OSHA

What’s Inside...
Forms for Recording
In this package, you’ll find everything you need to complete
Work-Related Injuries and Illnesses OSHA’s Log and the Summary of Work-Related Injuries and Illnesses
for the next several years. On the following pages, you’ll find:
▼ An Overview: Recording Work-Related Injuries and Illnesses —
General instructions for filling out the forms in this package and
definitions of terms you should use when you classify your cases as
Dear Employer: injuries or illnesses.
This booklet includes the forms needed for maintaining occupational injury and
▼ How to Fill Out the Log — An example to guide you in filling out the
illness records. Many but not all employers must complete the OSHA injury and
illness recordkeeping forms on an ongoing basis. Employers in State Plan States
Log properly.
should check with their State Plan to see if the exemptions below apply.
▼ Log of Work-Related Injuries and
Employers with 10 or fewer employees throughout the previous calendar year
Illnesses — A copy of the Log (but you
do not need to complete these forms. In addition to the small employer exemption,
there is an exemption for establishments classified in certain industries. A may make as many copies of the Log as
complete list of exempt industries can be found on the OSHA web page at https:// you need.) Notice that the Log is
www.osha.gov/recordkeeping. separate from the Summary.
Establishments normally exempt from keeping the OSHA forms must complete ▼ Summary of Work-Related Injuries
the forms if they are informed in writing to do so by the Bureau of Labor Statistics and Illnesses — Removable Summary
or OSHA. pages for easy posting at the end of the
All employers, including those partially exempted by reason of company size year. Note that you post the Summary
or industry classification, must report to OSHA any workplace incident that results
Occupational Safety and Health Administration

only, not the Log.

in a fatality, in-patient hospitalization, amputation, or loss of an eye. You can
report to OSHA by calling OSHA's free and confidential number at 1-800-321-
U.S. Department of Labor

▼ Worksheet to Help You Fill Out the Summary — A worksheet for

OSHA (6742); calling your closest Area Office during normal business hours; or figuring the average number of employees who worked for your
by using the online reporting form at https://www.osha.gov/pls/ser/serform.html.
establishment and the total number of hours worked.
Many employers are required to electronically submit information from their
Form 300A Summary to OSHA. To see if your establishment is required to ▼ OSHA’s 301: Injury and Illness
submit the information, visit https://www.osha.gov/injuryreporting/index.html.
Incident Report — A copy of the OSHA
The Occupational Safety and Health Administration shares with you the goal
301 to provide details about the incident.
of preventing injuries and illnesses in our nation's workplaces. Accurate injury
You may make as many copies as you
and illness records will help us achieve that goal.
need or use an equivalent form.
Occupational Safety and Health Administration
U.S. Department of Labor Take a few minutes to review this package. If you have any questions,
visit us online at www.osha.gov or call your local OSHA office. We’ll be
happy to help you.
 An Overview: What do you need to do?

Recording Work-Related Injuries and Illnesses 1. Within 7 calendar days after you receive
information about a case, decide if the
case is recordable under the OSHA
The Occupational Safety and Health (OSH) Act of 1970 requires certain employers to prepare and maintain records of work-related injuries and illnesses. Use these recordkeeping requirements.
definitions when you classify cases on the Log. OSHA’s recordkeeping regulation (see 29 CFR Part 1904) provides more information about the definitions below.
2. Determine whether the incident is a new
The Log of Work-Related Injuries and Illnesses presumed for injuries and illnesses resulting What are the additional criteria? case or a recurrence of an existing one.
(Form 300) is used to classify work-related from events or exposures occurring in the You must record the following conditions when 3. Establish whether the case was work-
injuries and illnesses and to note the extent and workplace, unless an exception specifically they are work-related: related.
severity of each case. When an incident occurs, applies. See 29 CFR Part 1904.5(b)(2) for the 4. If the case is recordable, decide which
exceptions. The work environment includes the ▼ any needlestick injury or cut from a sharp
use the Log to record specific details about what form you will fill out as the injury and
establishment and other locations where one or object that is contaminated with another
happened and how it happened. The Summary — illness incident report.
more employees are working or are present as a person’s blood or other potentially infectious
a separate form (Form 300A) — shows the totals You may use OSHA’s 301: Injury
condition of their employment. See 29 CFR Part material;
for the year in each category. At the end of the and Illness Incident Report or an
year, post the Summary in a visible location so 1904.5(b)(1). ▼ any case requiring an employee to be
equivalent form. Some state workers
that your employees are aware of the injuries and medically removed under the requirements
compensation, insurance, or other reports
illnesses occurring in their workplace. Which work-related injuries and of an OSHA health standard;
may be acceptable substitutes, as long as
Employers must keep a Log for each illnesses should you record? ▼ tuberculosis infection as evidenced by a they provide the same information as the
establishment or site. If you have more than one Record those work-related injuries and illnesses positive skin test or diagnosis by a physician OSHA 301.
establishment, you must keep a separate Log and that result in: or other licensed health care professional
Summary for each physical location that is ▼death, after exposure to a known case of active How to work with the Log
expected to be in operation for one year or tuberculosis;
▼loss of consciousness, 1. Identify the employee involved unless it is
longer. ▼ an employee's hearing test (audiogram)
Note that your employees have the right to ▼days away from work, a privacy concern case as described
reveals 1) that the employee has experienced
Occupational Safety and Health Administration

