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    Professional Letter Closings

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    Musabbir Ali
    The document provides information about professional letter closings, including: - It discusses different types of closings that are appropriate for different contexts, such as new business contacts, old business contacts, thank you notes, and more formal yet friendly letters. - It provides examples of specific closings that can be used in each of these contexts, such as "Yours truly", "Best regards", "Thank you for your time", and "With all good wishes". - It also discusses factors that influence the choice of closing, such as the seniority and relationship with the recipient, and the tone of the letter.

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    Download as DOC, PDF, TXT or read online from Scribd

    Professional Letter Closings

    Uploaded by

    Musabbir Ali
    2K views7 pages
    The document provides information about professional letter closings, including: - It discusses different types of closings that are appropriate for different contexts, such as new business contacts, old business contacts, thank you notes, and more formal yet friendly letters. - It provides examples of specific closings that can be used in each of these contexts, such as "Yours truly", "Best regards", "Thank you for your time", and "With all good wishes". - It also discusses factors that influence the choice of closing, such as the seniority and relationship with the recipient, and the tone of the letter.

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    The document provides information about professional letter closings, including: - It discusses different types of closings that are appropriate for different contexts, such as new business contacts, old business contacts, thank you notes, and more formal yet friendly letters. - It provides examples of specific closings that can be used in each of these contexts, such as "Yours truly", "Best regards", "Thank you for your time", and "With all good wishes". - It also discusses factors that influence the choice of closing, such as the seniority and relationship with the recipient, and the tone of the letter.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    2K views7 pages

    Professional Letter Closings

    Uploaded by

    Musabbir Ali
    The document provides information about professional letter closings, including: - It discusses different types of closings that are appropriate for different contexts, such as new business contacts, old business contacts, thank you notes, and more formal yet friendly letters. - It provides examples of specific closings that can be used in each of these contexts, such as "Yours truly", "Best regards", "Thank you for your time", and "With all good wishes". - It also discusses factors that influence the choice of closing, such as the seniority and relationship with the recipient, and the tone of the letter.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOC, PDF, TXT or read online from Scribd
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    of 7

    Professional Letter Closings

    Professional letters have a standard format that need to be strictly followed. The
    salutation or the opening lines as well as the closing lines are the important aspects
    of any business letter. Although these are the slightest components of the letter, it
    can make or mar your efforts in letter writing. But you need not get intimidated by
    the prospect of writing a professional business letter. There are certain rules and
    formats that will help you. Business letters form an important part of business
    writing. Firstly let us have a look at the following things that affect the format of the
    letter.
    The pattern of the formal letter may differ according to region, for e.g, the standard
    American letter format is different from the standard British letter format.
    The relationship of the sender to the recipient also plays an important role in the
    style of business letter closings.

    Sometimes, the professional letter closings wordings change according to the rank
    or the designation of the recipient.

    The tone of the letter, for e.g, whether the letter is a formal note or a
    friendly/congratulatory letter; is also important in determining the closing of
    professional letter. Read more on letter writing.
    Format of Professional Letter Closings

    You must remember that the first letter of the first word is only capitalized and not
    the second word. Also, one must not forget to put a comma (,) after the professional
    letter closing salutations. The letter closings is immediately followed by the sender’s
    name and designation. Address can be optional. The following is the format of the
    professional letter closings.

    Yours sincerely,
    (leave 3 - 4 lines for your signature)
    Sender’s name
    Designation

    Professional Letter Closings Words

    The following are the different formats of letter closings used in formal or business
    letters.

