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    Chapter 16-17-19 - ICT 0417 Graphs & Charts /document Production/Presentations

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    HibaOsama Zaki
    This document provides short notes on chapters 16, 17, and 19 which discuss graphs and charts, document production, and presentations. It defines different types of charts like pie charts, bar charts, and line graphs. It also describes how to avoid widows and orphans in documents, and explains mail merge documents and their purpose in producing personalized letters. Finally, it discusses presentations, their uses, and presenter notes versus audience notes.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Chapter 16-17-19 - ICT 0417 Graphs & Charts /document Production/Presentations

    Uploaded by

    HibaOsama Zaki
    649 views7 pages
    This document provides short notes on chapters 16, 17, and 19 which discuss graphs and charts, document production, and presentations. It defines different types of charts like pie charts, bar charts, and line graphs. It also describes how to avoid widows and orphans in documents, and explains mail merge documents and their purpose in producing personalized letters. Finally, it discusses presentations, their uses, and presenter notes versus audience notes.

    Original Description:

    Theory related to practical / introduction to practical part

    Original Title

    Chapter 16-17-19 - ICT 0417 graphs & charts /Document Production/Presentations

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    This document provides short notes on chapters 16, 17, and 19 which discuss graphs and charts, document production, and presentations. It defines different types of charts like pie charts, bar charts, and line graphs. It also describes how to avoid widows and orphans in documents, and explains mail merge documents and their purpose in producing personalized letters. Finally, it discusses presentations, their uses, and presenter notes versus audience notes.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    649 views7 pages

    Chapter 16-17-19 - ICT 0417 Graphs & Charts /document Production/Presentations

    Uploaded by

    HibaOsama Zaki
    This document provides short notes on chapters 16, 17, and 19 which discuss graphs and charts, document production, and presentations. It defines different types of charts like pie charts, bar charts, and line graphs. It also describes how to avoid widows and orphans in documents, and explains mail merge documents and their purpose in producing personalized letters. Finally, it discusses presentations, their uses, and presenter notes versus audience notes.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 7

    CHAPTER 16,17,19 SHORT NOTES

    ENG. HIBA O. ZAKI 1


    CHAPTER 16,17,19 SHORT NOTES

    February 3

    Chapter 16,17,19
    Short Notes
    2020
    In this notes I will introduce the basic understanding of the graphs &
    charts, Document production, Presentations software tools used to
    create it which is related to the Microsoft office suite.

    Graphs & Charts/Document production/Presentations

    ENG. HIBA O. ZAKI 2


    CHAPTER 16,17,19 SHORT NOTES

    Graphs & Charts


    What is a generic file types?
    Generic file format allows you to save files so that they can be opened on any platform
    using generic formats.

    Chart types:
    1. Pie chart.
    2. Bar chart.
    3. Line graph.

    Pie charts: charts that compare parts of a whole or fractions of a whole. The most
    appropriate chart to compare percentage values.
    Bar charts: the bar chart is traditionally a graph with vertical bars. It is called column graph
    in Excel. It shows the difference between two different things.
    Note:
    In Excel if you want vertical bar chart you use the “column chart” and for the horizontal bar
    chart you use the “bar chart”.
    Line graphs: are used to plot trends between two variables. For example, plotting the temperature
    of water as it was heated against time.

    Charts are created using two types of data:


    1. Contiguous data.
    2. Non-contiguous data.
    Contiguous data: the data you use to create charts or graphs are in columns which are
    next to each other.
    Non-contiguous data: the data you use to create a graph or chart is in columns which are
    not next to each other. To select this, you have to press and hold down the <ctrl> key while
    making selections.

    ENG. HIBA O. ZAKI 3


    CHAPTER 16,17,19 SHORT NOTES

    A legend (Key) is a descriptive labeling to the right of each legend key is a name
    identifying the data represented by the specific key.

    The category axis in a vertical bar chart is the X axis, and it displays the name of the
    different categories.
    The value axis in a vertical bar chart is the Y axis and it displays the number values.

    Combo chart: using the option “Create custom combo chart” which will allow you to
    compare two values using bar charts and/or line graphs. And here you will be in need to use
    secondary axes.

    ENG. HIBA O. ZAKI 4


    CHAPTER 16,17,19 SHORT NOTES

    Document Production:
    If you started a paragraph of text on one page or column but there is no enough room on
    the page to get the last line typed in, the single line of text which appears at the top of the
    next page or column is called a Widow.
    The first line of the paragraph at the bottom of the page or column is called on Orphan.
     Both should be avoided when producing a document.
     Widows and Orphans can be removed using page break, column break and
    section break.

    Page Break:
    This forces the text onto the start of a new page, leaving white space at the end of the
    previous page.

    Column Break:
    A column break is used to force the text into the top of the next available column, which
    maybe on the same page or may be on the next page.

    Section Break:
    A section break is used to split areas of a document with different layouts.

    There are two section breaks:


     One forces a page break as well as the change in layout.
     Continuous break, which allows different layouts on the same page.

    ENG. HIBA O. ZAKI 5


    CHAPTER 16,17,19 SHORT NOTES

    Mail Merge:
    Mail merged document: the mail merged document is created to save the repeated typing of
    similar documents that are designed to be sent to different people. It uses a master
    document and a source file containing data.
    Source file containing data like names, addresses of people to send the letter to.
    Purpose of using Mail-merged document  Produce personalized letters for a number
    of people.

    Why are mail merged documents used:


     Mail merge is used to save retyping or editing lots of documents.
     Saves time and therefore money.
     Helps reduce the number of errors that may occur in editing or re-typing the
    document.

    ENG. HIBA O. ZAKI 6


    CHAPTER 16,17,19 SHORT NOTES

    Presentations:
    A presentation is a series of slides used to give information to an audience.
    A presentation can be used in many different ways:
     To teach or inform as a visual aid in a lecture.
     Constant on-screen carousel giving information or advertising, for example, in
    shopping center or a mall.
    The media for delivery and type of presentation developed will depend on:
     The purpose of the presentation.
     Target audience.

    Audience Notes: notes are paper copies of the slides of a presentation that are given to
    the audience so that they can them away and refer to them after presentation. (3 slides
    option in the print preview screen).
    Presenter notes: presenter notes are a single copy of the slides from a presentation, with
    printed key facts that are needed to be told to the audience by the person delivering the
    presentations. These notes are usually printed but not usually given to the audience. (Notes
    page option in print preview).

    ENG. HIBA O. ZAKI 7

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