Party Precinct Manual: Alabama Democrats Get Out The Vote
Party Precinct Manual: Alabama Democrats Get Out The Vote
Party Precinct Manual: Alabama Democrats Get Out The Vote
The 2010 elections taught us that we not only need to work harder but we
need to work smarter. Moving forward, the Alabama Democratic Party is
committed to engaging volunteers and activists at a grassroots level to help us
build the field team we need to win elections.
The Party needs to be turned upside down and become a service provider to
our local chapters and clubs. Our county organizations should be given the
guidance, direction, resources, and tools necessary to get the job done locally.
With your help and with the hard work of 67 county parties, the days of
Republicans out-organizing us at the local level are over.
In service,
1
Why We’re in the Fight
Alabama Democrats believe in the equality of all
people, the power of education, the dignity of
work, and our responsibility to each other,
especially the least of these.
The Program
The Alabama Democratic Party rolled out a statewide voter ID and GOTV program to our
county chairs, vice chairs, and club presidents at our 2011 County Chairs Summit in May.
In order to win our countywide races and for each county (even the reddest of the red) to
squeeze out every possible vote for our statewide candidates, each county party, club, and
affiliated group needs to do their part. We need to know who the Democrats are and get
them to the polls. We need to know who the Republicans are and stop wasting money
sending them direct mail and reminding them when Election Day is. We need to know who
the Independents and persuadable voters are and talk to them as many times as we can
about our beliefs and our candidates.
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TABLE OF CONTENTS
Purpose – Why are you here? ....................................................................... 5
Organizing ....................................................................................................... 7
Precinct Organizing Overview ....................................................................................... 7
What is a Precinct? .................................................................................................................. 7
Campaign-Oriented Organizing vs. Community-Oriented Organizing ................................ 7
Voter Mobilization: The Case for Voter-to-Voter Contact .................................................... 7
Absentee Program........................................................................................ 19
3
Step Three: Planning and Precinct Management...................................................... 30
Step Four: Networking – Be a Resource ................................................................... 31
Step Five: Execute Local, Direct Voter Contact ........................................................ 32
4
Purpose – Why are you here?
You are HERE because:
The local precincts are the most important components of our mission to rebuild the
Alabama Democratic Party. The foundation of a strong viable Democratic Party is a local
precinct organization that can identify and turn out the Democratic vote. The purpose of
this manual is to provide you with suggestions of how to organize, develop strategies, and
implement a successful precinct plan that will assure Democrats will be elected in your
county and that your county maximizes its votes for our statewide candidates.
STATE
COUNTIES
PRECINCTS
VOTERS
5
Shifting the Paradigm
Democratic Politics in Alabama has become inefficient. The way we go about electing
Democrats hasn’t allowed our citizens to be very engaged in the process, nor has it allowed
us to hold our leaders accountable for their behavior in office. We need to shake things
up…a lot.
The electoral scene is cyclical. Six months or so before the election, we pick out the
painfully small number of legislators whose seats are considered “competitive” and we go
to work. After raising some money, many campaigns set up shop in the “field”—opening
storefront headquarters and offices around the state. We buy computers and phones, call
around to build a volunteer and supporter network, and spend thousands, even millions, of
dollars on what’s effectively a one-time marketing blitz.
Then, the day after the election, everything disappears! The lease is up, the trained staff is
looking for new jobs, the volunteer network fades into oblivion, the computers and phones
go into a box, and the network of activists and supporters crumbles. The attitude is one of,
“See ya in four years”, and no one thinks that’s strange. Groups abandon the massive
organizations they spent so much money constructing only to have to start over again the
next election season.
It’s expensive. It’s inefficient. It can never build momentum from one year to the
next. For Alabama to reach its potential, to move off of the bottom of the list in every
ranking of the states, this “once every four years” model of engaging our voters has to go.
Democrats should be organizing year-round. We need to be doing more than a quick sprint
to the polls every couple of years. We need to think bigger.
Rebuilding the Alabama Democratic Party is going to require all kinds of players, but it
mostly is going to require someone to stick around after the election is over.
Why? Because we can use our resources more than once. We can train volunteers and
staff over the course of years, not just a few months. We can build relationships among
citizens and local groups and facilitate long-term partnerships—partnerships that stay in
place and are there when we need them. We can get to know our communities and play
an integral part in them—year in, year out, year round.
To create a state that we can be proud to leave behind to our children and grandchildren,
we need to advance a progressive agenda by building a permanent army of informed
activists, volunteers, and voters.
What we’ve been doing obviously hasn’t worked so well. It’s time to try something different.
6
Organizing
Precinct Organizing Overview
Organizing from the ground up, starting at the grassroots, needs to happen with the most
basic of all governmental districts, the precinct. The general concept of this section is to
emphasize the importance of neighbor-to-neighbor organizing and to get you started on
your local effort.
What is a Precinct?
A precinct is the smallest administrative governmental unit, composed of a number of
registered voters in a defined geographic area. All voters in this area vote at the same
location and on the same kinds of machines.
A number of precincts comprise larger administrative units such as counties, state House
and state Senate districts, and U.S. Congressional districts.
Though larger electoral districts tend to change every decade, precincts generally remain
the same barring any major change in population.
Precincts are not an arbitrary unit of division created by the campaign or a political party,
they are defined by the county government. Since precincts exist continuously, with or
without any particular campaign working in them, our organizing efforts should be
continuous as well.
• Direct mail (letters and oversized postcards of candidates with their beautiful smiling
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families and, often, a good looking hunting dog)
• Volunteer phone banks (phone calls made by local volunteers of a campaign)
• Paid phone banks (phone calls made by paid telemarketing firm employees with
funny accents)
• Robocalls (pre-recorded messages from candidates or celebrities like, “This is
Jimmy Buffet calling and I’m supporting Don Siegleman for Governor”)
• Door-to-Door canvassing (knocking on doors and asking people face-to-face to
support local candidates)
• Leafleting (dropping pieces of literature at the doorstep or under someone’s
windshield wipers)
• Tabling, yard signs, car decals, and other visibility efforts
• Email
For decades, there’s been no “proof” of which tactics are more effective (and under what
circumstances) other than anecdotal “war stories” from activists and the professional
campaign crowd. Two Yale professors have been working for about 15 years now to give
us some hard evidence. Since 1998, studies have been conducted in over 30 states in
every conceivable type of campaign: ballot measures, constitutional amendments,
presidential elections, congressional elections, gubernatorial elections, city council
elections, dog catcher elections…you name it, they’ve put these tactics to the test using
actual research methods. After more than a decade of studying these tactics in various
kinds of campaigns and in various states, the results are surprisingly solid. In campaign
after campaign the results are always the same. Some tactics work better than others and
some don’t seem to work at all.
