RFP For AE
RFP For AE
RFP For AE
July, 2018
The RFP shall be received through “INFRACON” (www.infracon.nic.in) and will be evaluated
based on details furnished on “INFRACON”. As such before submitting the proposal, the
Consultant (the firm and all key personnel) shall mandatorily register and enlist themselves,
on the MoRTH portal “INFRACON” and upload all relevant information to enable correct
evaluation of RFP.
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National Highways Authority of India Request for Proposal for AE
All the bidders registered on “INFRACON” shall form a Team on “INFRACON” which
would be assigned unique INFRACON Team ID. Bidders while submitting the RFP
proposal shall furnish registration details including INFRACON Team ID. A copy of
INFRACON Operation Procedure is enclosed for bidder’s reference.
2. Selection of AE shall be as per selection procedures given in the Model Agreement
for Engineering Procurement and Construction. The selected AE shall be intimated
to the Contractor.
3. The proposal shall be submitted in English Language and all correspondence would
be in the same language.
4. National Highway Authority of India (Name of Employer) intends to appoint a
Consultant to act as Authority’s Engineer for implementation of this EPC project.
As per the Terms and Conditions of the EPC Agreement (s), the Authority’s
Engineer shall perform all the duties as per TOR given in this RFP alongwith any
amendment thereof. The selection of Authority’s Engineer shall follow the laid
down procedures given in the Contract Agreement signed between Employer and
Contractor.
5. The interested consultancy firms may download the RFP document from the official
website of the Employer w.e.f. 23.07.2018 to 23.08.2018 upto 1100 Hrs. The
Consultant who download the RFP document from the website will be required to
pay the non- refundable fee of Rs. 5,000/- at the time of the submission of the Bid
proposal, through Demand Draft as per Clause 4.1 (ii) B (II) of Section 2 of RFP.
Detailed tender document can be viewed from e-tender portal of Authority i.e.
https://etenders.gov.in or Central Public Procurement portal (CPPP)
www.eprocure.gov.in or NHAI website www.nhai.org. The RFP will be invited
through e-tendering portal. Refer Procedure under e-tendering for submission of RFP
through e-tendering.
6. Unqualified bidders would be informed regarding their non-qualification, without
any explanation.
7. The proposal should be submitted by consultancy firms in two parts. The two parts
of the proposal are Part 1: Technical Proposal and Part 2: Financial Proposal.
For a given EPC Project, Stage -1 of the Evaluation shall consider the evaluation
of the Technical Proposal (i.e. Part 1). The firms scoring the qualifying marks
(minimum 75%) as mentioned in RFP shall only be considered for further
evaluation. Under stage 2, the financial proposal of such firms as selected above
shall be opened and evaluated. Proposals will finally be ranked according to their
combined technical and financial scores as specified in clause 5 of section 2.
8. The total time period for the assignment as Authority’s Engineer will be for
Construction Period of 30 months + Maintenance Period of 48 Months with reduced
man power.
9. Consultants may apply either as a sole firm or forming Joint Venture with other
consultants. In case of Joint Venture, the maximum number of Joint Venture
partners is limited to 2 (i.e. one lead + 1 JV partners). Formulation of more than
one JV/association with different partners for the same work is not allowed and all
such proposal involving the firms shall be treated as non-responsive. If the
consultant submits bids as sole applicant and also in JV/Association with another
consultant, both bids shall be summarily rejected. No consultant shall submit more
than one bid.
10. (A) The Applicant whether a sole applicant or lead member with joint venture may
include any number of Associate to provide technology in assignment (refer para 10
(iii) of data sheet). The associate firm can provide equipment based road inspection
services for any of the 4 equipment viz., (i) Network Survey Vehicle including all
modules required as per technical specifications, (ii) Falling Weight Deflectometer,
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National Highways Authority of India Request for Proposal for AE
(iii) Mobile Bridge Inspection Unit and (iv) Retro Reflectometer. However, the
associate(s) cannot be common for 2 or more bidders. If any associate is common
with 2 or more bidders, all those bids shall be declared non-responsive. Hence, the
bidder may ensure on his own that the associate proposed by him is not proposed by
any other bidder participating in the same assignment and the bidder is solely
responsible in this regard.
(B) In addition, the applicant whether a sole applicant or lead member with
joint venture may also include an Associate for providing key personnel. In
such case, the applicant should submit an MOU with associate regarding role
and responsibility of Associate Company. However the maximum no. of key
personnel from Associate firm during RFP proposal and implementation of
contract should be limited to two (2).
11. Consulting firms meeting the following criteria are only eligible for applying for this
assignment. Firms not meeting these criteria, need not apply.
* The construction period to be indicated in the RFP by concerned Technical Division
inviting the RFP.
A). Eligibility criteria for sole applicant firm.
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National Highways Authority of India Request for Proposal for AE
in case of specialized
projects***
**Similar project means 2/4/6 lane as applicable for the project for which RFP is invited. For 2-
lane projects experience of 4/6 lane also to be considered with a multiplication factor of 1.5.
Experience of 4/6 lane shall be considered interchangeably for 4/6 laning projects. For 4/6 laning
projects, experience of 2 lane will be considered with a multiplication factor of 0.4, but only for
those 2 lane projects whose cost of consultancy services was more than Rs.3.0 crores. For
standalone bridge projects, experience in bridge work (either standalone project or as a part of
road project) only be considered.
*** In case the project includes any specialized nature of work such as tunnels, specialized
structures etc. in substantial quantum, this requirement may be suitably included.
B) Eligibility Criteria for partners in case of JV (not more than 1 JV partners shall be allowed)
shall be as under:
The lead partner must fulfil atleast 50% of requirements at 1(a) of table in para (A) above
and other JV partner should fulfil atleast 30% of eligibility criteria as indicated at 1(a) of
table in para (A) above. Also the lead partner and JV partner jointly should meet the
eligibility criteria as mentioned at 1(a) of table in para (A) above. Lead partner should
meet the criteria 1 (b) of table in para (A) above.
Note: The weightage given for experience of a firm would depend on the role of the firm
in the respective assignments. The firm’s experience would get full credit if it was the sole
firm in the respective assignment. If the applicant firm has completed projects as JV with
some other firms, weightage shall be given as per the JV share***. However if the applicant
firm has executed the project as associate with some other firms, 25% weightage shall be
given to the applicant firm for the projects completed under such association.
*** For weightage of experience in any past Consultancy assignment, experience certificate from
the client shall be submitted. In absence of clear demarcation of JV share in client
certificate, the weightage will be treated as 60 % for lead partner and 40% for minor partner.
Annual turnover duly certified by Chartered Accountant shall be accepted. In case of non-
availability of such documents no weightage of turnover/experience will be considered.
12. Following enhancement factor will be used for the cost of services provided and for the
turnover from consultancy business to a common base value for works completed in India:
Year of Enhancement factor
completion of services /
turnover
Financial year in which RFP 1.00
invited
One year prior to RFP 1.10
Two year prior to RFP 1.21
Three year prior to RFP 1.33
Applicant should indicate actual figures of costs and amount for the works executed by
them without accounting for the above mentioned factors.
In case the financial figures and values of services provided are in foreign currency, the
above enhancement factors will not be applied. Instead, current market exchange rate
(State Bank of India BC Selling rate as on last date of submission of the bid) will be applied
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National Highways Authority of India Request for Proposal for AE
for the purpose of conversion of amount in foreign currency into Indian Rupees.
13. The Bidder including individual or any of its Joint Venture Member should, in the last 2
years, have neither failed to perform for the consultancy services pertaining to
Expressways, National Highways, ISC (Inter State Connectivity) & EI (Economic Importance)
works, as evidenced by imposition of a penalty by an arbitral or judicial authority or a
judicial pronouncement or arbitration award against the Bidder including individual or any
of its Joint Venture Member, as the case may be, nor has been expelled or terminated by
Ministry of Road Transport & Highways or its implementing agencies for breach by such
Bidder including individual or any of its Joint Venture Member. Consultants (sole firm or
lead firm and any of the JV partners) who do not fulfil the aforesaid condition as on last
date of submission of proposal, need not apply as their RFP proposal will not be
entertained.
14. Employer will not be responsible for any delay, loss or non-receipt of RFP document sent
by post/courier. Further, Employer shall not be responsible for any delay in receiving the
proposal and reserves the right to accept/reject any or all applications without
assigning any reason thereof.
15. The two parts of the Proposal (Technical proposal and Financial proposal) must be
submitted on-line with all pages numbered serially, along with an index of submission as
per procedure under e-tendering. The technical proposal is also required to be
submitted in a hard bound form exactly as per submission made online with all
pages numbered serially alongwith an index of submission. (Hard bound implies
binding between two covers through stitching or otherw ise whereby it may not
be possible to replace any paper without disturbing the documents). Spiral
bound form, loose form, etc. will be not accepted. The Financial proposal is to
be submitted online only. Submission in any other form shall not be acceptable. In the
event, any of the instructions mentioned herein have not been adhered to, the Employer
may reject the Proposal.
16. Employer will be at liberty to keep the credentials submitted by the Consultants at bidding
stage, in public domain and the same may be uploaded by Employer on Employer’s web-site.
Consultants should have no objection if Employer uploads the information pertaining to their
credentials as well as of their key personnel.
17. The individual key personnel proposed in the bid by the consultants or any replacement
thereof should undertake that they shall have no objection in uploading/hoisting of their
credentials by Employer in public domain.
18. RFP submission in hard copy must be received not later than 1100 hrs on 24.08.2018
in the manner specified in the RFP document at the address given below.
Address of Employer:
Arun Jagga
General Manager (T) UP,
National Highways Authority of India
G-5 & G-6, Sector-10, Dwarka,
New Delhi-110075
Tel. No. 011-25074100/200 Extn.: 1719
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National Highways Authority of India Request for Proposal for AE
Email: arunjagga@nhai.org
1 INTRODUCTION
1.1 Bids are invited from consulting firms either as a sole firm/ joint venture with other
consultant willing to act as AE to submit a proposal for providing consulting services
required for the assignment named in the attached Letter of Invitation.
1.2 A brief description of the assignment and its objectives are given in the Terms of
Reference (TOR).
1.3 The assignment shall be implemented in Construction Period (30 Months) and
Maintenance Period (48 Months).
1.4 This RFP is neither an agreement nor an offer by the Authority to the prospective Applicants
or any other person. The purpose of this RFP is to provide interested parties with
information that may be useful to them in the formulation of their Proposals pursuant to
this RFP. This RFP includes statements and assumptions, which reflect various assessments
arrived at by the Authority in relation to the Consultancy. Such assessments and
statements do not purport to contain all the information that each Applicant may require.
The information contained in this RFP, may not be complete, accurate, adequate or
correct. Each Applicant should, therefore, conduct its own investigations about the
assignment and the local conditions before submitting the proposal by paying a visit to the
Client and the project site, sending written queries to the client, before the date and time
specified in the Data Sheet.
1.5 Please note that (i) the costs of preparing the proposal and negotiating for the contract,
including a visit to site, are not reimbursable as a direct cost of assignment and (ii)
Employer is not bound to accept any of the proposals received by it and reserves the right
to annul the selection process at any time prior to contract award, without thereby
incurring any liability to the Consultants.
1.6 Deleted
1.7 Deleted
1.8 Consultant have an obligation to disclose any situation of actual or potential conflict
that impacts their capacity to serve the best interest of their Client, or than may
reasonably be perceived as having this effect. Failure to disclose said situations may
lead to the disqualification of the Consultant or the termination of its Contract and/or
any other action as deemed fit by the Authority at any stage.
1.9 It is the Employer’s policy that the consultants observe the highest standard of
ethics during the selection and execution of such contracts. In pursuance of this policy,
the Employer:
(a) Defines, for the purpose of this paragraph, the terms set forth below as follows:
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National Highways Authority of India Request for Proposal for AE
(iii) “collusive practices” means a scheme or arrangement between two or
more consultants with or without the knowledge of the Client, designed
to establish prices at artificial, non-competitive levels;
2.1 The Consultants may request a clarification of any of the RFP documents up to the
number of days indicated in the Data Sheet before the Proposal submission date. Any
request for clarification must be sent in writing by paper mail, facsimile, or electronic
mail to the Client’s address indicated in the Data Sheet. The Client will respond by
cable, facsimile, or electronic mail to such requests and will send copies of the
response (including an explanation of the query but without identifying the source of
inquiry) to all consultants who have purchased the RFP document.
Clarification/amendment will also be hosted on Employer’s web-site.
2.2 At any time before the submission of Proposals, the Client may for any reason,
whether at its own initiative or in response to a clarification requested by a Consulting
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National Highways Authority of India Request for Proposal for AE
firm, modify the RFP documents by amendment. Any amendment shall be issued in
writing through addendum. Addendum may be sent by mail, cable, telex, facsimile
or electronic mail to consultants or/and will be hosted on Employer’s website which
will be binding on them. The Client may at its discretion extend the deadline for the
submission of Proposals.
3. PREPARATION OF PROPOSAL
3.1 You are requested to submit your proposal in Two Parts strictly using the formats
enclosed herewith (refer section 3,4 and 5) in 2 separate envelopes/ packages and
put together in one single outer envelope/package. The two parts shall be:
Part 1: Technical Proposal and
Part 2: Financial Proposal.
The proposal shall be written in the English language as specified in the Data Sheet.
All pages of the Proposal shall be signed by an authorized representative. The
representative’s authorization shall be confirmed by written Power of Attorney duly
notarized to be submitted with the proposal. In case of JV or inclusion of Associate
company, a MoU indicating the specific Projects, input and role of each Partner etc.
shall be submitted with the proposal.
3.2 You are expected to examine all terms and conditions included in the documents.
Failure to act or to provide all requested information will be at your own risk and may
result in rejection of your proposal.
3.3 During preparation of the Technical proposal you may give particular attention to the
following:
i. The man-months for the assignment shall be that stated in the Terms of
Reference. The same shall be considered for the purpose of evaluation as well as
award. In case the man months of TOR are amended in view of Client’s own
initiative or in response to clarification sought by any Consulting firm, the man
months so amended and published shall be considered for the purpose of
evaluation as well as award.
ii. The Consultants should prefer to field as many of their permanent staff as
possible.. The permanent staff would be considered those already employed
with the firm prior to one year from the month during which this Tender
Notice is issued. Applicant shall submit the details of the period of employment
of the proposed personnel with the firm.
iii. No alternative to key professional staff may be proposed and only one
Curriculum Vitae (CV) may be submitted for each position and
iv. A good working knowledge of the language specified in the data sheet is
essential for key professional staff on this assignment. Reports must be in the
language (s) specified in the data sheet
v. Deleted
3.4 Your Technical Proposal must provide the following information, using but not
limited to the formats attached in the Section 3 &4.
i. A brief description of the firm’s organisation and an outline of recent
experience of the Consultants and, in the case of Joint Venture, for each
partner, on assignments of a similar nature. The information which you shall
provide on each assignment should indicate, inter-alia, the profiles of the staff
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National Highways Authority of India Request for Proposal for AE
provided, duration, contract amount and firm’s involvement. The details of
assignments on hand shall also be furnished by the consultant and their JV
partner, separately.
ii. Any comments or suggestions on the ToR and a description of the
methodology (work plan) which the firm proposes to execute the services,
illustrated with bar charts of activities.
iii. Site Appreciation: limited to four A4 size pages in 1.5 space and 12 font including
photographs, if any;
iv. Proposed methodology for the execution of the services illustrated with bar charts
of activities, including any change proposed in the methodology of services indicated
in the TOR, and procedure for quality assurance: Maximum 4 pages;
v. The proposed methodology should be accompanied by the consultant’s initial view,
key challenges they foresee and potential solutions. It should also include details on
adoption of superior technology along with proof: limited to six A4 size pages in
1.5 space and 12 font including photographs;
vi. The proposal shall indicate as to whether the firm is having the facilities for carrying
out the following field activities or these are proposed to be outsourced to
specialized agencies.
Surface defects detection and roughness measurement using Network Survey
Vehicle
Pavement strength measurement using FWD
Bridge inspection using Mobile Bridge Inspection Unit
Road signs inspection using Retro Reflectometer
vii. Proposed Quality Audit Methodology including Quality Assurance Plan
viii. In case the consultant envisages outsourcing any or all of the above services to the
expert agencies, the details of the same indicating the arrangement made with the
agencies need to be furnished. These agencies would however, be subject to
approval of the client to ensure quality input by such agencies before award of the
work. For out-sourced services, proposed firms/consultants should have such
experience on similar projects.
ix. The composition of the proposed staff team, the tasks which shall be assigned
to each and their timing;
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National Highways Authority of India Request for Proposal for AE
Consultant has been declared as H1 are such that the key personnel is able
to proportionately devote the given man months for this project.
e. All the CVs which are to be evaluated should be complete in all respects
including signing and certification by the individual and the firm. .
f. If a CV score less than 70% marks, whatever marks it score will be carried
forward for maximum 3 nos key personnel for determining the total score
of the firm. However, if the Key Personnel does not fulfill the minimum
academic qualification (as mentioned at Enclosure-B of TOR of RFP), the
overall score of his CV will be evaluated as zero. If the Key Personnel does
not fulfill the minimum qualification related to experience (as mentioned
at Enclosure-B of TOR of RFP), then zero marks will only be assigned for
that sub criteria, but the marks obtained by the CV of the Key Personnel
will be carried forward for maximum 3 nos key personnel for determining
the total score of the firm. In case, a firm is H-1, then all such Key
Personnel (whose CV scores less than 70% or who does not fulfill the
minimum qualification) will have to be replaced by the firm before signing
the contract. The reduction in remuneration of such replacements shall be
10% for each replacement. In case more than 3 CV scores less than 70%
marks or Team leader cum Highway Engineer scores less than 70% marks,
the proposal shall be considered non-responsive.
g. In case CV of a person is turned out to be fake/incorrect/inflated during
the assignment, the consultancy firms shall have to refund the salary and
perks drawn including interest @12% per annum in respect of the person
apart from other consequences. In addition to above, 10% of the salary and
perks to be refunded shall be recovered from the Firm as penalty.
h. It is also clarified that any key personnel, if debarred during the period
between receipt of bid and award of the contract and is required to be
replaced as per the provisions of the RFP, then the replacement shall not be
considered as part of replacement by the consultant and hence no deduction
in remuneration shall be affected. However, in this case the original CV will
be considered for evaluation purpose
xi. Deployment Schedule for each key personnel should be formulated and
incorporated in the Technical Proposal which will be reviewed on quarterly basis.
xii. Estimates of the total time effort (person x months) to be provided for the
services, supported by bar chart diagrams showing the time proposed (person x
months) for each professional staff and sub professional staff.
xiii. Any additional information.
3.5 The technical proposal must not include any financial information.
3.6 Your Financial Proposal must be strictly using the formats attached in Section 5. No
additional items/quantities other than that specified in the formats should be proposed
by the Consultants since the same shall not be considered for the evaluation/award.
Consultants shall be paid billing rates for services as per financial proposal submitted by
them basis . Beginning 13th months from the last date of submission of bid, billing rates
shall be increased to cover all items of the contract i.e. remuneration, vehicle hire, office
rent, consumables, furniture etc @ 5% every 12 months. However, for evaluation and
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National Highways Authority of India Request for Proposal for AE
award of the Bid proposals, the quoted initial rate (as applicable for first 12 months from
last date of submission of bid) shall be multiplied by the total time input for each position
on this contract, i.e. without considering the increase in the billing rates. All payments
shall be made in Indian Rupees and shall be subjected to applicable Indian laws
withholding taxes if any.
3.7 The Financial Proposal should clearly identify as a separate amount, the local taxes
(including social security), duties, fees, levies and other charges imposed under the
applicable law, on the consultants, the sub-consultants, and their personnel (other than
nationals or permanent residents of the government’s country); unless the Data Sheet
specifies otherwise. This cost, however, will not be considered in evaluation.
3.8 Consultants may express the price of their services in the Indian Rupees only.
3.9 Goods & Service tax as applicable shall be paid to the consultant while making payment
for services rendered. The consultants shall then deposit the same with the tax
authorities and provide a proof of having done so within next 90 days in line with policy
circulars issued by Employer. Employer shall pay only the Goods & service tax..
(III) Bidders have to comply with the OM No. 13030/09/2008-vig dated 28th January,
2013(copy enclosed) regarding Integrity pact.
iii. The Applicant shall submit the original documents specified above in point no.4.1
(ii) B together with their respective enclosures and seal it in an envelope and mark
the envelope as “Technical Proposal” for the Project for which proposal is submitted
and name and address of the Applicant. The envelope must be clearly marked “DO
NOT OPEN, EXCEPT IN THE PRESENCE OF THE EVALUATION COMMITTEE”. In
addition, the Application due date should be indicated on the right hand corner of
the envelope. The original documents should be submitted before 1100 hours Indian
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National Highways Authority of India Request for Proposal for AE
iv. The Applicant shall upload scanned copies of the Technical Proposal and Financial
Proposal as specified in point nos. 4.1 (ii) A & B above on the E-tendering portal of
Employer before 1100 hours Indian Standard Time on bid due date i.e. on
23.08.2018. Hard copy of the documents as specified in point nos. 4.1 (ii) B above
only is required to be submitted. Financial Proposal is to be submitted On-line only
and no hard submission is to be made. In the event of any discrepancy between the
original and the copy (in electronic form), the original shall prevail.
(i) The Bidder may modify, substitute or withdraw its e- bid, prior to the Bid Due Date. No Bid
shall be modified, substituted or withdrawn by the Bidder on or after the Bid Due Date.
(ii) Any alteration/ modification in the Bid or additional information supplied subsequent to the
Bid Due Date, unless the same has been expressly sought for by the Employer, shall be
disregarded.
(iii) For modification of e-bid, bidder has to detach its old bid from e-tendering portal and
upload / resubmit digitally signed modified bid.
(iv) For withdrawal of bid, bidder has to click on withdrawal icon at e-tendering portal and can
withdraw its e-bid.
(v) Before withdrawal of a bid, it may specifically be noted that after withdrawal of a bid for
any reason, bidder cannot re-submit e-bid again.
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National Highways Authority of India Request for Proposal for AE
(iii) The Financial Proposal 4.1 (ii) A (b) will be opened of the short listed applicants who
qualify for financial opening as per RFP. The date of opening of Financial Proposal will be
notified later on.
5 PROPOSAL EVALUATION
5.1 A two -stage procedure shall be adopted for evaluating the proposals.
5.2 Deleted
Technical Proposal
5.3 The Evaluation Committee appointed by the Employer shall carry out its evaluation
applying the evaluation criteria and point system specified in the data sheet. Each
responsive proposal shall be attributed a technical score (ST.) Only those Applicants whose
Technical proposal score 75 marks or more out of 100 shall qualify for further
consideration. However, if the number of such pre-qualified applications is less than two,
the Employer may, in its sole discretion, pre-qualify the applicant(s) whose technical
score is less than 75 marks.
Financial Proposal
5.4 After the evaluation of Technical Proposals is completed and the shortlist of firms is
finalised, the Employer may notify those consultants whose proposals were not considered
as per conditions of RFP. The Employer shall simultaneously notify the shortlisted firms
indicating the date and time set for opening of the Financial Proposals.
5.5 The Financial Proposals shall be opened publicly in the presence of the consultants’
representatives who choose to attend. The name of the consultant, the technical scores,
and the proposed prices shall be read aloud and recorded when the Financial Proposals
are opened. The Client shall prepare minutes of the public opening.
5.6 The Evaluation Committee will determine whether the submitted Financial Proposals
are complete (i.e. whether they have included cost of all items of the corresponding
proposals; if not, then the cost towards such missing items will be considered as NIL, but
the Consultant shall, however, be required to carry out such obligations without any
additional compensation.) and without computational error. In case under such
circumstances, if Client feels that the work cannot be carried out within the overall
cost as per the submitted financial proposal, such proposals shall be considered non
responsive.
5.7 The lowest financial proposal (FM) will be given a financial score (SF) of 100 points. The
financial scores of other proposals will be computed as follows:
SF= 100 x FM/F (F= amount of financial proposal)
5.8 Proposals will finally be ranked according to their combined technical (ST) and financial
(SF) scores as follows:
S= ST x Tw+SF x Fw
Where S is the combined score, and Tw and Fw are weights assigned to Technical Proposal
and Financial Proposal, that shall be 0.80 and 0.20 respectively.
