GIFT UNIVERSITY

Gujranwala

STUDENT HANDBOOK
2017-2018
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A Word from the Registrar

This Student Handbook has been prepared in order

to acquaint the students with the rules and policies of
the University and services provided by its organs. It
provides guidance to the students for handling their
academic and other daily affairs through appropriate
channels. The students are advised to study this
document carefully as they are expected to comply
with the policies of the University.

Waseem Ullah Dar

Registrar
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CONTENTS

Sr# Title Page#

1 Contacts 4
2 Programs Offered 5
3 Evaluation / Grading System 8
4 Academic Rules and Regulations 10
5 Academic Departments 19
6 Leave Rules 21
7 General Discipline Rules 21
8 Examination Discipline 21
9 Disciplinary Council 22
10 Policy Guidelines for UMC & DC Decision 23
11 Grid for Disciplinary Cases 24
12 Grid for Academic Cases 25
13 Appendix A: Students Attendance Policy 27
14 Appendix B: Students Fee Payment Policy 27
15 Appendix C: Scholarships and Financial Assistance 28
16 Appendix D: Discipline Policy 33
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WHERE TO GO
OFFICE KEY ROLES

Registrar Office Overall Administration of the University,

Mr. Waseem Ullah Dar - Registrar Coordination with all the departments,
Parents Meetings, Any general issue faced
by students, Campus Support Activities
Student Facilitation Centre Attendance Issues, Admissions, Leaves, Semester
Ms. Umme Laila - Manager Freeze, Examinations related Matters, Registration,
Identity Cards, Loans, Scholarships and Financial
Assistance, Timetable Matters, Courses Add/Drop etc.
Administration Security, Hostels, Maintenance of Discipline, General
Major (R) Naseer Ahmad - Manager Administrative Matters, Lost and Found, Café Issues
Library Books and Journals; Library matters
Mr. Mirza Abdul Rashid – Chief Librarian
Accounts Payment of University Dues
Mr. Farhan Rashid - Manager
International Relations International Tours, Scholarships
Ms. Saima Aziz - IRO
Societies Society Activities
Ms. Fouzia Hassan - Coordinator
Transport Transport Facility/Routes
Mr. Naeem Akbar - Manager

ACADEMIC SESSION
Semester System

Academic year for regular programs at GIFT University consists of two

semesters, i.e. Fall and Spring semesters

The time span for each semester is shown below:

Fall Semester: October to March

Spring Semester: March to August

For following types of courses Summer Semester is offered for the students.
Repeat, Courses on Special Request, Internships, and Projects

Summer Semester: August to October

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PROGRAMS OFFERED
The programs have been launched in line with HEC’s academic standards, local
needs and ongoing trends of business, science and technology. The syllabi have
been designed by highly reputed academic scholars and professionals in their
particular fields. The academic programs are launched under the strict control of the
University Boards of Studies, BoFs and the Academic Council.

Sr# Program Name

Associate Degree Programs

AD Accounting & Finance
1
AD Computer Science
2
AD Home Economics
3
AD Mass Comm. & Media Studies
4
AD Economics
5
AD Psychology
6
AD Islamic Studies
7
AD Retail & Services
8
AD Sales & Distribution Management
9
AD Ecommerce & Digital Marketing
10
AD Human Resources & Office Management
11
AD Supply Chain & Procurement Management
12
AD Entrepreneurship & New Business Launch
13
AD International Trade Management & Import/Export Procedures
14
AD Dairy Production & Processing
15
AD Agriculture Supply Chain & Post-Harvest
16
AD Meat Production & Hygiene
17
AD Industrial Operations Management
18
AD Transportation & Logistics Management
19
AD Quality & Productivity Management
20
AD Graphic Design
21
AD Textile & Fashion Design
22
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Under Graduate Programs

1 BS Accounting & Finance

2 BS Business Administration

3 BS Computer Science

4 BS Electrical Engineering

5 BS Software Engineering

6 B.Des Textile & Fashion

7 BS English

8 BS Business Economics

9 BS Psychology

10 BS Islamic Studies

11 BS Home Economics (Interior Design)

12 B. Ed

Graduate & Postgraduate Programs

MA Mass Communication and Media Studies
1
MCom
2
MSc Accounting & Finance
3
MA English
4
MBA 1.5
5
MBA 3.5
6
MBA Executive
7
MSc Home Economics
8
MPhil / MS Management Science
9
MPhil / MS Economics
10
MS Computer Science
11
MPhil / MS English
12
MPhil / MS Islamic Studies
13
PhD in Islamic Studies
14
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Notes
1 Students pursuing BS Computer Science must have studied the subject
of Mathematics, or they will have to study Basic Mathematics in their
first semester at the University.
2 Students admitted in MA English program will undertake an
introductory course in communication and computer skills.

