Quality Control Templete
Quality Control Templete
Quality Control Templete
for
This template will be used on all PD&E projects where FDOT is the Lead Agency. Consultants providing
PD&E services must implement a Quality Control Plan to ensure deliverables meet or exceed expectations
of quality stated in the contract document. The Quality Control Plan is the Consultant’s plan, and not FDOT’s
plan. Therefore, Consultants should scale this template to fit the size and complexity of each PD&E project.
Additionally, Consultants are required to modify this template to match their organization and project team
arrangement. The Consultant’s modified Quality Control Plan must meet FDOT project development
procedures. Implementation of the Quality Control Plan must follow the Quality Assurance / Quality
Control Procedure, Topic Number 001-260-001. The Consultant’s Quality Control Plan must be reviewed
and approved by the FDOT Project Manager as instructed in the project’s Scope of Services.
Definitions
Quality is the degree to which a product or service conforms to valid customer's requirements (including
laws, rules, procedures, policies and standards).
Quality Assurance (QA) is defined as planned and systematic activities of providing fact-based evidence
that quality products and services are being delivered. Essentially, QA describes the process of enforcing
quality control protocols.
Quality Control (QC) is defined as the activities of implementing, monitoring and continuously improving
processes to ensure delivery of quality products, services, and information. QC includes such activities as
providing clear decisions and directions, constant supervision by experienced individuals, immediate review
of completed activities for accuracy and completeness, and accurate documentation of all decisions,
assumptions, and recommendations.
Quality Control Plan (QCP) is a written set of procedures and activities aimed at delivering products that
meet quality objectives for a project as stated in contract documents and other procedures, manuals, and
guidance. A quality control plan will identify the organization or individuals responsible for quality control
and the specific procedures used to ensure delivery of a quality product. A quality control plan will also
detail quality assurance measures and the method of accountability and required documentation.
Project Development & Environment (PD&E) Study
PROJECT NAME
FM No.: ###
ETDM No.: ###
Prepared for:
District #
Prepared by:
COMPANY NAME
ADDRESS
Date
Table of Contents
1 Project Information .............................................................................................................................................. 2
2 Project Goals and Objectives ........................................................................................................................... 2
3 Project Schedule .................................................................................................................................................. 2
4 Responsibilities ...................................................................................................................................................... 4
4.1 Project Manager ................................................................................................................................... 4
4.2 Quality Manager ................................................................................................................................... 5
4.3 Document Reviewers ........................................................................................................................... 5
4.4 Document Preparers ............................................................................................................................ 5
5 Quality Control Activities .................................................................................................................................... 5
5.1 Kick-off Meeting .................................................................................................................................... 6
5.2 Use of Checklists .................................................................................................................................... 6
5.3 Reviewing Project Requirements ....................................................................................................... 6
5.4 Coordination Reviews .......................................................................................................................... 7
5.5 Concept Plans Field Review ............................................................................................................... 7
5.6 Quality of Sub-Consultants Work ........................................................................................................ 7
5.7 Quality Assurance Review ................................................................................................................... 7
6 Procedures for Reviewing Documents............................................................................................................. 7
6.1 Quality Control Procedure .................................................................................................................. 7
6.2 Quality Process Log .............................................................................................................................. 9
6.3 Quality Control Documentation ........................................................................................................ 9
7 Appendices ........................................................................................................................................................ 10
APPENDIX A – LIST OF DOCUMENT REVIEWERS .............................................................................................. 10
APPENDIX B - LIST OF DOCUMENT PREPARERS............................................................................................... 10
APPENDIX C – QUALITY PROCESS LOG ........................................................................................................... 10
APPENDIX D - PROJECT SCHEDULE .................................................................................................................. 10
APPENDIX E - CHECKLISTS ................................................................................................................................. 10
APPENDIX F – QUALITY CONTROL CERTIFICATION ........................................................................................ 10
APPENDIX G - SCOPE OF SERVICES ................................................................................................................. 10
List of Figures
List of Tables
3 Project Schedule
Specific quality reviews will be held prior to submission milestone dates which must be reflected in the
Quality Process Log. Refer to Appendix C for a sample of the Quality Process Log. The submittal dates to
FDOT are outlined in the Project Schedule. These dates are subject to change with the agreement of the
FDOT Project Manager. The project schedule is included in Appendix D. Table 3-1 lists project
deliverables.
[Note: Populate this table with the deliverables from the negotiated scope of services. In
the Review column, indicate if the deliverable is Interim, Draft or Final]
Review Document
Each project team member is responsible for the overall quality of the project. The CONSULTANT Quality
Control team will consist of at least the following:
Project Manager
Document Reviewers
Document Preparers
The specific responsibilities and duties of these individuals are described as follows:
Ensure all professionals involved in performing project tasks and activities have a clear
understanding of the scope and objectives of the project.
Ensure all professionals involved in the project are aware of the project schedule.
Ensure all professionals working on the project have a clear understanding of the project
requirements and provisions for work.
