Alfresco in An Hour

Alfresco in an Hour
Michael
Farman
www.alfresco.com
Agenda
● Introduction
● User Interface ● Automating Tasks

● Rules and Actions
● The Basics
● Spaces and Content ● Simple Workflow
● Creating and Editing Content
● Demonstration
● Permissions
● Searching ● Further Information
● Collaboration ● Q and A
● Versioning
● Check in/out
● Forums and Discussions
What does it do?
● A system for organizing and facilitating collaborative creation of
documents and other content
● Able to monitor content through its lifecycle, and track changes to
content, and users of the content
● Content sharing, security, versioning, content lifecycle management,
workflow, collaboration, email notifications, dashboards….
● Access – Alfresco Web Client, FTP, WebDAV, CIFS (network share)
– no client software installation necessary
● Alfresco Web Content Management

● Authoring, Virtualisation, Staging and Deployment for Web Site
Management
Community or Enterprise?
● Community ● Enterprise
● Functionally Equivalent ● Functionally Equivalent
• Same Code Base • Same Code Base
● Basic Testing ● Rigorous QA and Fixes
● May have bugs ● Production Quality
● ‘Major releases only’ ● Maintenance Releases
● Support via Forums ● Supported
• No SLA • Guaranteed SLA
• Email
• Telephone
• Developer (Option)
● Alfresco Connect for
Enterprise (ACE)*
* Available Q3 07
Where do I get it?
● Installers for Windows & Linux
● Community
● AlfrescoEnterprise-2.1.0- ● Links from www.alfresco.com
Setup.exe ● SourceForge Downloads
● AlfrescoEnterprise-2.1.0-Linux-
x86-Install.bin
● Includes: Alfresco, Tomcat, JDK,
Database (HSQL DB) and ● Enterprise
OpenOffice ● Register at www.alfresco.com
● Hosted Trial
• 30 Days
● Self Contained Bundles
• Followed by 30 days read only
● alfresco-community-tomcat- • Email Support:
support@alfresco.com
2.1.0.zip
● Enterprise Trial
● alfresco-community-tomcat- • 30 Days
2.1.0.tar.gz • All Clients
● Includes: Alfresco, Tomcat and • Same bundles as Community
• Email Support:
Database (HSQL DB) support@alfresco.com
● Download JDK, OpenOffice
(Optional) Separately
Initial Configuration -
configure.exe
● Configure home, storage, index and OpenOffice locations
Starting and Stopping
● Starting
● Self Contained Installer:
● Bundle
• alf_start.bat
• alf_stop.bat
Login in for the first time
● WebClient Login URL
● http://localhost:8080/alfresco
● User Name: admin
● Password:admin
Click here to logout as

● Note: Guest Login first time guest
Introducing the Web Client
Toolbar
Breadcrumb
Shelf
Header
Detail
Hover over
an item for a
hint of what
it does
My Alfresco Dashboard
● Personalised View ● Dashlets
What is a Space?
● Just like a folder, but more ● View/Modify details about a space
● Can hold any type of content ● Smart Spaces

● Rules
● Give a description and choose an
icon ● Work with other users Map to
Windows network folder
● Add sub-spaces and content
What is Content?
● Often can be thought of as a file or ● Properties
document
● Format, language, creator,
● Made of two main elements dates
● The “content” itself ● Classifications
● Information about the content
● Links to related content
(meta-data)
• Translations
● Content • Different formats (e.g. PDF,
● Anything: documents, video, HTML, Text)
audio, images, XML, HTML • OCR’d text of scanned image
Creating and Editing Content
● HTML or plain Text created and edited in-line
● WYSIWYG editor in the browser
● Upload content
● Select file from user computer in the browser
● Network folders, FTP and WebDAV
● Download from Alfresco to user computer

● Standard browser feature, choose where to save
● Network folders, FTP and WebDAV
● Update documents by uploading changed file
● Edit Microsoft Office documents directly

Permissions
● Inviting Users ● Permission Groups
Searching Content
● Combined search of both contents ● Property constraints
and properties ● By category
● Full-text search ● Between dates
● Any words in content, ● Custom properties
regardless of format
● Best-match based on number ● Path constraints
of matched words ● Only content below a given
space
OpenSearch
● Standard Interface
● Client
● IE7 and Firefox
● Server
● Alfresco Repositories
● 3rd Party Applications
● Shelf and My Alfresco Dashlet
● One Interface for all Searches