5.9 The selected Consultant shall be the first Ranked Applicant (H-1, having the highest
combined score). In the event the proposals of two or more consultants have the same
scores in the final ranking, the proposal with the highest technical score should be ranked
first.
6 AWARD OF CONTRACT
6.1 After completion of the evaluation process, the Client shall award the Contract to
the selected Consultant.
6.2 The successful firm with whom the contract is signed is expected to commence the
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National Highways Authority of India Request for Proposal for AE
assignment on the date and at the location specified in the data sheet.
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National Highways Authority of India Request for Proposal for AE
DATASHEET
(As Mentioned in Letter of Invitation to Consultants)
Sub clause No. in Letter of Invitation to Consultants
1 Pre-Proposal Conference shall be held at: NHAI HQ on 31.07.2018 at 1500 hrs.
2 The proposal shall be valid for 120 days after the last date of submission.
3 Clarification may be requested 7 days prior to Pre Proposal Conference. The address for
requesting clarification is:
Shri ArunJagga
General Manager (Tech) UP,
National Highways Authority of India
G-5 & 6, Sector-10, Dwarka,
New Delhi 110075
Tel. No.: 011-25074100/4200 Extn.: 1719
(E-mail: arunjagga@nhai.org)
4 The Language of documents and correspondence will be English
5 All the personnel shall have working knowledge of English and all the reports etc shall be
written in English.
6 NHAI shall reimburse only G o o d s a n d service tax. Consultant has to assess all other
taxes and should inbuilt them in their financial proposal. These taxes (other than Goods
and service tax) should not be provided separately. Consultants are requested to consult
Tax Consultants for details.
7. The Consultants to ensure that their firms and key personnel should register their
credentials / modules on www.infracon.nic.in as stipulated in MoRT&H Circular No. RW-NH-
35075/1/2010-S&R® dt. 28.10.2015.
8 The Consultants to state cost in INR .
9 The time and date of online submission: upto 1100 hrs on 23.08.2018.
10 The points assigned to Technical Evaluation criteria are:
S. No. Description Marks
1 Relevant experience for the assignment 35
2 The quality of methodology and work plan proposed 05
3 Experience in use of technology for road inspection 20
4 Qualifications and competence of the key staff for the assignment 40
Total 100
i. Sub criteria for Relevant Experience of the firm for the assignment
Average Annual Turnover (last 3 years) from consultancy business (Min 5 crore) 2
Nos of key personnel with the firm 2
Experience as Independent Engineer/Authority Engineer/Construction Supervision in 12
Number of Highway Projects of length equal to 40% of project length of similar
category for which RFP invited of 2/ 4/6**-laning or more in last 7 years*
Experience in DPR preparation for Number of Highway Projects (of length 40% of 6
project length of similar category for which RFP invited of 2/4/6**-laning or more) in
last 7 years *
In hand DPRs for NHAI Projects ( presently under progress) 10
Experience in Construction Supervision/DPR /Design Review of Major structures having 3
length of more than 500 meter in last 7 years.
Additional requirement in case of specialized projects*** ***
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National Highways Authority of India Request for Proposal for AE
* Consultants should give details of the experience of the firm considering the completed and
the on-going highway assignments, separately for PPP and non-PPP Projects along with
experience certificates from clients. This list of the completed works should also include
those assignments which are substantially (90% of Contract value) completed. No
Qualification/Experience etc. shall be considered without proof of experience.
Experience of Consultant for having offered consultancy services to a private organization
shall also be considered as relevant experience for current assignment, provided the
experience is duly endorsed by the respective Government Agency.
** Similar projects means 2/4/6 lane as applicable for the project for which RFP is invited. For
2-lane projects experience of 4/6 lane also to be considered with a multiplication factor of
1.5. Experience of 4/6 lane shall be considered interchangeably for 4/6 laning projects. For
4/6 laning projects, experience of 2 lane will be considered with a multiplication factor of
0.4, but only for those 2 lane projects whose cost of consultancy services was more than
Rs.3.0 crores
*** In case the project includes any specialized nature of work such as tunnels, specialized
structures etc. in substantial quantum, this requirement/Marks may be included by suitably
adjusting marks of other attributes.
In case of JV the turnover and experience details of Lead and JV partners to be added.
Employer’s certificate should be submitted substantiating the experience claimed by the firm.
ii. Sub criteria for Adequacy of the proposed work plan and methodology
Site Appreciation 1
Quality of Approach and Methodology (approach and initial view on project plan 2
including key challenges envisaged and potential solutions)
Internal Quality Audit Methodology to be adopted (Quality Assurance Plan) 2
Total 5
iii. Sub criteria for Experience in use of technology for road inspection
Maximum Sub-
S.No Description
Points Points
Experience in Network Survey Vehicle (NSV) or
1 7
better technology for pavement inspection
1.1 Own an equipment/MOU with Associate 4
1.2 1-2 projects 5
1.3 3-5 projects 6
1.4 > 5 projects 7
Experience in Falling Weight Deflectometer
2 (FWD) or better technology for pavement 4
strength measurement
2.1 Own an equipment/MOU with Associate 2
2.2 1-3 projects 3
2.3 > 3 projects 4
Experience in Mobile Bridge Inspection Unit or
3 5
better technology for bridge inspection
3.1 Own an equipment/MOU with Associate 2
3.2 1-2 projects 3
3.3 3-5 projects 4
3.4 > 5 projects 5
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National Highways Authority of India Request for Proposal for AE
Maximum Sub-
S.No Description
Points Points
The technical proposal should score at least 75 points to be considered responsive for financial
evaluation.
v) Detailed evaluation criteria which is to be used for evaluation of technical bids is as
indicated below as Appendix-EC.
vi) The Consultant should carryout self evaluation based on the evaluation criteria at Appendix-
EC. While submitting the self evaluation along with bid, Consultant shall make references
to the documents which has been relied upon in his self-evaluation.
vii) Result of technical evaluation shall be made available on the website giving opportunity to
the bidders to respond within 7 days in case they have any objection.
viii) The single currency for price conversion is INR. For evaluation of bid proposals, the foreign
currency conversation rate of 1US Dollar = Rs 68.67 and 1 Euro = Rs 80.56 shall be used.
ix) The weightage given to technical proposal is 80%.
The weightage given to financial proposal is 20%.
11. Commencement of Assignment: The firm shall begin carrying out the services within one
month of signing of the Consultancy Agreement.
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National Highways Authority of India Request for Proposal for AE
Remarks: Based on experience and the Consulting Industry’s Capacity, Project specific
requirement etc., NHAI may modify the above criteria for Selection of AE.
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National Highways Authority of India Request for Proposal for AE
Appendix-EC
1. Evaluation Criteria for Assessment of Experience of the Firm.
Reference/Details Marks self
Max.
S. No. Description of projects Claimed assessed by
Marks
for self assessment the bidder
1 Average Annual Turnover (last 3 years) 2
from consultancy business
< 2% of TPC - 0 marks
2% of TPC - 1.5 marks
Add for additional turnover 0.25 (Zero
point two five) marks for every 1% of
TPC above 2% of TPC subject to
maximum 0.5 marks.
2 Numbers of key personnel (as defined 2
in RFP) with the firm in highway sector
with more than one year with the firm.
≤ 20 personnel - 0 marks
21 to 30 - Linearly varying from 0.2 to 2
> 30 personnel - 2 marks
3 Experience as Independent 12
Engineer/Authority Engineer/
Construction Supervision in Number of
Highway Projects of 2/4/6-laning** of
length (40% of project length) or more
in last 7 years.
1 project - 9 marks
Add 1(one) mark extra for completed
assignment of Authority
Engineer/Independent Engineer and
add 0.5 (Zero point five) marks extra
for completed assignment of
supervision consultancy subject to
maximum 3 (three) marks.
4 Experience in DPR/Feasibility Study cum 6
Preliminary Design Report preparation
for Number of Highway Projects of
2/4/6-laning** of length (40% of project
length) or more in last 7 years.
1 project - 4 marks
Add 0.5 (Zero point five) marks extra for
each additional project subject to
maximum 2 marks.
5 In hand DPRs for NHAI Projects 10
For DPR project length > the length of
project for which RFP invited -5 Marks
For DPR project length > two times the
length of project for which RFP invited
-7.5 Marks
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National Highways Authority of India Request for Proposal for AE
For project length > three times the
length of project for which RFP invited -
10 Marks
6 Experience in Construction 3
Supervision/DPR/Design Review of
Major structures having length of more
than 500 meter in last 7 years.
1 project - 2.0 marks
Add 0. 5 (Zero point five) marks extra
for each additional project subject to
maximum 1.0 marks.
7 Additional requirement in case of ***
specialized projects***
Note 1: In case of JV the turnover and experience details of Lead and JV partners to be added.
Note 2: Employer’s certificate/ certificate from Statutory Auditor should be submitted
substantiating the experience/turnover claimed by the firm.
Note 3: **For 4/6 laning projects, experience of 2 lane will be considered with a multiplication
factor of 0.4, but only for those 2 lane projects whose cost of consultancy services was more than
Rs.3.0 crores.
*** In case the project includes any specialized nature of work such as tunnels, specialized
structures etc. in substantial quantum, this requirement/Marks may be included by suitably
adjusting marks of other attributes.
2. Evaluation Criteria for Adequacy of the Proposed Work Plan and Methodology
Criteria for Adequacy of The Proposed Work Plan and Methodology
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National Highways Authority of India Request for Proposal for AE
4. Evaluation Criteria for assessment of score of Key Staff for adequacy of the
Assignment.
4.1 Team Leader cum Senior Highway Engineer
Reference/Details
Marks self
Max. of projects
S. No. Description assessed by
Points Claimed for self
the bidder
assessment
1 General Qualification 25
I) Graduate in Civil Engineering 21 25
III) Degree/Diploma/Certificate in
Project Management 01
2 Adequacy for the Project 70
a) Professional Experience in Highway
Projects:
i) Total Professional Experience in handling 10
Highway projects
< 12 years -0
12 years -7
Add 1 marks extra for each additional
year of experience subject to maximum
3 (three) marks.
ii) Experience as Team Leader or similar 15
capacity in Highway Development
Projects(similar configuration (2/4/6
laning**) and above)
< 5 years -0
5 years -11
Add 1 marks extra for each additional
year of experience subject to maximum
4 (four) marks.
iii) Experience as Team Leader or similar 5
capacity in Highway Development
projects (of length 40% of project length
or more of similar configuration (2/4/6
laning**) and above) on EPC
1 projects -3 marks add 1 mark extra for
additional projects subject to maximum
2 (two) marks
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National Highways Authority of India Request for Proposal for AE
b) Experience as Team Leader or similar 15
capacity of project Preparation including
design of major highway Project (of
length 40% of project length or more of
similar configuration (2/4/6 laning**) and
above).
< 2 projects -0
2 Projects -11
Add 2 mark for each additional project
subject to maximum 4 marks.
c) Experience in position of Team 20
Leader/Project Manager or similar
capacity in Construction Supervision/IC
involving length 40% of project length or
more of similar configuration (2/4/6**
laning) and above
< 2 projects - 0
2 Projects - 16
Add 2 marks extra for each additional
project subject to maximum 4 (four)
marks
d) Experience as Team Leader or similar 5
capacity in Operation and Maintenance
of Major Highway (of length 40% of
project length or more of similar
configuration (2/4/6 laning**) and
above).
1 project - 3 marks
Add 1 mark extra for each additional
project subject to maximum 2 (two)
marks
3 Employment with the Firm 5
< 1 year -0
1 year -3
Add 0.5 marks for each subsequent year
subject to maximum 2 marks
Total : 100
Note:
(1) Similar Capacity includes the following positions
i) On behalf of Consultant: Team Leader/Resident Engineer (Construction
Supervision/IE/AE/DPR).
ii) On behalf of Contractor: Project Manager (Construction/Construction Supervision)
iii) In Government Organizations: Superintending Engineer (or equivalent) and above
(2) Only those projects will be considered for evaluation at S. No. 2(b) where the input of the
personnel is not < 9 months.
(3) Only those projects will be considered for evaluation at S. No. 2(c), (d) where the input of
the personnel is not < 12 months.
(4) In case of experience on behalf of Consultant or Contractor, the experience shall be duly
endorsed by the respective Government agency. In case of non-availability of
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National Highways Authority of India Request for Proposal for AE
endorsement from Govt. Agency, the experience uploaded on Infracon Portal will
be taken into consideration. However, the key personnel/ bidder will be solely
responsible for any fake information/ CV, which may result in debarment.
< 10 years -0
10 years -15
Add one marks extra for each additional
completed year of experience subject to
maximum 5 (five) marks.
ii) Experience as Resident Engineer/Project 20
Director/Project
Manager/Superintending Engineer or
equivalent/Executive Engineer or
equivalent on construction
works/Authority Engineer/Independent
Engineer Projects (similar configuration
(2/4/6 laning*) and above).
< 5 years -0
5 years -15
Add 1 marks extra for each additional
year of experience subject to maximum
5 (five) marks.
iii) Experience in similar capacity in 25
handling major 2/4/6-laning** projects
(of length 40% of project length or more
of
similar configuration (2/4/6 laning**) and
above)
< 2 nos -0
2 nos -19
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National Highways Authority of India Request for Proposal for AE
Add three marks extra for each
additional project subject to maximum 6
(Six) marks.
iv) Experience in similar capacity of 5
Highway Project of
Construction/Construction
Supervision/IC on EPC Mode (of length
40% of project length or more of similar
configuration (2/4/6 laning**) and above)
Note:
(1) Similar Capacity includes the following positions
i) On behalf of Consultant: Resident / Highway Engineer
ii) On behalf of Contractor: Resident Engineer/ Highway Engineer / Project Manager
(Construction/Construction Supervision)
iii) In Government Organizations: Executive Engineer (or equivalent) and above
(2) Only those projects (in numbers) will be considered for evaluation above, where the input
of the personnel is not < 12 months
(3) In case of experience on behalf of Consultant or Contractor, the experience shall be duly
endorsed by the respective Government agency. In case of non-availability of
endorsement from Govt. Agency, the experience uploaded on Infracon Portal will
be taken into consideration. However, the key personnel/ bidder will be solely
responsible for any fake information/ CV, which may result in debarment.
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National Highways Authority of India Request for Proposal for AE
(3) In case of experience on behalf of Consultant or Contractor, the experience shall be duly
endorsed by the respective Government agency. In case of non-availability of
endorsement from Govt. Agency, the experience uploaded on Infracon Portal will
be taken into consideration. However, the key personnel/ bidder will be solely
responsible for any fake information/ CV, which may result in debarment.
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National Highways Authority of India Request for Proposal for AE
Add 2 marks extra for each additional
project subject to maximum 4 marks.
iv) Experience in similar capacity on major 5
Highway projects (of length 40% of
project length or more of similar
configuration (2/4/6 laning**) and above)
in innovative/non traditional technology
and design
1 Project -4
2 or more -5
v) Experience in similar capacity on EPC 5
Projects (of length 40% of project length
or more of similar configuration (2/4/6
laning**) and above)
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National Highways Authority of India Request for Proposal for AE
2 Adequacy for the Project 70
Professional Experience
i) Total Professional Experience in 15
handling Highway/Bridge projects
< 10 years -0
10 years -11
Add one mark extra for each additional
year of experience subject to maximum
4 (four) marks.
ii) Experience in similar capacity in 25
Construction/Construction Supervision of
major Highway Projects ((similar
configuration (2/4/6 laning**) and
above))
< 5 years -0
5 years -19
Add 2.0 (two) marks extra for each
additional year of experience subject to
maximum 6 (Six) marks.
iii) Experience in similar capacity in 25
handling Similar Highway projects (of
length 40% of project length or more of
similar configuration (2/4/6 laning**) and
above)
< 2 nos -0
2 nos -19
Add 3.0 marks extra for each additional
project subject to maximum 6 (six)
marks.
iv) Experience in similar capacity on major 5
Highway projects (of length 40% of
project length or more of similar
configuration (2/4/6 laning**) and above)
in innovative/non traditional technology
1 Project -4
2 or more -5
3 Employment with the Firm 5
< 1 year - 0
1 year - 3
Add 0.5 marks for each subsequent year
subject to maximum 2 marks
Total : 100
Note:
(1) Similar Capacity includes the following positions
i) On behalf of Consultant/Contractor: Quality Expert/ Material Engineer/Material
Expert/ Quality Engineer/ Geo-Technical Expert.
ii) On behalf of Government: Executive Engineer
(2) Only those projects (in numbers) will be considered for evaluation above, where the input
of the personnel is not < 12 months
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National Highways Authority of India Request for Proposal for AE
(3) In case of experience on behalf of Consultant or Contractor, the experience shall be duly
endorsed by the respective Government agency. In case of non-availability of
endorsement from Govt. Agency, the experience uploaded on Infracon Portal will
be taken into consideration. However, the key personnel/ bidder will be solely
responsible for any fake information/ CV, which may result in debarment.
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National Highways Authority of India Request for Proposal for AE
v) Experience in similar capacity of preparing Road 5
Safety Management Plans for Inter Urban Highway
1 project -3marks
2 or more -5 marks
vi) Experience in similar capacity in field of Road 5
Safety Management Plan
1 project -3 marks
2 or more -5 marks
3 Employment with the Firm 5
< 1 year -0
1 year -3
Add 0.5 marks for each subsequent year subject to
maximum 2 marks
Total : 100
Note:
(1) Similar Capacity includes the following positions
i) On behalf of Consultant/Contractor: Road Safety Expert
ii) In Government Organizations: Executive Engineer (or equivalent) and above
(2) Only those projects (in numbers) will be considered for evaluation above, where the input
of the personnel is not < 6 months
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National Highways Authority of India Request for Proposal for AE
The following information related to the firm should be provided in the proposal.
Balance Sheet/ Auditor Certificate of last 3 years (2014-15, 2015-16 and 2016-17 ) shall be
submitted as evidence of Annual Turnover.
**a) The amount shall be stated in INR. (Consider 1US Dollar = Rs 68.67 and 1 Euro = Rs
80.56) (This will be the exchange rates as per Reserve Bank of India rounded off to nearest
Rupee applicable at the time of RFP invitation).
b) The currency conversion rate for the respective years shall be mentioned for other
international currencies.
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National Highways Authority of India Request for Proposal for AE
S No
Pr oj e c t s Type of De sc r i p - C li e n t T ot a l F e e received % a g e Appr o x . Period
Na m e / Ye a r Services ti on of ( wi t h F e e f or by Applicant of c os t of
Sole rendered Hi g hwa y c om ple t e the ( i n c a se of t ot a l Hi g h way
C o n su lt a n t/ Pr oj e c t/ a ddr e ss , C on su lt fee Pr oj e c t
c on t a c t ancy J V/ Assoc i a r e c e iv
P r im e
Le n g t h pe r son , Assi g n m t i on ) e d by
c o n su lt a n t of
JV / minor (kms) t e le ph on e ent the
consultant of JV/ Nos.a n d F a x ( I NR ) firm
/as associate N o s. )
consultant
1 2 3 4 5 6 7 8 9 10
viii. Experience in DPR/ Feasibility Study cum Preliminary Design Report preparation
of 2/4/6 laning / Bridge Highway Projects separately for the PPP and non-PPP
projects during the last 7 years. ***
S No Projects N ame / Type of Length Clien t Tot al Fee Fee %age o f Per iod
Year Service s of (wit h for the received by total f ee
Rendered Proje ct c o mpl e t e Consult an Applicant rece ive d
(kms) a d dr e ss , cy (i n cas e by th e
Sole
c o nt a c t As s ign me n of fir m
C o n su lt a n t/
per son , t (INR) JV/ Associ
tele pho ne at ion)
P r im e
N o s. an d F a x
c o n su lt a n t o f JV /
No s . )
minor consultant of JV/
case of
/as associate
JV)
consultant
1 2 3 4 5 6 7 8 9
***a) 2/4/6 lane/Bridge work as applicable for the project for which RFP is invited. For 2-
lane projects experience of 4/6 lane also to be considered with a multiplication
factor of 1.5. Experience of 4/6 lane shall be considered interchangeably for 4/6
laning projects. For 4/6 lane projects, experience of 2 lane will be considered with
a multiplication factor of 0.4, but only for those 2-lane projects whose cost of
consultancy services was more than Rs.3.0 crores. For standalone bridge projects,
experience in bridge work (either standalone project or as a part of road project)
only be considered.
35
National Highways Authority of India Request for Proposal for AE
b) Only those projects, to be included in the table which are Highways Projects and
for which clients certificates from the concerned Government agencies
are enclosed with the proposal.
c) The details of bridges having length more than 200m (500m in case the
project consist of bridges of length more than 500m) in the listed projects
is to be specifically mentioned.
d) The weightage given for experience of a firm would depend on the role of the
firm in the respective assignments. The firm’s experience would get full
credit if it was the sole firm in the respective assignment. If the applicant
firm has completed projects as JV with some other firms, weightage shall be
given as per the JV share***. However if the applicant firm has executed the
project as associate with some other firms, 25% weightage shall be given to
the applicant firm for the projects completed under such association
e) For weightage of experience in any past Consultancy assignment, experience
certificate from the client shall be submitted. In absence of clear demarcation of
JV share in client certificate, the weightage will be treated as 60 % for lead partner
and 40% for minor partner. Annual turnover duly certified by Chartered Accountant
shall be accepted. In case of non-availability of such documents no weightage of
turnover/experience will be considered.
(ix) Assignments on hand including those for which the Letter of Acceptance from the
clients received as on 7 days prior to due date for submission of proposals: The
details shall be given in the following format.
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)
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National Highways Authority of India Request for Proposal for AE
APPENDIX B-1
Technical proposal submission form.
FROM (Name of Firm) To: (Name and Address of Client)
Ladies/Gentlemen:
Subject: Submission of Technical and Financial Proposal for engagement as Authority
Engineer for the EPC work.
We, the undersigned, offer to provide the consulting services for the above in accordance
with your Request for Proposal dated (Date), and our Proposal. We are hereby submitting
our Proposal, which includes this Technical Proposal and a Financial Proposal sealed under
a separate envelope for the above mentioned work.
My/Our registration No. on Infracon is ……. and my/our Infracon Team ID is …………….
Our Proposal is binding upon us. We understand you are not bound to accept any Proposal
you receive
We remain,
Yours sincerely,
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National Highways Authority of India Request for Proposal for AE
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National Highways Authority of India Request for Proposal for AE
1) Methodology for services, surveying, road condition data collection and analysis
[not more than 2 pages]
2) Key challenges foreseen and proposed solutions in carrying out the assignment
[not more than 1 page]
3) Quality Audit methodology including Quality Assurance Plan [ not more than 6
pages]
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National Highways Authority of India Request for Proposal for AE
REFERENCES
Relevant Services Carried Which Best Illustrate Qualifications
The following information should be provided in the format below for each reference
assignment for which your firm, either individually as a corporate entity or as one of the
major companies within a consortium, was legally contracted by the client:
Assignment Name: Country:
Location within Country : Professional Staff Provided
by your firm:
Name of Client : No. of Staff :
Address : No. of Staff Months :
Technology Used:
Start Date Completion Date Approx. Value of
(Month / Year) (Month / Year) Services : (in INR/current USD) :
Name of JV/Association Firm(s) if any : No. of Months of Professional
Staff provided by Associated Firm(s)
Status of your Company in the Assignment i.e., Sole/Lead Member/Other Member/Associate
Narrative Description of Project :
Description of Actual Services Provided by your Company:
Signature of Authorised Representative
(Certificate from Employer regarding experience should be furnished)
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National Highways Authority of India Request for Proposal for AE
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National Highways Authority of India Request for Proposal for AE
I further undertake that my CV is being proposed for this project by --------- (the applicant
firm) and I have not given consent to any other consultant(s) to propose my CV for any
position for this project.
I further undertake that if due to my inability to work on this project due to unavoidable
circumstances, due to which consultant’s firm is forced to seek replacement. In such
unavoidable circumstances, I shall not undertake any employment in Employer projects
during the period of assignment of this project and Employer shall consider my CV invalid
till such time.
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National Highways Authority of India Request for Proposal for AE
I further certify that I am associated with the following assignments as on date (as on 7 days
prior to due date for submission of proposal) including those for which LOA has been received
by the firm and the inputs in these assignments shall not effect the work of the current
assignment.
