULTY OF MANAGEMENT

TRIBHUVAN UNIVERSITY

GUIDELINES FOR
BBA SUMMER PROJECT REPORTWRITING

Office of the Dean

Kirtipur
2017
 Guidelines for Preparing a Project Work Report

The following guidelines have been provided for the preparation of a project work report.

Paper

1
Use only white, 82-by-11 inch or A4 paper of good quality.

Fonts

Project work reports are typed in Times New Roman using 12-point characters. However, the students may
reduce the font size within tables or figures to fit within margins.

Spacing and Justification

Text must be 1.5 spaced, except for quoted passages that may be indented and single-spaced for emphasis
and within the Table of Contents or List of Figures/Tables when a heading or caption title wraps to a second
line. Text must be justified (align text to both the left and right margins).

Margins

Leave uniform margins of at least 1 in. (2.54 cm) at the top, bottom, left, and right of every page. Combined
with a uniform typeface and font size, uniform margins enhance readability and provide a consistent gauge
for estimating report length.

Page Numbers

The preliminary pages (preceding the first main section) must have lower case Roman numerals starting
with the declaration page that is numbered “ii”. The title page is unnumbered, but the implied number is
“i”. The lower case Roman numerals are placed within the footer (bottom center).

The first page of text (Introduction) uses the Arabic number “1” and pages thereafter carry consecutive
Arabic numbers, including the pages in the Appendices and References. Arabic numbers are positioned in
the upper right-hand corner, one inch from the top and one inch in from the right edge of the paper.
Headings and Subheadings

The following is a general heading level outline to be used. Each new primary heading must start on a new
page.
 HEADING LEVEL ONE
The primary heading or heading level one is center justified, and all upper case. Triple space to text.
 Heading Level Two
Heading level two is left aligned; the first letter of each major word is capitalized, and has spacing set
at 12 point before and 18 points after.
 Heading level three
Heading level three is left aligned; the font is underlined and in sentence case. There is a double space
to the following text.
 Heading level four (paragraph heading). This heading is indented with the paragraph. The font
is underlined and in sentence case. The heading ends with a period.

Layout of Preliminary Pages

The project report includes preliminary pages in the following order – the declaration, supervisor's
recommendation, endorsement, abstract, acknowledgements, table of contents, list of tables, list of figures
and abbreviations.

Title Page: the title page is assumed to be page “i” but is not numbered. The title is typed in all upper
case. All text on the title page is center justified. (See Appendix A: Title page)

Declaration: students’ declaration about the originality of work. (See Appendix B: Declaration)

Supervisor’s Recommendation: a recommendation letter from the supervisor for approval of the
project work report. (See Appendix C: Supervisor’s Recommendation)

Endorsement: an endorsement letter from the research committee chair to the TU Office of the Controller
of Examinations, Kathmandu. (See Appendix D: Endorsement)

Acknowledgements: acknowledge them who have really helped you to prepare the project work
report.
Table of Contents: Double space down from heading. Insert table of contents. All headings and
subheadings are capitalized and punctuated exactly as they are in the text. The table of contents is double-
spaced except when a heading or caption wraps to a second line. (See Appendix E: Table of Content)

List of Tables: Triple space down from heading.

List of Figures: Triple space down from heading.

Abbreviations: List of abbreviations and acronyms in alphabetical order.

Appendices (if applicable): Triple space down from heading.

Format of the Main Body of Project Work Report

A project work report shall have the following three chapters.

Chapter 1 - Introduction: background; profile of the organization, events, activities, etc; objectives of
the study; significant of the study; method of the study; review of literature; limitations of the study.

Chapter 2 – Data Presentation and Analysis: presentation of results and findings of project work.

Chapter 3 – Summary and Conclusion – a brief summary of the report, and conclusion based
on the findings of the report.

Bibliography: includes all sources used in the study, using APA format for citation. (Visit Website:
https://owl.english.purdue.edu/owl/resource/560/08/)

Appendices: Include material too detailed or lengthy for inclusion in the body of the study (e.g.,
questionnaires, maps, photos, and letters of permission). Each appendix shall have to be labeled
alphabetically.

Length of the Project Report: The length of the Project Report will be around 8,000 to 10,000 words
(approximately 30 – 35 pages). The length is exclusive of the materials included in the preliminary section
and appendixes.
Tables
Data can be presented in tables. APA format should be followed to present a table as shown below:

Table 1

Error Rates of Older and Younger Groups

Level of Mean error rate Standard deviation Sample size

Difficulty Younger Older Younger Older Younger Older

Low .05 .14 .08 .15 12 18

Moderate .05 .17 .07 .15 15 12

High .11 .26 .10 .21 16 14

Note. From “Generations,” by L.G. Elias and C.C. Bent, 2002, Journal of Geriatric Care, 5, p. 22.

Number tables consecutively with Arabic numerals in the order referenced in the text (Table1, Table 2,
etc.). Place the number and caption above the table.

Insert each table after the paragraph where it is first referenced. Tables may be placed on a page with text
or on a separate page. Tables may be placed horizontally or vertically within the page margins. If placed
horizontally, the caption should also be horizontal. Keep tables from breaking across pages unless the table
is too large for a single page.

