580-060 Real Property PDF

Standard No.
580-060
Effective Date: October 26, 2017

Last Review Date: October 26, 2017
Next Scheduled Review Date: October 2020
REAL PROPERTY, FACILITY, AND CAMPUS PLANNING
580-060-0000
Authority
These rules establish the procedures that will be followed by Public Universities of the Oregon
University System to acquire, receive, hold, control, convey, sell, manage, operate, lease, lend,
improve, and develop all real property of the Public Universities under the control of the Board.
Hist.: OSSHE 5-2008(Temp), f. & cert. ef. 2-19-08 thru 8-16-08; OSSHE 9-2008, f. & cert. ef.
7-21-08; OUS 1-2013(Temp), f. & cert. ef. 4-10-13 thru 9-30-13; OUS 5-2013, f. & cert. ef. 11-
1-13
580-060-0005
Definitions
All capitalized terms in chapter 580, division 60 have the meanings set forth in 580-061-0010
unless the context requires otherwise or except as stated.
7-21-08
580-060-0010
Comprehensive Plan Coordination
Each of the Public Universities will maintain a long-range campus development plan covering all
real property under its control and management. The combined Public University plans will be
known as the Oregon University System Comprehensive Plan. Institutional plans, and revisions
thereof, will be approved by the President and by the Chancellor or designee. The Chancellor or
designee will approve revisions to the campus boundaries.
1-13
580-060-0015
Records
Each OUS Public University will maintain the official records of all documents that affect real
property under its control and management. Documents affecting real property include, but are
not limited to, all instruments that acquire, transfer, sell, or alter the character of land.
1-13
580-060-0020
Purchase of Real Property
(1) All purchases of real property will be for the present or future development of the Public
University.
(2) Legal title to all real property purchased must be taken and held in the name of the State of
Oregon.
(3) The President is delegated the authority to execute conveyances for the purchase of real
property after the following have been performed to satisfaction of the President:
(a) Obtain at least one appraisal by a licensed and experienced real estate appraiser estimating
the fair market value;
(b) Complete an environmental assessment and determine that any risk associated with the real
property is reasonable;
(c) Determine that sufficient ongoing revenues are available to operate and maintain the property
(4) If the consideration for the purchase is $5,000,000.00 or more, the President must receive the
prior approval of the State Board of Higher Education or an appropriate standing committee of
the Board.
1-13
580-060-0025
Gifts of Real Property
(1) Legal title to all real property gifted to a Public University must be taken and held in the
name of the State of Oregon.
(2) The President is delegated the authority to execute conveyances for the gift of real property
after the following have been performed to satisfaction of the President:
(a) Complete an environmental assessment and determine that any risk associated with the real
property is reasonable under the circumstances;
(b) Determine that sufficient ongoing revenues are available to operate and maintain the
property.
1-13
580-060-0030
Condemnation
Acquisition of real property by condemnation will be conducted in accordance with ORS

Chapter 35 and must be approved by the Board.
7-21-08
580-060-0035
Sale of Real Property
(1) The university president is delegated the authority to execute conveyances for the sale of real
property after the following have been performed to satisfaction of the university president:
(a) Obtain at least one appraisal by a licensed and experienced real estate appraiser estimating
the fair market value;
(b) Verify with the Chancellor’s Office regarding whether any tax exempt financing was used to
purchase or improve the property and, if any such debt remains outstanding, coordinate with the
Chancellor’s Office to ensure continued compliance with IRS regulations.
(2) If the consideration for the sale is $5,000,000.00 or more, the university president must
receive the prior approval of the State Board of Higher Education or an appropriate standing
committee of the Board.
1-13
580-060-0040
Easements
(1) The President is delegated the authority to execute easements and other nonpossessory
interests in real estate.
(2) If granting an easement, the President shall first verify with the Chancellor’s Office regarding
whether any tax exempt financing was used to purchase or improve the property and, if any such
debt remains outstanding, coordinate with the Chancellor’s Office to ensure continued
compliance with IRS regulations.
1-13
580-060-0045
Use of Board Property
(1) If a Public University intends to lease or license real property owned by the Board and either
(a) the term of the lease or license exceeds 50 days in total or (b) the arrangement was not set at
fair market value, then prior to the execution of the lease or license, the President or designee
will confer with the OUS Controller's Division to determine compliance with bond restrictions.
(2) The President or designee will obtain prior approval of the State Board of Higher Education
or an appropriate standing committee of the Board for agreements permitting the construction on
or renovation to Board-owned property if such improvements exceed $5 million during the term
of the agreement. To obtain approval from the State Board of Higher Education or an appropriate
standing committee of the Board, the Public University must specify where funding for
operations and maintenance will come from.
(3) If the Public University permits construction on or renovation to Board-owned property, the
Public University must approve all plans and specifications prior to the commencement of work
and obtain record drawings upon termination of the agreement or completion of the work,
whichever first occurs.
(4) Public Universities normally will not make available Public University buildings and other
facilities to individuals for essentially private use or to outside organizations, unless approved in
Public University policy or required by law. Exceptions will be made only if the proposed use is
consistent with Public University policies and missions and the individual or organization fully
reimburses the Public University for all appropriate costs.
1-13
580-060-0050
Leases
(1) A President is delegated the authority to execute leases of real property.
(2) If the consideration for the lease is from $5,000,000 to $15,000,000 or the term of the lease is
over 10 years but less than 15 years, the President must receive the prior approval of the
Chancellor.
(3) If the consideration for the lease is over $15,000,000 or the term of the lease is over 15 years,
the President must receive the prior approval of the State Board of Higher Education or an
appropriate standing committee of the Board.
(4) Prior to executing an amendment to a lease, the President must receive approval under
subsection (2) or (3) based on the consideration or term of the amended lease.
7-21-08; OUS 4-2011(Temp), f. & cert. ef. 11-10-11 thru 5-7-12; Administrative correction, 5-
25-12; OUS 9-2012, f. & cert. ef. 6-18-12; OUS 1-2013(Temp), f. & cert. ef. 4-10-13 thru 9-30-
13; OUS 5-2013, f. & cert. ef. 11-1-13

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Standard No.

Effective Date: October 26, 2017

REAL PROPERTY, FACILITY, AND CAMPUS PLANNING

Comprehensive Plan Coordination

Purchase of Real Property

Gifts of Real Property

Acquisition of real property by condemnation will be conducted in accordance with ORS

Sale of Real Property

Use of Board Property

(1) A President is delegated the authority to execute leases of real property.

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