● Google
● eBay
● Wikipedia
● Alfresco
● Auto-Discovery
● Language Aware
● For setup details see: Alfresco as an
● http://wiki.alfresco.com/wiki/OpenSearch Alfresco as an OpenSearch Client
OpenSearch Server
Forums and Discussions
● Forum spaces may be defined to contain Forums
● Using Advanced Space Wizard ‘From Scratch’
● Forums may also be associated with spaces and content items

● Using the “Start Discussion” action
● Discussions move with the item
● Forums contain Topics which contain Posts

● Posts may have Replies
● Searchable
Using Versioning
● Allows a history of previous versions of an item to be kept
● A new version is created when content is saved, by default
● An item needs to be “versionable” for versions to be kept

● Individually, via smart spaces, by type or globally
● An example of an “aspect”
● Can look at version history, view previous versions of content – future,

revert to version
● Content id always points to the most recent version

Check In and Check Out
● Check Out locks the item and creates a working copy which can be edited
(content and details)
● Everyone else can just view the item
● Check In replaces the original item with the working copy and releases the
lock
Rules and Actions -
Conditions
● Rules are applied to a ‘Space’ ● Rules are filtered based on
conditions
● Rules make a space ‘Smart’
● All Items (no filter)
● Rules are triggered by an Event ● Items with a specific MIME
● Inbound - content arriving into Type (e.g. .pdf)
a space ● Specific Content Type Applied
● Outbound – content leaving a to a specific aspect File name
space, moved, deleted pattern (e.g. *-context.xml)
● Update – content being ● Falls within a Category (e.g.
modified Region, Language)
● Rule filter can be applied to ‘NOT’
● e.g. not in MIME Type *.pdf
● No limit on the number of

conditions that can be applied to
each rule
Rules and Actions -
Actions
● Items that successfully meet the rule conditions have an ‘Action’ applied to them
● Actions can triggered to run manually
● No limit on the number of Actions per rule
● Rules are used to organise, structure, enrich content in the repository
● Used in conjunction with:

● Alfresco Web Client
● FTP
● WebDAV
● CIFS (Shared Network Folder)
● Web Services API
● Use your imagination
Simple Workflow
● Special case of a Rule
● Applies automated management of

document lifecycles
● Moves / Copies content based on user

actions
Space Templates
● Re-useable templates of spaces and content
● Create a library of standard projects

● Different types of projects have different structures
● Standardized documents
● Standardized management
● Create a template in the same way as a space

● Add sub-spaces and content
● Create spaces based on other spaces
Accessing Content Without The
Alfresco Client
● CIFS
● Root URL: \\<machine
name>_A\Alfresco
● Same as a network share folder
● Can mount as a share drive
● Drag and Drop files into Alfresco
● Edit content directly with other
programs
● Network folders can be smart
spaces
● Provides user with a link to the
same space in the web client
● FTP/WebDAV/CIFS
● All rules are applied
● All permissions are enforced
● If versioning is enabled, then
content will be versioned
Alfresco in Action
● Demonstration
Further Information
● Content Community
● http://www.alfresco.com
● AMPs, Documentation, Tutorial, Tech Tips
● Alfresco Wiki
● Technical information on configuration, administration and
customisation
● http://wiki.alfresco.com
● Alfresco Forums
● Community Postings
● Alfresco Staff
● http://forums.alfresco.com
● Alfresco Forge
● Contributions from the community
• E.g. Metadata extractors, transformations ….
• http://forge.alfresco.com
Q and A
Alfresco in an Hour
Thank you for Attending
Alfresco in an Hour
Michael
Farman
www.alfresco.com

Alfresco in An Hour

Uploaded by

Copyright:

Available Formats

Alfresco in An Hour

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Alfresco in An Hour

Uploaded by

Copyright:

Available Formats

Alfresco in an Hour

● User Interface ● Automating Tasks

● Alfresco Web Content Management

Click here to logout as

● Can hold any type of content ● Smart Spaces

● Download from Alfresco to user computer

● Update documents by uploading changed file

● Edit Microsoft Office documents directly

● One Interface for all Searches

● Forums may also be associated with spaces and content items

● Forums contain Topics which contain Posts

● A new version is created when content is saved, by default

● An item needs to be “versionable” for versions to be kept

● Can look at version history, view previous versions of content – future,

● Content id always points to the most recent version

● No limit on the number of

● Actions can triggered to run manually

● No limit on the number of Actions per rule

● Rules are used to organise, structure, enrich content in the repository

● Used in conjunction with:

● Applies automated management of

● Moves / Copies content based on user

● Create a library of standard projects

● Create a template in the same way as a space

You might also like