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    Eoffice Training

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    anant
    This document discusses an e-Office File Management System workshop. It includes sections on the e-Office package, basic prerequisites, the file management system, and expectations from districts. The e-Office package contains modules for knowledge management, file management, leave management, tour management, and personal information management. Basic prerequisites include hardware, software, digital signatures, and browsers. The file management system allows for workflow, transparency, accountability, and paperless processes. Districts are expected to conduct gap analyses, prepare for training, ensure a transition of physical files, and make decisions about archival policies and initial file digitization.

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    © All Rights Reserved
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    Eoffice Training

    Uploaded by

    anant
    93 views28 pages
    This document discusses an e-Office File Management System workshop. It includes sections on the e-Office package, basic prerequisites, the file management system, and expectations from districts. The e-Office package contains modules for knowledge management, file management, leave management, tour management, and personal information management. Basic prerequisites include hardware, software, digital signatures, and browsers. The file management system allows for workflow, transparency, accountability, and paperless processes. Districts are expected to conduct gap analyses, prepare for training, ensure a transition of physical files, and make decisions about archival policies and initial file digitization.

    Original Description:

    the document provides screen shots and direction for using the system

    Original Title

    eoffice training

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    This document discusses an e-Office File Management System workshop. It includes sections on the e-Office package, basic prerequisites, the file management system, and expectations from districts. The e-Office package contains modules for knowledge management, file management, leave management, tour management, and personal information management. Basic prerequisites include hardware, software, digital signatures, and browsers. The file management system allows for workflow, transparency, accountability, and paperless processes. Districts are expected to conduct gap analyses, prepare for training, ensure a transition of physical files, and make decisions about archival policies and initial file digitization.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    93 views28 pages

    Eoffice Training

    Uploaded by

    anant
    This document discusses an e-Office File Management System workshop. It includes sections on the e-Office package, basic prerequisites, the file management system, and expectations from districts. The e-Office package contains modules for knowledge management, file management, leave management, tour management, and personal information management. Basic prerequisites include hardware, software, digital signatures, and browsers. The file management system allows for workflow, transparency, accountability, and paperless processes. Districts are expected to conduct gap analyses, prepare for training, ensure a transition of physical files, and make decisions about archival policies and initial file digitization.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 28

    Workshop on E-Office

    (File Management System)


    CONTENTS

    1. About e-Office

    2. e-Office Package

    3. Basic pre-requisite for e-Office

    4. File Management System (e-File)

    5. Expectations from the Districts

    6. Q&A
    About e-Office
    Web-based
    application

    Unicode
    Paper-driven
    compliant-
    approach to
    support for
    electronic
    local
    approach
    languages

    Data security
    and Data
    e- Paperless
    environment
    integrity
    Office

    Open Enhances
    architecture transparency

    Promotes
    inter/intra
    govt.
    information
    sharing
    Modules in e-office package

    Knowledge File Management Leave Management Tour Management


    Management System System System

    Chat and Collaborative Personal Information


    Messaging Management System
    Basic pre-requisite
    1 NIC NET /SWAN 5 Core 2 Duo Processors and above

    2 NIC/GOI Email ids 6 2 GB RAM and above

    3 Scanners 7 Windows 7 and above

    4 Digital Signatures 8 IE 9 and above or Mozilla (ESR version)


    File Management System
    Components
    Efficient, Keeping record
    Workflow based like receipt,
    transparent, and tracking
    system noting , draft,
    accountable movement
    dispatch

    It saves time,
    Diarize once use Tampered proof Draft versions
    effort and
    always noting gets maintained
    money

    Reference File/ Receipt


    Facility to A file can also
    tagging and can be attached
    dispatch via be linked with
    attachment with another
    post/mail another file
    allowed File/ receipt
    Login Screen
    E-Office Dashboard
    File Management System-Inbox
    Receipt inbox
    Browse & Diarize (Pdf up to 20 MB,
    Created (similar to draft in any mail system)
    Send Page
    In ‘To’ option we can select the receiver of We can mark a copy to more than one An officer can put ‘Due Date’ to ‘Action’ and ‘Priority’ can be also set while
    Remark can also be written
    the letter (typing not allowed) officer Subordinate Officer sending
    Put in a File
    A letter can be put up in a file through receipt module(put in a A letter can be put up in a file through file
    file) option(correspondence and ToC tab)
    Draft-Create New Draft
    A draft is a reply to a letter or any fresh A draft can always be created in a A version gets maintains after every Officers with approver role, only can A unique computer no. gets generated
    communication by the department File/Receipt editing and marking approve the DFA for each DFA
    Draft

    Draft for
    approval
    Dispatch Screen
    Dispatch- By mail/Post
    Dispatch can be
    send through e mail
    or by post

    Either send it
    with follow up or
    without follow up
    File- Crete New- (Non-SFS)

    To
    create a
    new file
    File creation- File cover
    Once file No.
    generated. it
    cannot be
    changed

    File Heads
    Correspondence (to attach a letter
    into File)
    File Created
    ToC: Table of
    Content

    Letter section

    Noting section:
    1. Green Note
    2. Yellow Note
    Yellow Note

    maintains
    Versions unless Changes
    confirmed to green
    note
    Draft Creation
    Select create new draft after clicking draft Rest of the steps are same as in case draft in receipt section
    Expectations from the Districts
    Infra GAP
    Preparation of File heads/EMD
    analysis (H/W, DSC/E-mail id
    GAP analysis Data
    S/W, DSC, preparation
    report preparation
    Scanners)

    To ensure To ensure
    Archival policy Decision on files
    training/worksh handholding on
    on physical to start with e-
    op for district e-Office to
    papers Office
    officials officials

    Strategy for Ensure Transfer/ To work from


    Decision on
    transition of retirement case remote
    CRU /individual
    legacy files (2nd management location, VPN is
    level diarization
    phase) (EMD) required
    Question and Answers
    Helpline

    • Helpline Number: 0522-2286808/809

    • Email ID: praveenuplc@gmail.com


    Thank you…

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