Undergraduate Program Policies

The BS Program offers students broad-based education. The normal duration of
the BS Program is of 4 years. A student can, however, remain enrolled in this
Program for a maximum of six calendar years.

University Core Courses

The University requires its students to study the following courses that constitute
the University Core. For EE, SE & CS courses with * are either not offered or
offered by the respective department itself.
Course Code Course Name Credit hours
ENG 110 Composition I 3
ENG 209 Composition II 3
ENG 205 Interpersonal Communication Skills 3
SS 125 Islamic Studies 3
SS 126 Pakistan Studies 3
Total Credit Hours 15

MAJOR/SPECIALIZATION

Double Major
Students are allowed to do a double major as long as they fulfill the
following requirements:

Successful completion of a minimum of 165 credit hours; Fulfillment of the area

requirements for both the specializations; Maintaining a cumulative grade point
average (CGPA) of at least 2 overall; and Maintaining a CGPA of at least 2 in
both the areas of specialization.

Requesting a Change in Discipline (For example, CS to BBA)

A student during his/her program of study can apply to change to another
discipline. A written request for change in major can be submitted at any time to
the Student Affairs Centre. The application must be filed at least one month
before the start of next semester.
The change of discipline is governed by the following rules:
1. Meet eligibility requirements of the discipline where transfer is required.
2. Transfer only those courses which are relevant to the new degree program.
3. Only those courses may be transferred in which grade of the course is C or
above.
4. No outstanding financial dues.
5. If student is on some scholarship/financial aid then the case would be
reevaluated based on merit or need.
6. Approval of HoD and Dean.
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EVALUATION / GRADING SYSTEM
The faculty members for respective courses evaluate the academic performance
of the students. The students are awarded grades based on marks secured by
them through mid and end term examinations, class tests, assignments, quizzes,
projects, case studies and laboratory work. The grades are generally awarded on
a relative basis within the minimum and maximum marks for F and A grades. The
numerical equivalence of the letter grades together with corresponding qualitative
placement of a student in a course is illustrated through the following table:

Performance Grade

Letter Numeric Equivalence

Grades Counted in GPA
Exceptional A+ 4.0
Outstanding A 4.0
Excellent A- 3.7
Very Good B+ 3.3
Good B 3.0
Average B- 2.7
Satisfactory C+ 2.3
Low Pass C 2.0
Marginal Pass C- 1.7
Very Poor D+ 1.3
Unsatisfactory ` D 1.0
Fail F 0.0
Grades not counted in GPA
Pass / Non Credit P/NC -
Thesis Not Submitted NS
Withdrawal W -
*Withdrawal ± Fail W-F

Incomplete I -
Transfer T -

*The qualifying alphabet of F will be given by the teachers depending upon the
academic record of the students.

Grade Descriptions

A Outstanding performance, demonstrating a superior understanding of the subject

matter, a foundation of extensive knowledge, and a skillful use of concepts
and/or materials.

B Good performance, demonstrating capacity to use the appropriate concepts, a

good understanding of the subject matter, and an ability to handle problems and
materials encountered in the subject.

C Adequate performance, demonstrating an adequate understanding of the subject

matter, an ability to handle relatively simple problems, and adequate preparation for
moving on to more advanced work in the field.

D Minimally acceptable performance, demonstrating at least partial familiarity

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with the subject matter and some capacity to deal with relatively simple
problems, but also demonstrating deficiencies serious enough to make it
inadvisable to proceed further in the field without additional work.

F Failed. This grade signifies that the student must repeat the subject to receive
credit.

P/NC The credits and grades are not used in the computation of the GPA. It will be
displayed on the Final Transcript.

W/W-F has no numeric equivalent and credits for withdrawn courses will not be
counted towards the credits taken for the semester. A grade of W means that the
student was passing the course at the date of withdrawal. W -F means that the
student was failing the course at the date of withdrawal.

It will be displayed on the Final Transcript.

I In-complete. This grade indicates that part of the subject requirements has not
been fulfilled. The work should normally be completed before Add/Drop period of
the succeeding semester. However, the faculty member in charge has the
discretion to set an earlier or later date for pedagogical reasons or extenuating
circumstances.

T Transfer Credit (Exemption) - Notation for credit awarded for work done
elsewhere.

NS This grade indicates that the thesis has not yet been submitted.
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ACADEMIC RULES AND REGULATIONS

Medium of Instruction and Examination

The medium of instruction and examination at GIFT University is English.

Credit Hours

One Credit Hour means a class period of 50 minutes. Students have to attend the
theoretical class work or three class periods of 50 minutes each. They have to attend
the practical/field work per week in a regular semester of 18-week duration, out of
which 15 weeks are assigned for class room instruction and laboratory/field work (as
required by the program).

Contact Hour: A contact hour of lecture work is equal to the credit hour.