review your injury and illness records. For more ▼restricted work activity or job transfer, or below.
a Standard Threshold Shift (STS) in hearing
information, see 29 Code of Federal Regulations ▼medical treatment beyond first aid. You in one or both ears (averaged at 2000, 3000, 2. Identify when and where the case
U.S. Department of Labor

Part 1904.35, Employee Involvement. must also record work-related injuries occurred. Also describe the case, as
and 4000 Hz) and 2) the employee's total
Cases listed on the Log of Work-Related and illnesses that are significant (as defined hearing level is 25 decibels (dB) or more specifically as you can.
Injuries and Illnesses are not necessarily eligible below) or meet any of the additional criteria 3. Classify the seriousness of the case by
above audiometric zero (also averaged at
for workers’ compensation or other insurance listed below. recording the most serious outcome
2000, 3000, and 4000 Hz) in the same ear(s)
benefits. Listing a case on the Log does not mean You must record any significant work- associated with the case, with column G
as the STS.
that the employer or worker was at fault or that related injury or illness that is diagnosed by a (Death) being the most serious and
an OSHA standard was violated. physician or other licensed health care column J (Other recordable cases) being
What is medical treatment?
professional. You must record any work-related the least serious.
When is an injury or illness considered Medical treatment includes managing and caring
case involving cancer, chronic irreversible 4. Enter the number of days the injured or ill
work-related? for a patient for the purpose of combating
disease, a fractured or cracked bone, or a worker was away from work or was on
An injury or illness is considered work- punctured eardrum. See 29 CFR 1904.7. disease or disorder. The following are not
related if an event or exposure in the work considered medical treatments and are NOT job transfer or restricted work activity.
environment caused or contributed to the recordable: 5. Identify whether the case is an injury or
condition or significantly aggravated a ▼ visits to a doctor or health care professional illness. If the case is an injury, check the
preexisting condition. Work-relatedness is solely for observation or counseling; injury category. If the case is an illness,
check the appropriate illness category.
 ▼ diagnostic procedures, including administering ▼ using finger guards; Under what circumstances should injury or illness, but you do not need to include
prescription medications that are used solely ▼ using massages; you NOT enter the employee’s name on details of an intimate or private nature.
for diagnostic purposes; and the OSHA Form 300?
▼ drinking fluids to relieve heat stress.
▼ any procedure that can be labeled first aid. (See You must consider the following types of injuries What if the outcome changes after you
below for more information about first aid.) How do you decide if the case or illnesses to be privacy concern cases: record the case?
involved restricted work? ▼ an injury or illness to an intimate body part or to If the outcome or extent of an injury or illness
What is first aid? Restricted work activity occurs when, as the result the reproductive system, changes after you have recorded the case,
If the incident required only the following types of of a work-related injury or illness, an employer or simply draw a line through the original entry or,
▼ an i njury o r illness resulting f rom a sexual
treatment, consider it first aid. Do NOT record the if you wish, delete or white-out the original
health care professional keeps, or recommends assault,
case if it involves only: entry. Then write the new entry where it
keeping, an employee from doing the routine ▼ a mental illness, belongs. Remember, you need to record the
▼ using non-prescription medications at non- functions of his or her job or from working the
▼ a case of HIV i nfection, hepatitis, or most serious outcome for each case.
prescription strength; full workday that the employee would have been
tuberculosis,
▼ administering tetanus immunizations; scheduled to work before the injury or illness
occurred. ▼ a needlestick injury or cut from a sharp object Classifying injuries
▼ cleaning, flushing, or soaking wounds on the
that is contaminated with blood or other An injury is any wound or damage to the body
skin surface;
How do you count the number of potentially infectious material (see 29 CFR Part resulting from an event in the work
▼ using wound coverings, such as bandages, days of restricted work activity or 1904.8 for definition), and environment.
BandAids™, gauze pads, etc., or using the number of days away from work? ▼ other illnesses, if the employee independently Examples: Cut, puncture, laceration,
SteriStrips™ or butterfly bandages;
Occupational Safety and Health Administration