………………………………………………………….. Date
(Signature of Key Personnel)
(Day/Month/Year)
The Consultant should carryout self-evaluation based on the evaluation criteria at Appendix-
EC and furnish the same here. While submitting the self-evaluation along with bid,
Consultant shall make references to the documents which have been relied upon in his self-
evaluation.
Certification by the firm
The undersigned on behalf of ----------( name of consulting firm) certify that Shri-------
- (name of proposed personnel) to the best of our knowledge has neither been debarred
by NHAI or any other Central/State Government organization nor left his assignment with
any other consulting firm engaged by the Employer / Contracting firm (firm to be
supervised now) for the ongoing projects. We understand that if the information abo
ut leaving the past assignment is known to the
Employer, Employer would be at liberty to remove the personnel from the present
assignment and debar him for an appropriate period to be decided by the Employer.
………………………………………………………….. Date : ……………… (Day/Month/Year)
a) Deleted.
b) Deleted.
c) Deleted.
d) Deleted.
e) Deleted.
f) Deleted
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National Highways Authority of India Request for Proposal for AE
A. Activity Schedule
1 Subtotal
(1)
2 Subtotal
(2)
3 Subtotal
(3)
4 Subtotal
(4)
- -
- -
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National Highways Authority of India Request for Proposal for AE
A. Activity Schedule
Monthwise Program (in form of Bar Chart)
st nd
[1 , 2 , etc. are months from the start of assignment]
th th
Sl. No. Item of Activity (Works) st nd rd th th th th th th 12th
1 2 3 4 5 6 7 8 9 10 11
1 ........................................
........
2 ........................................
........
3 ........................................
........
4 ........................................
........
- ........................................
........
- ........................................
........
1 Monthly reports
(Design and Construction)
2 Quarterly Reports
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National Highways Authority of India Request for Proposal for AE
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National Highways Authority of India Request for Proposal for AE
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National Highways Authority of India Request for Proposal for AE
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National Highways Authority of India Request for Proposal for AE
the Principal shall be entitled to exclude including blacklist and put on holiday the
Bidder/ Contractor/ Concessionaire/ Consultant for any future tenders/ contract
award process. The imposition and duration of the exclusion will be determined by the
severity of the transgression. The severity will be determined by the Principal taking
into consideration the full facts and circumstances of each case particularly taking into
account the number of transgressions, the position of the transgressors within the
company hierarchy of the Bidder/ Contractor/ Concessionaire/ Consultant and the
amount of the damage. The exclusion will be imposed for a minimum of 1 year.
3. A transgression is considered to have occurred if the Principal after due consideration
of the available evidence concludes that “On the basis of facts available there are no
material doubts”.
4. The Bidder/ Contractor/ Concessionaire/ Consultant with its free consent and without
any influence agrees and undertakes to respect and uphold the Principal’s absolute
rights to resort to and impose such exclusion and further accepts and undertakes not
to challenge or question such exclusion on any ground, including the lack of any hearing
before the decision to resort to such exclusion is taken. This undertaking is given freely
and after obtaining independent legal advice.
5. The decision of the Principal to the effect that a breach of the provisions of this
Integrity Pact has been committed by the Bidder/ Contractor/ Concessionaire/
Consultant shall be final and binding on the Bidder/ Contractor/ Concessionaire/
Consultant.
6. On occurrence of any sanctions/ disqualification etc arising out from violation of
integrity pact, the Bidder/ Contractor/ Concessionaire/ Consultant shall not be
entitled for any compensation on this account.
7. Subject to full satisfaction of the Principal, the exclusion of the Bidder/ Contractor/
Concessionaire/ Consultant could be revoked by the Principal if the Bidder/
Contractor/ Concessionaire/ Consultant can prove that he has restored/ recouped the
damage caused by him and has installed a suitable corruption prevention system in his
organization.
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National Highways Authority of India Request for Proposal for AE
2. If the Bidder makes incorrect statement on this subject, he can be disqualified from
the tender process or action for his exclusion can be taken as mentioned under Article-
3 above for transgressions of Article-2 and shall be liable for compensation for damages
as per Article-4 above.
Article-6 Equal treatments of all Bidders/ Contractors/ Concessionaires/
Consultants/ Subcontractors.
1. The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) undertake(s) to
demand from all sub-contractors a commitment in conformity with this Integrity Pact,
and to submit it to the Principal before contract signing.
2. The Principal will enter into agreements with identical conditions as this one with all
Bidders/ Contractors/ Concessionaires/ Consultants and Subcontractors.
3. The Principal will disqualify from the tender process all Bidders who do not sign this
Pact or violate its provisions.
Article – 7 Criminal charges against violating Bidder(s)/ Contractor(s)/
Concessionaire(s)/ Consultant(s)/ Sub-contractor(s).
If the Principal obtains knowledge of conduct of a Bidder/ Contractor/ Concessionaire/
Consultant or Subcontractor, or of an employee or a representative or an associate of a Bidder/
Contractor/ Concessionaire/ Consultant or Subcontractor, which constitutes corruption, or if
the Principal has substantive suspicion in this regard, the Principal will inform the same to the
Chief Vigilance Officer.
Article – 8 Pact Duration
This Pact begins when both parties have legally signed it. (In case of EPC i.e. for projects
funded by Principal and consultancy services). It expires for the Contractor/ Consultant 12
months after his Defect Liability period is over or 12 months after his last payment under the
contract whichever is later and for all other unsuccessful Bidders 6 months after this Contract
has been awarded. (In case of BOT Projects) It expires for the concessionaire 24 months after
his concession period is over and for all other unsuccessful Bidders 6 months after this Contract
has been awarded.
If any claim is made/ lodged during this time, the same shall be binding and continue to be
valid despite the lapse of this pact as specified above, unless it is discharged/ determined by
Chairman of NHAI.
Article - 10 Other Provisions.
1. This pact is subject to Indian Law. Place of performance and jurisdiction is the
Registered Office of the Principal, i.e. New Delhi.
2. Changes and supplements as well as termination notices need to be made in writing.
3. If the Bidder/Contractor/Concessionaire/Consultant is a partnership or a consortium,
this pact must be signed by all partners or consortium members.
4. Should one or several provisions of this agreement turn out to be invalid, the remainder
of this agreement remains valid. In this case, the parties will strive to come to an
agreement to their original intentions.
5. Any disputes/ differences arising between the parties with regard to term of this pact,
any action taken by the Principal in accordance with this Pact or interpretation thereof
shall not be subject to any Arbitration.
6. The actions stipulated in this Integrity Pact are without prejudice to any other legal
action that may follow in accordance with the provisions of the extant law in force
relating to any civil or criminal proceedings.
In witness whereof the parties have signed and executed this Pact at the place and date first
done mentioned in the presence of following witness:-
50
National Highways Authority of India Request for Proposal for AE
(For & On behalf of the Principal) (For & On behalf of the Bidder/
Contractor/ Concessionaire/ Consultant
)
(Office Seal )
Place________
Date_________
Witness 1 :
(Name & Address):________________
Witness 2 :
(Name & Address): ________________
51
National Highways Authority of India Request for Proposal for AE
52
National Highways Authority of India Request for Proposal for AE
Address of Employer
Subject :
We, the undersigned, offer to provide the consulting services for the above
in accordance with your Request for Proposal dated [Date], and our proposal.
Our attached financial proposal is for the sum of [Amount in words and figures].
This amount is exclusive of the local taxes which we have estimated at (Amount in
Words and Figures).
Our financial proposal shall be binding upon us up to the expiration of the validity
period of the proposal, i.e., [Date].
We remain,
Yours sincerely,
53
National Highways Authority of India Request for Proposal for AE
Amount
No. Descriptio (Rs.)
I Remuneration for Local Professional
n Staff
II Supporting Staff
III Transportation
IV Duty Travel to Site
V Office Rent
VI Office Supplies, Utilities and Communication
VII Office Furniture and Equipment
VIII Reports and Document Printing
IX Road Survey Equipment
X Contingencies
Sub Total
54
APPENDIX C-3 : BREAKDOWN OF LOCAL CURRENCY COSTS
I. REMUNERATION FOR LOCAL PROFESSIONAL STAFF
55
II. Support Staff
No. Position Name Staff Months Billing Amount ( )
Rate ( )
1. Office Manager TBN 78
2. Accountant cum TBN 78
Cashier
3. Steno cum Computer TBN 78
Operator
4. Office Boy ( 1 no) TBN 78
Total :
Note : Billing rates as indicated above shall be increased in accordance of clause 6.2(a)
Special Conditions of Contract for the personnel of all categories namely (i) key
Personnel; (ii) sub-Professional personnel and (iii) Support staff. The increase as above
shall be payable only on the remuneration part of Key Personnel, Sub-Professional
Personnel and support staff. However, for evaluation of Bid proposals, the quoted initial
rate shall be multiplied by the total time input for each position on this contract, i.e.
without considering the increase in the billing rates
III. Transportation (Fixed rate on rental basis)
The vehicles provided by the Consultants shall include the cost for rental, drivers,
operation, maintenance, repairs, insurance, etc. for all complete approx. 3000km/month
run
IV. Duty Travel to Site (Fixed Costs) (For all Lengths of projects) :
Professional and Sub-Professional Staff
Trips Number of Trips Rate* Amount
Site to NHAI HQ for Key 20 round trips (by
Professionals air – economy class)
Site to Regional Office for Key 20 round trips (by
Professionals air – economy class/
train first AC /
Deluxe AC Bus)
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* Rate quoted includes Hotel charges, travel cost etc. complete.
V. Office Rent (Fixed Costs)– Minimum 200 sqm area of office shall be
rented.
(For project Length upto 100 km)
The rent cost includes electricity and water charges, maintenance, Cleaning, repairs, etc.
complete.
Nos of Months Rate/month Amount
78
The rent cost includes electricity and water charges, maintenance, Cleaning, repairs, etc.
complete.
57
Completion Report
Total
The cost shall include carrying out survey using equipment, manpower, software and
report processing.
X. Contingencies
A fixed amount of Indian Rupees ONE MILLION shall be included in the Financial Proposal.
The provisions of Contingency shall be operated with the specific approval form the
Competent Authority in NHAI.
58
SECTION 6: TERMS OF REFERENCE FOR AUTHORITY’S ENGINEER
[Note: The term “Agreement” and clauses thereof refer to the EPC Agreement dated-
----- entered between Authority and --------(the Contractor) for the work of .:
Consultancy services for Authority’s Engineer for Supervision of (i)
Rehabilitation and Up-gradation from 2 lane to 4 lane on NH Stretch under NHDP-
IVB for Varanasi-Dagamagpur (Pkg-1) Section of NH-7 and Design Chainage Km
15.100 to Km. 49.100. Length 34 Km. (Package- 1) (ii) Rehabilitation and Up-
gradation from 2 lane to 4 lane on NH Stretch under NHDP-IVB for Dagamagpur-
Lalganj Section of NH-7 (Pkg-2) and Design Chainage Km 49.100 to Km. 96.800.
Length 47.7Km. (Package-2) (iii) Rehabilitation and Up-gradation from 2 lane to 4
lane on NH Stretch under NHDP-IVB for Lalganj-Hanumanha Section of NH-7 (Pkg-
3) and Design Chainage Km 96.800 to Km. 140.200 Length 47.7Km (Package-3)
on EPC mode in the State of Uttar Pradesh under Bharatmala Pariyojna.
1. Scope
1.1 These Terms of Reference (the “TOR”) for the Authority’s Engineer are being
specified pursuant to the EPC Agreement dated ........... (the “Agreement”), which
has been entered into between the Authority and ............. (the “Contractor”) for
.: Consultancy services for Authority’s Engineer for Supervision of (i)
Rehabilitation and Up-gradation from 2 lane to 4 lane on NH Stretch under
NHDP-IVB for Varanasi-Dagamagpur (Pkg-1) Section of NH-7 and Design
Chainage Km 15.100 to Km. 49.100. Length 34 Km. (Package- 1) (ii)
Rehabilitation and Up-gradation from 2 lane to 4 lane on NH Stretch under
NHDP-IVB for Dagamagpur-Lalganj Section of NH-7 (Pkg-2) and Design
Chainage Km 49.100 to Km. 96.800. Length 47.7Km. (Package-2) (iii)
Rehabilitation and Up-gradation from 2 lane to 4 lane on NH Stretch under
NHDP-IVB for Lalganj-Hanumanha Section of NH-7 (Pkg-3) and Design
Chainage Km 96.800 to Km. 140.200 Length 47.7Km (Package-3) on EPC
mode in the State of Uttar Pradesh under Bharatmala Pariyojna. basis, and a copy
of which is annexed hereto and marked as Annex-A to form part of this TOR.
1.2 The TOR shall apply to construction and maintenance of the Project Highway.
2 Definitions and interpretation
2.1 The words and expressions beginning with or in capital letters and not defined herein
but defined in the Agreement shall have, unless repugnant to the context, the
meaning respectively assigned to them in the Agreement.
2.2 References to Articles, Clauses and Schedules in this TOR shall, except where the
context otherwise requires, be deemed to be reference to the Articles, Clauses and
Schedules of the Agreement, and references to Paragraphs shall be deemed to be
references to Paragraphs of this TOR.
2.3 The rules of interpretation stated in Clauses 1.2, 1.3 and 1.4 of the Agreement shall
apply, mutatis mutandis, to this TOR.
3 General
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3.1 The Authority’s Engineer shall discharge its duties in a fair, impartial and efficient
manner, consistent with the highest standards of professional integrity and Good
Industry Practice.
3.2 The Authority’s Engineer shall perform the duties and exercise the authority in
accordance with the provisions of this Agreement, but subject to obtaining prior
written approval of the Authority before determining.
(a) any Time Extension.
(b) Any additional cost to be paid by the Authority to the Contractor;
(c) The Termination Payment; or
(d) Any other matter which is not specified in (a), (b) or (c) above and which creates
an obligation or liability on either Party for a sum exceeding Rs. 5,000,000 (Rs.
Fifty lakh.)
3.3 The Authority’s Engineer shall submit regular periodic reports, once every month, to
the Authority in respect of its duties and functions under this Agreement. Such reports
shall be submitted by the Authority’s Engineer within 10 (ten) days of the beginning
of every month.
3.4 The Authority’s Engineer shall inform the Contractor of any delegation of its duties
and responsibilities to its suitably qualified and experienced personnel; provided,
however, that it shall not delegate the authority to refer any matter for the
Authority’s prior approval in accordance with the provisions of Clause 18.2 Model EPC
Agreement.
3.5 The Authority’s Engineer shall aid and advise the Authority on any proposal for Change
of Scope under Article 13.
3.6 In the event of any disagreement between the Parties regarding the meaning, scope
and nature of Good Industry Practice, as set forth in any provision of the Agreement,
the Authority’s Engineer shall specify such meaning, scope and nature by issuing a
reasoned written statement relying on good industry practice and authentic
literature.
4 Construction Period
4.1 During the Construction Period, the Authority’s Engineer shall review the Drawings
furnished by the Contractor along with supporting data, including the geo-technical
and hydrological investigations, characteristics of materials from borrow areas and
quarry sites, topographical surveys, and the recommendations of the Safety
Consultant in accordance with the provisions of Clause 10.1.6 of Model EPC
Agreement. The Authority’s Engineer shall complete such review and send its
observations to the Authority and the Contractor within 15 (fifteen) days of receipt
of such Drawings; provided, however that in case of a Major Bridge or Structure, the
aforesaid period of 15 (fifteen) days may be extended upto 30 (thirty) days. In
particular, such comments shall specify the conformity or otherwise of such Drawings
with the Scope of the Project and Specifications and Standards.
4.2 The Authority’s Engineer shall review any revised Drawings sent to it by the Contractor
and furnish its comments within 10 (ten) days of receiving such Drawings. The review
of drawing should be authenticated by Authority’s Engineer.
4.3 Quality Assurance Manual and Plan forms the basis of quality of the work. It is
therefore essential that the Quality Assurance Manual and Plan prepared by the
Concessionaire be checked and approved. Thus, the Consultant shall check contents
of Quality Assurance Plan and Manual of Concessionaire as per requirements of
Quality Management System (as per ISO 9001), IRC: SP: 47-1998 and IRC: SP: 57-2000
for road bridges and roads respectively. The Consultant shall also offer their
60
comments for modifying/ improving the document. After receiving the corrected
document, the Consultant shall review and formally approve the QAM and Quality Plan
and send one copy to the Authority.The Authority’s Engineer shall complete the
review of the methodology proposed to be adopted by the Contractor for executing
the Works, and convey its comments to the Contractor within a period of 10 (ten) days
fromthe date of receipt of the proposed methodology from the Contractor.
4.4 The Authority’s Engineer shall grant written approval to the Contractor, where
necessary, for interruption and diversion of the flow of traffic in the existing lane(s)
of the Project Highway for purposes of maintenance during the Construction Period in
accordance with the provisions of Clause 10.4 Model EPC Agreement.
4.5 The Authority’s Engineer shall review the monthly progress report furnished by the
Contractor and send its comments thereon to the Authority and the contractor within
7 (seven) days of receipt of such report.
4.6 On a daily basis, the concerned key personnel of Authority Engineer shall inspect the
Construction Works. Following activities need to be undertaken during the visits.
Review of construction including progress, quality and safety of
construction
Inspection of defects and deficiencies in construction works
Witnessing quality inspection tests at labs established by Concessionaire
on a sample basis
Review of quality of work shall be done in reference to Quality Assurance Plan
(QAP)/Manual and ISO 9001:2008, IRC: SP: 47-1998 and IRC: SP: 57-2000 for road
bridges and roads respectively. The consultant also needs to capture following
documents and send to NHAI field office via email on a daily basis
Scanned copy of filled RFI (Request for Inspection) form including commentary on
‘Satisfactory/Unsatisfactory’ nature of work completed by Concessionaire
Daily inspection report Proforma as provided in Annexure I
Readings of quality inspection tests witnessed by the Consultant
Minimum 6 high resolution photographs supporting the remarks made by the
Consultant in RFI form
Team Leader will be responsible for sending daily emails to NHAI field office
4.7 On a monthly basis, the Authority Engineer shall prepare a Monthly Inspection
Report in accordance with the format prescribed in Annexure V setting forth an
overview of the status, progress, quality and safety of construction, including the
work methodology adopted, the materials used and their sources, and conformity
of Construction Works with the Scope of the Project and the Specifications and
Standards. In a separate section of the Inspection Report, the Authority Engineer
shall describe in reasonable detail the lapses, defects or deficiencies observed by
it in the construction of the Project Highway. The Authority Engineer shall send a
copy of its Inspection Report to the Authority and the Concessionaire latest by 7th
of every month. Key sections of the Monthly Progress Report are as follows.
62
4.12 The timing of tests referred to in Paragraph 4.9, and the criteria for
acceptance/rejection of their results shall be determined by the Authority’s
Engineer in accordance with the Quality Control Manuals. The tests shall be
undertaken on a random sample basis and shall be in addition to, and independent
of, the tests that may be carried out by the Contractor for its own quality
assurance in accordance with Good Industry Practice.
4.13 In the event that results of any tests conducted under Clause 11.10 establish any
Defects or deficiencies in the Works, the Authority’s Engineer shall require the
Contractor to carry out remedial measures.
4.14 The Authority’s Engineer may instruct the Contractor to execute any work which
is urgently required for the safety of the Project Highway, whether because of an
accident, unforeseeable event or otherwise; provided that in case of any work
required on account of a Force Majeure Event, the provisions of Clause 21.6 of
Model EPC Agreement shall apply.
4.15 In the event that the Contractor fails to achieve any of the Project Milestones, the
Authority’s Engineer shall undertake a review of the progress of construction and
identify potential delays, if any. If the Authority’s Engineer shall determine that
completion of the Project Highway is not feasible within the time specified in the
Agreement, it shall require the Contractor to indicte within 15 (fifteen) days the
steps proposed to be take to expedite progress, and the period within which the
Project Completion Date shall be achieved. Upon receipt of a report from the
Contractor, the Authority’s Engineer shall review the same and send its comments
to the Authority and the Contractor forthwith.
4.16 The Authority’s Engineer shall obtain from the Contractor a copy of all the
Contractor’s quality control records and documents before the Completion
Certificate is issued pursuant to Clause 12.4 of Model EPC Agreement.
4.17 Authority’s Engineer may recommend to the Authority suspension of the whole or
part of the Works if the work threatens the safety of the Users and pedestrians.
After the Contractor has carried out remedial measure, the Authority’s Engineer
shall inspect such remedial measures forthwith and make a report to the Authority
recommending whether or not the suspension hereunder may be revoked.
4.18 In the event that the Contractor carries out any remedial measures to secure the
safety of suspended works and users, and requires the Authority’s Engineer to
inspect such works, the Authority’s Engineer shall inspect the suspended works
within 3 (three) days of receiving such notice, and make a report to the Authority
forthwith, recommending whether or not such suspension may be revoked by the
Authority.
4.19 The Authority’s Engineer shall carry out, or cause to be carried out, all the Tests
specified in Schedule-K and issue a Completion Certificate or Provisional
Certificate as the case may be. For carrying out is functions under this Paragraph
4.18 and all matters incidental thereto, the Authority’s Engineer shall act under
and in accordance with the provisions of Article 12 and Schedule-K. The Consultant
shall use following equipment in carrying out the tests.
S No Key metrics of Asset Equipment to be used
1 Surface defects of pavement Network Survey Vehicle (NSV)
2 Roughness of pavement Laser Profilometer
3 Strength of pavement Falling Weight Reflectometer (FWD)
4 Bridges Mobile Bridge Inspection Unit (MBIU)
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S No Key metrics of Asset Equipment to be used
5 Road signs and road markings Retro-reflectometer
5 Maintenance Period
5.1 The Authority’s Engineer shall aid and advise the Contractor in the preparation
of its monthly Maintenance Programme and for this purpose carry out a joint
monthly inspection with Contractor.
5.2 The Authority’s Engineer shall undertake regular inspections, at least once
every month to evaluate compliance with the Maintenance Requirements and
submit a Maintenance Inspection Report to the Authority and the Contractor.
5.3.1The Authority Engineer shall carry out visual inspection of entire highway stretch
as per the frequency defined in the following table
Frequency of
Nature of defect or deficiency
inspection
ROADS
(a) Carriageway and paved shoulders
(i) Breach or blockade Daily
(ii) Pot holes Daily
(iii) Cracking Weekly
(iv) Rutting Weekly
(v) Bleeding/skidding Weekly
(vi) Ravelling/Stripping of bitumen surface Weekly
(vii) Damage to pavement edges Weekly
(viii) Removal of debris Daily
(b) Hard/earth shoulders, side slopes, drains and culverts
Variation by more than 2% in the prescribed slope of
(i) Weekly
camber/cross fall
(ii) Edge drop at shoulders Weekly
Variation by more than 15% in the prescribed side
(iii) Weekly
(embankment) slopes
(iv) Rain cuts/gullies in slope Weekly
Damage to or silting of culverts and side drains during and
(v) Weekly
immediately preceding the rainy season
(vi) Desilting of drains in urban/semi-urban areas Daily
(c) Road side furniture including road signs and pavement marking
Damage to shape or position;
(i) Daily
poor visibility or loss of retro-reflectivity
(d) Street lighting and telecom (ATMS)
(i) Any major failure of the system Daily
(ii) Faults and minor failures Daily
(iii) Streetlight with Lux Meter Weekly
(e) Trees and plantation
Obstruction in a minimum head-room of 5 m above
(i) Daily
carriageway or obstruction in visibility of road signs
(ii) Deterioration in health of trees and bushes Weekly
(iii) Replacement of trees and bushes Weekly
Removal of vegetation affecting sight line and road
(iv) Weekly
structures
(f ) Rest areas/Wayside amenities
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Frequency of
Nature of defect or deficiency
inspection
(i) Cleaning of toilets Daily
(ii) Defects in electrical, water and sanitary installations Daily
(g) Toll plaza[s]
(i) Failure of toll collection equipment including ETC or lighting Daily
(ii) Damage to toll plaza Weekly
(h) Other Project Facilities and Approach roads
Damage or deterioration in Approach Roads, -[pedestrian
facilities, truck lay-bys, bus-bays, bus- shelters, cattle
(i) Daily
crossings, Traffic Aid Posts, Medical Aid Posts and other
works]
(j) Incident Management
Instances of Incident Management as reported including
(i) time of call, response time, services rendered and time of Daily
clearing of the Highway.
