MEHWISH English Assignment

NAME: MEHWISH GULL
ROLL NO : 8020
DISCIPLINE:BS ZOOLOGY
SEMESTER:3RD
SUBJECT:ENGLISH
ASSIGNMENT : DEFINE REPORT AND ITS
FORMAT
SUBMITTED TO:MAM SADAF
SUBMISSION DATE:22 DEC,2020
Report:
Definition of Report:
A Report may be defined as a statement or an account, either big or small, on
some happenings, findings, observations or recommendations prepared either
by an individual or by a group.
 It is a systematic and well-organized presentation of facts and findings of an

event that has already taken place somewhere.
 Reports are used as a form of written assessment to find out what you have
learned from your reading, research, or experience and to give you the
experience of an important skill that is widely used in the workplace.
Characteristics of a Report:
The followings are the features of the Report.
1. Precise: The reporter should be very clear in drafting a report. If so, he/she
may present the report very precisely with coherence and makes it a valuable
document.
2. Accuracy: The construction of sentences brings accuracy of the disclosed

information. Besides, there is no ambiguous in understanding. Spelling mistake
irritates the reader. Faulty punctuation may mislead the meaning.
3. Only Facts: The management is going to take a decision on the basis of the
factual information available in the report. Inaccurate facts may lead to faulty
decisions.
4. No Grammar Mistake: All the rules relating to grammar should be

followed while drafting a report. The quality and validity of the report is affected
due to grammar mistake.
5. Relevance: Only relevant information must be included in the report.

Irrelevant information should not be included in the report. If relevant information
is not included, the report is incomplete. If irrelevant information is included the
readers are confused.
6. Simple Language: Simple sentences can be used for drafting a report.
Lengthy sentences should be avoided. A report should be understood by an
ordinary layman.
7. Unambiguous Language: The report should be free from ornamental

language. Unknown words, unfamiliar words and double meaning words should
not be used while drafting a report. Idioms and Phrases may be used if required for
proper understanding of the subject.
8. Reader Orientation: It is necessary to keep in mind the person(s) who is

(are) going to read the report. There must be an attraction in the report while
reading the same.
9. Arrangement of Matters: The subject matter of the report should be

symmetrically arranged. If so, the readers can understand the report in the right
direction.
10. Clarity: Clarity depends on proper arrangement of facts. The report can be
presented in the order of introduction about the preparation of the report, objectives
of report, sources of data, methodology used for collecting the data, findings and
finally recommendations. These are presented in the form of short paragraphs with
suitable main headings and sub-headings to achieve greater clarity.
Report Writing Format:

Introduction:
All your facts and information presented in the report not only have to be bias-free,
but they also have to be a 100% correct. Proof-reading and fact-checking is always
what you do as a thumb rule before submitting a report.
One needs to write reports with much analysis. The purpose of report writing is
essential to inform the reader about a topic, minus one’s opinion on the topic.
It’s simply a portrayal of facts, as it is. Even if one gives inferences, solid analysis,
charts, tables and data is provided. Mostly, it is specified by the person who’s
asked for the report whether they would like your take or not if that is the case.
In many cases, you need to be clear about your own suggestions too for a specific
case after a factual report. That depends on why are you writing the report and who
you are writing it for in the first place. Knowing your audience’s motive for asking
for that report is very important as it sets the course of the facts focused in your
report.
Elements for format of report:
Here are the main elements of the standard report writing format:
 Title Section:
This includes the name of the author(s) and the date of report preparation.
 Summary:
There needs to be a summary of the major points, conclusions, and
recommendations. It needs to be short as it is a general overview of the report.
Some people will read the summary and only skim the report, so make sure you
include all the relevant information. It would be best to write this last so you will
include everything, even the points that might be added at the last minute.
 Introduction:
The first page of the report needs to have an introduction. You will explain the
problem and show the reader why the report is being made. You need to give a
definition of terms if you did not include these in the title section, and explain how
the details of the report are arranged.
 Body:
This is the main section of the report. There needs to be several sections, with
each having a subtitle. Information is usually arranged in order of importance with
the most important information coming first.
 Conclusion:
This is where everything comes together. Keep this section free of jargon as most
people will read the Summary and Conclusion.
 Recommendations:
This is what needs to be done. In plain English, explain your recommendations,
putting them in order of priority.
 Appendices:
This includes information that the experts in the field will read. It has all the
technical details that support your conclusions.
Reference:
 https://www.toppr.com/guides
 https://www.careeranna.com/
 https://www.skillsyouneed.com/

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NAME: MEHWISH GULL

 It is a systematic and well-organized presentation of facts and findings of an

2. Accuracy: The construction of sentences brings accuracy of the disclosed

4. No Grammar Mistake: All the rules relating to grammar should be

5. Relevance: Only relevant information must be included in the report.

7. Unambiguous Language: The report should be free from ornamental

8. Reader Orientation: It is necessary to keep in mind the person(s) who is

9. Arrangement of Matters: The subject matter of the report should be

Report Writing Format:

Elements for format of report:

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