Count the number of calendar days the employee and voluntarily requests that his or her name not abrasion, fracture, bruise, contusion, chipped
▼ using hot or cold therapy; was on restricted work activity or was away from tooth, amputation, insect bite, electrocution, or
be entered on the log.
▼ using any totally non-rigid means of support,
U.S. Department of Labor

work as a result of the recordable injury or illness. You must not enter the employee’s name on the a thermal, chemical, electrical, or radiation
such as elastic bandages, wraps, non-rigid back Do not count the day on which the injury or burn. Sprain and strain injuries to muscles,
OSHA 300 Log for these cases. Instead, enter
belts, etc.; illness occurred in this number. Begin counting joints, and connective tissues are classified as
“privacy case” in the space normally used for the
▼ using temporary immobilization devices while days from the day after the incident occurs. If a employee’s name. You must keep a separate, injuries when they result from a slip, trip, fall or
transporting an accident victim (splints, slings, single injury or illness involved both days away confidential list of the case numbers and employee other similar accidents.
neck collars, or back boards); from work and days of restricted work activity, names for the establishment’s privacy concern
▼ drilling a f ingernail or toenail to relieve enter the total number of days for each. You may
cases so that you can update the cases and provide
pressure, or draining fluids from blisters; stop counting days of restricted work activity or
information to the government if asked to do so.
days away from work once the total of either or
▼ using eye patches; If you have a reasonable basis to believe that
the combination of both reaches 180 days.
▼ using simple irrigation or a cotton swab to information describing the privacy concern case
remove foreign bodies not embedded in or may be personally identifiable even though the
adhered to the eye; employee’s name has been omitted, you may use
▼ using irrigation, tweezers, cotton swab or other discretion in describing the injury or illness on
simple means to remove splinters or foreign both the OSHA 300 and 301 forms. You must
material from areas other than the eye; enter enough information to identify the cause of
the incident and the general severity of the
 Classifying illnesses Examples: Poisoning by lead, mercury, When must you post the Summary?
cadmium, arsenic, or other metals; poisoning by You must post the Summary only — not the
Skin diseases or disorders carbon monoxide, hydrogen sulfide, or other Log — by February 1 of the year following the
Skin diseases or disorders are illnesses involving gases; poisoning by benzene, benzol, carbon year covered by the form and keep it posted
the worker’s skin that are caused by work tetrachloride, or other organic solvents; until April 30 of that year.
exposure to chemicals, plants, or other poisoning by insecticide sprays, such as
parathion or lead arsenate; poisoning by other
substances.
chemicals, such as formaldehyde. How long must you keep the Log and
Examples: Contact dermatitis, eczema, or
rash caused by primary irritants and sensitizers Summary on file?
or poisonous plants; oil acne; friction blisters; Hearing Loss You must keep the Log and Summary for 5 years
chrome ulcers; inflammation of the skin. Noise-induced hearing loss is defined for following the year to which they pertain.
recordkeeping purposes as a change in hearing
Respiratory conditions threshold relative to the baseline audiogram of an
Respiratory conditions are illnesses associated average of 10 dB or more in either ear at 2000, Do you have to send these forms to
with breathing hazardous biological agents, 3000, and 4000 hertz, and the employee’s total OSHA at the end of the year?
hearing level is 25 decibels (dB) or more above
chemicals, dust, gases, vapors, or fumes at work. Many employers are required to electronically
audiometric zero (also averaged at 2000, 3000,
Examples: Silicosis, asbestosis, pneumonitis, submit information from their Form 300A
Occupational Safety and Health Administration

and 4000 hertz) in the same ear(s).

