Blue Prism Tutorial For Beginners

Blue Prism Tutorial for Beginners
What is Blue Prism?

BLUE PRISM is a UK-based software development company in the field of Robotic
Process Automation. The group supplies software robots which helps to automate
clerical back office processes that work exactly like a human. The Robotic Process
Automation which is shortly known as (RPA) was invented by Blue Prism. This fact
itself shows that the company is pioneers in RPA software development.
Blue Prism software enables business operations to be agile and cost effective by
automating, manual, rule-based, repetitive back-office processes and improving
accuracy by developing a "Digital Workforce.". The Blue prism tool offers flow chart
like designer with drag and drop feature to automate each step of the business
processes.
In this tutorial, you will learn
 What is Blue Prism?

 Blue prism Features
 Components of Blue Prism
 What is Object Studio?
 What is Process studio?
 What is Business Objects
 Benefits of using Blue prism
 Blue-prism International Case Studies
Blue prism Features

 Secure, scalable, and central management of a virtual workforce of software
robots
 Complete automation solution that results in work distribution and queue
management
 Blue prism has many robust features like load balancing, encryption, and audit.
It also offers robots that are defined and managed centrally
 Blue Prism comes with various types of spying modes for different application
types
 It has many improved features to configure Dashboards so that session
information can be directed to external Analytics and monitoring systems
 The latest version 6 of Blue prism provide support for Microsoft Azure and
Amazon AWS cloud deployment patterns
 Exception stages can be set to save a screen capture. When it is used in the
production environment, this feature can resolve resource processing issues in a
secure manner
 You can automate Excel, XML, csv, pdf, image, etc.
 There is no need to write any code while working with the Blue prism tool
 It can automate software developed in Java, Mainframe, Web-based, Windows
Applications
Components of Blue Prism

Blue Prism is a set of libraries, tools, and runtime environments for RPA.
Every software robot has two main parts:
1. Process Studio
2. Object Studio
What is Object Studio?

Object studio is a where we can create the Visual Business Object. It is abbreviated as
VBO. VBO are created to interact with other applications.
We will see that Object Studio looks very like Process Studio. There are key
differences, which are:
 Object Studio offers some "stage" which are not available in the Process Studio
 Object Studio does not have a Main Page, but it does have two default pages
 Pages are organized as a flat group instead of hierarchy like in the Process
Studio
Benefits of Developing VBO:
 Consistency and scalability

 Lesser Bot creation time for subsequent processes
 System changes only needed to be updated in one location instead of for each
process. Bot maintaince becomes easy
What is Process studio?

Process studio looks similar to a traditional flowchart. It is an area where an actual
process is created. Apart from features offered by Object studio, it allows business
logic, control loops, variables, and object call to be sequenced, and tested in a visible
business flow. Each Page in Process has its tab, and generally, the process defined in
the Process Studio is pretty similar to a flowchart.
A process acts like a human user. It implements a software robot's logic. It is almost
similar to personal interaction with several applications to carry out a series of steps
which can invoke actions to carry out same steps.
Process diagram:
 Process diagrams are comprised of various stages connected together

using links to form logical structures.
 Stages are selected from the toolbar and placed on the diagram using the
mouse.
 They can be selected, moved, resized, formatted, cut, copied, pasted, and
deleted, much as you might expect.
 Stages also have various properties that can be accessed by double -clicking.
 Links are created using the link tool by dragging the mouse from the center of
one stage to the center of another.
 Dragging without the link tool can be used to select more than one stage at a
time.
How to Create a New Process

From the main Blue Prism window, select "Studio" from tabbed menu at the top of the
screen.
Figure: Main screen Toolbar
Or select the Studio icon from the left-hand navigation menu.

 Right- click the Processes heading under studio and then select "Create a
Process" from the context menu.
 Name the new Process "First Process".
 Enter a brief description of the Process.
 The new process will appear beneath the Processes heading. Now double-click
it to open it.
 Along the left-hand side of the screen is the Stages toolbar. To put a stage on
the page, click and drag it into position. Try this by dragging a few different
stages onto the page.
 You will notice that one of the stages in the stage’s toolbar has a blue rectangle
highlighting it. Whichever stage is highlighted will be the one added if you
click directly on the page. Click on the calculation stage on the toolbar to
highlight it.
Figure: Process Studio Stages Toolbar
Here, you can notice how the cursor changes and has the calculation stage icon next to
it. Now click on the process page to add a calculation stage. This saves you having to
return to the toolbar if you have several stages of the same type to add.
Even with the calculation stage cursor you can still drag and place other stage types.
When stages are on the page you can:
 Double click on various stages to view their properties

 Press the Save button but keep the diagram open.
Space in Process Studio is effectively infinite, and pan and zoom tools can be used to
maneuver around the diagram. The grid lines and "snap" settings are on by default,
but these can be switched off (via the View menu) if necessary.
Advantages of Process Studio
 A process is very much similar to a business object.