(ii) List of the Incident Management Services rendered. Weekly
BRIDGES
(a) Superstructure of bridges
(i) Cracks Weekly
(ii) Spalling/scaling Weekly
(b) Foundations of bridges
(i) Scouring and/or cavitation Weekly
(c) Piers, abutments, return walls and wing walls of bridges
(i) Cracks and damages including settlement and tilting Weekly
(d) Bearings (metallic) of bridges
(i) Deformation Weekly
(e) Joints in bridges
(i) Loosening and malfunctioning of joints Weekly
(f) Other items relating to bridges
(i) Deforming of pads in elastomeric bearings Weekly
Gathering of dirt in bearings and joints; or clogging of
(ii) Weekly
spouts, weep holes and vent-holes
(iii) Damage or deterioration in parapets and handrails Weekly
Rain-cuts or erosion of banks of the side slopes of
(iv) Weekly
approaches
(v) Damage to wearing coat Weekly
Damage or deterioration in approach slabs, pitching, apron,
(vi) Weekly
toes, floor or guide bunds
Growth of vegetation affecting the structure or obstructing
(vii) Weekly
the waterway
5.3.2 All elements which have daily inspection frequency shall be inspected weekly
as well. Similarly, all elements which have weekly inspection frequency shall
be inspected monthly as well.
5.3.3 Daily inspection report format and weekly inspection report format has been
provided in Annexure II and III of this document respectively. Manpower which
needs to conduct visual inspection and mode of reporting is defined in the
following table
Frequency of Inspection to be carried
Mode of reporting
inspection out by
Daily Sub-professional staff Soft copy by Email
Weekly Key personnel Soft copy by Email
Monthly Key personnel Hard copy and Soft copy
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5.3.4 High resolution photographs and video of the highway stretches having defects
and/or deficiencies shall be submitted along with Weekly Inspection Report and
Monthly Status Report. Summary of key observations around defects and
deficiencies in highway stretch shall be reported in Monthly Progress Report and
detailed inspection report shall be provided as Annexure to Monthly Progress
Report.
5.3.5 The consultant shall also be responsible for inspection and monitoring of Wayside
Amenities. ETC (Electronic Toll Collection) and ATMS (Advanced Traffic
Management System) and incident management.
5.4 Road conditions surveys
5.4.1 The carrying out of condition surveys will be one of the most important and
crucial field tasks under the project. The Authority Engineer shall carry out
condition surveys using equipment and following a frequency as defined
under.
The first equipment based inspection shall be conducted at the time of completion
testing. The other inspections shall be conducted before and after the rainy seasons as
per the schedule defined in Annexure IV, except for FWD testing which shall be conducted
once a year.
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digital cameras for RoW and pavement, high accuracy DGPS receiver and in
vehicle data processing software or better technology to accurately measure
following pavement surface properties
Length
Cracking Width
Depth
Area
Potholes
Depth
Indicator
Raveling %
Area
Depth
Rutting
Width
Concrete Joint/ Faulting Length
ii. The following criteria shall be met by the process of defects detection
Measurement of 3D road profile using such technologies as laser
scanning or other proven technologies.
Ability to operate (collect data) at different speeds with a minimum
speed of 40km/h.
Profile depth accuracy of 0.5mm
Capability for lane tracking to control driver wander’ and ensure high
repeatability of data between surveys.
Measure at least 3.5m width of highway lane.
Transverse Profile including rut depth measurement of pavement
surface widths of both carriageway and shoulders. The rut depth
data must be convertible to different straightedge lengths (1.8m to
3.5m) and meet industry standards (ASTM E1703 / E1703M).
Pavement images with capability to automatically identify and rate
distresses
Roughness measurement with outputs of both raw longitudinal
profiles and International Roughness Index (IRI) calculation shall be
reported at least 100m referenced to the preceding Location
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Reference Post (LRP). The roughness must meet ASTM-E950
(equivalent to Class I road profiler). The IRI shall be determined in
both wheelpaths.
Ability to record images at user-defined intervals (e.g. every 5, 10m,
etc.)
Minimum images resolution of 1600x1200
Outputs must include Standard JPEG image or similar industry
standard
Distance resolution of <1mm,
Capable of achieving distance accuracy of 0.1% (i.e. within 1m over
1km distance)
All data outputs should be in a non-proprietary format (e.g. .CSV,
.MDB, Excel) and not require specialist software in order to view or
format data
Data should also be capable of being easily formatted into data
compatible
with HDM-4
iii. The following are the set of deliverables which should be submitted after
completion of survey as part of Monthly Progress Report
Raw data generated from the equipment which are part of Network Survey
covering the parameters mentioned in above table. It should also include
o Survey ID, Description, Date, Lane
o GPS referenced data for GIS mapping
Video logging
o Pavement imagery (AVI/JPEG)
o 360 degree imagery (JPEG)
Interpretation report covering summary of entire survey and analysis of
defects and deficiencies
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interval of the data to be collected depends on the length of the uniform section
calculated and condition of the pavement section i.e. ‘good’, ‘fair’ and ‘poor’ for
each lane, established on the pavement condition data based on the criterion
given in IRC:115-2014. For rigid pavements, the deflection data may be collected
at interiors, corners, transverse joints and longitudinal joints in the outer lanes at
intervals as specified in IRC:117-2015.
iii. The following are the set of deliverables which should be submitted after
completion of inspection test as part of Monthly Progress Report
Data report covering following parameters
o Deflection Bowl (Transient Deflections at seven different points)
o Corrected Elastic Modulus Bituminous E1
o Corrected Elastic Modulus Granular E2
o Corrected Elastic Modulus Subgrade E3
o Subgrade CBR
Interpretation report covering summary of entire survey results and
analysis of key parameters
5.4.4 The Authority Engineer shall carry out the condition and structural assessment
survey of the bridges in accordance with IRC-SP; 35 with the use of Mobile Bridge
Inspection unit (MBIU) or better technology.
i. The following criteria shall be met by the process of bridge condition assessment
Automatic folding and unfolding of platform
90 degree rotation of platform
Sufficient safety features to be incorporated such as dedicated power supply,
emergency cut off system, etc
Complete access to hidden parts of the bridge by the raters
ii. Detailed bridge inspection report shall be submitted as per the Inspection
Proforma provided in IRC-SP 35
5.4.5 Measurement of retroreflection of road signs
5.7 The Authority’s Engineer shall specify the tests, if any, that the
Contractor shall carry out, or cause to be carried out, for the purpose of
determining that the Project Highway is in conformity with the
Maintenance Requirements. It shall monitor and review the results of
such tests and remedial measures, if any, taken by the Contractor in this
behalf.
5.8 In respect of any defect or deficiency referred to in Paragraph 3 of
Schedule-E, the Authority’s Engineer shall, in conformity with Good
Industry Practice, specify the permissible limit of deviation or
deterioration with reference to the Specifications and Standards and shall
also specify the time limit for repair or rectification of any deviation or
deterioration beyond the permissible limit.
5.9 The Authority’s Engineer shall examine the request of the Contractor for
closure of any lane (s) of the Project Highway for undertakings
maintenance/repair thereof, and shall grant permission with such
modifications, as it may deem necessary, within 5 (five) days of receiving
a request from the Contractor. Upon expiry of the permitted period of
closure, the Authority’s Engineer shall monitor the reopening of such lane
(s), and in case of delay, determine the Damages payable by the
Contractor to the Authority under Clause 14.5 of Model EPC Agreement
6 Determination of costs and time
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6.1 The Authority’s Engineer shall determine the costs, and/or their
reasonableness, that are required to be determined by it under the
Agreement.
6.2 The Authority’s Engineer shall determine the period of Time Extension
that is required to be determined by it under the Agreement.
6.3 The Authority’s Engineer shall consult each Party in every case of
determination in accordance with the provisions of Clause 18.5 of Model
EPC Agreement.
7 Payments
7.1 The Authority’s Engineer shall withhold payments for the affected works
for which the Contractor fails to revise and resubmit the Drawings to the
Authority’s Engineer in accordance with the provision of Clause 10.2.4 (d)
of Model EPC Agreement.
7.2 Authority’s Engineer shall
a) within 10 (ten) days of receipt of the Stage Payment Statement from the
Contractor pursuant to Clause 19.4, determine the amount due to the
Contractor and recommend the release of 90 (ninety) percent of the
amount so determined as part payment, pending issue of the Interim
Payment Certificate; and
b) within 15 (fifteen) days of the receipt of the Stage Payment Statement
referred to in Clause 19.4, deliver to the Authority and the Contractor an
Interim Payment Certificate certifying the amount due and payable to the
Contractor, after adjustments in accordance with the provisions of Clause
19.10 of Model EPC Agreement.
7.3 The Authority’s Engineer shall, within 15 (fifteen) days of receipt of the
Monthly Maintenance Statement from the Contractor pursuant to Clause
19.6 of Model EPC Agreement, verify the Contractor’s monthly statement
and certify the amount to be paid to the Contractor in accordance with the
provisions of the Agreement.
7.4 The Authority’s Engineer shall certify final payment with 30 (thirty) days
of the receipt of the final payment statement of Maintenance in
accordance with the provisions of Clause 19.16 of Model EPC Agreement.
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9.2 A copy of all communications, comments, instructions, Drawings or Documents
sent by the Authority’s Engineer to the Contractor pursuant to this TOR, and a
copy of all the test results with comments of the Authority’s Engineer thereon,
shall be furnished by the Authority’s Engineer to the Authority forthwith.
9.3 The Authority’s Engineer shall retain at least one copy each of all Drawings and
Documents received by it, including ‘as – built’ Drawings and keep them in its safe
custody.
9.4 Within 90 (ninety) days of the Project Completion Date, the Authority’s Engineer
shall obtain a complete set of as built Drawings in 2 (two) hard copies and
in micro film form or in such other medium as may be acceptable to the Authority,
reflecting the Project Highway as actually designed, engineered and constructed,
including an as-built survey illustrating the layout of the Project Highway and
setback lines, if any, of the buildings and structures forming part of project
Facilities; and shall hand them over to the Authority against receipt thereof.
9.5 The Authority’s Engineer, if called upon by the Authority or the Contractor or both,
shall mediate and assist the Parties in arriving at an amicable settlement of any
Dispute between the Parties.
9.6 The Authority’s Engineer shall inform the Authority and the Contractor of any
event of Contractor’s Default within one week of its occurrence.
The Authority Engineer shall appoint its authorized representative, who shall
issue on behalf of the AE, the Provisional Completion Certification and
Completion Certificate along with the Team Leader and shall carry out any such
task as may be decided by Employer. The AE shall take prior approval of
Employer before issuing Provisional Completion Certification and Completion
Certificate. The proposal submitted shall also include the name of the
authorized representative along with the authorization letter and power of
attorney.
73
11.2 Broad job-description and minimum qualification for key personnel mentioned
above is enclosed as Enclosure–B. However, higher marks shall be accorded to
the Candidate with higher relevant qualification and experience. All the CV’s
of the personals mentioned in Para 5.3 (iii) of Data Sheet shall be evaluated at
the time of evaluation of technical proposal. The age of the Key Personnel
should not be more than 65 years on the date of submission of proposal.
Consultants are advised in their own interest to frame the technical proposal
in an objective manner as far as possible so that these could be properly
assessed in respect of points to be given as part of evaluation criteria. The bio-
data of the key personnel should be signed on every sheet by the personnel
concerned and the last sheet of each bio-data should also be signed by the
authorised signatory for the Consultant. The key personnel shall also certify at
the end of their bio-data proforma that they have not left any of the Employer
works without completing of their assignment and have not accepted any other
offer at the time of signing of the bio-data and as such shall be available to
work with the Authority Engineer, if the Project is awarded. In case the key
personnel leaves the assignment without approval of Employer, E mplo ye r
would be at liberty to take any appropriate action against that key personnel
including debarment. The CV submitted by selected firm/JV shall be hoisted on
official website of Employer.
11.3 In addition to above, consultants are required to propose other key
personnel, sub- professional staff and other field engineers as detailed
in Enclosure-A and the minimum qualification requirements for the same
is enclosed in Enclosure–B.
The proposed manpower deployment for this period shall be matching the
activities to be performed during the said period. The time frame for services
during the deployment of key personnel during this period shall be as shown
in Enclosure A.
74
13. PERFORMANCE SECURITY
The successful consulting firm shall have to submit a Bank Guarantee (BG) for an
amount of 5.00% of the Contract Value within 15 days of issue of LOA. The BG shall
be valid for a period of [xx+2] i.e. upto 2 months beyond the expiry of the Contract
of [xx] months. The BG shall be in format specified in Appendix I of draft contract
form and furnished from a Nationalized Bank, IDBI or ICICI/ICICI Bank/ Foreign
Bank/ EXIM Bank/ Any scheduled Commercial Bank approved by RBI having a net-
worth of not less than 1000 crore as per latest Annual Report of the Bank. In the
case of a Foreign Bank (issued by a Branch in India) the net-worth in respect of
Indian operations shall only be taken into account. In case of Foreign Bank, the BG
issued by Foreign Bank should be counted guaranteed by any Nationalized Bank in
India. In case of JV, the BG shall be furnished on behalf of the JV and not individually
by the members.
Further, in cases where the bid of the successful consulting firm is less than 85% of
the average of all bids received, the successful consulting firm shall have to submit
an Additional Performance Security (APS) in the form of a Bank Guarantee for 30%
of the differential value between the successful bid and average of the bids received.
The BG shall be valid for a period of [xx+2] months i.e. up to 2 months beyond the
expiry of the Contract of [xx] months. The other requirements of APS are same as
those of Performance Security.
75
MAN MONTHS INPUT FOR KEY PROFESSIONAL STAFF
AUTHORITY ENGINEER
(For project length more than 100 km)
Man-month in Man-month in
S. No. Key Personnel
Construction period Defect Liability
A: Key Personnel of 30 months Period of 48 months
1. Team Leader Cum Senior 30 12
Highway Engineer
2. Resident cum Highway (3x30) 90 (1x48)48
Engineer
3. Bridge/Structural Engineer 30 12
4. Senior Pavement Specialist 30 0
5. Senior Quality cum Material 30 0
Expert
6. Road Safety Expert 8 12
Sub Total 218 84
Total for Construction and 302
O&M
B: Sub Professional Staff
(a) Survey Engineer (2x30) 60 8
(b) Assistant Highway Engineer (3 x 30) 90 1 X 48
(2 nos)
(c) CAD Expert 12 8
(d) Environmental Engineer 6 0
(e) Assistant Bridge Engineer 36 0
(f) Assistant Quality cum Material (2 x30) 60 0
Engineer (2 nos)
(g) Electrical Engineer 8 6
(h) HTMS/Toll Expert 4 0
(i) Quantity Surveyor 18 6
(j) Horticulture cum Landscaping 6 48
Expert
Sub Total 354 124
Total for Construction and 478
O&M
The Financial Expert or Legal expert may be required for the project for specific needs.
Their deployment shall be arranged by the consultant on specific requisition from the
Authority and the payment shall be made as per the actual deployment. The Financial
Expert or Legal expert shall be paid at the rates quoted for Senior Pavement Specialist.
76
Enclosure B
QUALIFICATION OF KEY PERSONNEL
TEAM LEADER CUM SENIOR HIGHWAY ENGINEER
This is the senior most position and the expert engaged as the team leader shall be
responsible for reviewing the entire Project preparation and implementation activities
of the Concessionaire. He shall check all the Designs being prepared by the
Concessionaire, ensure execution of works on site as per specification and standards,
and continuously interact with the NHAI and the Concessionaire. He shall undertake
Project site visits and shall guide, supervise, coordinate and monitor the work of other
experts in his team as well as those of the Concessionaire. The candidate is required
to be a Senior Highway Engineer, who should have a proven record of supervising,
organising and managing of construction of highway projects and also of Project
preparation of large magnitudes projects, as defined below, financed by international
lending agencies and others. Knowledge of Project management shall be an added
advantage.
He should have the following qualification / experience.
1. Essential Qualifications.
a) Graduate in Civil Engineering from recognized university.
b) Total Professional Experience of 12 years in handling Highway Projects.
c) At least 5 years experience as Team Leader/Project Manager or similar
capacity in Highway Development Project.
d) He should have handled as Team Leader/Project Manager or similar capacity
of at least two projects in Construction Supervision / IC (of length 40% of
project length or more of similar configuration (2/4/6 laning**)
e) He should have handled as Team Leader or similar capacity of at least two
Projects of project Preparation of major highway Project (of length 40% of
project length or more of similar configuration (2/4/6 laning**).
f) Experience as Team Leader/Project Manager or similar capacity in Operation
and Maintenance of Major Highway Projects(of length 40% of project length or
more of similar configuration (2/4/6 laning**).
2. Preferential Qualifications.
a) Post Graduate Degree in Construction Management/Transportation/Highway
Engineering//Structural Engineering/ any specialised stream of Civil
Engineering .
b) Highway Development Projects (of length 40% of project length or more of
similar configuration (2/4/6 laning**) taken up under EPC.
c) Degree/Diploma/Certificate in Project Management
Note: (1) Similar Capacity includes the following positions
i. On behalf of Consultant : Team Leader / Resident Engineer (Construction
Supervision/IE/AE).
ii. On behalf of Contractor : Project Manager (Construction/ Construction
Supervision)
iii. In Government Organizations : Superintending Engineer (or equivalent)
and above
(2) Only those projects will be considered for evaluation at Sl. No. 1(d), 1(e) &
1(f) above, where the input of the personnel is 12 months, 9 months and 12 months
respectively.
RESIDENT CUM HIGHWAY ENGINEER
The Resident cum Highway Engineer shall be responsible for supervising the works of
highway to be constructed by the Concessionaire for this project. He shall also inspect
77
the pavement rehabilitation and repair works to be undertaken by the Concessionaire.
He should have the following qualification / experience.
1. Essential Qualifications.
a) Graduate in Civil Engineering from a recognized University.
b) Professional Experience of 10 years in supervision of Highway Projects.
c) 5 years experience in similar capacity in Highway Development Project.
d) Should have handled at least 2 major projects(of length 40% of project length
or more of similar configuration (2/4/6 laning**) and above).
2. Preferential Qualifications.
a) Post Graduate Degree in Transportation/Highway Engineering/Structural
Engineering/Geotechnical Engineering/any specialised stream of Civil
Engineering.
b) Experience of Highway Project (of length 40% of project length or more of
similar configuration (2/4/6 laning**) and above) of Construction / Construction
Supervision / IC of Highway projects
BRIDGE & STRUCTURAL ENGINEER
The Bridge & Structural Engineer shall be responsible for checking the designs of
bridges, ROBs, interchanges and any other structure to be constructed in the Project
highway and supervising the works of bridges, interchanges and any other structure to
be constructed by the Concessionaire for this project. He shall also inspect the bridge
rehabilitation and repair works to be undertaken by the Concessionaire. He should
have thorough understanding and experience with international `best practices’ of
modern bridge construction technology.
He should have the following qualification / experience.
1. Essential Qualifications.
a) Graduate in Civil Engineering from a recognized University.
b) Professional Experience of 10 years in handling Highway/Bridge projects.
c) 5 years experience in Construction / Construction Supervision of bridge /
interchange / any other structures.
d) Experience in similar capacity in supervision of 2 Major Highway Bridges.
e) Experience in supervision of Rehabilitation and repair of 2 nos Major Bridges.
2. Preferential Qualifications.
a) Post Graduate Degree in Structural Engineering.
b) He should have thorough understanding and experience of modern bridge
construction technology. viz., Precast Segmental, Balanced Cantilever
Construction, Extra dosed Bridge, Full Span Launching, and Incremental
Launching.
SENIOR PAVEMENT SPECIALIST
The expert shall be continuously interacting with the Concessionaire, for the review
of highway designs and drawings using sophisticated computer software and also
construction and O&M works and to ensure life cycle cost effectiveness and viable
design of pavement including appropriate rehabilitation / strengthening of the existing
two lane pavement which is significantly distressed. He shall also be responsible for
ensuring complete adherence to maintenance standards during Construction and
Operation period. Thus, the position requires a pavement specialist with thorough
knowledge and understanding of international ‘best practices’ in the field of Design,
Construction and maintenance of flexible/rigid type of pavements including latest
Codal stipulations and specifications.
He should have the following qualification / experience.
1. Essential Qualifications.
78
a) Graduate in Civil Engineering from a recognized University.
b) Professional Experience of 10 years in Pavement Design / Pavement
Construction / Pavement Maintenance of Highways / Roads / Airfield Runways
c) Experience of 5 years in similar capacity in Construction / Construction
Supervision of 2/4/6 laning** of major highway projects.
d) Experience as Pavement / Geotechnical Engineer in Construction/Construction
Supervision of at least 2 major highway projects(of length 40% of project length
or more of similar configuration (2/4/6 laning**) and above).
2. Preferential Qualifications.
a) Post Graduate Degree in Highway Engineering / Pavement Engineering
/Transportation
b) Experience in similar capacity in Highway Development Project in
innovative/non traditional technology and design
c) Experience as a Pavement Specialist/Pavement Engineer in Highway project
(of length 40% of project length or more of similar configuration (2/4/6
laning**) and above).
Results of
Description Name of
lab tests
of key
Item conducted
Component inspection personnel
Description (Test
work inspecting
conducted,
carried out the work
Pass/Fail)
1. Road
works
Embankment/
including
Sub Grade/ GSB/
culverts, and
WMM/ DBM/ BC
minor
bridges
2. Major Bridge
Foundation/ Sub
works,
structure/ Super
Flyovers, ROB,
structure
RUB, VUP, PUP
3. Approach to
Foundation/ Sub
ROB/RUB/ Major
structure/ Super
Bridges/ Viaduct
structure
/ RE wall
4. Other Works
81
Nature of defect/ Defect If defect Compliance AE
deficiency found found, of previous Remarks
(Yes/No) Chainage defect
& side (Yes/No/NA)
Pot holes
Removal of debris
Hard/earth shoulders, side slopes, drains and culverts
Desilting of drains in
urban/semi-urban areas
Road side furniture including road signs and pavement marking
Damage to shape or
position;
poor visibility or loss of
retro-reflectivity
Street lighting and telecom (ATMS)
Any major failure of the
system
Faults and minor failures
Trees and Plantation
Obstruction in a minimum
head-room of 5 m above
carriageway or obstruction
in visibility of road signs
Rest areas
Cleaning of toilets
Defects in electrical, water
and sanitary installations
Toll plaza[s]
Failure of toll collection
equipment including ETC or
lighting
Other Project Facilities and Approach roads
Damage or deterioration in
Approach Roads, -
[pedestrian facilities, truck
lay-bys, bus-bays, bus-
shelters, cattle crossings,
82
Nature of defect/ Defect If defect Compliance AE
deficiency found found, of previous Remarks
(Yes/No) Chainage defect
& side (Yes/No/NA)
Traffic Aid Posts, Medical
Aid Posts and other works]
83
Defect If defect Compliance of AE
found found, previous Remarks
Nature of defect or deficiency
(Yes/No Chainage defect
) & side (Yes/No/NA)
Variation by more than 15%
(iii) in the prescribed side
(embankment) slopes
(iv) Rain cuts/gullies in slope
Damage to or silting of
culverts and side drains
(v)
during and immediately
preceding the rainy season
Desilting of drains in
(vi)
urban/semi-urban areas
Road side furniture including road
(c)
signs and pavement marking
Damage to shape or
position;
(i)
poor visibility or loss of
retro-reflectivity
(d) Street lighting and telecom (ATMS)
Any major failure of the
(i)
system
(ii) Faults and minor failures
(e) Trees and plantation
Obstruction in a minimum
head-room of 5 m above
(i)
carriageway or obstruction
in visibility of road signs
Deterioration in health of
(ii)
trees and bushes
Replacement of trees and
(iii)
bushes
Removal of vegetation
(iv) affecting sight line and road
structures
(f ) Rest areas
(i) Cleaning of toilets
Defects in electrical, water
(ii)
and sanitary installations
Toll
(g) plaza[s]
84
Defect If defect Compliance of AE
found found, previous Remarks
Nature of defect or deficiency
(Yes/No Chainage defect
) & side (Yes/No/NA)
Failure of toll collection
(i) equipment including ETC or
lighting
(ii) Damage to toll plaza
Other Project Facilities and
(h)
Approach roads
Damage or deterioration in
Approach Roads, -
[pedestrian facilities, truck
(i) lay-bys, bus-bays, bus-
shelters, cattle crossings,
Traffic Aid Posts, Medical
Aid Posts and other works]
BRIDGES
(a) Superstructure of bridges
(i) Cracks
(ii) Spalling/scaling
(b) Foundations of bridges
(i) Scouring and/or cavitation
Joints in
(e) bridges
Loosening and
(i)
malfunctioning of joints
(f) Other items relating to bridges
Deforming of pads in
(i)
elastomeric bearings
Gathering of dirt in bearings
and joints; or clogging of
(ii)
spouts, weep holes and
vent-holes
85
Defect If defect Compliance of AE
found found, previous Remarks
Nature of defect or deficiency
(Yes/No Chainage defect
) & side (Yes/No/NA)
Damage or deterioration in
(iii)
parapets and handrails
Rain-cuts or erosion of banks
(iv) of the side slopes of
approaches
(v) Damage to wearing coat
Damage or deterioration in
approach slabs, pitching,
(vi)
apron, toes, floor or guide
bunds
Growth of vegetation
(vii) affecting the structure or
obstructing the waterway
Equipment based road inspection shall be done by the Consultant twice a year as per
the month of the year defined in the following table.