pharyngitis, rhinitis or acute congestion; Summary to OSHA. To see if your establishment
farmer’s lung, beryllium disease, tuberculosis, is required to submit the information, visit https://
U.S. Department of Labor

occupational asthma, reactive airways All other illnesses www.osha.gov/injuryreporting/index.html.

dysfunction syndrome (RADS), chronic All other occupational illnesses.
obstructive pulmonary disease (COPD), How can we help you?
Examples: Heatstroke, sunstroke, heat
hypersensitivity pneumonitis, toxic inhalation exhaustion, heat stress and other effects of If you have a question about how to
injury, such as metal fume fever, chronic environmental heat; freezing, frostbite, and other fill out the Log,
obstructive bronchitis, and other effects of exposure to low temperatures;
pneumoconioses. ▼ visit us online at www.osha.gov or
decompression sickness; effects of ionizing
radiation (isotopes, x-rays, radium); effects of ▼ call your local OSHA office.
Poisoning nonionizing radiation (welding flash, ultra-violet
Poisoning includes disorders evidenced by rays, lasers); anthrax; bloodborne pathogenic
abnormal concentrations of toxic substances in diseases, such as AIDS, HIV, hepatitis B or
blood, other tissues, other bodily fluids, or the hepatitis C; brucellosis; malignant or benign
breath that are caused by the ingestion or tumors; histoplasmosis; coccidioidomycosis.
absorption of toxic substances into the body.
 Optional Note: You can type input into this form and save it.
Because the forms in this recordkeeping package are “fillable/writable”
PDF documents, you can type into the input form fields and
Calculating Injury and Illness Incidence Rates then save your inputs using the free Adobe PDF Reader. In addition,
the forms are programmed to auto-calculate as appropriate.

What is an incidence rate? (c) The number of hours all employees actually various classifications (e.g., by industry, by
An incidence rate is the number of recordable worked during the year. Refer to OSHA Form employer size, etc.). You can obtain these
injuries and illnesses occurring among a given 300A and optional worksheet to calculate this published data at www.bls.gov/iif or by calling
number of full-time workers (usually 100 full- number. a BLS Regional Office.
time workers) over a given period of time You can compute the incidence rate for all
(usually one year). To evaluate your firm’s injury recordable cases of injuries and illnesses using the
and illness experience over time or to compare following formula:
your firm’s experience with that of your industry Total number of injuries and illnesses X 200,000 ÷
as a whole, you need to compute your incidence Number of hours worked by all employees = Total Worksheet
rate. Because a specific number of workers and a recordable case rate
specific period of time are involved, these rates
can help you identify problems in your workplace (The 200,000 figure in the formula represents the
Number of
and/or progress you may have made in preventing number of hours 100 employees working 40 hours Total number of hours worked Total recordable
work-related injuries and illnesses. per week, 50 weeks per year would work, and injuries and illnesses by all employees case rate
provides the standard base for calculating
incidence rates.)
How do you calculate an incidence
You can compute the incidence rate for
X 200,000 = 0
rate?
recordable cases involving days away from work,
You can compute an occupational injury and
days of restricted work activity or job transfer
illness incidence rate for all recordable cases or (DART) using the following formula:
for cases that involved days away from work for
Occupational Safety and Health Administration

your firm quickly and easily. The formula (Number of entries in column H + Number of
requires that you follow instructions in paragraph entries in column I) X 200,000 ÷ Number of hours
worked by all employees = DART incidence rate
U.S. Department of Labor

(a) below for the total recordable cases or those in Number of

paragraph (b) for cases that involved days away You can use the same formula to calculate hours worked
Number of entries in DART incidence
from work, and for both rates the instructions in incidence rates for other variables such as cases by all employees
Column H + Column I rate
paragraph (c). involving restricted work activity (column (I) on
(a) To find out the total number of recordable Form 300A), cases involving skin disorders
injuries and illnesses that occurred during the X 200,000 = 0
(column (M-2) on Form 300A), etc. Just substitute
year, count the number of line entries on your the appropriate total for these cases, from Form
OSHA Form 300, or refer to the OSHA Form 300A, into the formula in place of the total number
300A and sum the entries for columns (H), (I), of injuries and illnesses.
and (J).
(b) To find out the number of injuries and Reset
Reset
What can I compare my incidence rate
illnesses that involved days away from work, to?
count the number of line entries on your OSHA
The Bureau of Labor Statistics (BLS) conducts a
Form 300 that received a check mark in column
survey of occupational injuries and illnesses each
(H), or refer to the entry for column (H) on the
year and publishes incidence rate data by
OSHA Form 300A.
 Note: Because the forms in this recordkeeping package are “fillable/