Additionally, the Project Manager, in collaboration with the Project Quality Manager, will:
Ensure sub consultants follow this Quality Control Plan or a similar plan
Schedule document reviews and ensure all comments from these reviews are resolved prior to
submitting the deliverables to the Department
Evaluate the final products and ensure the deliverables meet the objectives of the project
Resolve any disagreements between the Document Preparer and originator of the comments (i.e.
Document Reviewer)
Document Reviewers must be familiar with environmental review procedures published in the FDOT PD&E
Manual. A list of the Document Reviewers and their responsible review areas is shown in Appendix A.
A list of Document Preparers who will work on this project and be responsible for development of various
technical studies/reports is shown in Appendix B.
[The checklists are intended to be utilized in combination with thorough evaluation of the project submittals.
The checklists are not a substitute for the FDOT PD&E procedures nor professional judgment of the
preparers or reviewers. The checklists must be adjusted to reflect the scope of services for the PD&E study]
Environmental Document [select one and delete those which are not applicable]
o Type 2 Categorical Exclusion
o Environmental Assessment
o Environmental Impact Statement
o State Environmental Impact Report
Engineering Analysis
[Add other checklists e.g. technical reports as appropriate based on project scope]
The CONSULTANT will use these checklists when preparing the deliverables to ensure that the
deliverables are complete and meet the FDOT’s project requirements. The reviewers will appropriately
mark comments from their reviews on these checklists and the documents reviewed. The Project Manager
will save the checklists and marked documents in the project file.
1. Affix the Quality Control Tracking Stamp (see Figure 2) to the cover sheet of each document to be
reviewed.
2. Initial and date the documents ready for review and submit them to the Quality Control reviewer
along with appropriate supporting documentation, reference materials, and list of assumptions
2. Resolve disputed items with the Quality Control Document Reviewer and with the Project Manager,
if necessary.
3. Initial and date the document and provide the Document Reviewer with revised document and the
disposition of the original comments.
1. Ensure all comments have been addressed. The Quality Control Document Reviewer marks correct
items with a green check and incorrect items with a green circle and remark.
2. Initial and date the document reviewed and return the document to the Originator for incorporation.
1.
1. Verify that the quality control has been properly performed and deliverables meet the PD&E Manual
procedures and project scope.
2. Sign the Quality Control Certificate (Appendix F) and submit the document to the CONSULTANT
Project Manager.
1. Resolve any disagreement in comments between the Originator and the Quality Control Reviewer.
2. Verify that the quality control has been properly completed.
3. Sign Quality Control Certificate (Appendix F) and attach the signed certificate with the submittal.
Pertinent Correspondence
Checklists
Conceptual Plans
Calculations
Reports/Technical Memos
Document Reviewed (including corrections made, and the follow-up actions) and Submittals
APPENDIX E - CHECKLISTS
COMPANY NAME
Project Name:
FM No. ### / ETDM No.: ###
Appendix A
List of Document Reviewer
COMPANY NAME
Project Name:
FM No. ### / ETDM No.: ###
Review Document QC Reviewer
COMPANY NAME
Project Name:
FM No. ### / ETDM No.: ###
Appendix B
List of Document Preparers
COMPANY NAME
Project Name:
FM No. ### / ETDM No.: ###
Review Document Responsible
Professional
(Document Preparer)
COMPANY NAME
Project Name:
FM No. ### / ETDM No.: ###
Appendix C
Quality Process Log
COMPANY NAME
Project Name:
FM No. ### / ETDM No.: ###
QC Review QA Review
Review Document
Initial Date Initial Date
COMPANY NAME
Project Name:
FM No. ### / ETDM No.: ###
Appendix D
Project Schedule
COMPANY NAME
Project Name:
FM No. ### / ETDM No.: ###
Appendix E
Checklists
COMPANY NAME
Project Name:
FM No. ### / ETDM No.: ###
Appendix F
Quality Control Certification
COMPANY NAME
Project Name:
FM No. ### / ETDM No.: ###
CONSULTANT QUALITY CONTROL CERTIFICATION
Consultant: ________________________________________
Check the box for each stand-alone technical report prepared for the Environmental Document. Fill in date the review
was completed, name of the technical specialist responsible for review of the report, and date of verification that QC
was performed and all comments were addressed or resolved, as appropriate.
All technical studies and reports have been satisfactorily reviewed by assigned specialists in their areas of
expertise. I have performed the required quality control reviews for this project and find that this Environmental
Document satisfactorily meets state and federal requirements, as applicable, and is consistent with the
Department’s PD&E procedures and scope of services for this project. Quality control documents for these
submittals are available in our project file for your review upon request.
I have reviewed this Environmental Document and find that it was prepared consistent with the Department’s PD&E
procedures.
Consultant Project Manager / /
Print Name Signature Date
COMPANY NAME
Project Name:
FM No. ### / ETDM No.: ###
Appendix G
Scope of Services
COMPANY NAME
Project Name:
FM No. ### / ETDM No.: ###