However, since the first survey shall be conducted at the time of completion testing,
the following modification to the schedule shall be adopted. For example, if majority of
highway length (>50%) passes through a state, where defined survey months are May and
November, if completion testing is conducted in April, then the first equipment based
survey shall be conducted in the month of April. This shall be considered as the
equipment based survey to be conducted in the month of May. The 2 nd equipment based
survey shall be conducted in the month of November, the 3 rd survey shall be conducted
in the month of May and so on. As regards FWD, the first test/survey shall be conducted
at the time of completion in April. The 2nd test/survey shall be conducted in April of
next year and so on.
86
Survey before Survey after
Region State
rains rains
Arunachal
NE Mar Oct
Pradesh
NE Assam Mar Oct
NE Manipur Mar Oct
NE Meghalaya Mar Oct
NE Mizoram Mar Oct
NE Nagaland Mar Oct
NE Sikkim Mar Oct
NE Tripura Mar Oct
North Chandigarh May Nov
North Delhi May Nov
North Haryana May Nov
North Himachal May Nov
Jammu And
North May Nov
Kashmir
North Punjab May Nov
North Uttar Pradesh May Nov
North Uttaranchal May Nov
Andaman And
South Apr Nov
Nicobar Islands
South Andhra Pradesh Apr Nov
South Karnataka Apr Nov
South Kerala Apr Nov
South Pondicherry Jun Jan
South Tamil Nadu Jun Jan
Dadar Nagar
West Apr Oct
Haveli
West Daman And Diu Apr Oct
West Goa May Nov
West Gujarat Apr Oct
West Maharashtra May Nov
87
Survey before Survey after
Region State
rains rains
West Rajasthan Apr Oct
88
[NAME & LOGO OF IMPLEMENTING AGENCY]
[PROJECT NAME]
Authority Engineer
[NAME OF CONSULTING FIRM]
MONTHLY PROGRESS REPORT NO. [XX]
FOR THE MONTH OF: [MONTH], [YEAR]
89
Table of content
Contents
Page Nos
1 Executive Summary 91
1.1 Construction progress in current month ....................................... 91
1.2 Current issues and recommended actions by IE / AE ....................... 91
1.3 Strip Plan (Summary) ............................................................. 92
1.4 Strip Plan (Details) ................................................................ 93
2 Project Overview 94
2.1 Salient Features of Project ...................................................... 94
2.2 Project Milestones ................................................................. 95
2.3 Location Map ....................................................................... 96
2.4 Key Plan ............................................................................. 97
3 Critical Issues & Action Log 98
3.1 Pending Issues & Action Log ..................................................... 98
3.2 Obligations as per Contract ...................................................... 99
4 Physical Progress 100
4.1 Detailed Scope of Work & Physical Progress by Component ............. 101
5 Land Acquisition and Clearance 102
5.1 LA Summary ...................................................................... 102
5.2 LA Detail by CALA ............................................................... 103
5.3 LA Detail by Village for each CALA ........................................... 103
5.4 Manpower details of CALA ..................................................... 104
5.5 Clearances Summary ............................................................ 104
5.6 Status of utilities shifting ...................................................... 106
6 Change of Scope 106
7 Mobilization of Resources 107
8 Financial Progress Details (for PPP projects) 107
8.1 Pen Picture - Escrow ............................................................ 107
8.2 Escrow details .................................................................... 108
9 Summary of quality control tests 109
9.1 Tests witnessed by IE / AE ..................................................... 109
9.2 Tests conducted by IE / AE .................................................... 110
10 Monitoring of maintenance obligations during construction phase 111
10.1 Critical issues and action log................................................ 111
10.2 Summary of repair work ..................................................... 111
10.3 Status of damages............................................................. 113
11 Safety features 113
11.1 Pen picture of safety features .............................................. 113
11.2 Accident Report ............................................................... 114
12 Annexures 116
90
1 Executive Summary
1.1 Construction progress in current month
Key reporting metrics Value/ %/ Amount
Scheduled Physical Progress (%)
Cumulative Physical Progress upto current month
(%)
Physical Progress during current month (%)
Financial progress (%)
Cumulative Expenditure till date (Rs Cr)
Tests passed as % of total tests witnessed by IE
Tests passed as % of total tests conducted by IE
Number of pending COS proposals
Amount for pending COS (Rs Cr)
1.2 Current issues and recommended actions by IE / AE
91
1.3 Strip Plan (Summary)
1. Workfront Unavailable & reason 2. Length completed by layer 3. Length completed by layer
for Unavailability (MCW) (Service Road)
% Total
Length Length % Total Length % Total
Pending
(km) (km) Length (km) Length
Length
Total Length 80 Total 80 Total 35
Length Length
Total Workfront 7 12% Total 27.5 33% Total 0 0%
Unavailable Length Length
Completed Completed
(Till DBM) (Till DBM)
Pending Land 0 0% BC 27 32% BC 0 0%
Acq. DBM 27.5 33% DBM 0 0%
Pending 7 12% WMM 29.5 35% WMM 0 0%
Clearances GSB 32.5 39% GSB 0 0%
Encumbrances 0 0% Sub-Grade 35 42% Sub-Grade 0 0%
C&G 47.9 57% C&G 0 0%
92
1.4 Strip Plan (Details)
93
Detailed report
2 Project Overview
2.1 Salient Features of Project
Project Name
NH No. (New/ Old)
Scheme/ Phase
Mode of the Execution (BOT Toll/ BOT
Annuity/ EPC/ HAM/ Item Rate/ Others)
No. of Lanes/ Configuration
Length of the Project (in Km)
Total Project Cost (in Cr)
No. of Bypasses (Name of Town, Length)
No. of Major Bridges (Number and
Location)
No. of Toll Plazas (Number and Location)
No. of Fly Overs (Number and Location)
DPR Consultant Name
Lead & Consortium Members of Banks
Concessionaire Name (SPV & Parent
Company)
Date of Award (LOA Date)
Appointed Date
Concession Period
Construction Period (in Days)
O&M Period (in Days)
Scheduled Date of Completion
Authority Engineer
IE / AE Agreement Date
IE / AE Mobilization Date
94
ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS
2.2 Project Milestones
Descriptio Planne
Actual Delay
Project n (Days d Curren
(No. of
Mileston from t
Physical Scheduled Physical months
e Appointed Revised Date Status
Progress (%) Date Progress (%) )
Date)
Milestone I [Description] 25 [DD/MM/YYYY] 25 [DD/MM/YYYY] 5 Achieved
Started
Mileston , not
[Description] 65 [DD/MM/YYYY] [DD/MM/YYYY] 22
e II achieve
d
Scheduled Not
Completio [Description] 100 [DD/MM/YYYY] [DD/MM/YYYY] 21 starte
n d
95
ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS
2.3 Location Map
96
ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS
2.4 Key Plan
[Above image is illustrative only. Please include chainage and name below the axis and list of features above the
axis]
97
3 Critical Issues & Action Log
3.1 Pending Issues & Action Log
Ongoing/ Concern
Chainage(s) Length Expected date/
Issue New ed Action(s) suggested by
S.No Type affected due affected Action(s) taken till now Actual Date for
Description Issue/ Authorit the AE
to the issue (km) resolving issue
Resolved y
1. Proposal submitted to
Diversion of Xx
Ongoing MoEFLetter sent by RO to Escalate to higher level
1 ha of forest Clearance MoEF [Chainage] 4 kms [DD/MM/YYYY]
Issue MoEF nodal officer on officers at MoEF
Land
[DD/MM/YYYY]
1. Escalated to chief
21
secretary level through
Crcompensatio Land [CALANa
2 Resolved [Chainage] 2.4 km DO from Chairman/ [DD/MM/YYYY]
n disbursement Acquisition me]
Secretary, dated
pending
[DD/MM/YYYY]
98
3.2 Obligations as per Contract
NOTE: Please include important issues requiring intervention of various parties, giving details and
background wherever necessary
99
ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS
4 Physical Progress
Physical Progress
Physical Progress(During
Component % Weightage (Cumulative, Upto Current
Current Month)
Month)
Road Works 35.00% 5% 15.0%
Major Bridge works and ROB / RUB 40.00% 1.20% 26.2%
Structures 21.00% 0.00% 0.8%
Other Works 4.00% 0.00% 0.0%
Physical Progress 2% 42.0%
100
ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS
4.1 Detailed Scope of Work & Physical Progress by Component
Cost Value
Cost Planned in %Physi
Weightag of
Item Weightage in Scope (As Progress till cal
Component e in Physical
Description Component per Scope of Date Progre
Project Progres
(%) Work) ss
(%) s(7X4)
1 2 3 4 5 6 7 8
1. Road works 35.00% 1. C&G 5.00% 80 km 45 km 56% 2.8%
including culverts, 2. Embankment 5.00% 80 km 40 km 50% 2.5%
minor bridges, 3. Sub Grade 5.00% 80 km 35 km 44% 2.2%
underpasses, 4. GSB 5.00% 80 km 33 km 41% 2.1%
overpasses, 5. WMM 5.00% 80 km 30 km 38% 1.9%
approaches to 6. DBM 5.00% 80 km 28 km 35% 1.8%
ROB/RUB/ Major
7. BC 5.00% 80 km 27 km 34% 1.7%
Bridges/ Structures
(but excluding service
roads)
2. Major Bridge works 40.00% 1. Major Bridges 10.00% 6 No 6 No 100% 10.0%
and ROB/RUB 2. Minor Bridges 5.00% 23 No 21 No 91% 4.6%
3. Flyovers 5.00% 2 No 0 0% 0.0%
4. ROB 5.00% 228 No 121 No 53% 2.7%
5. VUP 5.00% 11 No 6 No 55% 2.7%
6. PUP 5.00% 15 No 6 No 40% 2.0%
7. RUB 5.00% 136 No 114 No 84% 4.2%
3. Structures 21.00% 1. Foundation 5.00% 35 km 2.2 km 6% 0.2%
(elevated sections, 2. Sub-structure 5.00% 35 km 2.1 km 6% 0.2%
reinforced earth) 3. Super-structure 5.00% 35 km 2.1 km 6% 0.2%
4. Reinforced Earth 6.00% 35 km 2.1 km 6% 0.2%
Wall
4. Other Works 4.00% 1. Toll Plaza 4.00% 4 No 0 0% 0.0%
GRAND TOTAL 100% 42.0%
101
5 Land Acquisition and Clearance
5.1 LA Summary
Total in possession
Description Total Required (ha) Total to be acquired (ha)
at start (ha)
Existing ROW 135.00 135.00 0.00
Pvt. Land To be Acquired 240.00 0.000 240.00
Public Land To be Transferred 52.00 50.35 1.65
Grand Total 427 185 242
102
ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS
5.2 LA Detail by CALA
Total Amount
3H 3G Amount Amount Pending
Land left 3HDo 3GDo 3DDo 3ADo Disbursed
Pend Pend- 3DPendi 3APendi Awarded Deposited Amount(
CALA to be ne ne ne ne by
-ing ing ng (ha) ng (Ha) (Crore (Crore Crore
Acquired (ha) (ha) (ha) (ha) CALA(Cro
(ha) (ha) Rs.) Rs.) Rs.)
(Ha) re Rs.)
[CALA 3] 23 23 23 23 0 14 9 0 23 0 0 0 0
Grand
240 38 202 38 202 14 226 0 240 528 502 447 66
Total
5.3 LA Detail by Village for each CALA
CALA 1
Total Land
3H 3H 3G 3G 3D 3D 3A 3A Amount Amount Amount Pending
left to be
Village Pend- Done Pend- Done Pending Done Pending Done Awarded Deposited Disbursed by Amount
Acquired
ing (ha) (ha) ing (ha) (ha) (ha) (ha) (Ha) (ha) (Crore Rs.) (Crore Rs.) CALA (Rs Cr) (Rs Cr)
(Ha)
[Village 1] 150 15 15 15 135 0 150 0 150 396 370 327 43
[Village 2] 67 0 0 0 67 0 67 0 67 132 132 120 23
[Village 3] 23 23 23 23 0 14 9 0 23 0 0 0 0
Grand Total 240 38 202 38 202 14 226 0 240 528 502 447 66
103
5.4 Manpower details of CALA
[CALA 1] NHAI 4 1 0 0 3 0 3 1 0 12
[CALA 2] NHAI
Grand Total
Environment
Forest Land
104
Wildlife
Diversion of Xx Ha. of forest land Pending [Length in km] Ongoing Queries sent to MoEF by RO, compliance
pending
Tree Cutting
Railway (ROBs/RUBs)
105
5.6 Status of utilities shifting
Date when Date of Date of
Date of Date of Progress
Estimate was Deposit of Certification
Utility Length Departmen request by Approval by of Estimate Issue/
Name Status Received from super- from Agency
Category affected t Authority for Authority Physical Amount Comments
concerned vision for
estimate RO/ HQ Shifting
dept. charge Completion
Estimate
[Length [DEPARTME [DD/MM/ [DD/MM/ [DD/MM/ [DD/MM/ Not
Water Approve TBD
in km] NT] YYYY] YYYY] YYYY] YYYY] started
d
Estimate
Electricit [Length [DEPARTME [DD/MM/ [DD/MM/ [DD/MM/ [DD/MM/ Not
Approve TBD
y in km] NT] YYYY] YYYY] YYYY] YYYY] started
d
Estimate
[Length [DEPARTME [DD/MM/ [DD/MM/ [DD/MM/ [DD/MM/
Others Approve TBD
in km] NT] YYYY] YYYY] YYYY] YYYY]
d
6 Change of Scope
Date of first
COS Expected/ Actual Date
S No. Proposal Details submission to Current Status
Amount of Approval
AE
Construction of [Flyover Name] Approved in principle by Authority.
[+/ -
1 at [DD/MM/YYYY] Detailed quantities in proper order yet [DD/MM/YYYY]
Amount]
[Chainage] to be submitted
Clarifications to be submitted by
Nallah diversion through box [+/ -
2 [DD/MM/YYYY] Concessionaire , expected date [DD/MM/YYYY]
culvert at [Chainage] Amount]
[DD/MM/YYYY]
106
7 Mobilization of Resources
Expected
Planned/ Deployed Reason(s) for
Age of Actual Delay due to
S No. Equipment Name Make Model Required During the Under/Over Remarks
Equipment Quantity Under-
Quantity Month Mobilization
Mobilization
Excavator/Poclain 5
Paver 2
Transit Meter 0
Plate Compactors 0
[ADD OTHERS]
8 Financial Progress Details (for PPP projects)
8.1 Pen Picture - Escrow
Are the Escrow withdrawals in accordance with the order of withdrawal as specified in the Concession Agreement?
Tick as applicable
Yes No
If not, details to be provided below:
107
ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS
108
9 Summary of quality control tests
9.1 Tests witnessed by IE / AE
No.s Qty. Conducted Pass Fail Conducted Pass Fail Conducted Pass Fail
Sub grade
C.B.R 1 3000 m3 0 0 0 0 0 0 0 0 0
Filter material
Concrete
Cement
109
Frequency of Total test up to Previous
Total test in This Month Cumulative No. of tests
tests Month
Description Unit Remarks
No.s Qty. Conducted Pass Fail Conducted Pass Fail Conducted Pass Fail
Water
Prime Coat
Tack coat
Dense Bituminous
Macadam
Bituminous Concrete
Bitumen test
DLC
Steel
110
ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS
10 Monitoring of maintenance obligations during construction phase
10.1 Critical issues and action log
Length affected
suggested by SC
affected due to
Action(s) taken
Expected Date
Ongoing/New
for resolving
Chainage(s)
Description
Concerned
Authority
the issue
Action(s)
till now
Issue
issue
Issue
(km)
SNo
2 Hard/Earth Shoulders
111
Work done Work done
upto during
SNo Description Unit Total Balance Remarks
previous reporting
month month
4 Road furniture
(c ) Bridges
112
10.3 Status of damages
SNo Period Amount of damages (Rs)
113
1
S No
Date
1/1/17
Chainage no
RHS
11.2 Accident Report
Time of accident
pm
382/050 05:25
Sex (M/F)
M
Accident
A
location
Nature of
B
accident
Classification of
C
accident
D
Causes
Load conditions
E
of vehicle
114
F
Road condition
Intersection
-
G
type of control
Weather
H
condition
I
Age of victim
J
Type of victim
K
Type of vehicle
-
Fatal
1
Major
persons
No of affected
Minor
Help provided by
Ambu
Mapping of report fields to responses
A 1. Urban 2. Rural
1. Overturned 2. Head On Collision 3. Hit from Back 4. Hit to Fix Object 5. Right turn Collision 6. Left turn
B
Collision 7. Veered Out off The Road 8. Hit Pedestrian 9. Unknown/Hit & Ran Away
C 1. Fatal 2. Major injury 3. Minor injury
1. Drunken 2. Over Speeding 3. Vehicle out of Control 4. Driven on wrong side 5. Mechanical Problem 6.
D
Drowsiness/Not Applicable 7. Fault of Driver
E 1. Normally Loaded 2. Overloaded/Handing 3. Empty 4. Unknown
F 1. Straight road 2. Slight Curve 3. Sharp Curve 4. Hump 5. Dip
1. T-Junction 2. Y-Junction 3. Four arm Junction 4. Staggered Junction 5. Junction with more than 6. Round
G
about
H 1. Fine/Clear 2.Mist/Fog 3. Cloudy 4. Light Rain 5. Heavy Rain 6. Strong Wind 7. Dust Storm 8. Cold 9. Hot
I 1. 0-18 Years 2. 18-25 Years 3. 25-40 Years 4.40-60 Years 5. 60-80 Years
J 1. Driver 2. Passenger 3. Pedestrian 4. Cyclist 5. Others
1. Two Wheeler 2. Auto Rickshaw 3. Car/Jeep 4. Bus 5. Light Truck 6. Heavy Truck 7. Tractor 8. Bicycle 9. Cycle
K
Rickshaw 10. Hand Drawn Cart 11. Animal Drawn Cart
115
ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS
12 Annexures
Annex 1. Detailed List of Physical Components as per Schedule G
116
(2) Minor bridges
(a) Foundation
(b) Sub-structure
(c) Super-structure (including crash barriers etc. complete)
(3) Cattle/Pedestrian underpasses
(a) Foundation
(b) Sub-structure
(c) Super-structure (including crash barriers etc. complete)
(4) Pedestrian overpasses
(a) Foundation
(b) Sub-structure
Road works including
(c) Super-structure (including crash barriers etc. complete)
culverts,minor
bridges, underpasses, (5) Grade separated structures
overpasses, (a) Underpasses
approaches to
ROB/RUB/ Major (i) Foundation
Bridges/ Structures (ii) Sub-structure
(but excluding service
(iii) Super-structure (including crash barriers
roads)
etc.complete)
(b) Overpass
(i) Foundation
(ii) Sub-structure
(iii) Super-structure (including crash barriers etc.
complete)
(c) Flyover
(i) Foundation
(ii) Sub-structure
(iii) Super-structure (including crash barriers etc.
complete)
(d) Foot over Bridge
Major Bridge A- Widening and repairs of Major Bridges
(1) Foundation
(a) Open Foundation
works and
(b) Pile Foundation/Well Foundation
ROB/RUB
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
117
B- Widening and repair of
(a) ROB
(1) Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
(b) RUB
(1) Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
C- New Major Bridges
(1) Foundation
(a) Open Foundation
(b) Pile Foundation/Well Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
D- New rail-road bridges
(a) ROB
(1) Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
(b) RUB
(1) Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
118
ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS
(1) Foundation
Structures (elevated (2) Sub-structure
sections, reinforced (3) Super-structure (including crash barriers etc. complete)
earth)
(4) Reinforced Earth Wall (includes Approaches of ROB,
Underpasses, Overpasses, Flyover etc.
(i) Service roads/ Slip Roads
(ii) Toll Plaza
(iii) Road side drains
(iv) Road signs, markings, km stones, safety devices, ….
(a)Road signs, markings, km stones, ….
(b) Concrete Crash Barrier/ W-Beam Crash Barrier in
Road work
(v) Project facilities
(a) Bus bays
(b) Truck lay-byes
(c) Rest areas
Other Works
(vi) Repairs to bridges/structures
(vii) Road side plantation
(viii) Protection works
(a) Boulder Pitching on slopes
(b) Toe/Retaining wall
(ix) Tunnel
(a) Excavation
(b) Construction of support system including rock bolting,
lining etc.
(c) On complete completion of tunnel
(x) Miscellaneous
* The above list is illustrative and may require modification as per the actual
scope of the work
119
Annex 2. Onwards
IE / AE should include comments, status update, data points and reports in
following annexures which have not been included elsewhere in the main report.
Such reports may include but not limited to:
Review status of drawings/ design reports
Review status of other documents
Minutes of review meeting
Detailed Inspection report of project highway
Correspondence details
Weather report
Organizational chart of Concessionaire / Contractor and IE / AE
List of lab equipment
Details of user complaints
Project photographs
120
[NAME & LOGO OF IMPLEMENTING AGENCY]
[PROJECT NAME (O&M)]
Authority Engineer
[NAME OF CONSULTING FIRM]
MONTHLY STATUS REPORT NO. [XX]
FOR THE MONTH OF: [MONTH], [YEAR]
121
Table of content
Contents Page
Nos
1 Executive Summary ......................................................................... 123
1.1 Overall road condition ................................................................. 123
1.2 Key reporting metrics .................................................................. 123
1.3 Key maintenance activities undertaken ............................................ 123
1.4 Pending issues ........................................................................... 123
1.5 Recommended actions by Authority Engineer ..................................... 124
1.6 Strip Plan for maintenance ........................................................... 125
2 Project Overview ............................................................................ 126
2.1 Key project details ..................................................................... 126
2.2 Location Map ............................................................................ 127
2.3 Key plan .................................................................................. 128
2.4 RoW availability ......................................................................... 128
2.5 Summary of project features ......................................................... 129
3 Critical Issues and Action taken ........................................................... 130
3.1 Issue and action log .................................................................... 130
3.2 Summary of items (Cumulative Observations/ Deficiencies) ................... 130
3.3 Obligations as per contract ........................................................... 132
3.4 Major maintenance and Inspection schedule ...................................... 133
4 Inspection Report ............................................................................ 134
4.1 Summary of NCR issued ................................................................ 134
4.2 Equipment based inspection report ................................................. 134
5 Monitoring of ETC lanes .................................................................... 136
5.1 Monthly ETC Report .................................................................... 136
5.2 On-ground infrastucture report ...................................................... 136
5.3 On-ground ETC operations and SLA adherence .................................... 137
6 Status of Damages for breach of maintenance activities ............................. 138
6.1 Damages for non completion of project facilities ................................ 138
6.2 Dmages for breach of maintenance activities ..................................... 138
6.3 Damages for non completion of major maintenance/ periodic overlay ...... 138
7 Change of Scope proposals ................................................................. 140
8 Status of pending disputes ................................................................. 140
9 Reports ........................................................................................ 141
9.1 Monthly Toll Collection Report (Applicable only if project highway is tolled) ..
............................................................................................. 141
9.2 Accident Report ......................................................................... 143
9.3 Details of complaints .................................................................. 145
9.4 Encroachment list ...................................................................... 146
9.5 Lane Closure Report .................................................................... 146
10 Annexures .................................................................................. 147
122
All figures and graphs in templates
are illustrative. Please add actual
details.