How to Fill Out the Log

writable” PDF documents, you can type into the input form fields and
then save your inputs using the free Adobe PDF Reader. In addition,
the forms are programmed to auto-calculate as appropriate.

The Log of Work-Related Injuries and

Illnesses is used to classify work-related
injuries and illnesses and to note the
extent and severity of each case. When an
incident occurs, use the Log to record
specific details about what happened and
how it happened.
If your company has more than one
establishment or site, you must keep
separate records for each physical location
that is expected to remain in operation for
one year or longer.
If you need additional copies of the
Log, you may photocopy the printout or
insert additional form pages in the PDF,
and then use as many as you need.
The Summary — a separate form —
shows the work-related injury and illness
Occupational Safety and Health Administration

totals for the year in each category. At the

end of the year, count the number of
U.S. Department of Labor

incidents in each category and transfer the

totals from the Log to the Summary. Then
post the Summary in a visible location so
that your employees are aware of injuries
and illnesses occurring in their workplace. Be as specific as possible. You can Choose ONLY ONE of these
use two lines if you need more categories. Classify the case by Note whether the
You don’t post the Log. You post room. recording the most case involves an
only the Summary at the end of the year. serious outcome of the case, injury or an illness.
Revise the log if the injury or illness with column G (Death) being
progresses and the outcome is more serious the most serious and column
than you originally recorded for the case. J (Other recordable cases)
Cross out, erase, or white-out the original being the least serious.
entry if hard copy. (If using the PDF's fillable form
feature, simply change your selections. You can
also clear the entire case entry from the log using
the Reset button.)
 OSHA’s Form 300 (Rev. 04/2004) Note: You can type input into this form and save it. Attention: This form contains information relating to
Log of Work-Related
Because the forms in this recordkeeping package are “fillable/writable” employee health and must be used in a manner that
PDF documents, you can type into the input form fields and protects the confidentiality of employees to the extent Year 20
then save your inputs using the free Adobe PDF Reader. In addition, possible while the information is being used for
Injuries and Illnesses the forms are programmed to auto-calculate as appropriate. occupational safety and health purposes.
U.S. Department of Labor
Occupational Safety and Health Administration

Please Record: Reminders: Form approved OMB no. 1218-0176

• Information about every work-related death and about every work-related injury or illness that involves loss of • Complete an Injury and Illness Incident Report (OSHA Form 301) or equivalent
consciousness, restricted work activity or job transfer, days away from work, or medical treatment beyond first aid. form for each injury or illness recorded on this form. If you're not sure whether a Establishment name
• Significant work-related injuries and illnesses that are diagnosed by a physician or licensed health care professional. case is recordable, call your local OSHA office for help.
• Work-related injuries and illnesses that meet any of the specific recording criteria listed in 29 CFR Part 1904.8 • Feel free to use two lines for a single case if you need to.
• Complete the 5 steps for each case. City State
through 1904.12.
Step 1. Identify the person Step 2. Describe the case Step 3. Classify the case Step 4. Step 5.
SELECT ONLY ONE circle based on the
(A) (B) (C) (D) (E) (F) most serious outcome: Enter the number of
days the injured or ill Select one column:
Case Employee’s name Job title Date of injury Where the event occurred Describe injury or illness, parts of body worker was:
no. (e.g., Welder) or onset of (e.g., Loading dock north end) affected, and object/substance that
illness directly injured or made person ill (e.g., Remained at Work
Illness
(e.g., 2/10) Second degree burns on right forearm from
acetylene torch) Days away Job transfer Other record- Away On job (M)

Skin disorder

Hearing loss
Death from work or restriction able cases from transfer or

Respiratory

Poisoning
restriction

All other
condition
work

illnesses
(G) (H) (I) (J)