    Business Letter Closings for New Business Contacts


    The following are the general closings of professional letters that can be used when
    writing a letter to a new business contact, or to an employer. These can also be
    used in nearly all formal letters, as these are the traditional business letter closings
    that are be universally applicable. It can be noted that according to the format,
    when the sender does not know the recipient’s name, he ends the letter with ‘Yours
    faithfully’, while when the sender and the recipient know each other well, ‘Yours
    sincerely’ is used.
    Yours truly,
    Yours sincerely,
    Sincerely,
    Yours faithfully,
    Yours respectfully,
    Business Letter Closings for Old Business Contacts
    The following formal letter closings can be used in letters for old business contacts
    or for the people you have known for a long time. Along with professionalism, it is
    necessary for the sender’s approach to appear friendly. Therefore, the use of the
    word ‘regards’ cannot be considered inappropriate.
    Best regards,
    Warm regards,
    Best wishes,
    With appreciation,
    Cordially,
    Professional Letter Closings For Thank you Notes
    Sometimes, one may need to thank anyone for any help, advice, etc. You can
    mention the reason for thanking the person or can just use the simple ‘thank you’,
    both are acceptable. The following are the appropriate closing lines for formal thank
    you notes or mails.
    Thank you for your kindness and consideration,
    Thank you for your time,
    Thank you for your attention to the request,
    Thank you for your help,
    Many thanks,
    Kind thanks,
    Thank you,
    Professional Letter Closings for Formal Yet Friendly Letters
    The following letter closings can be used when writing a letter to a familiar person,
    while not making it look too casual. These wordings look friendly, yet retain the
    business like manner.
    With all good wishes,
    Best wishes for your future,
    Warm greetings to all,
    Wishing you a safe journey,
    With personal regards,
    Health and happiness,
    Peace and blessings,
    Other Professional Letter Closing Words
    Sometimes, in case of diplomatic circles, the letter closings can also be elaborate. In
    case of letters to any head of State or government officials, one can simply
    conclude with ‘Sincerely’. On the other hand, the traditional style of letter closing is
    used when writing for kings or monarchs. Here are some examples.
    I have the honor to be Your Majesty’s humble and obedient servant.
    May I always live to serve you and the crown.
    Sometimes, the closings differ according to the subject of the letter as in apology
    letter, reference letter or a condolence letter. The following are a few situational
    closing lines for letters that can be used before the closing wordings given above.
    I apologize for the inconvenience.
    I look forward to seeing you again.
    I am looking forward to your reply.
    Please feel free to contact for further information.
    My deepest sympathies are with you and your family.
    Read more on:
    Writing Business Letter
    How to Write a Business Letter

    It is better to give a prior thought on professional letter closings wordings. You can
    use the traditional letter closings rather than risk offending the reader(s) with
    casual or informal closings.
    List of Business Letter Closings
    Which Closing Salutation to Use for Professional Letters
    and E-mails

    Professionals must select business letter closings based on who will receive their
    letters and e-mails. Choosing the right letter closing is essential for success.
    Deciding on the right closing for a business letter or professional e-mail can be
    tricky. A letter writer must find a balance between overly used closings and the
    formality of the letter.
    Read on for lists of business letter closings as well as guidelines on how to
    effectively select a professional letter sign-off.
    Business Letter Closings for New Contacts and Cover Letters
    When writing a business letter to a new business contact, sales prospect, or
    potential employer it is best to keep the business letter closing to a level of utmost
    professionalism. Writing a casual sign-off is generally unacceptable.
    Ending with a respectful closing will help the writer exude professionalism. Some
    business closings that are polite, courteous, and professional include:
    Sincerely
    Yours sincerely
    Respectfully yours
    Faithfully yours
    Yours truly
    Writers can use these closings for a new sales prospect, mass mailings, and cover
    letters for job applications.
    E-mail and Business Letter Closings for Familiar Professional Contacts
    ”Sincerely” ranks as too stuffy for a familiar business contact; however, signing off
    with “Ciao” or “Cheers” comes across as too casual and disrespectful for business
    letters.
    Read on
    Using French Letter Closings
    Using Spanish Letter Closings
    List of Letter Closings and E-mail Goodbyes
    But in the gray area between letter closings that are too formal and sign-offs that
    are too casual, writers can end a letter with a closing salutation that strikes the
    right balance. Here are some suggestions on how to sign off a letter to a friendly
    business contact without coming across as unprofessional:
    Kind regards
    Best regards
    Warmest regards
    Many thanks
    Kind thanks
    Truly
    With appreciation
    E-mail communication offers a little more flexibility in how a writer ends a note to a
    business contact. Yet it is important to remember that e-mails still require
    professional letter closings fitting for the tone of the message.
    End a professional e-mail in the same way as closing a letter with a familiar
    business contact.
    How to Choose the Right Business Letter Closings
    In choosing the right business closings for letters and e-mails, professionals need to
    consider a few questions:
    Consider the seniority of and the relationship to the addressee: Is the person a
    Senior Vice President or a Sales Rep at the company’s office products supplier?
    Depending on the relationship, both recipients may warrant the most formal letter
    closings or simply casual sign offs.
    Consider the tone of the letter: Is the letter a memo regarding new financial policies
    or a note to congratulate a colleague on a promotion? The more personal the
    business letter the less formal the closing needs to be.
    Consider how others end letters: What do you, personally, like to read at the end of
    a business letter? Review marketing letters from different companies and cover
    letters to gauge a personal response to various business letter closings.
    For more suggestions on how to end a letter, read List of Letter Closings and E-mail
    Goodbyes.