1 Executive Summary
1.1 Overall road condition
Road condition LHS RHS
Satisfactory road condition 40 km 20 km
Poor road condition 50 km 70 km
Total length of project 90 km 90 km
1.2 Key reporting metrics
Key metrics Value/Amount
No of pending NCRs 35
Damages amount recommended on Concessionaire (Rs Cr) Rs 5.9 Cr
No of pending Change of Scope proposals 2
No of pending disputes 2
Monthly toll collection (Rs Cr) (If applicable) Rs 3.8 Cr
No of accidents 12
No of encroachments 47
1.3 Key maintenance activities undertaken
Asset Maintenance activities undertaken
Concessionaire has commenced the work for renewal and
Pavement repair of pavement on the project highway w.e.f 14th
September 2016
Shoulder
Drainage Cleaning of drainage in builtup areas n progress
Median
Concessionaire has taken up repairs and maintenance of MBCB
Road furniture and electric poles, etc on issuance of NCPs from Authority
Engineer
Bridges
As per provisions of CA and policy decided by MoRTH/NHAI, 2 ETC
lanes at each toll plaza have been operationalised w.e.f. 25th
September 2016. The connectivity of ETC lanes with Central Clearing
Buildings
House (CCH) has been achieved and presently ETC lanes are
operationalized in Hybrid Mode due to less number of tags purchased
by highway users
Planting of new trees from Chainage 200+300 to 226+650
Horticulture Trimming of plants which were causing obstruction to highway
users
1.4 Pending issues
Overlay on the entire stretch of project length of 252 km and service roads has not
been taken up by Concessionaire yet since the date of completion of overlay is due in
next 25 days
123
Over all progress is very slow regarding repair of potholes and rutting on Main
Carriageway which is causing inconvenience to highway users and is also a concern
from road safety point of view.
Street lighting in
Anantapur bypass completed on main carriageway and is energized but for
service roads street lighting is pending on both sides
Kurnool bypass erection of poles only completed in main carriageway not yet
energized till to date, but for service roads not started
1.5 Recommended actions by Authority Engineer
In spite of the repeated requests, there is no material change in status of
works pertaining to repairs/ rectifications of defects on the project highway.
AE has recommended the damages of Rs 5.9 Cr on the Concessionaire on
account of delay in repairs of defects in road and bridge works in terms of the
provision of Clause 15.8.1 of the Concession Agreement. Concessionaire shall
be liable for imposition of further damages on similar lines till the date of
completion
Concessionaire is requested to take at most care for completing the overlay
before 31.03.2017 since the existing road condition is getting deteriorated
day by day causing much inconvenience to the traffic
124
All figures and graphs in templates
are illustrative. Please add actual
details.
1.6 Strip Plan for maintenance
125
All figures and graphs in templates
are illustrative. Please add actual
details.
Main report
2 Project Overview
2.1 Key project details
Project Name
NH no (New/Old)
Mode of the Project
No. of Lanes
Length of the Project
Total Project Cost
Concessionaire/ Contractor
Date of Award (LOA date)
Appointed Date
Commercial Operation Date (COD)
Concession Period
O&M Period
Authority Engineer
AE Agreement Date
AE Mobilization Date
AE Scheduled Completion Date
AE EOT (Extension Of Time)
126
All figures and graphs in templates
are illustrative. Please add actual
details.
2.2 Location Map
127
All figures and graphs in templates
are illustrative. Please add actual
details.
20 m
18 m
16 m 16 16 16 16 16 16 16
14 m
12 m
10 m
8m 8.2 8.2 8.2 8.2 8.2
6m
4m 4.7 4.7 4.7 4.7 4.7
2m 1.8 1.8
Chainage
2m
RHS- Width of RoW available
4m
6m 6.2 6.2 6.2 6.2 6.2 6.2
8m
10 m 10 10
12 m
14 m
16 m
18 m 17.5 17.5 17.5 17.5 17.5 17.5 17.5 17.5
20 m
>20 m 25 25 25
128
2.5 Summary of project features
SNo Particulars Value
1 No of flyovers 2
2 Service Road 45
3 ROBs 5
261.975, 299.606, 350.547,
4 ROB location (chainage)
396.135 & 420.302
5 RUBs 0
6 RUB location (chainage) NA
7 No of Bypass 7
8 Length of Bypass 43
9 No of Major Bridges 7
10 No of Minor Bridges 67
11 No of Culvert 640
12 No of VUP 16
13 No of PUP/ Cattle Underpass 12
14 No of Major Intersection/ Junction 22
15 No of Toll Plaza 3
16 Location of Toll Plaza (chainage)
17 No of Truck Laybye 30
18 No of Bus Bays 122
19 No of Wayside Amenities 0
20 Location of Wayside Amenities (chainage) NA
129
All figures and graphs in templates
are illustrative. Please add actual
details.
3 Critical Issues and Action taken
3.1 Issue and action log
Ongoing/New
suggested by
affected due
to the issue
Chainage(s)
Description
Concerned
Authority
Expected
taken till
resolving
Action(s)
Action(s)
affected
Date for
Length
issue
Issue
Issue
(km)
now
SNo
SC
Drying Replacem
up of 325+200 ent of
Concessio Irregular
1 plants Ongoing to 2.6 plants NA
naire watering
on 327+800 and daily
median watering
Large
Concessio 387+300 Filling of <DD/M
2 pothole New 0.1 None
naire LHS potholes M>
s
All figures and graphs in templates
are illustrative. Please add actual
details.
3.2 Summary of items (Cumulative Observations/ Deficiencies)
Work Work
done done
SNo Description Unit Total upto during Balance Remarks
previous reporting
month month
1 Carriageway and paved shoulders
(a) Pot Holes Sqm 42 - - 42
(b) Roughness value mm
exceeding 2,500mm
(c ) Cracking in more Sqm 7179 - - 7179
than 5% of road
surface
(d) Rutting exceeding Sqm 5 - - 5
10mm in more than
2% of road surface
130
Work Work
done done
SNo Description Unit Total upto during Balance Remarks
previous reporting
month month
(e) Bleeding/Skiding Sqm
(f) Ravelling Sqm
(g) Damage to pavement m
edges exceeding
10cm
2 Hard/Earth Shoulders
(a) Rain cuts/ gullies in Cum 650 25 - 625
slope
(b) Edge drop at m
shoulders exceeding
40 mm
3 Drains and culverts
(a) Cleaning of Culvert Nos 1 - - 1
(b) Damage to or silting
of culverts
(c) Silting of drains in
urban/ semi urban
areas
4 Road furniture
(a) Sign Boards Nos 456 - - 456
(b) Kilometer Stones
(c ) Metal Beam Crash
Barrier
(d) Bus Shelters Nos 72 4 - 68
(e) Junction signs Nos 26 8 - 18
(f) Median Grills Rmt 894 - - 894
(g) Studs Nos 5328 - - 5328
(h) Delinators Nos 8236 - - 8236
(i) Road Marking Sqm 1899 - - 1899
131
Work Work
done done
SNo Description Unit Total upto during Balance Remarks
previous reporting
month month
(j) Kerb Painting Sqm 4575 - - 4575
(k) Guard Posts Nos 3657 - - 3657
5 Street lighting and telecom (ATMS)
(a) Street lights Nos
(b) Telecom Nos
6 Trees and plantation
(a) Removal of Ha 77.42 - 3.57 73.85
vegetation affecting
sight line and road
structures
(b) Replacement of Nos 15072 - - 15072
trees and bushes
7 Buildings and bridges
(a) Rest areas
(b) Toll plazas
(c ) Bridges
3.3 Obligations as per contract
Please write a summary of contractual obligations of Concessionaire and non-compliances of
critical obligations highlighting reasons for delay and stating pending actions
Critical obligations of Concessionaire as per contract
Non compliances of critical contractual obligations
132
3.4 Major maintenance and Inspection schedule
Item Responsibility Last completed on Due date
Major
Concessionaire [DD/MM/YY] [DD/MM/YY]
maintenance
Periodic overlay Concessionaire [DD/MM/YY] [DD/MM/YY]
Pavement
inspection using Authority Engineer [DD/MM/YY] [DD/MM/YY]
NSV
Roughness using
Authority Engineer [DD/MM/YY] [DD/MM/YY]
Laser Profilometer
Pavement strength
Authority Engineer [DD/MM/YY] [DD/MM/YY]
using FWD
Bridge inspection
Authority Engineer [DD/MM/YY] [DD/MM/YY]
using MBIU
Road sign
inspection using Authority Engineer [DD/MM/YY] [DD/MM/YY]
Reflectometer
Other
133
National Highways Authority of India Request for Proposal for AE
Bleeding (cm)
Rutting depth
Raveling (cm)
Lane number
SubGrade E3
Cracks (cm)
Elastic E2
depth (mm)
Bituminous
Resistance
Roughness
Chainage
Chainage
Modulus
Modulus
Modulus
Texture
Starting
Ending
Elastic
Elastic
Index)
Granular
(mm)
(mm)
Skid
IRI
E1
1.000 1.500 L1
Report of equipment based inspection needs be provided as an Annexure to monthly report
as per the defined frequency. Following documents/media to be submitted for equipment
based inspection.
134
National Highways Authority of India Request for Proposal for AE
Video footage of all cameras installed on Network Survey Vehicle- ROW cameras and
pavement camera
Network Survey Vehicle report capturing dimensions of following key metrics of
pavement
Cracks
Potholes
Raveling
Bleeding
Rutting
Texture depth
Skid resistance
Roughness (IRI)
Falling Weight Deflectometer (FWD) report capturing following key metrics of
pavement strength
Deflection Bowl (Transient Deflections at seven different points)
Corrected Elastic Modulus Bituminous E1
Corrected Elastic Modulus Granular E2
Corrected Elastic Modulus Subgrade E3
Subgrade CBR
Bituminous layer coefficient A1
Base layer coefficient A2
Granular base layer coefficient A3
Modified structural number
Mobile Bridge Inspection Report (MBIU) capturing following key metrics of bridges
Condition Approach
Condition Signs
Condition Debris
Condition Joint
Condition Deck
Condition Rails
Condition Protect
Condition Stream
Condition Superstructure
Condition Piers
Condition Abutment
Retroreflectometer report capturing following key metrics of road furniture
Coefficient of retroreflected luminance RA (nighttime retroreflection) of road
traffic signs
135
National Highways Authority of India Request for Proposal for AE
136
National Highways Authority of India Request for Proposal for AE
Equipment as
Units Equipment
Total Units per
SNo Description damaged/ owner/ Remarks
units working specifications
missing provider
(Y/N)
(b) Hand-held
reader
(c ) Lane
controller
(d) AVC
(e) Camera
(f) Weigh-in-
motion
(g) Static weigh
bridge
(h) Any other
items
2 Softwares
(a) Software –
Lane/ Plaza
level
(b) TMS
(c) Any other
items
5.3 On-ground ETC operations and SLA adherence
Average Average
queue queue Average Average Average Average
Average
length length transaction transaction transactiontransction
Lane Transaction
during during time time time time
time (cash)
peak non peak (RFID) (cards) (wallet) (others)
time time
Lane 10 UPI – 20
5 vehicles 15 seconds 10 seconds 20 seconds 25 seconds
1 vehicles seconds
Lane
2
Lane
3
Average system uptime = 80%
Transactions uploaded (as per SLA) = 80%
Blacklists uploaded (as per SLA) = 50%
137
National Highways Authority of India Request for Proposal for AE
Damages at
higher side
No of days
No of days
inspection
estimated
Nature of
as per CA
Damages
Damages
Quantity
damages
amount
Date of
per CA
defect
Cost o
repair
Total
from
Rate
S No
Unit
as
138
National Highways Authority of India Request for Proposal for AE
139
National Highways Authority of India Request for Proposal for AE
140
National Highways Authority of India Request for Proposal for AE
For Corresponding
TYPE OF
month of previous For Previous Month For Current Month
VEHICLE
year
Fee
No of No of No of
Fee Fee per Fee
vehicl vehicl vehicl
Collected Collected vehicl Collected
es es es
e
Local 6 1560 18 4,770.00 265 8 2,120.00
Single 1 630 27 17,280.00 640 36 23,040.00
Over Retur
G 0 0 - 965 -
Size n
Local 0 0 - 320 -
Total for 18,050,6 19,898,83 18,265,66
49844 52963 49016
the Month 18 4 1
142
1
S No
7
Date
Chainage no
9.2 Accident Report
Time of accident
M 2
Accident location
2
Nature of accident
3
Classification of
accident
4
Causes
143
A B C D E
1
1 Load conditions of
Roadvehicle
condition
-
Intersection type of
details.
control
F G H
Weather condition
I
Age of victim
J
Type of victim
K
Type of vehicle
-
Fatal
1
Major
No of
persons
affected
Minor
are illustrative. Please add actual
Help provided by
All figures and graphs in templates
Amb
Request for Proposal for AE
National Highways Authority of India Request for Proposal for AE
144
National Highways Authority of India Request for Proposal for AE
145
National Highways Authority of India Request for Proposal for AE
Encroachment width
Establishment (New/
Name of Encroacher
Category (Tea stall,
Encroachment type
Side (LHS/RHS)
Temple, etc)
(Temporary/
Permanent)
and length
edge (m)
existing)
District/
Village
Tehsil
(km)
SNo
146
National Highways Authority of India Request for Proposal for AE
10 Annexures
Annexure 1: Detailed visual inspection report of project highway
Assets to be covered- Pavement, Shoulder, Drainage, Median, Bridges, Road furniture,
Buildings, Horticulture, Service Road
Date of Description
SNo NCP/ SNo Chainage Side AE Remarks
issue of defect
To be
1 311 15.08.2016 Potholes 311+200 LHS
repaired
To be filled
2 312 15.08.2016 Cracking 311+500 RHS
immediately
3
4
Annexure 2 onwards:
AE should include comments, status update, data points and reports in following
annexures which have not been included elsewhere in the main report. Such reports
may include but not limited to:
Minutes of review meeting
Correspondence details
Weather report
Organizational chart of Concessionaire and AE
Project photographs
Annexure VII- OUTPUT FORMAT FROM NETWORK SURVEY VEHICLE AND FWD
TESTING
147
National Highways Authority of India Request for Proposal for AE
148
National Highways Authority of India Request for Proposal for AE
Table of contents
Contents Page Nos.
SECTION 1 ROAD INVENTORY DATA 161
1.1. Location Reference Post (LRP) Master 161
1.2. Carriageway Type 162
1.3. Road Type 162
1.4. Pavement Type 163
1.5. Pavement Width 164
1.6. Shoulder Type 165
1.7. Shoulder Width 166
1.8. Topography 166
1.9. Cross Section 167
1.10. Drain Type 168
1.11. Median Opening 169
1.12. Right Of Way 170
1.13. Pavement composition 171
1.14. Carriageway Furniture 173
1.15. Wayside Amenities 174
1.16. Land Use 175
Annexure VII: OUTPUT FORMAT FROM NETWORK SURVEY VEHICLE AND FWD
TESTING (SECTION 1: TESTING AT TIME OF COMPLETION, SECTION 2: FWD
ATTRIBUTES - ANNUALLY, BALANCE PARAMETERS –BIANNUALLY AFTER
CONSTRUCTION PHASE)
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Worksheets under Section 1 (‘Road inventory data’) shall be updated from surveys
conducted only once at the time of completion testing. Worksheets under Section 2
(‘Road condition data’) shall be updated from surveys carried out annually for FWD
attributes and biannually for the remaining attributes.
The fields to be updated in each of the worksheets are described below. Each
description is followed by an example of data for a sample project.
SECTION 1 - ROAD INVENTORY DATA
Road inventory data consists of parameters which provide basic information about
roads such as pavement type, number of lanes, topography, etc. These parameters
are largely static in nature, and therefore a survey to update this dataset shall be
conducted only once at the time of completion testing. The road inventory data shall
be used to update specific worksheets listed below.
1.1 Location Reference Post (LRP) Master
The following table lists the fields which need to be populated for the ‘LRP Master’
attribute. The descriptions of the fields are given below.
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The following table lists the fields which need to be populated for the ‘Carriageway
Type’ attribute. The descriptions of the fields are given below.
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NH Number Section Code Start Chainage End Chainage Direction ShoulderType Survey Date Latitude Longitude
NH00xx ABC-DEF 0.000 0.763 Increasing No Shoulder 09-01-16 9.98897 78.02671
NH00xx ABC-DEF 0.763 0.834 Increasing Gravel 09-01-16 9.98444 78.02934
NH00xx ABC-DEF 0.834 1.254 Increasing Gravel 09-01-16 9.98341 78.03004
NH00xx ABC-DEF 1.254 2.945 Increasing Gravel 05-01-16 9.98107 78.03078
NH00xx ABC-DEF 2.945 4.327 Increasing Gravel 05-01-16 9.96328 78.04160
NH00xx ABC-DEF 4.327 4.405 Increasing Gravel 05-01-16 9.95385 78.05255
NH Number Section Code Start Chainage End Chainage Direction ShoulderType Survey Date Latitude Longitude
NH00xx ABC-DEF 4.405 6.844 Increasing Gravel 05-01-16 9.93102 78.05648
NH00xx ABC-DEF 6.844 9.359 Increasing Gravel 05-01-16 9.91229 78.04961
NH00xx ABC-DEF 9.359 12.966 Increasing Gravel 05-01-16 9.89041 78.03458
1.7 Shoulder Width
The following table lists the fields for the ‘Shoulder Width’ attribute, which need to be
populated. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Code indicating starting and ending HYD-VIJ (Hyderabad-
SectionCode locations of section Vijayawada)
StartChainage Chainage of the start point (in km) 0.500
EndChainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Increasing (chainage)
Direction Decreasing (chainage)
Width of the shoulder in metres, classified < 1m
into one of the below categories
No shoulder
< 1m
>= 1m and <= 2m
ShoulderWidth > 2m
Width of the shoulder in metres, rounded 0.5
ShoulderWidthValue to one place after decimal
SurveyDate Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
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Shoulder
Section Start End Shoulder Survey
NH Number Direction Width Latitude Longitude
Code Chainage Chainage Width Date
Value
No
NH0xxx ABC-DEF 0.000 0.785 Increasing 0.0 03-01-16 9.98897 78.02671
Shoulder
No
NH0xxx ABC-DEF 0.785 2.612 Increasing 0.0 03-01-16 9.98444 78.02934
Shoulder
NH0xxx ABC-DEF 2.612 3.170 Increasing 1-2m 2.0 03-01-16 9.98341 78.03004
NH0xxx ABC-DEF 3.170 5.194 Increasing 1-2m 2.0 03-01-16 9.98107 78.03078
NH0xxx ABC-DEF 5.194 6.793 Increasing 1-2m 2.0 03-01-16 9.96328 78.04160
NH0xxx ABC-DEF 6.793 11.404 Increasing 1-2m 2.0 03-01-16 9.95385 78.05255
1.8 Topography
The following table lists the fields which need to be populated for the ‘Topography’
attribute. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Code indicating starting and ending HYD-VIJ (Hyderabad-
SectionCode locations of section Vijayawada)
StartChainage Chainage of the start point (in km) 0.500
EndChainage Chainage of the end point (in km) 1.500
Topography of the road, classified into one Flat
of the below categories
Flat
Rolling
Topography Hilly
SurveyDate Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
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(table continued…)
The road condition data shall be used to update specific worksheets, which are listed
below.
2.1 Visual condition
The following table lists the fields which need to be populated for the ‘Visual
Condition’ attribute. The descriptions of the fields are given below.
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(table continued…)
Drain Date of
Disintegration Depression Bleeding Patching ShoulderCondition Latitude Longitude
Condition Survey
4 4 4 4 2 2 06-05-17 9.98897 78.02671
4 4 4 4 2 2 06-05-17 9.98444 78.02934
5 5 5 4 2 2 06-05-17 9.98341 78.03004
5 5 5 5 2 2 06-05-17 9.98107 78.03078
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Drain Date of
Disintegration Depression Bleeding Patching ShoulderCondition Latitude Longitude
Condition Survey
5 5 5 5 2 2 06-05-17 9.96328 78.04160
5 5 5 5 2 2 06-05-17 9.95385 78.05255
5 5 5 5 2 3 06-05-17 9.93102 78.05648
4 4 4 4 2 3 06-05-17 9.91229 78.04961
4 4 4 4 2 2 06-05-17 9.89041 78.03458
5 5 5 5 2 2 06-05-17 9.88489 78.02995
5 5 5 5 2 2 06-05-17 9.87474 78.02828
5 5 5 5 2 2 06-05-17 9.87363 78.02744
5 5 5 5 2 2 06-05-17 9.84857 78.01535
5 5 5 5 2 2 06-05-17 9.83764 78.00392
5 5 5 5 2 2 06-05-17 9.83711 77.98576
5 5 5 5 1 2 06-05-17 9.83386 77.97729
5 5 5 5 2 2 06-05-17 9.81804 77.97875
5 5 5 5 2 2 06-05-17 9.77426 77.98129
5 4 4 4 2 2 06-05-17 9.73071 77.97999
5 5 5 3 2 2 06-05-17 9.68686 77.97017
2.2 Roughness
The following table lists the fields which need to be populated for the ‘Roughness’
attribute. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Code indicating starting and ending HYD-VIJ (Hyderabad-
SectionCode
locations of section Vijayawada)
StartChainage Chainage of the start point (in km) 0.500
EndChainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction Increasing (chainage)
Decreasing (chainage)
LwpIri International roughness index (IRI) of left 2.33
wheel path measured from laser
profilometer
RwpIri International roughness index (IRI) of right 1.97
wheel path measured from laser
profilometer
LaneIri Average of the International roughness 2.15
index (IRI) of left and right wheel paths
Speed Speed of vehicle in km/h 42
SurveyDate Date of survey in the format <DD-MM- 06-05-17
YYYY>
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
NH Section Start End Lane Survey
Direction LwpIri RwpIri LaneIri Speed Latitude Longitude
Number Code Chainage Chainage Number Date
NH00xx ABC-DEF 0.0 0.1 Increasing L1 3.31 5.16 4.24 20 06-05-17 9.98897 78.02671
NH00xx ABC-DEF 0.1 0.2 Increasing L1 2.81 3.54 3.18 37 06-05-17 9.98444 78.02934
NH00xx ABC-DEF 0.2 0.3 Increasing L1 2.31 1.92 2.12 42 06-05-17 9.98341 78.03004
NH00xx ABC-DEF 0.3 0.4 Increasing L1 2.17 2.37 2.27 46 06-05-17 9.98107 78.03078
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NH00xx ABC-DEF 0.4 0.5 Increasing L1 2.11 1.72 1.92 42 06-05-17 9.96328 78.04160
NH00xx ABC-DEF 0.5 0.6 Increasing L1 2.33 1.97 2.15 49 06-05-17 9.95385 78.05255
NH00xx ABC-DEF 0.6 0.7 Increasing L1 2.37 2.00 2.19 42 06-05-17 9.93102 78.05648
NH00xx ABC-DEF 0.7 0.8 Increasing L1 2.15 2.17 2.16 33 06-05-17 9.91229 78.04961
NH00xx ABC-DEF 0.8 0.9 Increasing L1 2.45 2.05 2.25 32 06-05-17 9.89041 78.03458
NH00xx ABC-DEF 0.9 1.0 Increasing L1 2.18 2.51 2.35 48 06-05-17 9.88489 78.02995
2.3 Rutting
The following table lists the fields which need to be populated for the ‘Rutting’
attribute. The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
Code indicating starting and ending HYD-VIJ (Hyderabad-
SectionCode
locations of section Vijayawada)
StartChainage Chainage of the start point (in km) 0.500
EndChainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction Increasing (chainage)
Decreasing (chainage)
Number of the lane: L1, L2, R1, R2, etc., L1
L1 being 1st lane on the left from
LaneNumber
centreline of carriageway, L2 being 2nd
lane on the left from centerline and so on
RuttingLeft Rut depth in mm, measured from left 20
wheel path
RuttingRight Rut depth in mm, measured from left 18
wheel path
RuttingAvg Average rut depth measured from left and 19
right wheel paths
Speed Speed of vehicle in km/h 42
SurveyDate Date of survey in the format <DD-MM- 06-05-17
YYYY>
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
A sample output is shown below for reference:
NH Section Start End Lane Rutting Rutting Rutting Survey
Direction Speed Latitude Longitude
Number Code Chainage Chainage Number Left Right Avg Date
06-05-
NH00xx ABC-DEF 0.0 0.5 Increasing L1 15 14 15 20 9.98897 78.02671
17
06-05-
NH00xx ABC-DEF 0.5 1.0 Increasing L1 20 18 19 37 9.98444 78.02934
17
06-05-
NH00xx ABC-DEF 1.0 1.5 Increasing L1 10 8 9 42 9.98341 78.03004
17
06-05-
NH00xx ABC-DEF 1.5 2.0 Increasing L1 5 6 6 46 9.98107 78.03078
17
06-05-
NH00xx ABC-DEF 2.0 2.5 Increasing L1 10 10 10 42 9.96328 78.04160
17
06-05-
NH00xx ABC-DEF 2.5 3.0 Increasing L1 7 5 6 49 9.95385 78.05255
17
06-05-
NH00xx ABC-DEF 3.0 3.5 Increasing L1 20 18 19 42 9.93102 78.05648
17
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06-05-
NH00xx ABC-DEF 3.5 4.5 Increasing L1 5 5 5 33 9.91229 78.04961
17
06-05-
NH00xx ABC-DEF 4.5 5.0 Increasing L1 5 5 5 32 9.89041 78.03458
17
2.4 Texture Depth
The following table lists the fields which need to be populated for the ‘Texture
Depth’ attribute. The descriptions of the fields are given below.
