4.4.3.3 Data and Trend Analysis

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Gastech Australia Pty Ltd
Health Safety and Procedure
HSE Data Management, Trend Analysis and

Reporting
Procedure 4.4.3.3
“ Committed to HSE”
Rev Number Summary of Revision Signed (Director) Date

Rev 0 New Procedure
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Contents
1. PURPOSE ......................................................................................................................................... 3
2. SCOPE AND APPLICATION............................................................................................................... 3
3. DETAIL ............................................................................................................................................. 3
3.1 Overview ................................................................................................................................. 3
3.2 HSE Data ................................................................................................................................. 4
3.3 HSE Data and Trend Reporting ............................................................................................... 4
3.4 Communication ...................................................................................................................... 4
4. TRAINING AND COMPETENCY REQUIREMENTS ............................................................................. 5
5. RESPONSIBILITIES ........................................................................................................................... 5
5.1 Gastech Director ..................................................................................................................... 5
5.2 Gastech Managers and Supervisors ....................................................................................... 5
6. RELATED DOCUMENTS ................................................................................................................... 5
7. DEFINITIONS AND ABBREVIATIONS ................................................................................................ 6
APPENDIX 1: Monthly HSE Report ....................................................... Error! Bookmark not defined.
APPENDIX 2: Quarterly HSE Report .................................................................................................... 9

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1. PURPOSE
The purpose of this Procedure is to ensure that HSE data at Gastech is collated into a single data base so
that HSE performance can be evaluated, enabling areas for improvement to be identified and continual
improvement in HSE performance to be achieved.
2. SCOPE AND APPLICATION

This Procedure is applicable to all Gastech activities and operations and applies to HSE data which can
provide an indication of HSE performance at Gastech.
Specifically, this Procedure addresses:
 what HSE data needs to be maintained
 in what form data needs to be maintained
 reporting of this data and trends to be identified from the data
 review and approval processes to correct undesirable trends
This Procedure must be followed in conjunction with client procedures where

applicable.
3. DETAIL
3.1 Overview
There are a variety of processes used at Gastech to collect information and data related to HSE
performance.
Data from these processes must be collated and reviewed, and reports developed, so that areas worthy of
note and areas where improvements are required are known and reported to senior personnel and the
workforce. Improvements require to address undesirable trends or improve HSE performance in general
may have an associated cost and as such reports must be provided to Gastech management for review and
approval.
Provision of regular reporting also ensures that senior personnel are able to track overall HSE performance
and gives assurance that HSE performance is being assessed and properly managed.
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3.2 HSE Data
HSE data can arise from:
 Incident reports
 Hazard reports
 HSE inspection reports
 HSE communication and consultation
 Compliance with key performance indicators
 Recorded lessons learned from internal and external sources
This data must be collated into a single data base so that trends can be readily identified and reported.
Data gathered must relate to both negative indicators (eg incident reporting) or positive indicators (number
of HSE inspections undertaken). Data and trends to be held and reported are detailed in Section 3.3.
3.3 HSE Data and Trend Reporting

HDSE data and trend reporting must be carried out at Gastech on a monthly and quarterly basis.
Monthly HSE Reports provide a basic review of key areas inclusive of:
- Incidents for the month and classifications (LTI/MTI/FTI)
- Number of HSE inspections performed and by who (against KPIs)
- No of Hazard Reports
- Number of Tool Box Meetings held
- Number of inspections undertaken
- Number of JHA reviewed
Monthly HSE Reports must be submitted by Gastech Supervisor to the Gastech Director.
Quarterly HSE Reports provide more detail related to the above, provide a trend analysis and
recommendations for action to address undesirable trends. Quarterly HSE Reports must be developed by
the Gastech Director, with specialist assistance as required, and must be supplied to and reviewed at
Gastech HSE Committee Meetings.
Templates for monthly and quarterly reports are provided in Appendix 1 and 2 respectively.
3.4 Communication
All reports are must be made available for viewing by long term Gastech employees and contractors via the
intranet and are displayed on notice boards as relevant.
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4. TRAINING AND COMPETENCY REQUIREMENTS