The table below shows the number of additional voters turned out as a result of a specific
kind of targeted campaign tactic.
Donald P. Green and Alan S. Gerber, Get Out the Vote: How to Increase Voter Turnout (Washington,
D.C.: The Brookings Institution, 2008)
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It looks like there are a couple of clear winners: Door-to-door canvassing and volunteer
phone banking appear to be the kings of campaigning. While they are harder to pull off in
terms of volunteer recruitment, they give the biggest bang for the buck and for the time
spent—by a mile.
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How to Win an Election
If you’re running a campaign as a candidate, it shouldn’t be rocket science. You find out
how many votes you need to win, you find out who the regular voters are, you find out how
many of those voters are going to vote for you, you persuade the ones on the fence, and
you turn those people out to the polls on Election Day. The county party should already
have a lot of this work done before campaigns get going if we’re going to be successful.
Step 1: Figure out your Win Number and Who the Voters Are
How many votes is it going to take to win? You can figure that out. Find out about how
many people voted in the last couple of similar elections. We call this the “projected
turnout”. You basically need half of the projected turnout plus one vote to win. 50% + 1 is
the minimum, a cushioned 52% or 54% is even better.
Remember, not everyone is registered to vote, and not everyone who is registered actually
votes. We need to first go after the “likely voters”. These are the folks who are registered
and who actually turn out. We can find out who these people are by using VoteBuilder
(more on that later).
Step 2: Initial ID
Ask everybody if they’re with us, if they’re with the other guy, or if they don’t know yet.
EVERY SINGLE PERSON’S RESPONSE GETS WRITTEN DOWN AND KEPT IN VOTEBUILDER
(MORE ON THAT LATER). WE KNOW, TO THE PERSON, WHO IS GOING TO VOTE FOR US ON
ELECTION DAY, WHO IS GOING TO VOTE FOR THE OTHER GUY, AND WHO WON’T TELL US.
Step 3: Persuasion
Ask the folks in the middle to be with us. Convince them they’ve been with us the whole
time.
As folks decide they’re with us, move them to the “with us” column and get them to the polls
on Election Day.
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Step 4: See Where You Are
If you’ve talked to everybody who is with us and persuaded everybody you can in the
middle to be with us and you still haven’t reached your win number plus a cushion, you
have three options:
1. Expand the universe of voters by registering more people to vote who are for you
2. Go to the people who are with them and try to convince them to be with us
3. Lose the election
The day the applications become available, make sure all of your supporters who need to
vote absentee request their ballot. This is your responsibility.
The day the ballots get mailed out, remind all of your supporters who requested one that
they are on the way and to watch for them in the mail.
Make sure all of your supporters mail in their absentee ballot and provide a photo ID
(beginning in 2014) or vote absentee at the courthouse. This is your responsibility.
At three different points throughout the day, like at 9:00 AM, 2:00 PM, and 5:00 PM, call all
of your supporters who haven’t voted yet and tell them to go vote. Go and get them and
drag them to the polls if necessary.
Final Thoughts
Obviously none of this can be done without managing a lot of data and without planning.
The plan should be written down. If it’s not written down, it doesn’t exist. More importantly,
if the data doesn’t get entered into VoteBuilder, the work didn’t take place.
This model makes it our responsibility to know, to the person, who supports us and who
doesn’t and to get specific individuals to the polls.
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Putting out signs, taking out ads, and crossing your fingers on Election Day is not a field
program.
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The Program
The Alabama Democratic Party rolled out a statewide voter ID and GOTV program to our
county chairs, vice chairs, and club presidents at our 2011 County Chairs Summit in May.
This program will serve as one of the signature focuses of Judge Kenney’s tenure as
Chairman.
In order to win our countywide races and for each county (even the reddest of the red) to
squeeze out every possible vote for our statewide candidates, each county party, club, and
affiliated group needs to do their part. We need to know who the Democrats are and get
them to the polls. We need to know who the Republicans are and stop wasting money
sending them direct mail and reminding them when Election Day is. We need to know who
the Independents and persuadable voters are and talk to them as many times as we can
about our beliefs and our candidates.
Voter ID
Alabama has two major challenges when it comes to figuring out who is a Democrat and
who is a Republican. When we register to vote, we don’t declare ourselves a member of
either party. In other words, we don’t have partisan voter registration. The state also
doesn’t report on who votes in which primary election. So if you vote in the Democratic
Presidential Preference Primary instead of the Republican Primary, we only know that you
voted in one of the primaries, not which one.
However, we cannot count on turning out African Americans alone and think we will be
successful. We need to also focus on identifying everybody and turning out specific
individuals. This is going to require hard work, but it’s absolutely necessary.
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Voter ID on the Phone
Phone banks provide a direct, relatively personal means of communication between the
Democratic Party or a campaign and voters. Phone banks can be used for a variety of
purposes:
• Identify voter attitudes toward the Party and its candidates (canvassing)
• Deliver a message to a select group of voters
• Invite voters to rallies, protests, and fundraisers
• Find yard sign locations and volunteers
• Get-Out-The-Vote during Election Day
• Identify voter attitudes to separate undecided voters from those who support the
Party or a candidate and only need some motivation and a reminder to ensure that
their ballots are cast
Phone Bank Coordinator: The most important single factor in phone banking is having a
capable phone bank coordinator. This will reduce confusion and duplication.
Setting Up a Phone Bank: Calls can be made from either a centralized phone bank
where all the phones are under supervision or in a decentralized operation using volunteers
who call from their homes.
Central Location: The most efficient method of phone banking for calling a large number
of people is utilizing a central location. You need to install phones at a headquarters or find
phones already installed. Union halls or real estate, insurance, car dealerships, and law
offices are locations that often have a number of phones and lines already installed.
Callers need sufficient space for their telephone lists and report forms. Everyone can also
call on cell phones. Each volunteer can bring their own phone or the county party or club
can purchase some pre-paid phones to keep for the group. Be sure to have chargers
handy.
Plan in Advance: Volunteers are easier to get if pre-selected dates and times are
advertised. Canvassing/IDing should occur well in advance of early voting. Encouraging
supporters to go to the polls (GOTV efforts) should occur immediately before and during
early voting, through Election Day. The county party or club should have a standing
day and time each week for phone banking. If everyone knows that you’ll be calling
every Monday night from 5:30 – 8:00 PM, they get in the habit of showing up when they
can.
Calling Times:
Mon – Thus 5 PM to 8 PM
Fri (typically not a good day to call)
Sat 10 AM to 8 PM
Sun 1 PM to 5 PM
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Voter ID Door-to-Door
Canvassing means going door-to-door and trying to speak to voters in each household.