 Every process is defined by using one or more pages
 Each page contains various stages and data
 Always begins at its Main page
 Each page in a process has an individual tab, which allows you to divide he
processes into various logical groupings.
 A process acts like a human user who thinks and types very fast.
 Need to publish the process then only it visible to Control Room.
 The biggest advantage of the process studio allows you to design the logic by
assembling the design surface graphically.
What is Business Objects

To implement RPA system in any organization, a real process would be needed to do
some useful tasks and to do so; it would need to work with external applications.
The interface to an application is never contained in the process diagram, but in a

separate diagram which is called Business Object.
 A Business Object is never configured in Process Studio but in a distinct,

environment which is called Object Studio.
 The main aim of Business Object is to provide an interface to single
application.
 A Business Object is not exposed to Control Room and is never used on its
own. Instead, it is always used by a Process.
Benefits of using Blue prism

 It doesn't need IT skills to implement
 It can be easily implemented in the short time span of 4 to 6 weeks
 Provides the highest return of your ROI, tremendous payback with self-funding
returns
 Automates the application's controls and fields, irrespective of their onscreen
position to increase bot's speed
 Custom Digital Front- ends integrate front office agents and back-office
automation to improve human-robot interactivity and productivity
 Robust and feature rich analytics suite.
 Double-byte character set support allows you to expand RPA to systems and
processes that need double-byte such as Asian languages
 Multi-tiered Encryption Algorithms provides secure connectivity, data storage,
and access
 Enterprise-wide Password Vaults with certified CyberArk Credential
Management for consistent enterprise-wide credentials
 Custom Permissions feature allows user-specific access to robot groups, robots,
processes for secure robotic automation process
 Improved Control Room to offer real-time feedback on robot status and allows
you to get the complete insight into the digital workforce.
 Build highly efficient and automated end-to-end business processes
Blue-prism International Case Studies

Following are 2 prominent case studies of Blue prism implementation.
Case 1: National Retail Bank
 Allows them to perform the Inter-bank transfer in just 20 sec using Blue Prism
vs. 10 min manual process
 130 processes automated
 100 robots deployed
 200 + FTE saved audit conducted in 1 min with automation versus entire
working day process of almost 8 hours.
Case 2: Global Telco
The Telco launched RPA software in 2013. They wanted to optimize their back-office
operations.
Blue prism RPA capabilities covered:
 15 core processes covered

 1.000-1.200 FTE replaced
 400-500k cases per month
 160 robots decoyed: run by a team of 3
 12 months payback period
 3 years ROI of 650-800%
Other Popular RPA tools:

 Blue Prism
 Automation Anywhere
 UI Path
 Openspan
 Work Fusion
Summary
 Blue Prism is a UK-based software development company in the field of

Robotic Process Automation
 It is a complete automation solution that results in work distribution and queue
management
 Blue Prism is a set of libraries, tools, and runtime environments for RPA.
 Every software robot has two main parts: 1) Process Studio 2) Object Studio
 Object studio is a where we can create the Visual Business Object. It is also
called VBO
 Process studio looks similar to a traditional flowchart. It is an area where an
actual process is created
 The major benefit of Blue prism RPA tool is that it can easily be implemented
in the short time span of 4 to 6 weeks

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Blue Prism Tutorial for Beginners

What is Blue Prism?

In this tutorial, you will learn

 What is Blue Prism?

Blue prism Features

Components of Blue Prism

Every software robot has two main parts:

What is Object Studio?

Benefits of Developing VBO:

 Consistency and scalability

What is Process studio?

 Process diagrams are comprised of various stages connected together

How to Create a New Process

Figure: Main screen Toolbar

Or select the Studio icon from the left-hand navigation menu.

When stages are on the page you can:

 Double click on various stages to view their properties

Advantages of Process Studio

 A process is very much similar to a business object.

What is Business Objects

The interface to an application is never contained in the process diagram, but in a

 A Business Object is never configured in Process Studio but in a distinct,

Benefits of using Blue prism

Blue-prism International Case Studies

Case 2: Global Telco

Blue prism RPA capabilities covered:

 15 core processes covered

Other Popular RPA tools:

 Blue Prism is a UK-based software development company in the field of

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