Figures
Data may also be presented in the diagram, charts, graphs, photographs and drawings (Figures). According
to APA format, a diagram is presented as follows:
Figure 1. Youth unemployment rate vs. total unemployment rate: 2006-2011.Youth unemployment rate
refers to the unemployed population aged 15-24 years old.

Number figures consecutively with Arabic numerals (Figure 1, Figure 2, etc.) in the order they are
referenced in the text. Place the number and caption below the figure.

Insert each figure after the paragraph where it is first referenced. Figures may be placed on a page with text
or on a separate page. Figures may be placed horizontally or vertically within the page margins. If placed
horizontally, the caption should also be horizontal.

Quotations
Longer quotations should be block indented 0.5” left and right. Such quotations should be presented as
follows:

Perhaps it would be well, if some institution were devised, and supported at the expense of
the State, which would be so organized as would tend most effectually to produce a due
degree of emulation among Farmers, by rewards and honorary distinctions conferred by
those who, by their successful experimental efforts and improvements, should render
themselves duly entitled to them (Nicholson, 1920, p. 92).
Numbers and Abbreviations
The general rule governing the use of numbers in manuscript writing is to use words to express numbers
less than 10. Numbers at the beginning of a sentence must be spelled.

An abbreviation or acronym should only be used if the full expression is excessively long or if the
abbreviation is well known to students in their subjects. Define an abbreviation the first time it is used

Note: The report will have to be prepared by following the specifications mentioned in this guideline. For
specifications not mentioned in this guidelines please refer to Publication Manual of the American
Psychological Association (APA) (6th edition).

Bibliography
A list of bibliography will have to be presented as an appendix to the report. The students will
have to follow APA 6th edition style for presenting the bibliography.
 Appendix A: Title Page

TITLE OF PROJECT WORK REPORT

A Summer Project Work Report

By

Name of Student (First Name/Middle Name/Surname)

T.U. Registered Number
Name of Campus/College

Submitted to

The Faculty of Management

Tribhuvan University
Kathmandu

In Partial Fulfillment of the Requirements for the Degree of

BACHELOR OF BUSINESS ADMINISTRATION (BBA)

Name of the Place of Submission

Month and Year

 Appendix B: Declaration

I hereby declare that the project work entitled TITLE OF PROJECT WORK REPORT submitted to the
Faculty of Management, Tribhuvan University, Kathmandu is an original piece of work under the
supervision of Prof./Dr./Mr./Ms. … … … (name of the supervisor), faculty member, … … … (name of the
campus/ college), … … … (name of place), and is submitted in partial fulfillment of the requirements for
the degree of Bachelor of Business Administration(BBA). This project work report has not been submitted
to any other university or institution for the award of any degree or diploma.

Signature:
Name of Student:
Date:
 Appendix C: Supervisor’s Recommendation

(In a Campus/College Letter Head)

The project work report entitled TITLE OF PROJECT WORK REPORT submitted by … … … (name of
student) of … … … (name of campus/college), … … …(name of place), is prepared under my supervision
as per the procedure and format requirements laid by the Faculty of Management, Tribhuvan University, as
partial fulfillment of the requirements for the degree of Bachelor of Business Administration(BBA). I,
therefore, recommend the project work report for evaluation.

Signature:

Name of Supervisor:

Date:
 Appendix D: Endorsement

(In a Campus/College Letter Head)

We hereby endorse the project work report entitled TITLE OF PROJECT WROK submitted by … … …
(name of student) of … … … (name of campus/college), … … … (name of place), in partial fulfillment of
the requirements for the degree of the Bachelor of Business Administration(BBA) for external evaluation.

Signature: Signature:

Name of Chair: Name of Chief/Principal:

Chairman, Research Committee Campus Chief/ Principal

Date: Date:
 Appendix E: Table of Contents

TABLE OF CONTENTS

Title Page … … … …… … … … … … … … … … … … … … … … … … … … … … … i
Declaration … … … … … … … … … … … … … … … … … … … … … … … … … … ii
Supervisor’s Recommendation … … … … … … … … … … … … … … … … … … … iii
Endorsement … … … … … … … … … … … … … … … … … … … … … … … … .... . iv
Acknowledgements … … … … … … … … … … … … … … … … … … … … … … … ...v
Executive Summary… … … … … … … … … … … … … … … … … … … … … … … ...vi
Table of Contents… … … … … … … … … … … … … … … … … … … … … … … …vii
List of Tables … … … … … … … … … … … … … … … … … … … … … … … … …viii
List of Figures… … … … … … … … … … … … … … … … … … … … … … … … … ixi
Abbreviations … … … … … … … … … … … … … … … … … … … … … … … … … x

Chapter I: - Introduction (8-12)

Background
Profiles of organization
Current situation of the organization
Issue/Problem of the report
Objective of the report
Significant of the report
Methodology/Procedure adopted for writing the report
 Project framework
 Data and Information
 Tools used
 Techniques of Project report analysis

Limitations of the report

Chapter II: - Data Presentation and Analysis (10-15)
Data Presentation (Analysis of tasks, activities, problems, issues)
Analysis of Results (Analysis of possible solutions)
Findings & Discussion

Chapter III: - Summary and Conclusions (2-4)

Summary
Conclusions
Recommendations (if any)

References
Appendices