This is the single best method to persuade voters, to get information, to organize and build
the Party, and to get supporters to the polls. This door-to-door activity can be as simple an
activity as covering a single precinct, as a precinct captain might do, or a supervised,
targeted effort to reach as many voters as possible in a certain period. The downside of
canvassing is that it is the most labor-intensive method of voter contact, involving lots of
hard work with little glamour. Canvassing should not be confused with literature drops (lit-
drops) or door hanging. In a canvass you knock on doors and speak to people, while lit-
drops and door hanging are used only to deliver material. Canvassing is far more effective
with a candidate, but it is also done without a candidate.
Targeting Your Area: A campaign must select where to expend its resources. Precincts
with a high density of voting Democrats yield the best results. The impression any
canvasser makes at the voter’s door will last far longer than anything the canvasser says.
You are canvassing to change or reinforce the voter’s attitude toward the Party and make
citizens want to elect its candidates. People are friendlier, easier to approach, and more
receptive if you are polite and dress neatly. Wear nametags to look more “official” and
make the voter more comfortable. It is also important for canvassers to be familiar with any
material they are distributing. Be sure to wear comfortable shoes. You may also wear
candidate’s t-shirts so that you are visible from a distance.
Necessary Supplies
A Walk List of Registered Voters: Voter registration lists in a block-walk format (by street
– split odd and even addresses) may be obtained from your county Voter File Manager
(VFM)—more on that later.
Precinct Maps or Street Maps: Precinct maps may be obtained from your county VFM –
more on that later.
Hand-out Material: Party material and “sorry we missed you” cards should be provided.
Safety Equipment: A cell phone with pre-programmed phone numbers, water, a snack,
and a buddy make a safer canvass.
• Map and sort walks by street. Obtain a map of the precinct and highlight the streets.
Subdivide a large precinct into several “walks.”
• Create a walk package for neighborhoods. Take a 9x11 envelope and staple your
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map to it. If this is a small precinct, then the map is OK. If it’s a large precinct, you
must create two walk packages. On one map use a pink highlighter to section off
one half of the precinct, and on the second package use a green highlighter. Two
people walk one half and two walk the other. Place your survey form, script,
literature, bumper stickers, voter registration forms, etc., inside the walk package.
Make sure to include a lapel sticker or button for identification, or provide the walkers
with Democratic t-shirts.
• Walk with a partner who can log responses, tell you the names and voting history of
a person without you having to manage a clipboard, list, pen, and push-
cards/leaflets. Remember: You are trying to reach as many voters as possible.
• When you ring a doorbell, wait a little longer if the voter is elderly or if you see some
indication that the voter may move slowly, for example, a wheelchair ramp to the
house.
• Address a voter by name (“Mr. Smith?”). Voters will respond and warm up and are
more inclined to be favorable.
• If no one is home, write a note in a bold, thick pen across the card. Something such
as, “Ms. Smith, I look forward to visiting with you soon. - John.” You can write the
message beforehand to save time on the street and just add the name at the door.
• Volunteers will need some training before they go canvassing. Organize volunteers
into teams of two, with one person walking the right side and one the left side of the
street.
• Weekdays: Avoid the dark, and don’t canvass too late (start wrapping up around
7:00 PM). These are general rules to canvass by. Obviously, these times change
with the seasons.
• Saturdays: 10:00 AM to 5:00 PM
• Sundays: 1:00 PM to 5:00 PM
• Safety First: Never go inside anyone’s house. Number one: you really know
much about the person. They could be a psycho killer. Number two: you don’t want
to waste precious canvassing time keeping a lonely person company.
• Beware of Dogs: If you have to enter a fenced-in area to reach the door, shake the
fence first and see if any dogs are waiting for you.
• Dress the Part: Dress appropriately and wear comfortable shoes. Don’t wear
anything offensive. No Budweiser shirts or anything “revealing”. Basically, dress
plain.
• Know the Message: Be a brief speaker and a good listener. Have the script
memorized so you don’t have to read from the sheet.
• It’s Not Only What You Say: 90% of communication is non-verbal. Always take a
step back away from the door after ringing the bell so you seem less intrusive.
Always smile when a voter answers the door and always look the voter in the eyes.
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• Say “I Don’t Know”: If you can’t answer a question, write it down and follow up
with the voter later. Don’t make up policy as you go, and don’t feel like you have to
have all of the answers. Remember, you are representing the Alabama Democratic
Party, not just yourself.
• You’re Not the Mailman: Never put literature in or on mailboxes—only on the door.
The Party doesn’t need a hefty fine for tampering with the U.S. Postal Service.
Safety
Door-to-door canvassing can place volunteers at some personal risk. You can minimize
risk in 6 ways:
1. Send canvassers out in pairs. Sending workers out in pairs has the added benefit
of providing some assurances that the canvassers are actually doing what they are
supposed to be doing.
2. Provide canvassers with maps of their assigned areas (Turfs) so they do not get lost.
3. Provide canvassers with an emergency phone number so they can call for help in
the event they encounter a problem. At least one canvasser in a pair should be
equipped with a cell phone.
4. Whenever possible, assign canvassers to neighborhoods with which they are
familiar
5. Have all canvassers reconvene at a predetermined time and location so that you can
count heads.
6. Never go inside anyone’s home.
• It’s about quantity as well as quality: There are thousands of voters statewide
that we will need to talk to multiple times before Election Day in order for us to reach
our goals. We want to have good, quality conversations with the voters that we talk
to, but we need to use our time efficiently. No one should spend more than 3-4
minutes talking to any one voter. Be friendly and enthusiastic—but once you’ve
answered their questions and they’ve answered yours, politely move on to the next
phone number of doorstep.
• Use the script, but put it your own words and voice: The script you are given
should give you a good sense of the key questions we are trying to get answered,
but you will be most effective if you get your own routine going and don’t read from
the sheet like a robot.
• Arguing with people won’t convince them: Even if you feel like what someone at
the door or on the phone tells you is the wrong way to think about things, arguing
that the voter you are talking to is “wrong” is probably not going to convince them,
but rather reinforce the views they already had. When someone disagrees with you
or what we, as Democrats, believe—thank them for their opinion and move on.
• Only contact the voters on your list: The people who are on your list are there for
a reason—they are registered voters who are likely to vote in key precincts. If you
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go to every door, or stop by the homes of random people who are not on your list,
you may be spending time talking to people who will never vote for us.
• Keep in mind that someone is going to back through your packet and enter the
data: Remember the rule, “If it isn’t in VoteBuilder, it doesn’t exist”. It is important
that the marks on your call sheet and walk packet are neat and orderly so that in the
next day or so, someone can read and accurately enter all of your notes into
VoteBuilder.
• Smile and have fun: Have a good time with this. Voters will be more receptive to
people having fun than someone just going through the motions.