All employees must view the Tool Box presentation which supports understanding of this
Procedure.
5. RESPONSIBILITIES
5.1 Gastech Director
The Gastech Director must:
 promote use and ensure compliance with this Procedure
 monitor compliance with this Procedure
 formally audit compliance with this Procedure on a yearly basis
 ensure that all data is entered into the HSE Data Base
 ensure that Quarterly HSE Reports are produced
 review Monthly HSE Reports and implement improvements as required
5.2 Gastech Managers and Supervisors
Gastech Managers and Supervisors must:
 promote use of this Procedure
 monitor compliance with this Procedure
 maintain project data and provide data to the Gastech Director in Monthly HSE Reports
 ensure reports are available to employees and contractors
6. RELATED DOCUMENTS
Document Title Document Location
Related Procedures
Gastech Procedure for HSE Planning and Continual PR/HSE/02

Improvement
Gastech Procedure for Hazard Identification Risk Assessment PR/HSE/10

and Control
Related External Documentation

NA
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7. DEFINITIONS AND ABBREVIATIONS
Term or Acronym Definition

FTI First Aid Treatment Injury
LTI Lost Time Injury
MTI Medical Treatment Injury

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Gastech Australia Pty Ltd

Health Safety and Procedure

HSE Data Management, Trend Analysis and

Rev Number Summary of Revision Signed (Director) Date

2. SCOPE AND APPLICATION............................................................................................................... 3

3.1 Overview ................................................................................................................................. 3

3.2 HSE Data ................................................................................................................................. 4

3.3 HSE Data and Trend Reporting ............................................................................................... 4

3.4 Communication ...................................................................................................................... 4

4. TRAINING AND COMPETENCY REQUIREMENTS ............................................................................. 5

5.1 Gastech Director ..................................................................................................................... 5

5.2 Gastech Managers and Supervisors ....................................................................................... 5

6. RELATED DOCUMENTS ................................................................................................................... 5

7. DEFINITIONS AND ABBREVIATIONS ................................................................................................ 6

APPENDIX 1: Monthly HSE Report ....................................................... Error! Bookmark not defined.

APPENDIX 2: Quarterly HSE Report .................................................................................................... 9

2. SCOPE AND APPLICATION

Specifically, this Procedure addresses:

 what HSE data needs to be maintained

 in what form data needs to be maintained

 reporting of this data and trends to be identified from the data

 review and approval processes to correct undesirable trends

This Procedure must be followed in conjunction with client procedures where

3.2 HSE Data

HSE data can arise from:

 HSE inspection reports

 HSE communication and consultation

 Compliance with key performance indicators

 Recorded lessons learned from internal and external sources

3.3 HSE Data and Trend Reporting

- Incidents for the month and classifications (LTI/MTI/FTI)

- Number of HSE inspections performed and by who (against KPIs)

- Number of Tool Box Meetings held

- Number of inspections undertaken

- Number of JHA reviewed

4. TRAINING AND COMPETENCY REQUIREMENTS

The Gastech Director must:

 promote use and ensure compliance with this Procedure

 monitor compliance with this Procedure

 formally audit compliance with this Procedure on a yearly basis

 ensure that Quarterly HSE Reports are produced

 review Monthly HSE Reports and implement improvements as required

5.2 Gastech Managers and Supervisors

Gastech Managers and Supervisors must:

 promote use of this Procedure

 monitor compliance with this Procedure

 ensure reports are available to employees and contractors

Document Title Document Location

Gastech Procedure for HSE Planning and Continual PR/HSE/02

Gastech Procedure for Hazard Identification Risk Assessment PR/HSE/10

Related External Documentation

7. DEFINITIONS AND ABBREVIATIONS

Term or Acronym Definition

MTI Medical Treatment Injury

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