Injury
(K) (L)
(1) (2) (3) (4) (5) (6)
Reset
Reset /
month / day days days

Reset
Reset /
month / day days days

Reset
Reset /
month / day days days

Reset
Reset /
month / day days days

Reset
Reset /
month / day days days

Reset
Reset /
month / day days days

Reset
Reset /
month / day days days

Reset
Reset /
month / day days days

Reset
Reset /
month / day days days

Reset
Reset /
month / day days days

▼
Public reporting burden for this collection of information is estimated to average 14 minutes per response, including time to review the
instructions, search and gather the data needed, and complete and review the collection of information. Persons are not required to
Page totals 0 0 0 0 0 0 0 0 0 0 0 0
respond to the collection of information unless it displays a currently valid OMB control number. If you have any comments about these Add a
Add a Form
Form Page
Page

Skin disorder
Be sure to transfer these totals to the Summary page (Form 300A) before you post it.

Injury

condition

Hearing loss
Respiratory

All other
illnesses
Poisoning
estimates or any other aspects of this data collection, contact: US Department of Labor, OSHA Office of Statistical Analysis, Room
N-3644, 200 Constitution Avenue, NW, Washington, DC 20210. Do not send the completed forms to this office.

(1) (2) (3) (4) (5) (6)

 OSHA’s Form 300A (Rev. 04/2004) Note: You can type input into this form and save it.
Because the forms in this recordkeeping package are “fillable/writable” Year 20
PDF documents, you can type into the input form fields and
Summary of Work-Related Injuries and Illnesses then save your inputs using the free Adobe PDF Reader. U.S. Department of Labor
Occupational Safety and Health Administration

Form approved OMB no. 1218-0176

All establishments covered by Part 1904 must complete this Summary page, even if no work-related injuries or illnesses occurred during the year.
Remember to review the Log to verify that the entries are complete and accurate before completing this summary.
Using the Log, count the individual entries you made for each category. Then write the totals below, making sure you've added the entries from
every page of the Log. If you had no cases, write “0.” Establishment information
Employees, former employees, and their representatives have the right to review the OSHA Form 300 in its entirety. They also have limited access
to the OSHA Form 301 or its equivalent. See 29 CFR Part 1904.35, in OSHA’s recordkeeping rule, for further details on the access provisions for Your establishment name
these forms.
Street
Number of Cases
City State Zip
Total number of Total number of Total number of cases Total number of
deaths cases with days with job transfer or other recordable Industry description (e.g., Manufacture of motor truck trailers)
away from work restriction cases
0 0 0 0
(G) (H) (I) (J) North American Industrial Classification (NAICS), if known (e.g., 336212)

Number of Days
Employment information (If you don't have these figures, see the
Total number of days Total number of days of Worksheet on the next page to estimate.)
away from work job transfer or restriction
Annual average number of employees
0 0
Total hours worked by all employees last year
(K) (L)
Sign here
Injury and Illness Types Knowingly falsifying this document may result in a fine.
Total number of . . . I certify that I have examined this document and that to the best of
(M)
my knowledge the entries are true, accurate, and complete.
(1) Injuries 0 (4) Poisonings 0
(2) Skin disorders 0 (5) Hearing loss Company executive Title
0
Phone Date
(3) Respiratory conditions 0 (6) All other illnesses 0

Post this Summary page from February 1 to April 30 of the year following the year covered by the form. Reset
Public reporting burden for this collection of information is estimated to average 58 minutes per response, including time to review the instructions, search and gather the data needed, and
complete and review the collection of information. Persons are not required to respond to the collection of information unless it displays a currently valid OMB control number. If you have any
comments about these estimates or any other aspects of this data collection, contact: US Department of Labor, OSHA Office of Statistical Analysis, Room N-3644, 200 Constitution Avenue, NW,
Washington, DC 20210. Do not send the completed forms to this office.
 Note: You can type input into this form and save it.
Optional Because the forms in this recordkeeping package are “fillable/
writable” PDF documents, you can type into the input form fields and
then save your inputs using the free Adobe PDF Reader. In addition,

Worksheet to Help You Fill Out the Summary

the forms are programmed to auto-calculate as appropriate.

At the end of the year, OSHA requires you to enter the average number of employees and the total hours your employees worked on the Summary. If you don’t have these figures, you can use the information on this
page to estimate the numbers you will need to enter on the Summary page.