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Absentee Program
The bottom line is that Republicans killed us in 2010 in the absentee boxes. They had a
plan. (See the absentee votes by county in Appendix D)
Let’s face it. Some people work 2 shifts. Some people don’t have childcare. Some people
don’t have transportation. Some people are elderly. These folks have a hard time going to
the polling place to vote, and these folks are largely Democrats.
By not having a focused absentee program, Democrats are willingly giving up ground in
every county.
Each county party should know every Democrat in their party who needs to vote absentee,
and it is our job to make sure that those folks submit their absentee ballot application, that
the ballots arrive when they’re supposed to and get filled out, and that the ballots get
mailed back by the deadline.
All of our absentee votes should be votes in the bank on Election Day. We should know
which Democrats turned theirs in and how many votes we need at the polls in each
precinct.
Our new voter ID script which you will see in a later section includes questions about
Democrats needing to vote absentee or needing rides to the polls. It is the job of the
county party to make sure there is a system in place to bank these Democratic votes in
every election.
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Voter Registration
Every time you identify a Democrat on the phone or at the door, you should ask that voter if
there are any other Democrats in the home who are over 18 years of age who are not
registered to vote and get them registered. This is part of our Voter ID Script which you’ll
see in a later section. We need to expand our pool of Democrats and this is the easiest
way to do it.
As you can see on the Voter Registration Card below, a lot of information is required to
register to vote in Alabama. Since you will be registering potential voters during your
canvassing activities, you need to be familiar with all the information required for
registration in Alabama.
Required Information
• Full name
• Last four digits of SSN or full Alabama driver’s license number (whichever makes
them more comfortable)
• Home telephone number & work telephone (if applicable)
• County of residence
• Residential address (physical address, not a mailing address like a PO Box)
• Date of birth
• Place of birth
• Race
• Sex
• Signature and date
A copy of a current and valid ID is requested though not required. You should never ask
for ID when registering a potential voter.
Beginning at the top of the registration card and continuing down, ask the person for all of
the appropriate information required to complete the form. Print the information. DO NOT
WRITE IN CURSIVE. Once all relevant fields have been completed, read over all the
information to be sure it is correct. Next, have the person sign and date the form. The
signature line is located at the bottom of the form.
IMPORTANT: Make sure to get the person’s signature; otherwise you have a wasted
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registration. Never sign for the registrant!
If a person does not want to give you the information you need to complete the form, don’t
argue, and don’t pry. Leave the voter registration card at the household when you go.
Hopefully, if you’re polite about it, they will complete the form on their own. If you have to
leave a voter registration card, be sure to explain the entire registration process before you
go. Emphasize that the registrant must send the form to their county Board of Registrars,
the address of which is located on the back of the form. Do not mail the form to the
Secretary of State’s Office in Montgomery.
Important Facts
• Registration must be filed 10 days before an election
• Party affiliation is not required when registering
• Alabama does not ask for an email address when registering
• A copy of an ID is requested but not required
• Registrants must provide the last four digits of their SSN or full Alabama driver’s
license number
• Registration forms must be mailed to the registrant’s county Board of Registrars, not
the Secretary of State
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Keeping Track of it All – VoteBuilder: The Voter File
VoteBuilder is a powerful online tool that allows you to download walking lists and phone
lists.
Campaigns and other groups also use VoteBuilder for mailings, door-to-door and phone
canvassing, and other related activities. You can also help make the data in VoteBuilder
better by updating and correcting information about voters. Don’t hesitate to call the
Alabama Democratic Party (334) 262-2221 if you need help.
What is VoteBuilder?
VoteBuilder is an online file of registered voters in Alabama provided by the Democratic
National Committee and the Alabama Democratic Party. The Secretary of State provides
us with basic information, such as name, address, age, and vote history—which elections
each voter has or hasn’t voted in. The DNC, campaigns, and people like you help us to get
more in-depth information about voters. We rely on your help to get the following
information, which helps us to better target voters:
VoteBuilder is an online system. You can access it anywhere you have an Internet
connection. The information is stored online. It can’t be lost if your computer goes bust.
Each county chair or club president will designate a Voter File Manager for their county,
club, or organization. The Voter File Manager will be responsible for getting new logins for
additional volunteers and for managing the data collection and data entry for each county.
NO MATTER HOW MUCH WORK YOUR GROUP DOES OR HOW MANY DEMOCRATS
YOU IDENTIFY, IF THE INFORMATION DOES NOT GET ENTERED INTO VOTEBUILDER
YOU MAY AS WELL HAVE NOT DONE THE WORK. AS FAR AS WE’RE CONCERNED,
IF THE DATA ISN’T IN VOTEBUILDER, THE WORK DIDN’T HAPPEN.
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Alabama Democrats Voter ID Script
My name is [YOUR NAME]. I’m a volunteer with the Alabama [or YOUR
COUNTY] Democrats and I’m calling folks in your neighborhood about
upcoming elections in Alabama.
IF DEMOCRAT
Great. Would you say you just lean Democrat, or are you a solid
Democrat? [RECORD ANSWER]
IF REPUBLICAN
Great. Would you say you just lean Republican, or are you a solid
Republican?
[RECORD ANSWER. THANK YOU FOR YOUR TIME – HANG UP]
IF INDEPENDENT
Great. Would you say you lean Democrat, lean Republican, or are you a
solid Independent?
[RECORD ANSWER. THANK YOU FOR YOUR TIME – HANG UP]
OK, on Election Day, do you need a ride to your polling location or do you
need to vote absentee by mail? [RECORD ANSWER]
Do you have a government-issued photo ID, like a driver’s license that is not
expired? [RECORD ANSWER]
Would you be willing to volunteer for your local Democratic Party or for
Democratic candidates? [RECORD ANSWER]
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OK, last question. We’d like to keep you informed about upcoming elections
and the Alabama [or YOUR COUNTY] Democrats. May I get your email
address? [RECORD EMAIL ADDRESS]
Would you like to receive a text message on your cell phone reminding you to
vote on Election Day? [RECORD CELL PHONE NUMBER]
OK. Thank you again for your commitment to vote and for supporting
Alabama Democrats. Have a great [day/night]!
KEEP DIALING!!