    List of Letter Closings and E-mail Goodbyes


    How to End E-mails and Letters for Various Types of Correspondence
    Beyond the overused “sincerely”, there are many ways to sign off a letter or e-mail.
    When writers choose letter closings, the endings can offer insight into how readers
    should follow up. “Write soon” welcomes the reader to respond, while the more
    reserved “Wishing you the best” may be saved for a difficult sympathy card.
    Here is a list of letter closings organized by formality.

    List of Proper Business Letter Closings:


    Be it for marketing letters, cover letters or professional e-mails, writers can use a
    great variety of business letter closings to sign off a work-related document. Denote
    a friendly-but-business-like tone with the letter closing “Kind regards”, or keep
    things ultra sharp by ending an important letter with “Confidently yours”.
    Best regards/wishes
    Confidently yours
    Kind regards/wishes
    Many thanks
    Respectfully yours
    Warm regards
    With anticipation
    Yours respectfully/sincerely/truly
    List of Friendly Goodbyes to End a Letter
    Whether it’s for the family holiday card, a letter wishing better health, or a thank
    you note, choosing the right letter closings for friends is a fine and fun art. Here are
    some suggestions that denote the warmth of friendship, but still hold a respectful
    and well-wishing air:
    Cheerful greetings to all
    Hugs
    Kind thoughts
    Take care
    Wishing you the best
    Write soon
    Your friend
    Yours in friendship
    List of Online Goodbyes Used to Sign off an E-mail
    Writers have more flexibility in the endings they use for e-mails than in written
    letters. To add a little more life to personal e-mail closings, consider signing off with
    one of these e-mail salutations:
    Be good/well
    Cheerio
    Cheers
    I’m out
    More to come
    Smiles
    Ta ta for now
    Take care
    Take it easy
    Until next time
    Quote Funny and Famous Closings to End a Letter
    From Obi-Wan Kenobi’s classic line from Star Wars “May the force be with you” and
    the hockey-themed “Keep your stick on the ice”, television, music, and movies have
    given us some of the most popular and creative letter closings.
    Read on
    Using Spanish Letter Closings
    List of Business Letter Closings
    Using French Letter Closings
    Here are some letter closings and e-mail salutations that will be familiar to most:
    All you need is love
    Happy trails to you
    Hasta la vista, baby
    Keep your stick on the ice
    Kiss kiss bang bang
    Live long and prosper
    May the force be with you
    Over and out
    Over to you
    Peace, love, and unity
    Start the engines
    Stay tuned
    Tag! You’re it
    To be continued…
    Yabba dabba do
    Loving Endings for Valentine’s Day Letter Closings
    Signing off a Valentine’s Day card or a love letter remains a careful operation. A
    valentine likely won’t appreciate the ending “Your friend” or a professional “Best
    regards”. So to ensure a happy Valentine’s Day, be sure to add a loving goodbye
    with lots of personal thought:
    Lots of love
    Love always/eternally/forever
    Much love
    Thinking sweet thoughts of you
    Yours
    Friendly Goodbyes in Other Languages
    Adding a letter closing in another language can be a fun way to end a written note
    or e-mail. From French goodbyes to Spanish farewells, here are some international
    ways to sign off a written note:
    Adieu
    Adios amigo (use “amiga” for a female letter recipient or “amigos” for a family or
    group)
    Aloha
    Au revoir
    Ciao
    Namaste
    Selecting the Right Letter Closings and E-mail Sign-offs

    Whichever letter closings or e-mail endings writers use, be sure to think about the
    recipients and how they will interpret each goodbye. When in doubt, err on the side
    of more formal letter closings and e-mail endings rather than risk offending readers
    with casual or inappropriate sign offs.

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