If you pay about the same number of employees every pay period throughout the year (e.g., about 100),
then you can use that number as your annual average employment. If the number of employees fluctuates
from pay period to pay period (e.g., your business is seasonal or your establishment grew or shrunk during How to figure the total hours all employees worked:
the year), then you should use the formula below to calculate employment average.
Include hours worked by salaried, hourly, part-time, and seasonal workers,
How to figure the average number of employees who worked for your establishment during the year: as well as hours worked by other workers subject to day-to-day supervision
by your establishment (e.g., temporary help service workers).
Add up and then enter the number of employees your Do not include vacation, sick leave, holidays, or any other non-work time,
establishment paid IN EACH PAY PERIOD during The total number of even if employees were paid for it. If your establishment keeps records of
1 employees paid in all pay 1
the year. Be sure to include all employees: full-time, only the hours paid, or if you have employees who are not paid by the hour,
part-time, temporary, seasonal, salaried, and hourly. periods throughout the year =
please estimate the hours that the employees actually worked.
If this number isn’t available, you can use this optional worksheet to
2 Count and then enter the number of pay periods your estimate it.
establishment had during the year. Be sure to include
any pay periods when you had no employees. For
example, enter 26 if you have biweekly pay periods The number of pay 2
or 52 if you have weekly pay periods. periods during the year =
Optional Worksheet

Find the number of full-time employees in your

3
3 Divide the number of employees by the number of 1 0 = 3 30.00
pay periods. (See auto-calc.) establishment for the year.
Occupational Safety and Health Administration

2
0
x Multiply by the number of work hours for a full-time
U.S. Department of Labor

4 Round the answer to the next highest whole

4
employee in a year.
number (See auto-calc.). Write the rounded The number rounded =
0
number in the blank on the Summary page
marked Annual average number of employees. This is the number of full-time hours worked.

For example, Acme Construction figured its average employment this way:
Note: Review your annual average number + Add the number of any overtime hours as well as the
of employees to ensure it makes sense. Is it hours worked by other employees (part-time,
about the same as the number of employees
In this pay period . . . Acme paid this many employees . . . temporary, seasonal).
working at your establishment on any given
1 10 day? Is it bigger than your smallest number
2 0 Number of employees paid = 830 1 of employees in a pay period? Is it smaller
than your biggest number of employees in a
3 15 pay period? If the answer to any of these 0.00
4 30 Number of pay periods = 26 2 questions is “no,” then the calculation may
Round the answer to the next highest whole number.
5 40 830 = 31.92 be incorrect. Write the rounded number in the blank on the
3 Summary page marked Total hours worked by all
▼ ▼ 26
24 20 Note: You CANNOT divide the total employees last year.
number of W2s by the number of pay
25 15 31.92 rounds to 32 4 periods to calculate average employment.
26 +10
830 32 is the annual average number of employees
You must add up the number of employees
paid IN EACH PAY PERIOD and then Reset
Reset
divide by the number of pay periods.
 OSHA’s Form 301 (Rev. 04/2004) Note: You can type input into this form and save it. Attention: This form contains information relating to
Injury and Illness Because the forms in this recordkeeping package are “fillable/writable”
PDF documents, you can type into the input form fields and
employee health and must be used in a manner that
protects the confidentiality of employees to the extent
Incident Report
then save your inputs using the free Adobe PDF Reader. In addition, possible while the information is being used for U.S. Department of Labor
the forms are programmed to auto-calculate as appropriate. occupational safety and health purposes. Occupational Safety and Health Administration

Form approved OMB no. 1218-0176

Information about the employee Information about the case
This Injury and Illness Incident Report is one of the
first forms you must fill out when a recordable 1) Full name
10) Case number from the Log (Transfer the case number from the Log after you record the case.)