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2569619 Campbell, Hope L (334) 220-9892 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
317 Bradley Dr Asian 1 2 A N Y Y
Montgomery, AL 36109 Age: 34 Sex: F 3 4 5 R R N M Cell:
3037441 Norsworthy, Ashley T (334) 224-9341 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
106 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 24 Sex: F 3 4 5 R R N M Cell:
1010651 Brown, Tamiko T (334) 239-7844 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
111 Bradley Dr Black 1 2 A N Y Y
Montgomery, AL 36109 Age: 43 Sex: F 3 4 5 R R N M Cell:
1202700 Metzger, David H (334) 244-0874 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
200 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 44 Sex: F 3 4 5 R R N M Cell:
1270449 Stinson, Sheila (334) 244-2988 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
123 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 49 Sex: F 3 4 5 R R N M Cell:
1267621 Mills, Gertie J (334) 262-1213 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
15 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 86 Sex: F 3 4 5 R R N M Cell:
1198621 Russell, James L (334) 270-2031 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
21 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 44 Sex: M 3 4 5 R R N M Cell:
1219063 Russell, Michele S (334) 270-2031 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
21 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 46 Sex: F 3 4 5 R R N M Cell:
1010650 Boyd, Jean M (334) 270-3144 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
103 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 48 Sex: F 3 4 5 R R N M Cell:
1242757 Fuller, Jimmy R (334) 270-3144 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
103 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 56 Sex: M 3 4 5 R R N M Cell:
1071689 Howard, Lynelle B (334) 270-3182 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
311 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 58 Sex: F 3 4 5 R R N M Cell:
1249287 Payne, Blanche F (334) 270-4793 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
322 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 62 Sex: F 3 4 5 R R N M Cell:
1199643 Payne, Robert K (334) 270-4793 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
322 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 66 Sex: M 3 4 5 R R N M Cell:
3132419 Wright, Stephen B (334) 270-9919 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
120 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 48 Sex: M 3 4 5 R R N M Cell:
1212839 Godfrey, Dorothy (334) 271-1556 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
112 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 54 Sex: F 3 4 5 R R N M Cell:
2694775 Knight, Shawnda L (334) 271-4356 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
211 Bradley Dr Black 1 2 A N Y Y
Montgomery, AL 36109 Age: 35 Sex: F 3 4 5 R R N M Cell:
[YOUR COUNTY] [Precinct] [Date] Call List · List 6892479-91185 · Page 2
Montgomery · Precinct 03a
Polling Location: Capitol Hts Baptist Church, 2514 Madison Avenue
1212376 Rawls, Henry W (334) 272-1570 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
7 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 84 Sex: M 3 4 5 R R N M Cell:
1199639 Berry, Timothy E (334) 272-3196 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
9 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 59 Sex: M 3 4 5 R R N M Cell:
1265930 Berry, Sara B (334) 272-3196 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
9 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 85 Sex: F 3 4 5 R R N M Cell:
2577705 Conway, Leslie K (334) 356-9734 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
11 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 32 Sex: F 3 4 5 R R N M Cell:
1196682 Hill, Bryant C (334) 272-2454 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
13 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 76 Sex: M 3 4 5 R R N M Cell:
1219062 Hill, Dottie J (334) 272-2454 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
13 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 75 Sex: F 3 4 5 R R N M Cell:
1222831 Smith, William T (334) 322-5918 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
15 Bradley Dr Black 1 2 A N Y Y
Montgomery, AL 36109 Age: 25 Sex: M 3 4 5 R R N M Cell:
1267621 Mills, Gertie J (334) 262-1213 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
15 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 86 Sex: F 3 4 5 R R N M Cell:
1222003 Calhoun, Charles A (334) 277-1330 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
17 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 62 Sex: M 3 4 5 R R N M Cell:
2878558 Bell, Holly M (803) 468-1571 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
19 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 28 Sex: F 3 4 5 R R N M Cell:
2907590 Bell, Michael (803) 468-1572 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
19 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 28 Sex: M 3 4 5 R R N M Cell:
3034357 Bell, Leesa C (803) 468-1695 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
19 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 23 Sex: F 3 4 5 R R N M Cell:
3248358 Bell, Holly M Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
19 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 29 Sex: F 3 4 5 R R N M Cell:
1198621 Russell, James L (334) 270-2031 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
21 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 44 Sex: M 3 4 5 R R N M Cell:
1219063 Russell, Michele S (334) 270-2031 Party: Abs/Ride: Photo ID: Reg Dems: Vol: Email:
21 Bradley Dr Caucasian 1 2 A N Y Y
Montgomery, AL 36109 Age: 46 Sex: F 3 4 5 R R N M Cell:
[YOUR COUNTY] [Precinct] [Date] Walk List · List 6892484-62954 · Page 1
Precinct Organizing for the Long Haul
Step One: Research
The first step in organizing your precinct is to understand the precinct.
o Community leaders
o Local issue groups
o Existing political party precinct leaders
o State House Representative
o State Senate Representative
o Local elections officials
o Neighborhood Associations
o County Clerk
The number of registered voters is important. It helps organizers know what they
will be working with. To do this, you must obtain the Voter File data from your
precinct.
• Strategies
o Increase voter registration
o Facilitate voter contact with elected officials and other community members
o Identify absentee voters and plan to help them vote
o Persuade those who disagree with you
o Increase turnout
28
• Public Displays of Affiliation
Wearing buttons is not enough, but it is always a good way to see who is passionate
in the neighborhood. Look for people with Democratic bumper stickers, lawn signs,
buttons, and other public displays of Democratic affection. If this person is a
stranger, work on becoming familiar. A knock on the door or a sidewalk chat is a
great way to start.
Potential activists are invited to a meeting at an activist’s house. The meeting starts
out with some time to get to know each other and connect, but it is important to get
down to business relatively quickly. The precinct organizer should briefly explain the
value of precinct organizing, giving the context of the organizing project. The
precinct organizer works out a goal for the precinct (number of volunteers, number of
events, etc.). The precinct organizer discusses the importance of direct voter
contact and layered communication as a strategy and lays out tactics used in the
precinct (how much canvassing, how much phone calling). A rough timeline with
benchmarks should be rolled out.
• Delegating Tasks
It is easy enough to work out an impressive sounding plan, but the challenge is to
get your team to execute it. You’ll need to invest people in their own part of the plan.
Because everything is quantified and broken down, people can see the impact one
person can make. Even in a group setting, it is important to commit people by
asking them individually. Additional tasks for those who want to take leadership
positions should be laid out. Each person should be asked, one-on-one at the
meeting and for everyone to hear, “Can I count on you to take care of the voters on
your block” (or something similar). The precinct organizer goes around the room,
asking each person in turn, until each person has been asked. Start with the
strongest, most enthusiastic team member – the first response will set the tone for
each subsequent task. After people have been asked to take care of their block, you
can ask the room as a whole for people to take on additional responsibilities.
After roles are fulfilled, take a minute to celebrate your new team. Before
concluding, the team should head right into the plan sketched out by the precinct
organizer. This will be the precinct organizer’s opportunity to get team members to
work out and internalize their individual goals. As a group, start filling in your
timeline or calendar and determine an action item that can be taken and completed
in a week’s time. Determine the date of the first round of voter contact (identifying
supporters) and the first precinct social event. Keep the momentum of the first
meeting going by making sure to call and follow-up with each of your attendees
29
within two days of the meeting.