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The following table lists the fields which need to be populated for the ‘Skid
Resistance’ attribute. The descriptions of the fields are given below.
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ABC-
NH00xx 0.500 RHS R2 32.6 43.7 45.7 333 188 300 243
DEF
ABC-
NH00xx 1.000 LHS L1 29.9 32.6 45.4 317 163 300 217
DEF
ABC-
NH00xx 1.499 RHS R1 33.0 39.3 45.7 246 110 300 153
DEF
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ABC-
NH00xx 2.000 LHS L2 28.7 32.4 46.0 293 130 300 187
DEF
ABC-
NH00xx 2.500 RHS R2 33.7 45.8 45.3 429 232 300 316
DEF
ABC-
NH00xx 3.000 LHS L1 29.0 33.0 45.7 343 204 300 252
DEF
ABC-
NH00xx 3.500 RHS R1 33.5 45.4 44.5 373 194 300 268
DEF
ABC-
NH00xx 4.010 LHS L2 28.9 33.5 45.0 348 201 300 254
DEF
ABC-
NH00xx 4.500 RHS R2 33.3 40.3 46.0 393 241 300 301
DEF
(table continued…)
Locatio Deflection Locatio Deflection Locatio Deflection Locatio Deflection Locatio Deflection Locatio Deflection
n2 3 n3 4 n4 5 n5 6 n6 7 n7 8
(table continued…)
Corrected Corrected
Elastic Elastic Elastic Corrected
Location Elastic Elastic Bituminous Base GSB Subgrade
Modulus Modulus Modulus ElasticModulus
8 Modulus Modulus Layer Layer Layer CBR
BituminousE1 GranularE2 SubGradeE3 SubGradeE3
BituminousE1 GranularE2
2400 6213 185 100 6447 135 78 105 230 200 0.08
2400 5356 195 100 5295 143 78 105 230 200 0.08
2400 3359 396 90 3424 300 69 105 230 200 0.08
2400 4830 226 100 4770 169 78 105 230 200 0.08
2400 4570 137 97 4781 93 75 105 230 200 0.08
2400 8454 135 100 8374 91 78 105 230 200 0.08
2400 4394 165 100 4590 117 78 105 230 200 0.08
2400 7817 139 96 7762 95 74 105 230 200 0.08
2400 7666 123 95 7847 81 73 105 230 200 0.08
(table continued…)
Granular Base Modified
Bituminous Layer Base Layer Structural
Layer Coefficient Structural Survey Date Latitude Longitude
Coefficient A1 CoefficientA2 Number
A3 Number
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Concrete
Section Chain- Lane Air Surface Peak Deflection Deflection Deflection Deflection
NH No Direction Slab
Code -age No. Temperature Temperature Load 1 2 3 4
Thicknessh
ABC-
NH00xx 0.0 LHS L2 29.0 34.9 104.1 167 143 130 119 300
DEF
ABC-
NH00xx 0.5 RHS R2 30.5 38.1 104.4 141 130 122 115 300
DEF
ABC-
NH00xx 1.0 LHS L1 30.0 35.6 105.2 147 111 100 91 300
DEF
ABC-
NH00xx 1.5 RHS R1 28.9 38.3 102.4 140 126 116 107 300
DEF
ABC-
NH00xx 2.0 LHS L2 30.1 39.4 103.7 140 121 108 101 300
DEF
ABC-
NH00xx 2.5 RHS R2 29.0 37.5 104.6 150 134 126 117 300
DEF
ABC-
NH00xx 3.0 LHS L1 30.6 38.9 102.7 124 109 104 92 300
DEF
ABC-
NH00xx 3.5 RHS R1 29.3 39.1 105.9 149 136 128 119 300
DEF
ABC-
NH00xx 4.5 RHS R2 30.3 41.0 104.9 138 127 121 114 300
DEF
(table continued…)
Elastic Cube Flexural
Normalize Normalize Modulus
Area of Radius of Normalized Normalized Modulus Strength strength Date
d d of
Deflectio Relative Deflection Deflection of of of Of Latitude Longitude
Deflection Deflection Subgrade
n Basin S tiffness d3 d4 Concrete Concrete concrete Testing
d1 d2 Reactionk
Ec fck fmr
25-06-
759 816 3 3 2 2 112 21590 19 3 9.98897 78.02671
16
28-06-
821 1214 3 3 3 2 62 58161 135 8 9.98444 78.02934
16
25-06-
684 580 3 3 2 1 246 12051 6 2 9.98341 78.03004
16
28-06-
796 1014 3 3 3 2 87 39783 63 6 9.98107 78.03078
16
25-06-
761 823 3 3 2 2 131 26118 27 4 9.96328 78.04160
16
28-06-
800 1040 3 3 3 2 79 39908 64 6 9.95385 78.05255
16
25-06-
789 971 3 3 3 2 107 41290 68 6 9.93102 78.05648
16
28-06-
814 1150 3 3 3 2 66 50086 100 7 9.91229 78.04961
16
28-06-
826 1257 3 3 3 2 59 64082 164 9 9.89041 78.03458
16
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Note: This draft Agreement is a generic document and shall be modified based on
particular of the Project.
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Between
(Name of Client)
And
(Name of Consultant)
Dated:
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CONTENTS
Page No.
1.1 Definitions
1.2 Relation between the Parties
1.3 Law Governing the Contract
1.4 Language
1.5 Headings
1.6 Notices
1.7 Location
1.8 Authority of Member in charge
1.9 Authorized Representatives
1.10 Taxes and Duties
3.1 General
3.1.1 Standard of Performance …………..
3.1.2 Law Governing Services …………..
V ANNEXURES..…………………………………………
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1. FORM OF CONTRACT
This CONTRACT (hereinafter called the “Contract”) is made the day of the
“Consultants”).
[Note* : If the Consultants consist of more than one entity, the above should be partially
amended to read as follows:
“…(hereinafter called the “Client”) and, on the other hand, a joint venture consisting of
the following entities, each of which will be jointly severally liable to the Client for all the
Consultants’ obligations under this Contract, namely, and
(hereinafter called “Consultants”)]
WHEREAS
(a) the Client has requested the Consultants to provide certain consulting services
as defined in the General Conditions of Contract attached to this
Contract (hereinafter called the “Services”);
(b) the Consultants, having represented to the Client that they have the
required processional skills, and personnel and technical resources, have agreed
to provide the Services on the terms and conditions set forth in this Contract;
1. The following documents attached hereto shall be deemed to form an integral part
of this Contract:
2. The mutual rights and obligations of the Client and the Consultants shall be as set
forth in the Contract; in particular
(a) The Consultants shall carry out the Services in accordance with the provisions
(b) The Client shall make payments to the Consultants in accordance with the
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
By
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(Authorized Representative)
By
(Authorized Representative)
[Note: If the Consultants consist of more than one entity, all of these entities should appear
as
signatures, e.g. in the following manner ]
By
(Authorized Representative)
By
(Authorized Representative)
etc
.
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1. General Provisions
Unless the context otherwise requires, the following terms whenever used in this
Contract
have the following meanings:
1.1 Definitions
(a) “Applicable Law” means the laws and any other instruments having the force
of law in the Government’s country [or in such other country as may be specified
in the Special Conditions of Contract (SC)], as they may be issued and in force
from time to time.
(b) “Contract means the Contract signed by the Parties, to which these
General Conditions of Contract are attached, together with all the documents
listed in Clause 1 of such signed Contract;
(c) “Effective Date’ means the date on which this Contract comes into force and
effect pursuant to Clause GC 2.1;
(d) ‘foreign currency’ means any currency other than the currency of
the
Government;
(i) “Member”, in case the Consultants consist of a joint venture of more than one
entity, means any of these entities, and “Members” means all of these entities;
(j) “Party’ means the Client or the Consultants, as the case may be, and Parties
means both of them;
(l) "SC" means the Special Conditions of Contract by which these General
Conditions of Contract may be amended or supplemented;
(n) "Sub-consultant and or Associates " means any entity to which the Consultants
subcontract any part of the Services in accordance with the provisions of Clause
GC 3.7; and
(o) "Third Party" means any person or entity other than the Government, the Client,
the Consultants or a Sub-consultant.
1.6.3 A Party may change its address for notice hereunder by giving the other Party notice
of such change pursuant to the provisions listed in the SC with respect to Clause GC
1.6.2.
1.7 Location
The Services shall be performed at such locations as are specified in Appendix
A hereto and, where the location of a particular task is not so specified, at
such locations. whether in Government's Country or elsewhere, as the Client may
approve.
1.8 Authority of Member in Charge
In case the Consultants consist of a joint venture of more than one entity, the
Members hereby authorize the entity specified in the SC to act on their behalf in
exercising all the Consultants' rights and obligations towards the Client under this
Contract, including without limitation the receiving of instructions and payments from
the Client.
1.9 Authorized Representatives
Any action required or permitted to be taken, and any document required or
permitted
to be executed, under this Contract by the Client or the Consultants may be taken
or executed by the officials specified in the SC.
1.10 Taxes and Duties
Unless otherwise specified in the SC, the Consultants, Sub-consultants and Personnel
shall pay such taxes, duties, fees and other impositions as may be levied under
the Applicable Law. Goods & Service tax as applicable shall be paid to the consultant
while making payment for services rendered. The consultants shall then deposit the
same with the tax authorities and provide a proof of having done so within next 90
days in line with policy circulars issued by Employer.
.
2. Commencement, Completion, Modification and Termination of Contract
2.1 Effectiveness of Contract
This Contract shall come into force and effect on the date (the "Effective Date") of
the Client's notice to the Consultants instructing the Consultants to begin carrying
out the Services. This notice shall confirm that the effectiveness conditions, if any,
listed in
the SC have been met.
2.2 Termination of Contract for Failure to Become Effective
If this Contract has not become effective within such time period after the date of
the Contract signed by the Parties as shall be specified in the SC, either Party may,
by not less than four (4) weeks' written notice to the other Party, declare this
Contract to be null and void, and in the event of such a declaration by either Party,
neither Party shall have any claim against the other Party with respect hereto.
2.3 Commencement of Services
The Consultants shall begin carrying out the Services at the end of such time period
after the Effective Date as shall be specified in the SC.
2.4 Expiration of Contract
Unless terminated earlier pursuant to Clause GC 2.9 hereof, this Contract shall
expire when services have been completed and all payments have been made at
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the end of such time period after the Effective Date as shall be specified in the SC.
2.5 Entire Agreement
This Contract contains all covenants, stipulations and provisions agreed by
the Parties. No agent or representative of either Party has authority to make,
and the Parties shall not be bound by or be liable for, any statement,
representation, promise
or agreement not set forth herein.
2.6 Modification
Modification of the terms and conditions of this Contract, including any modification
of the scope of the Services, may only be made by written agreement between
the Parties as the case may be, has been obtained. Pursuant to Clause GC 7.2
hereof, however, each Party shall give due consideration to any proposals for
modification made by the other Party.
2.7 Force Majeure
2.7.1. Definition
(a) For the purposes of this Contract, "Force Majeure" means an event which
is beyond the reasonable control of a Party, and which makes a
Party's performance of its obligations hereunder impossible or so
impractical as reasonably to be considered impossible in the circumstances,
and includes, but
is not limited to, war, riots, civil disorder, earthquake, fire, explosion,
storm, flood or other adverse weather conditions, strikes, lockouts or other
industrial action ( except where such strikes, lockouts or other industrial
action are within the power of the Party invoking Force Majeure to prevent),
confiscation or any other action by government agencies.
(b) Force Majeure shall not include (i) any event which is caused by
the negligence or intentional action of a party or such Party's Sub-
consultants or agents or employees, nor (ii) any event which a
diligent Party could reasonably have been expected to both (A) take into
account at the time of the conclusion of this Contract and (B) avoid or
overcome in the carrying out of its obligations hereunder .
(c) Force Majeure shall not include insufficiency of funds or failure to make any
payment required hereunder.
The failure of a Party to fulfill any of its obligations hereunder shall not be
considered to be a breach of, or default under, this Contract insofar as such
inability arises from an event of Force Majeure, provided that the Party
affected by such an event has taken all reasonable precautions, due care" and
reasonable alternative measures, all with the objective of carrying out the
terms and conditions of this Contract.
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(a) A Party affected by an event of Force Majeure shall take all reasonable
measures to remove such Party's inability to fulfill its obligations
hereunder with a minimum of delay.
(b) A Party affected by an event of Force Majeure shall notify the other
Party of such event as soon as possible, and in any event not later than
fourteen (14) days following the occurrence of such event, providing
evidence of the nature and cause of such event, and shall similarly give
notice of the restoration of normal conditions as soon as possible.
(c) The Parties shall take all reasonable measures to minimize the
consequences of any event of Force Majeure.
2.9 Termination
2.9.1 By the Client
The Client may, by not less than thirty (30) days' written notice of termination to
the Consultants (except in the event listed in paragraph (f) below, for which there
shall be a written notice of not less than sixty ( 60) days), such notice to be given
after the occurrence of any of the events specified in paragraphs (a) through (h) of
this Clause GC 2.9.1, terminate this Contract.
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(a) if the Consultants fail to remedy a failure in the performance of their obligations
hereunder, as specified in a notice of suspension pursuant to Clause GC
2.8 hereinabove, within thirty (30) days of receipt of such notice of suspension or
within such further period as the Client may have subsequently approved in writing;
(b) if the Consultants become (or, if the Consultants consist of more than one entity,
if any of their Members becomes) insolvent or bankrupt or enter into any
agreements with their creditors for relief of debt or take advantage of any law for
the benefit of debtors or go into liquidation or receivership whether compulsory or
voluntary;
(c) if the Consultants fail to comply with any final decision reached as a result of
arbitration proceedings pursuant to Clause GC 8 hereof;
(d) if the Consultants submit to the Client a statement which has a material
effect on the rights, obligations or interests of the Client and which the
Consultants know to be false;
(e) if, as the result of Force Majeure, the Consultants are unable to perform a material
portion of the Services for a period of not less than sixty (60) days; or
(f) if the Client, in its sole discretion and for any reason whatsoever, decides to
terminate this Contract.
(g) if the consultant, in the judgment of the Client has engaged in corrupt or
fraudulent practices in competing for or in executing the Contract. For the purpose
of this clause:
(h) if EPC Contractor represents to Employer that the Consultant is not discharging his
duties in a fair, efficient and diligent manner and if the dispute remains
unresolved, Employer may terminate this contract.
The Consultants may, by not less than thirty (30) days' written notice to the Client,
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such notice to be given after the occurrence of any of the events specified in
paragraphs (a) through (d) of this Clause GC 2.9.2, terminate this Contract:
(a) if the Client fails to pay any money due to the Consultants pursuant to
this Contract and not subject to dispute pursuant to Clause 8 hereof within
forty-five (45) days after receiving written notice from the Consultants that such
payment is overdue;
(b) if the Client is in material breach of its obligations pursuant to this Contract
and has not remedied the same within forty-five (45) days (or such longer
period as the Consultants may have subsequently approved in writing) following
the receipt
by the Client of the Consultants' notice specifying such breach;
(c) if, as the result of Force Majeure, the Consultants are unable to perform a
material portion of the Services for a period of not less than sixty (60) days; or
(d) if the Client fails to comply with any final decision reached as a result
of arbitration pursuant to Clause GC 8 hereof.
Upon termination of this Contract by notice of either Party to the other pursuant to
Clauses GC 2.9.1 or GC 2.9.2 hereof, the Consultants shall, immediately upon dispatch or
receipt of such notice, take all necessary steps to bring the Services to a close in a prompt
and orderly manner and shall make every reasonable effort to keep expenditures for
this purpose to a minimum. With respect to documents prepared by the Consultants
and equipment and materials furnished by the Client, the Consultants shall proceed as
provided, respectively, by Clauses GC 3.9 or GC 3.10 hereof.
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(c) except in the case of termination pursuant to paragraphs (a) through (d) of
Clause GC 2.9.1 hereof, reimbursement of any reasonable cost incident to the
prompt and orderly termination of the Contract including the cost of the return
travel of the Consultants' personnel and their eligible dependents.
If either Party disputes whether an event specified in paragraphs (a) through (e) of Clause GC
2.9.1 or in Clause GC 2.9.2 hereof has occurred, such Party may, within forty-five (45) days
after receipt of notice of termination from the other Party, refer the matter to
arbitration pursuant to Clause GC 8 hereof, and this Contract shall not be terminated on
account of such event except in accordance with the terms of any resulting arbitral award.
The Consultants shall perform the Services in accordance with the Applicable Law
and shall take all practicable steps to ensure that any Sub- consultants and
or Associates, as well as the Personnel of the Consultants and any Sub- consultants
and
or Associates, comply with the Applicable Law. The Client shall advise
the Consultants in writing of relevant local customs and the Consultants shall, after
such notifications, respect such customs.
3.2.2 If the Consultants, as part of the Services, have the responsibility of advising the
Client on the procurement of goods, works or services, the Consultants shall
comply with any applicable procurement guidelines of the Client (Employer)and
or Associates Bank or of the Association, as the case may be, and other funding
agencies and shall at all times exercise such responsibility in the best interest of the
Client. Any discounts or commissions obtained by the Consultants in the
exercise of such procurement responsibility shall be for the account of the Client.
3.2.3 Consultants and Affiliates Not to engage in Certain Activities
The Consultants agree that, during the term of this Contract and after its
termination, the Consultants and any entity affiliated with the Consultants, as
well as any Sub- consultant and or Associates and any entity affiliated with such
Sub- consultant and or Associates, shall be disqualified from providing goods works
or services (other than the Services and any continuation thereof) for any
project resulting from or closely related to the Services. .
3.2.4 Prohibition of Conflicting Activities
The Consultants shall not engage, and shall cause their Personnel as well as their Sub-
consultants and or Associates and their Personnel not to engage, either directly
or indirectly, in any of the following activities:
(a) during the term of this Contract, any business or professional activities
in the Government's country which would conflict with the
activities assigned to them under this Contract; and
(b) after the termination of this Contract, such other activities as may
be specified in the SC.
3.3 Confidentiality
The Consultants, their Sub-consultants and the Personnel of either of them shall
not, either during the term or within two (2) years after the expiration of this
Contract, disclose any proprietary or confidential information relating to the
Project, the Services, this Contract or the Client's business or operations without
the prior written consent of the Client.
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The Consultants (i) shall take out and maintain, and shall cause any Sub-consultants
to take out and maintain, at their (or the Sub-consultants', as the case may be)
own cost but on terms and conditions approved by the Client, insurance against
the risks, and for the coverages, as shall be specified in the SC, and (ii) at the
Client's request, shall provide evidence to the Client showing that such insurance
has been taken out and maintained and that the current premiums therefore have
been paid.
The Consultants (i) shall keep accurate and systematic accounts and records in respect
of the Services, hereunder, in accordance with internationally accepted accounting
principles and in such form and detail as will clearly identify all relevant time charges
and cost, and the bases thereof (including such bases as may be specifically referred
to in the SC); (ii) shall permit the Client or its designated representative periodically,
and up to one year from the expiration or termination of this Contract, to inspect
the same and make copies thereof as well as to have them audited by auditors
appointed by the Client; and (iii) shall permit the client to inspect the Consultant's
accounts and records relating to the performance of the Consultant and to have
them audited by auditors appointed by the client.
3.7 Consultants' Actions Requiring Client's Prior Approval
The Consultants shall obtain the Client's prior approval in writing before taking any of
the following actions:
(a) appointing such members of the Personnel as are listed in Appendix ‘C’
("Consultants' Sub-consultants' Key Personnel") merely by title but not by name;
(b) entering into a subcontract for the performance of any part of the Services,
it being understood (i) that the selection of the Sub-consultant and the terms
and conditions of the subcontract shall have been approved in writing by the
Client prior to the execution of the subcontract, and (ii) that the Consultants
shall remain fully liable for the performance of the Services by the Sub-
consultant and its Personnel pursuant to this Contract; and
(c) any other action that may be specified in the SC
3.8 Reporting Obligations
The Consultants shall submit to the Client the reports and documents specified
in Appendix B hereto, in the form, in the numbers and within the time periods set
forth in the said Appendix.
Consultants may retain a copy of such documents and software. Restrictions about
the future use of these documents and software, if any, shall be specified in the SC.
(a) The titles, agreed job descriptions, minimum qualification and estimated
periods
of engagement in the carrying out of the Services of each of the Consultants'
Key Personnel are described in Appendix C. If any of the Key Personnel has
already been approved by the clients his/her name is listed as well.
(b) If required to comply with the provisions of Clause GCC 3.1.1 hereof,
adjustments with respect to the estimated periods "of engagement of
Key Personnel set forth in Appendix C may be made by the Consultants by
written notice to the Client, provided (i) that such adjustments shall not
alter the originally estimated period of engagement of any individual by more
than 10% or one week, whichever is larger, and (ii) that the aggregate of such
adjustments shall not cause payments under this Contract to exceed the
ceilings set forth in Clause GC 6.1(b) of this Contract. Any other such
adjustments shall only be made with the Client's written approval.
(c) If additional work is required beyond the scope of the Services specified
in Appendix A, the estimated periods of engagement of Key Personnel set forth
in Appendix C may be increased by agreement in writing between the Client
and the Consultants, provided that any such increase shall not, except as
otherwise agreed, cause payments under this Contract to exceed the ceilings
set forth in Clause GC 6.1 (b) of this Contract.
The Key Personnel i.e. Professional Staff and Sub-consultants listed by title as well as
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by name in Appendix C are hereby approved by the Client. In respect of other Key
Personnel which the Consultants propose ,to use in the carrying out of the Services,
the Consultants shall submit to the client for review and approval a copy of
their biographical data and (in the case of Key personnel to be used within the
country of the Government) a copy of a satisfactory medical certificate in the
form attached hereto as Appendix D. If the Client does not object in writing (stating
the reasons for the objection) within thirty (30) calendar days from the date
of receipt of such biographical data and (if applicable) such certificate, such
Key Personnel shall be deemed to have been approved by the Client.
(a) Working hours and holidays for Key Personnel are set forth in Appendix
E hereto. To account for travel time, foreign Personnel carrying out Services
inside the Government's country shall be deemed to have commenced (or
finished) work in respect of the Services such number of days before their
arrival in (or after their departure from) the Government's country as is
specified in Appendix E hereto.
(c) Any of the Personnel provided as a replacement under Clauses (a) and
(b) above, the rate of remuneration applicable to such person as well
as any reimbursable expenditures (including expenditures due to the
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(d) In order to prevent the tendency of the personnel and consulting firm to
submit incorrect and inflated CV, they should sign every page of CV before
submission in order to authenticate that CV furnished by them is correct.
The consulting firm and the personnel through consulting firm should be
informed by Employer while accepting CV of the new personnel that if CV is
found in correct and inflated at a later date, the personnel accepted would
be removed from his assignment and debarred from further Employer’s works
for an appropriate period to be decided by Employer and the new proposed
personnel in place of removed personnel would be paid 15% less salary than
the original personnel. 15% reduction in the salary will be imposed as a
penalty for submitting the incorrect information. This penalty will be
imposted only once. If the same consulting firm submits incorrect
information again second time, necessary action will be taken by Employer
to black-list that firm.