work-related injury or illness has occurred. Together

11) Date of injury or illness
with the Log of Work-Related Injuries and Illnesses 2) Street
Month Day Year
and the accompanying Summary, these forms help
12) Time employee began work (HH:MM) AM PM
the employer and OSHA develop a picture of the City State ZIP
13) Time of event (HH:MM) AM PM Check if time cannot be determined
extent and severity of work-related incidents.
3) Date of birth
Within 7 calendar days after you receive * Re fields 14 to 17: Please do not include any personally identifiable information (PII) pertaining to
worker(s) involved in the incident (e.g., no names, phone numbers, or Social Security numbers).
information that a recordable work-related injury or Month Day Year

illness has occurred, you must fill out this form or an 4) Date hired 14)* What was the employee doing just before the incident occurred? Describe the activity, as well as the
tools, equipment, or material the employee was using. Be specific. Examples: “climbing a ladder while
equivalent. Some state workers’ compensation, Month Day Year
carrying roofing materials”; “spraying chlorine from hand sprayer”; “daily computer key-entry.”
insurance, or other reports may be acceptable 5) Male Female
substitutes. To be considered an equivalent form, any
Information about the physician or other health care
substitute must contain all the information asked for professional
on this form.
6) Name of physician or other health care professional 15)* What Happened? Tell us how the injury occurred. Examples: “When ladder slipped on wet floor, worker fell
According to Public Law 91-596 and 29 CFR 20 feet”; “Worker was sprayed with chlorine when gasket broke during replacement”; “Worker developed
1904, OSHA’s recordkeeping rule, you must keep soreness in wrist over time.”

this form on file for 5 years following the year to

which it pertains.
7) If treatment was given away from the worksite, where was it given?
If you need additional copies of this form, you
may photocopy the printout or insert additional form Facility
pages in the PDF, and then use as many as you need. 16)* What was the injury or illness? Tell us the part of the body that was affected and how it was affected.
Examples: “strained back”; “chemical burn, hand”; “carpal tunnel syndrome.”
Street

City State ̀ZIP

17)* What object or substance directly harmed the employee? Examples: “concrete floor”; “chlorine”;
8) Was employee treated in an emergency room? “radial arm saw.” If this question does not apply to the incident, leave it blank.
Completed by
Yes
No
Title
9) Was employee hospitalized overnight as an in-patient? 18) If the employee died, when did death occur? Date of death
Phone Date Yes Month Day Year
Month Day Year No
Add a
Add a Form
Form Page
Page Reset
Reset
Public reporting burden for this collection of information is estimated to average 22 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Persons are not required to respond to the collection of information unless it displays a
current valid OMB control number. If you have any comments about this estimate or any other aspects of this data collection, including suggestions for reducing this burden, contact: US Department of Labor, OSHA Office of Statistical Analysis, Room N-3644, 200 Constitution Avenue, NW, Washington, DC 20210. Do not send the completed forms to this office.
 If You Need Help...
If you need help deciding whether a case is recordable, or if you have questions about the
information in this package, feel free to contact us. We’ll gladly answer any questions you have.

▼ Visit us online at www.osha.gov Federal Jurisdiction State Plan States

▼ Call your OSHA Regional office Region 1 - 617 / 565-9860 Alaska Oregon
and ask for the recordkeeping
Connecticut; Massachusetts; Maine; New
coordinator Arizona Puerto Rico
Hampshire; Rhode Island

California South Carolina

Region 2 - 212 / 337-2378
New York; New Jersey *Connecticut Tennessee
or
Region 3 - 215 / 861-4900 Hawaii Utah
▼ Call your State Plan office DC; Delaware; Pennsylvania; West Virginia
*Illinois Vermont
www.osha.gov/stateplans Region 4 - 678 / 237-0400
Alabama; Florida; Georgia; Mississippi Indiana Virginia

Region 5 - 312 / 353-2220 Iowa *Virgin Islands

Illinois; Ohio; Wisconsin
Occupational Safety and Health Administration

Kentucky Washington
Region 6 - 972 / 850-4145
*Maine Wyoming
U.S. Department of Labor

Arkansas; Louisiana; Oklahoma; Texas

Region 7 - 816 / 283-8745 Maryland

Kansas; Missouri; Nebraska
Michigan *Public Sector only
Region 8 - 720 / 264-6550 Minnesota
Colorado; Montana; North Dakota; South
Dakota Nevada

Region 9 - 415 / 625-2547 *New Jersey

Region 10 - 206 / 553-5930 New Mexico

Idaho
*New York

North Carolina
 Occupational Safety and Health Administration
U.S. Department of Labor

Have questions?
If you need help in filling out the Log or Summary, or if you
have questions about whether a case is recordable, contact
us. We’ll be happy to help you. You can:

▼ Visit us online at: www.osha.gov

▼ Call your regional or state plan office. You’ll find

the phone number listed on the previous page.