Every now and then the initial precinct meeting should be replicated to give new
volunteers a sense of context. The team should evaluate progress toward
benchmarks and celebrate successes. Different tactics can be used to build up the
names of potential activists in your neighborhood. Neighborly social events and
community service projects are excellent ways to build a political community as well
as build your volunteer list. Precinct BBQs or similar events in your neighborhood
can be a great first event. Having your initial team invite its assigned voters is an
easy contact for the team member and a fun event for the voter. These social
events serve as a community-building opportunity, a voter ID opportunity, and a
recruitment opportunity. Be sure to have a sign-in sheet for all attendees (with
email), and follow up with all new attendees with a phone call or personal visit to
plug into volunteer opportunity.
Remember, have a sign-up sheet at every event. Be sure to ask for email
addresses.
• Managing
Just as recruiting is an ongoing process, so is developing the team you’ve created.
The tone set by the precinct organizer will determine the success of the precinct
team. Celebrating success and highlighting those who’ve done good work are the
keys to any organization. But your focus should always return to the impact a small
group of people can make in its own backyard. The precinct organizer is building a
team not merely recruiting volunteers. Ideally, you’ll work with these members over
a period of many years. Keep the tone casual, friendly, and neighborly.
30
Encourage in your activists a sense of ownership over the program – this is their
neighborhood. Let your team know from the start that they are a part of a larger
precinct network. People will feel confident in your plan knowing that others nearby
are doing the same.
Always be on the lookout for team members who show great leadership potential. If
someone should be taking on greater responsibility, encourage them to do so. You
should have a plan for your best activists to take increasing leadership. Meet with
your best team members individually to reinforce their sense of ownership over the
precinct.
Modern political campaigning has become more sophisticated, but runs the danger of
becoming remote and impersonal. Voters increasingly ignore strangers calling their
homes, knocking on their doors, and sending them mail before an election. It’s not that
people ignore callers, knockers, and mail – they ignore strangers who do it. This is the
greatest strength of community-oriented precinct organizing – familiarity.
• Precinct Events
Casual, targeted precinct events are a high-impact activity that will motivate your
activists and volunteers as well as engage everyday voters. These events can be
ordinary, like a neighborhood BBQ in your backyard. What makes the event
extraordinary is that it gives fellow progressives a sense of community and it serves
as a great recruitment tool. The event can be as conspicuous as you feel
appropriate for your neighborhood, but the point is to start putting a local familiar
face on electoral and issue-oriented organizing. The first events do not need to
have an explicit agenda except for a few key items:
o Everyone should know how you got their name (publicly available voter roll)
o Everyone should know that the event is a local ADP event and more will
follow
o Inclusiveness. The invite list will be for your targeted progressive voters, but
no one should feel alienated. No ‘litmus’ test for attendance, unless someone
just comes to heckle or otherwise cause a problem…. by all means ask these
folks to put down the potato salad and go home!
o Data collection. Always important. Have everyone sign a guest book/sheet
with contact information (including email address)
o You have a plan. Let people know. Everyone is having fun at the event, but
31
you’re also doing serious work and people should know that they’re welcome
to join.
o Ask the volunteers to do something specific
o Make your contact information available, and have basic materials on voting,
registering, etc. on hand
Inter-precinct events help build a sense of community for your activists. Having a
picnic with five or six different precincts shows each team member how they are part
of a larger effort. These events can also show voters that the ADP is not a foreign,
distant, or faceless organization; instead the ADP is their neighbor and friend.
On the most basic level, your precinct’s tactical plan should be:
32
APPENDIX A: Organized Activities and Events for
Visibility
Events are an excellent way to show our colors, get like-minded people together, and have fun.
Besides being fun, they can also be high-visibility activities. They can be casual or formal and
for just a few people or a few hundred. The list of events is almost endless but here are a few
of the more popular events: picnics at public parks, backyard barbeques, yard sales, art
auctions, ice cream socials, carnivals, book sales, wine tasting parties, lunches, dinners,
coffees, dog shows, and meet-the-candidate events. Some of these events are easier to do
than others, and some require more help than others. It is vital that the Democratic message
be displayed far and wide. The number of possible activities and events one can participate in
or organize is endless.
The following are some of the possibilities for displaying the message:
• Democratic vehicle or float in a parade
• Democratic booth at fairs and community events
• Democratic hot dog picnics, ice cream socials, and backyard barbeques
• Democratic potluck dinners
• Democratic informal and formal dinners
• Rallies, protests, and town hall meetings
Crowd-Building Techniques
Good crowd building requires enthusiasm, tremendous organization, creativity, and hard work.
Be sure to solicit additional suggestions about techniques that might be productive in a
particular area or community.
The following sources of communication vary in their effectiveness depending upon location:
• Leafleting and posters
• Mass e-mailing
• Group invitations
• Paid advertisements
• Web pages
• Phone Banks
• Sound trucks
• Radio talk shows
• Phone banks
• Free media and public service announcements
33
Crowd-Pleasing Ideas
The following activities can be used to enhance an event:
• Music
• Pre-programs
• Ticker tape, confetti
• Enthusiastic speakers
• Organized enthusiasm
• Loads of signs and flags everywhere
• A core group of people to interact with the crowd
• Local business involvement (food vendors, local radio stations)
• “Crowd toys,” e.g., beads, pennants, pom-poms, glow sticks, other spirit items
Ongoing Activities
Success for the Democratic Party is winning elections. We must elect people who can make a
positive difference in our communities and our nation and pass laws to protect our rights, create
a more secure nation, and provide fair opportunity for everyone.
The key to this success is giving individuals a reason to join us at a grassroots level to turn out
voters. Achieving this goal requires year-round coordination. It cannot be accomplished in only
the 60 days before an election. Our year-round effort must involve our core constituencies first
and then reach out to new constituencies and voters who share our fundamental commitment
to our communities.
Create Relationships
In Alabama, even the best candidate cannot spend five minutes with each voter or shake
everyone’s hand. This is one reason that candidates are often seen as out of touch. We
should work to provide opportunities for our candidates to meet people. Then it is our job to
represent our candidates and shake the hands of the people in our communities.
Activity Suggestions
Activists and organizers should remain active throughout every year. Appendix D has
suggestions for organizing activities. The following activities are very helpful to the Party and
our candidates.
34
• Create a personal relationship between individual voters and the Democratic Party
Labor Meetings/Functions
Labor has always been an important factor in the Democratic Party. These are among the
ways Labor can help.
• Provide lists of all Central Labor Council meeting dates, times, and locations
• Have representatives attend as many events as possible
• Help create personal relationships between Labor and the candidates and workers
• Provide information about activities and encourage participation
• Provide information about candidates to members of Central Labor Council
The ADP is currently developing a website template for each County Party. The County
Chair will be responsible for providing relevant information, news postings,
photographs, etc, to their respective website.