(e) In case of extension of contract, the Consultant can propose one time
replacement of each key personnel without attracting any penalty or
reduction in remuneration, subject to approval of the Authority taking
into consideration the progress of work at site. Qualifications of
replacements shall be better or equivalent to the original key
personnel. Any further replacement will be governed as per contract
provisions.
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Unless otherwise specified in the SC, the Client shall use its best efforts to ensure
that the Government shall:
(a) provide the Consultants, Sub-consultants and Personnel with work permits
and such other documents as shall be necessary to enable the Consultants,
Sub- consultants or Personnel to perform the Services;
(b) assist for the Personnel and, if appropriate, their eligible dependents
to be provided promptly with all necessary entry and exit visas, residence
permits, exchange permits and any other documents required for
their stay in Government's country;
(e) assist the Consultants and the Personnel and any Sub-consultants and
or Associates employed by the Consultants for the Services from
any requirement to register or obtain any permit to practice their profession
or to establish themselves either individually or as a corporate entity
according to the Applicable Law;
The Client warrants that the Consultants shall have, free of charge, unimpeded
access to all land in the Government's country in respect of which access is required
for the performance of the Services. The Client will be responsible for any damage
to such land or any property thereon resulting from such access and will
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indemnify the Consultants and each of the Personnel in respect of liability for
any such damage, unless such damage is caused by the default or negligence of the
Consultants or any Sub-consultant or the Personnel of either of them.
If, after the date of this Contract, there is any change in the Applicable Law
with respect to taxes and duties which increases or decreases the cost or
reimbursable expenses incurred by the Consultants in performing the
Services, then the remuneration and reimbursable expenses otherwise payable
to the Consultants under this Contract shall be increased or decreased accordingly
by agreement between the Parties hereto, and corresponding adjustments shall
be made to the ceiling amounts specified in Clause GC 6.1(b).
The Client shall make available to the Consultants and the Personnel, for the purposes
of the services and free of any charge, the services, facilities and property described
in Appendix F at the times and in the manner specified in said Appendix F, provided
that if such services, facilities and property shall not be made available to the
Consultants as and when so specified, the Parties shall agree on (i) any time extension
that it may be appropriate to grant to the Consultants for the performance of the
Services, (ii) the manner in which the Consultants shall procure any such services,
facilities and property from other sources, and (iii) the additional payments, if any,
to be made to the Consultants as a result thereof pursuant to Clause GC 6.l(c)
hereinafter.
5.5 Payment
(b) If counterpart personnel are not provided by the Client to the Consultants as
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and when specified in Appendix F, the Client and the Consultants shall agree
on (i) how the affected part of the Services shall be carried out, and (ii) the
additional payments, if any, to be made by the Client to the Consultants as a
result thereof pursuant to Clause GC 6.1(c) hereof.
(a) An estimate of the cost of the Services payable is set forth in Appendix G.
(b) Except as may be otherwise agreed under Clause GC 2.6 and subject to Clause
GC 6.1(c), payments under this Contract shall not exceed the ceilings
specified in the SC. The Consultants shall notify the Client as soon as
cumulative charges incurred for the Services have reached 80% of these
ceilings.
(d) Notwithstanding anything to the contrary stated in the GCC and SCC, it
shall be mandatory to deploy the key personnel and sub-professional as per the
Man-Months Input specified in the Terms of Reference. Inadequate deployment of
key personnel and sub-professional and sub-professional shall lead to deduction
in the monthly payment as per the following table. The key personnel and sub-
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For avoidance of doubt, in case the Team Leader cum Highway Engineer has not been
made available for 90% of the stipulated time in the month, then only 80% of the monthly
payment shall be released. In the case of “Other Key Personnel (Sr.No.4)” and “Sub-
professional staff (Sr.No.5)”, the average availability across the group shall be
considered for calculation.
(b) As soon as practicable and not later than fifteen (15 days) after the end of each
calendar month during the period of the Services, the Consultants shall submit
to the Client, in duplicate, itemized statements, accompanied by copies
of receipted invoices, vouchers and other appropriate supporting materials, of
the amounts payable pursuant to Clauses GC 6.3 and 6.4 for such month. Each
monthly statement shall distinguish that portion of the total eligible costs
which pertains to remuneration from that portion which pertains to
reimbursable expenditures.
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(c) 75% of bill raised by the consultant shall be paid within 72 Hrs and remaining bill may be paid
after due scrutiny. The Client shall cause the payment of the Consultants
periodically as given in schedule of payment above within thirty (30) days
after the receipt by the Client of bills with supporting documents. Only
such portion of a monthly statement that is not satisfactorily supported may be
withheld from payment. Should any discrepancy be found to exist between
actual payment and costs authorized to be incurred by the Consultants, the
Client may add or subtract the difference from any subsequent payments.
Interest at the rate specified in the SC shall become payable as from the
above due date on any amount due by, but not paid on such due date.
(d) The final payment under this Clause shall be made only after the final
report and a final statement, identified as such, shall have been
submitted by the Consultants and approved as satisfactory by the Client.
The Services shall be deemed completed and finally accepted by the Client
and the final report and final statement shall be deemed approved by the
Client as satisfactory ninety (90) calendar days after receipt of the final
report and final statement by the Client unless the Client, within such
ninety (90)-day period, gives written notice to the Consultants specifying
in detail deficiencies in the Services, the final report or final statement. The
Consultants shall thereupon promptly make any necessary corrections, and
upon completion of such corrections, the foregoing process shall be
repeated. Any amount which the Client has paid or caused to be paid in
accordance with this Clause in excess of the amounts actually payable in
accordance with the provisions of this Contract shall be reimbursed by
the Consultants to the Client within thirty, (30) days after receipt by
the Consultants of notice thereof. Any such claim by the Client for
reimbursement must be made within twelve (12) calendar months after
receipt by the Client of a final report and a final statement approved by
the Client in accordance with the above.
(e) All payments under this Contract shall be made to the account of the
Consultants specified in the SC.
The Parties undertake to act in good faith with respect to each other's rights under
this Contract and to adopt all reasonable measures to ensure the realization
of the objectives of this Contract.
every contingency which may arise during the life of the Contract, and the Parties
hereby agree that it is their intention that this Contract shall operate fairly as
between them, and without detriment to the interest of either of them, and that,
if during the term of this Contract either Party believes that this Contract is
operating unfairly, the Parties will use their best efforts to agree on such action as
may be necessary to remove the cause or causes of such unfairness, but no failure
to agree on any action pursuant to this Clause shall give rise to a dispute subject to
arbitration in accordance with Clause GC 8 hereof.
8. Settlement of Disputes
The Parties shall use their best efforts to settle amicably all disputes arising out of
or in connection with this Contract or the interpretation thereof.
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1.1(a) The words’’in the Government’s country” are amended to read ‘in INDIA”
Attention:
Telex :
Facsimile :
Cable address :
Telex :
Facsimile :
(Note: If the Consultants consist of a joint venture of more than one entity, the
name of the entity whose address is specified in SC 1.6.1 should be inserted here.
If the Consultants consist of one entity, this Clause 1.8 should be deleted from
the SC)
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1.10 The Consultants, Sub-consultants and the Personnel shall pay the taxes,
duties, fees, levies and other impositions levied under the existing, amended or
enacted laws during life of this contract and the client shall perform such duties in
regard to the deduction of such tax as may be lawfully imposed.
2.2 The time period shall be four months or such other time period as the
parties may agree in writing.
2.3 The time period shall be one month or such other time period as the
Parties may agree in writing.
2.4 The time period shall be 78 months (30 month for construction period
and 48 months for Maintenance period)
a liability, whichever
of (A) or (B) is higher.
iii) The policy should be issued only from an Insurance Company operating in
India.
iv) The policy must clearly indicate the limit of indemnity in terms of “Any
One Accident” (AOA) and “Aggregate limit on the policy period” (AOP) and in
no case should be for an amount less than stated in the contract.
v) If the Consultant enters into an agreement with Employer in a joint venture or
‘in association’, the policy must be procured and provided to Employer by
the joint venture/in association entity and not by the individual
partners of the joint venture/association.
vi) The contract may include a provision thereby the Consultant does not
cancel the policy midterm without the consent of the Employer. The
insurance company may provide an undertaking in this regard.
(b) This limitation of liability shall not affect the Consultants' liability, if any,
for damage to Third Parties caused by the Consultants or any person or firm
acting on behalf of the Consultants in carrying out the Services.
(c) Professional Liability Insurance may be accepted for initially one year which shall
be extended annually for five years. PLI shall be uniformly taken for a period of
five years.
(a) Third Party motor vehicle liability insurance as required under Motor Vehicles
Act, 1988 in respect of motor vehicles operated in India by the Consultants
or their Personnel or any Sub-consultants or their Personnel for the period
of consultancy.
(b) Third Party liability insurance with a minimum coverage, of Rs. 1.0 million
for the period of consultancy.
(c) Professional liability insurance as per 3.4 (a) (ii) of SC of the consultancy,
with a minimum coverage equal to estimated remuneration and reimbursable.
"(i) taking any action under a civil works contract designating the Consultants
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3.9 The Consultants shall not use these documents for purposes unrelated to this
Contract without the prior written approval of the Client.
4.6 "The person designated as Team Leader cum Sr. Highway Engineer in Appendix C
shall serve in that capacity, as specified in Clause GC 4.6."
6.2(a) "Payments for remuneration and reimbursable items made in accordance with
Clause GC 6:2(a) :
(i) Consultants shall be paid billing rates for services rendered by the
personnel of all categories namely (i) key Personnel; (ii) sub-Professional
personnel and (iii) Support staff on man-month basis . Billing rates of
remaining items of the financial proposal, namely (i) transportation , (ii)
Duty travel to site (iii) Office Rent, (iv) office supplies communication etc
(v) reports & document printing and (vi) survey equipment etc shall be
worked out month wise as per actual expenditure Beginning 13th months
from the last date of submission of bid, billing rates shall be increased to
cover all items of contract i.e. remuneration, vehicle hire, office rent,
consumables, furniture etc @ 5% every 12 months. However, for evaluation
and award of the Bid proposals, the quoted initial rate (as applicable for
first 12 months from last date of submission of bid) shall be multiplied by
the total time input for each position on this contract, i.e. without
considering the increase in the billing rates. All payments shall be made in
Indian Rupees and shall be subjected to applicable Indian laws withholding
taxes if any.
(ii) Remuneration paid pursuant to the rates set forth in Appendix G shall be
adjusted every twelve (12) months (and, the first time, with effect for the
billing rates earned in the 13th calendar month after the last date of
submission of bid) by 5% every 12month for personnel.
6.2(b)(i) (1) Payment of Authority Engineer shall be released on approval of the monthly
reports. Report shall be approved by the Authority only if it includes all the
sections prescribed in the format and submitted as per specified timelines.
(2) Payment shall be released as per rates quoted in Appendix C3- Breakup of Local
currency costs
(3) For equipment based road inspection to be conducted in O&M phase, payment
shall be released as per actual use of equipment on road and rates quoted in
Appendix C3- Breakup of Local currency costs.
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(5) It is understood (i) that the remuneration rates shall cover (A) such salaries
and allowances as the Consultants shall have agreed to pay to the Personnel
as well as factors for social charges and overhead, and (B) the cost of
backstopping by home office staff not included in the Personnel listed in
Appendix C, and (C) the Consultants' fee; (ii) that bonuses or other means of
profit-sharing shall not be allowed as an element of overhead, and (iii) that
any rates specified for persons not yet appointed shall be provisional and
shall be subject to revision, with the written approval of the Client, once the
applicable salaries and allowances are known.
(6) Remuneration for periods of less than one month shall be calculated on an
hourly basis for actual time spent in the Consultants' home office and
directly attributable to the Services (one hour being equivalent to 1/240th of
a month) and on a calendar-day basis for time spent away from home office
(one day being equivalent to 1/30th of a month).
6.2(b)(ii) The rates for foreign and local Personnel are set forth in Appendix G
.
6.4(a) The following provisions shall apply to the interest bearing advance payment
and the advance payment guarantee:
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8.2.5 Miscellaneous
In any arbitration proceeding hereunder:
(a) Proceedings shall, unless otherwise agreed by the parties be held in
Delhi.
(b) The English language shall be the official language for all purposes;
(c) The decision of sole arbitrator shall be final and binding and shall be
enforceable in any court of competent jurisdiction, and the Parties
hereby waive any objections to or claims of immunity in respect of such
enforcement; and
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IV. APPENDICES
[Give detailed descriptions of the Services to be provided; dates for completion of various
tasks, place of performance for different tasks; specific tasks to be approved by Client,
etc.]
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[List format, frequency, contents of reports and number of copies; persons to receive
them; dates of submission, etc. If no reports are to be submitted, state here "Not
applicable".}
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[List under: C-l Titles [and names, if already available}, detailed job descriptions
and minimum qualifications. experience of Personnel to be assigned
to work in India, and staff- months for each.
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[Show here an acceptable form of medical certificate for foreign Personnel to be stationed
in India. If there is no need for a medical certificate, state here: "Not applicable. "]
The form of Medical Certificate as required under the rules of Govt. of India
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The Consultants Key personnel and all other Professional / Sub Professional / Support
Staff / Sub-Consultancy personnel shall work 6 days (Mondays through Saturday) every
week and observe the Gazetted Holidays of Government of India as Holidays.
The Consultant shall work as per the work program of the EPC Contractor. In this
context in case the work plan of the Consultant needs suitable modifications, the
same shall be carried out and submitted to the client for consideration. The
Consultants hours of work normally shall match with that of Contractor’s activities on
the site. No extra remuneration shall be claimed or paid for extra hours of work
required in the interest of Project completion.
In respect of foreign personnel, one day per trip as travel time from and to the country
of the Government shall be allowed.
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Appendix F:
Duties of the
Client
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Appendix G:
Cost Estimates
1. Monthly rates for local Personnel (Key Personnel and other Personnel)
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(Clause-13 of TOR)
To
Address of Employer:
WHEREAS
1
[Name and address of Consultants] (hereinafter called “the consultants”)
has undertaken, in pursuance of Contract
No. dated
to provides the services on terms and conditions set forth in this
Contract __________[Name of contract and brief description of works) (hereinafter
called the “the Contract”).
AND WHEREAS it has been stipulated by you in the said Contract that the Consultants shall
furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as
security for compliance with his obligations in accordance with the Contract;
AND WHEREAS we have agreed to give the Consultants such a Bank Guarantee;
NOW THEREOF we hereby affirm that we are the Guarantor and responsible to
you, on behalf of the Consultants up to a total of
2
[amount of Guarantee]
[in words], such sum
being payable in the types and proportions of currencies in which the Contract
Price is payable, and we undertake to pay you, upon your first written demand and
without cavil or argument, any sum or sums within the limits of [amount of
Guarantee] as aforesaid without your needing to prove or to show grounds or reasons
for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Consultants
before presenting us with the demand.
The liability of the Bank under this Guarantee shall not be affected by any change in
the constitution of the consultants or of the Bank.
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Notwithstanding anything contained herein before, our liability under this guarantee is
restricted to Rs.
(Rs. ) and the guarantee shall remain valid
till . Unless a claim or a demand in writing is made upon us on or before
all our liability under this guarantee shall cease.
This guarantee shall be valid for a period of 80 months i.e. upto 2 months beyond the
expiry of contract of 78 months.
Signature and Seal of the Guarantor _________________In presence of
Address 2.
Date
1
Give names of all partners if the Consultants is a Joint Venture.
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National Highways Authority of India Request for Proposal for AE
(To be stamped in accordance with Stamp Act, if any, of the country of issuing bank)
Date:
Dear Sir,
(scope of work)
and the Client having agreed to make an advance payment to the Consultant for
performance of the above Contract amounting to (in words and figures) as an advance
against Bank Guarantee to be furnished by the Consultant.
We
(Name of the Bank) having its Head Office at (hereinafter referred to as the Bank),
which expression shall, unless repugnant to the context or meaning thereof, include its
successors, administrators executors and assigns) do hereby guarantee and undertake to pay
the client immediately
on demand any or, all monies payable by the Consultant to the extent of
- as aforesaid at any time upto
@ without any
demur, reservation, contest, recourse or protest and/or without any reference to the
consultant. Any such demand made by the client on the Bank shall be conclusive and
binding notwithstanding any difference between the Client and the Consultant or any
dispute pending before any Court, Tribunal, Arbitrator or any other authority. we agree
that the Guarantee herein contained shall be irrevocable and shall continue to be
enforceable till the Client discharges this guarantee.
The Client shall have the fullest liberty without affecting in any way the liability of
the Bank under this Guarantee, from time to time to vary the advance or to extend the time
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for performance of the contract by the Consultant. The Client shall have the fullest
liberty without affecting this guarantee, to postpone from time to time the exercise of any
powers vested in them or of any right which they might have against the Client and to
exercise the same at any time in any manner, and either to enforce or to forebear to
enforce any covenants, contained or implied, in the Contract between the Client and the
Consultant any other course or remedy or security available to the Client. The bank shall
not be relieved of its obligations under these presents by any exercise by the Client of its
liberty with reference to the matters aforesaid or any of them or by reason of any other
act or
forbearance or other acts of omission or commission on the part of the Client or any other
indulgence shown by the Client or by any other matter or thing whatsoever which under
law would but for this provision have the effect of relieving the Bank.
The Bank also agrees that the Client at its option shall be entitled to enforce this Guarantee
against the Bank as a principal debtor, in the first instance without proceeding against the
Consultant and notwithstanding any security or other guarantee that the Client may have in
relation to the Consultant's liabilities.
Notwithstanding anything contained herein above our liability under this guarantee is
limited to and it shall remain in force upto and including
and
shall be extended from time to time for such period (not exceeding one year), as may be
desired by M/s. on whose behalf this
guarantee has been given.
WITNESS
(signature)
(Signature)
(Name)
(Name)
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National Highways Authority of India Request for Proposal for AE
Attorney No.
Dated
Note 1: The stamp papers of appropriate value shall be purchased in the name of bank
who issues the "Bank Guarantee”.
Note 2: The bank guarantee shall be from a Nationalized Indian Bank or reputed foreign
commercial Bank acceptable to client for Foreign Consultant with counter guarantee
from Nationalized Bank. Bank guarantee furnished by Foreign consultant shall be
confirmed by any Nationalized Bank in India.
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National Highways Authority of India Request for Proposal for AE
Appendix J
Letter of invitation
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Appendix K
Letter of Award
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National Highways Authority of India Request for Proposal for AE
Appendix L
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National Highways Authority of India Request for Proposal for AE
Appendix-M
Memorandum of Understanding
between
_____________________
And
__________________________
(i) ___________ will be the lead partner and ____________ will be the other JV
partner/s.
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National Highways Authority of India Request for Proposal for AE
APPENDIX-X
Name of Project:
Stage of project: Under implementation O&M of Completed Project (please select one)
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National Highways Authority of India Request for Proposal for AE
DISCLAIMER
The Applicant must read all the instructions in the RFP and submit the same accordingly.
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DEFINITIONS
a. National informatics Centre (NIC): A service provider to develop and customize the software and
facilitate the process of e-tendering on application service provider mode.
b. https://etenders.gov.in: An e-tendering portal of National Highways Authority of India (“NHAI”)
introduced for the process of e-tendering which can be accessed on https://etenders.gov.in.
c. Words in capital and not defined in this document shall have the same meaning as in the Request for
Proposal (“RFP”).
(i) It is mandatory for all the bidders to have Class-III digital signature certificate (DSC) with Signature
and encryption component (in the name of Authorized Signatory/person granting Power of Attorney
to the Authorized Signatory/Firm or Organization/Owner of the Firm or organisation) from any of the
licensed Certifying Agency (Bidders can see the list of licensed CAs from the link www.cca.gov.in)
to participate in e-tendering of NHAI. DSC should be in the name of the authorized signatory as
authorized in Appendix III of this RFP. It should be in corporate capacity (that is in Bidder capacity/in
case of JV in the Lead Member capacity, as applicable). The Bidder shall submit document in
support of the class III DSC.
(ii) For participating in the tender, the authorized signatory holding Power of Attorney shall be the Digital
Signatory. In case the authorized signatory holding Power of Attorney and Digital Signatory are not
the same, the bid shall be considered non-responsive.
(iii) To participate in the bidding, it is mandatory for the bidders to get registered their firm/Joint Venture
with e-tendering portal of NHAI https://etenders.gov.in to have user ID & Password.
(i) Detailed RFP may be downloaded from https://etenders.gov.in and the Bid may be submitted
online following the instructions appearing on the screen.
(ii) The following shall be the form of various documents in the Application:
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(II) Receipt of payment towards cost of RFP of Rs. 5,000/- (Rupees Five thousand only)
in the form of Demand Draft in favour of “National Highways Authority of India”
payable at New Delhi;
(III) Deleted
(IV) Deleted.
(V) Duly executed on plain paper ‘Integrity Pact’ as per enclosed format [need not to be
uploaded on the https://eprocure.gov.in in electronic form].
(iii) The Applicant shall submit the original documents specified above in point No.2 (ii) B together with
their respective enclosures and seal it in an envelope and mark the envelope as “Technical
Proposal” for the Project for which proposal is submitted and name and address of the Applicant.
The envelope must be clearly marked “DO NOT OPEN, EXCEPT IN THE PRESENCE OF THE
EVALUATION COMMITTEE”. In addition, the Bid due date should be indicated on the right hand
corner of the envelope. The original documents should be submitted before 1100 hours Indian
Standard Time on or before last date of physical submission of documents i.e. 24.08.2018, at the
below mentioned address in the manner and form as detailed in the RFP. A receipt thereof should
be obtained from the below mentioned person.
Shri Arun Jagga
General Manager (Tech) UP,
National Highways Authority of India
G-5 & 6, Sector-10, Dwarka,
New Delhi 110075
Tel. No.: 011-25074100/4200 Extn.: 1719
Email: arunjagga@nhai.org
(iv) The Applicant shall upload scanned copies of the documents as specified in para nos. 2 (ii) (A) &
(B) above on the https://etenders.gov.in before 1100 hours Indian Standard Time on Bid due date
i.e. 23.08.2018. Hard copy of the documents as a specified in para nos. 2 (ii) B above only is
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National Highways Authority of India Request for Proposal for AE
required to be submitted. In the event of any discrepancy between the original and the copy (in
electronic form), the original shall prevail.
(v) It may be noted that the scanned copies can be prepared in file format i.e. PDF and/or RAR only.
The Applicants can upload a single file of size of 30 MB. However, in case of file bigger than 30MB
size, the same can be uploaded through multiple files.
3. Modification/Substitution/Withdrawal of bids:
(i) The Bidder may modify, substitute or withdraw its e- bid, prior to the Bid Due Date. No Bid shall be
modified, substituted or withdrawn by the Bidder on or after the Bid Due Date.
(ii) Any alteration/modification in the Bid or additional information supplied subsequent to the Bid Due
Date, unless the same has been expressly sought for by the Authority, shall be disregarded.
(iii) For modification of e-bid, bidder has to detach its old bid from e-tendering portal and
upload/resubmit digitally signed modified bid.
(iv) For withdrawal of bid, bidder has to click on withdrawal icon at e-tendering portal and can withdraw
its e-bid.
(v) Before withdrawal of a bid, it may specifically be noted that after withdrawal of a bid for any reason,
bidder cannot re-submit e-bid again.
(i) Opening of Proposals will be done through online for Financial Proposal and both on-line and
manually for Technical Proposal.
(ii) For participating in the tender, the authorized signatory holding Power of Attorney shall be the Digital
Signatory. In case the authorized signatory holding Power of Attorney and Digital Signatory are not
the same, the bid shall be considered non-responsive.
The Authority shall open Envelope containing Technical Proposal received as mentioned in para 2
(ii) B at 1130 hours Indian Standard Time on bid opening date i.e. 24.08.2018 in the presence of
the Applicants who choose to attend. The Authority will subsequently open the Technical Proposal
as mentioned in para 2 (ii) A(a) above and evaluate the Applications in accordance with the
provisions set out in the RFP.
(iii) The Financial Proposal 2 (ii) A (b) will be opened of the short listed applicants who qualify for financial
opening as per RFP. The date of opening of Financial Proposal will be notified later on.
DISCLAIMER
The Applicant must read all the instructions in the RFP and submit the same accordingly.
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