Sign-Up Program
• Challenge supporters to sign up ten people to be on the e-mail update list
• Mail a bumper sticker to everyone who signs up
• Reward our supporters who meet the challenge (even if it’s only a thank-you e-mail)
Block Meetings
• A block meeting at your home is one of the most direct ways to recruit and organize
Democratic voters in your precinct
35
• Block meetings are an excellent venue for introducing local elected officials and
candidates to neighbors. Persuade the official or candidate to make a short
presentation.
Placing Signs
Yard signs and large signs are an important part of any election. They provide important
information to voters. Signs should be put out for the Primary and General Elections.
Locations: The best locations are high-traffic areas such as intersections or along busy
streets and highways. Signs at business locations are also important. Finding locations should
be accomplished during phone banking and canvassing, by asking elected officials, and by
asking in person. Signs should also be place at polling locations.
Ordinances: Know the local, municipal, and county regulations on sign size and location.
Follow them!
Suggested Practices:
Remember these rules when placing signs:
• Always ask or have permission before erecting a sign.
• Keep track of the locations of placed signs.
• Never touch a sign of the opposition party or campaign.
• Dress appropriately for the work you are doing, including using gloves and wearing eye
protection and sturdy footwear.
• Retrieve signs after the election.
36
APPENDIX B: Event Planning Checklists
Parade Float / Vehicle
Having a Democratic vehicle or float in a parade is a high-visibility activity and a lot of fun. The
following are important steps in having a vehicle or float in a parade:
37
Booth
Having a Democratic booth at a fair is a high visibility activity and a great way to meet and talk
to people. The following are important steps to having a successful booth:
o A small tent--typically you get a 10X10 booth space. Have extra rope and tie -
down weights (plastic water bottles that can be filled on-site work well).
o Portable tables and chairs
o Signs, decorating material, table coverings, and material tie –downs
o Handout material such as free pamphlets, buttons, and bumper stickers
o Bumper stickers, buttons, pins, etc. Most organizations allow their sale (Note: Do
Not “sell” materials, rather, “request a contribution”). Have a cash box for money
collected.
o Garbage bags and paper towels
o Electric extension cords
o Adequate lighting (for night events)
o Inclement weather gear
o A supply of food and drink for the volunteers
o Sign-up sheets Many of your visitors may become future activists
o A hinged “V” formed of pegboards with elastic to create holders is good for
displaying bumper stickers. People love reading the bumper stickers.
• The organizers may allow you to set up the day before or the morning of the fair.
• Make sure you have enough volunteers not only to staff the booth, but to set it up and
take it down.
38
Hot Dog Picnic, Ice Cream Socials, Backyard Barbeque
The following checklist is for hot dog picnics, but can be applied to any number of events such
as ice cream socials and backyard barbeques (non-potluck).
Determine Purpose
• Group fun
• High visibility and/or increasing volunteers or membership
Determine Location
• Group fun - backyard or local park
• High visibility - city or county parks on main highways with good traffic
Secure Location
• Back yard - get a volunteer’s back yard
• City or county park
o Check out park - does it have enough picnic tables, restrooms, parking,
water/electricity available, trash cans and/or dumpsters, shade?
o Call city or county parks and recreation department - find out where to go to
secure location (2 months prior)
Go to appropriate office and secure date and location (1 month prior)
Be prepared to pay fee and deposit
For local park you may need resident of that city to make reservations
Ask about general rules - if possible, get a copy of the rules
Prepare to answer questions you may be asked
• Number of attendees (estimate low)
• Will alcohol be served? - you need to hire law enforcement
Follow their rules!
39
bottles), sauerkraut (jar)
o Optional - mayonnaise (individual packets or squeeze bottles)
• Serving Utensils
o Long-handled tongs
o Slotted spoons
o Forks
o Small sharp knife
• Coolers and ice (or cold packs)
o Food (keep separate from anything else)
o Drinks
o Ice for drinks
• Garbage can/s - as needed
• Drinks
o Plastic cups 1 per person
o 5-gallon container (self-serve) of lemonade or ice tea
• Bring additional mix, water, and ice to make more
• Assure someone is responsible for making replacements
o Bottled water (currently more popular than canned drinks)
Individual small bottles 1 per person
Additional bottles if no self-serve container
o Canned drinks
Variety of regular and diet, plus some caffeine-free canned drinks (1 per
person if you have bottled water but no self-serve container)
Optional - variety of 2-liter bottles (but must have cups and ice)
o Wine (if permitted)
Variety of boxes (glass containers frequently not allowed)
Variety of bottles - don’t forget corkscrew
o Beer (if permitted)
Variety of regular and light
1 can or bottle per 5 people depending on the group
o Optional – 5-gallon container (self-serve) of homemade sangria (remember ice)
40
• Masking tape (1 wide roll)
• Table cloths (optional)
• Handi-wipes or baby wipes
• Plastic gloves for food handlers
Cooking equipment
• 1 small portable (table -top) gas grill with fuel (works as well as big and is easier to
move)
• 1 spare fuel tank
• Long-tip lighter (matches as backup)
• Scissors (for cutting food only)
• Scissors (for cutting open packages)
• Serving Utensils
o Long-handled tongs
o Slotted spoons
o Forks
o Small sharp knife
Miscellaneous
• Flags and banners
• First aid kit
• Small fire extinguisher
• Bullhorn - for announcements
• Handouts about group - other groups
• Name tags and markers
• Sign-in sheets and pens
• Candidate material
• Fundraising items for sale/donations
• Tents and/or sun umbrellas - if no shade
• Children’s toys/games - someone should be responsible for watching over activities
Invitations
• Homemade or locally printed postcards (4 per page) - include date, time, location,
charge, etc.
o Mail to group and/or larger list 2 weeks prior to event (blind mailings = 3%
response)
D or DDs - can utilize precinct chairs for personal messages. Additional
postage may be needed. (D=voted Democratic in the last primary,
41
DD=voted Democratic in two out of the last three primaries.)
Elected officials
Candidates
o Labels
Group list
Voter list
• Letters - usually not worth cost
• Flyers - hand out at meetings
• Internet - distribution / websites / blogs
• Robo-calling or phone-tree calling
Scheduling
• 30 minutes minimum for setup - depending on number of volunteers
• 3 to 4 hours for event
• 30 minutes minimum for cleanup - depending on number of volunteers
Financial Planning
• Expect total costs about $3/person; $2/person for second event (from bulk purchase
leftovers of equipment and packaged food)
• Event money supplied by group or sponsors
• Donations - Taking donations typically brings in as much as charging for event
o Have well-marked small pail or clear container as donation jar (put in a few $5’s
and $10’s as ‘seed’ money - can be used to purchase more supplies if needed)
o Have change or someone responsible for making change
o Have someone responsible to get money to treasurer
• Fees $5 adults, $2 children, 4 and under free (suggested amounts)
o Have large poster with amounts clearly listed
o Have change
o Have someone responsible to make change
o Have someone responsible to get money to treasurer
42
Potluck Dinner / Barbeque
The following checklist is for a potluck dinner or potluck barbeque.
Select Coordinators
• Food Coordinators
o RSVP person for food being brought
o Person for purchasing food and supplies
• Setup-Cleanup / Decorations Coordinator
• Invitation Coordinator
Determine Purpose
• Group Fun
• High visibility and/or increasing volunteers or membership
Determine Location
• Group fun
o Backyard
o Local park
• High visibility
o Facility of adequate size for expected attendance
o City or county parks on main highways with good traffic
Secure Location
• Volunteer’s backyard
• City or county park / facility
o Check out park / facility - Does it have enough (picnic) tables, chairs, restrooms,
parking, (shade), water/electricity available, trash cans and/or dumpsters
o Call city or county Parks and Recreation Department or facility - find out where to
go to secure location (2 months prior)
o Go to appropriate office and secure date and location / sign contract (1 to 2
months prior)
o Be prepared to pay fee and deposit
o For local park you may need resident of that city to make reservations
o General rules – Follow their rules
Ask about rules
Get a copy of rules, if possible!
o Questions you may be asked
Number of attendees (make best guess)
Will alcohol be served - you may need to hire law enforcement
43
• Side dishes (if group supplying)
• Bread(s) (if group is supplying)
• Desserts (if group is supplying)
• Condiments
o Mustard, Catsup, Mayonnaise, Relish
o Individual packets or squeeze bottles
• Serving Utensils
o Long-handled tongs
o Slotted spoons
o Forks
• Cooler/s and ice (or cold packs) for food (keep separate from anything else)
• Garbage can/s - as needed
• Drinks
o Plastic cups 1 per person
o 5-gallon container (self-serve) of lemonade or ice tea
Bring additional mix, water, and ice to make more
Assure someone is responsible for making replacements
o Bottled water (currently more popular than canned drinks)
Individual small bottles 1 per person
Additional bottles if no self-serve container
o Canned drinks
Variety of regular and diet, plus some caffeine-free canned drinks (1 per
person if you have bottled water but no self-serve container)
Optional - variety of 2-liter bottles (but must have cups and ice)
o Wine (if permitted)
Variety of boxes (glass containers frequently not allowed)
Variety of bottles - don’t forget corkscrew
o Beer (if permitted)
Variety of regular and light
1 can or bottle per 5 people depending on the group
o Optional – 5-gallon container (self-serve) of homemade sangria (remember ice)
44
• Masking tape (1 wide roll)
• Table cloths (optional)
• Handi-wipes or baby wipes
• Plastic gloves - for food handlers
Miscellaneous
• Flags and Banners
• First aid kit
• Small fire extinguisher
• Bull horn - for announcements
• Handouts about group - other groups
• Name tags and markers
• Sign-in sheets and pens
• Candidate material
• Fundraising items for sale/donations
• Tent/s and/or sun umbrella/s- if no shade
• Children’s toys/games - someone should be responsible for watching over activities
Invitations
• Home-made or locally printed post cards (4 per page) - include date, time, location,
RSVP Coordinator, charge, etc.
o Mail to group and/or larger list 2 weeks prior to event (blind mailings = 3%
response)
D or DDs - can utilize precinct chairs for personal messages. Additional
postage may be needed. (D=voted Democratic in the last primary,
DD=voted in the last 2 Democratic primary or voted Democratic in 2 out of
the last 3 primaries.)
Elected officials
Candidates
o Labels
Group list
45
Voter list
• Letters - usually not worth cost
• Flyers - hand out at meetings
• Internet - distribution / web sites
• Robo-calling or phone-tree calling
Scheduling
• 30 minutes minimum for setup - depending on number of volunteers
• 2 to 4 hours event
• 30 minutes minimum for cleanup - depending on number of volunteers
Financial Planning
• Expect total costs about $4/person; $3/person for second event (from bulk purchase
leftovers of supplies and packaged food).
• Event money fronted by group or sponsors
• Pricing: Taking donations typically brings in as much as charging for event
• Donations
o Have well-marked small pail or clear container as donation jar (put in a few $5’s
and $10’s as ‘seed’ money - can be used to purchase more supplies if needed)
o No need to have change and someone responsible to make change (can us
seed money to make change if you have to)
• Fees $5 adults, $2 children, 4 and under free (suggested amounts)
o Have large poster with amounts clearly listed
o Have a donation jar
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APPENDIX C: Fundraiser or Dinner Checklist
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Day of Event
Hold final organizational meeting at event site
Fax or e- mail event reminder to sponsors and steering committee
Set up your event EARLY
Make sure you have the following:
o Plenty of volunteers to help you
o An area for elected official check- in
o Sign-in sheets
o Ballpoint pens (for sign-in sheets)
o Sharpie markers (for name tags)
o Name tags for elected officials and sponsors
o Blank name tags
o Bumper stickers
o Contribution envelopes
o Change for ticket purchases
o Container to collect contributions at the door
o Decorations
o Tape and scissors
o Thank-you board to showcase your sponsors
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APPENDIX D: Absentee Votes for Governor 2010
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County Precinct DEMOCRAT REPUBLICAN
Houston ABSENTEE 497 632
Jackson ABSENTEE 157 199
Lamar ABSENTEE 32 75
Lauderdale ABSENTEE 246 578
Lawrence ABSENTEE 112 138
Lee ABSENTEE 255 656
Limestone ABSENTEE 168 562
Lowndes ABSENTEE 129 40
Macon ABSENTEE 245 24
Madison ABSENTEE 925 2497
Marengo ABSENTEE 211 130
Marion ABSENTEE 59 174
Marshall ABSENTEE 115 430
Mobile ABSENTEE 804 1503
Monroe ABSENTEE 57 113
Montgomery ABSENTEE 810 1408
Morgan ABSENTEE 309 837
Perry ABSENTEE 260 42
Pickens ABSENTEE 60 116
Pike ABSENTEE 122 169
Randolph ABSENTEE 87 209
Russell ABSENTEE 100 135
Shelby ABSENTEE 165 1199
St Clair ABSENTEE 75 361
Sumter ABSENTEE 482 50
Talladega ABSENTEE 247 353
Tallapoosa ABSENTEE 270 293
Tuscaloosa ABSENTEE 353 921
Walker ABSENTEE 165 274
Washington ABSENTEE 28 80
Wilcox ABSENTEE 224 33
Winston ABSENTEE 43 193
TOTAL DIFF 9563 13386 22949
TOTAL % DIFF 26.32% 36.84% 63.16%
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