Example: - For a course of 3 credit hours of theory and 1 credit hour of

laboratory/field work, a student will meet for 37.5 hours of theory classes and 37.5
hours of practical / field work during a regular semester.

Transfer of Credits / Migration Cases

There is an Equivalence Committee, which decides about the transfer/ migration

cases from other HEC approved universities and institutions. The Composition of the
Equivalence Committee is:

1. Rector Chairperson
2. Registrar Coordinator
3. Dean of the Respective School Member
4. HoDs and Other Deans of all schools Members
The core members of the committee are Registrar, Rector, and Dean of the
respective school.

Credits for Courses Taken at Other Institutions

A request for transfer of credit should be initiated by the student in the form of a letter
addressed to the respective Chairperson. The following eight conditions apply,

1. For all graduate / undergraduate programs, transfer of up to 50 percent may be

accepted by GIFT University.
2. Only those courses will be considered for transfer of credit, which form a part of
the degree of the respective program.
3. For a Master’s level transfer all courses must have been taken by the student at
graduate level
4. These courses must be taken from a national or international university
recognized by HEC.
5. Each course must have been taken within 5 years of application for admission.
6. A GPA of at least 2.5 must have been earned.
7. Students may be required to submit additional evidence (e.g. course syllabi,
catalogue description) in order to justify transfer of credits. The Equivalence
Committee may require the applicant to demonstrate proficiency in the course
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either through an interview or a written examination prepared by faculty members
who have expertise in the course / discipline.
8. The credits so accumulated and work so completed has not been Credited
towards another degree.
The credit given for courses already passed is counted towards the completion of the
program requirement but the grades obtained in these courses are not used in the
computation of the CGPA.

Students taking occasional courses at other institutions, with the permission of

respective department of GIFT University, may get credits for these courses
transferred to GIFT University to be counted towards their degrees. For detailed
information, students should consult the Student Affairs Centre.

Semester Workload

Regular
To maintain a full-time status, a student must take a minimum of 15 credit hours in a
regular semester. In the Summer Semester, a maximum of 6 credits may be allowed,
depending upon students CGPA.

Probation

While in probation a student may be allowed to register 3 to 4 Courses with the

approval of Batch Advisor and HoD. A student on warning 1 is allowed to register
maximum of four courses and a student on warning 2 is allowed to register three
courses only. The student may also clear those courses where his/her grade is F or
repeat courses where grade is below C along with their regular courses.

In exceptional cases, the Chairperson of the concerned department may allow a

student to take courses for fewer or more than the normal credit hours in a regular
semester.

A student registered for a Master’s program may take courses for a maximum of 18
credit hours or a student registered for a Bachelor’s program may take a maximum of
18 credit hours in a regular semester with the permission of the Chairperson of the
concerned department.

The course outlines for all courses to be taught in that semester is provided to the
students at the beginning of the semester
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Academic Probation and Disqualification
The minimum requirement of CGPA for various programs to avoid probation or
warning and qualify for degree is given as under:

Minimum CGPA
Minimum CGPA
Required to avoid
Program Level Required to Qualify
probation or
for Degree
expulsion
2.00
Master’s Degree 1.80
Bachelor’s Degree [with
Honors] 1.80 2.00

MS/MPhil Degree 2Fs or 3Cs or

2.50
1 F and 2 Cs
PhD 2Fs or 3Cs or
3.0
1 F and 2 Cs

If a student fails to achieve above minimum CGPA (1.8), he/she would be given
warning. If the CGPA stays below 1.8 in three consecutive semesters or grades fall
as mentioned above in MS/MPhil/PhD programs, the student may be expelled.

For the first time in probation, 1st Warning letters would be issued to students’
parents. The second time (consecutive) in probation, 2nd Warning Letters would be
issued to the parents. Failing to achieve the desired improvement in the next
semester (consecutive) would result in an automatic expulsion from the University;
and an Expulsion Notice would be issued to the parents.

Students who are on probation due to low CGPA will also have their scholarship
or/and financial assistance withdrawn. The scholarship or/and FA would be restored
on achieving the desired CGPA, as per University policy.

Semester Freeze Policy

Throughout the entire course, a student may exercise the option of freezing his / her
semester(s), no more than two times. The course must be completed within a
maximum of six years.

The standard fee of freezing one semester is PKR 3000 only. The forms to apply for
a semester-freeze are available at the Student Affairs Center (SAC).

The student must fill out and submit this form to the Student Affairs Center, well
before, the start of the next semester, in which the freeze is required. Failing to
submit this document on time, the student would incur fine, along with the freezing
fee, previous balance and the clearance charges.

Foundation / Pre-requisite Courses

Foundation / Pre-requisite courses for certain academic program / courses, at
undergraduate and graduate levels may be prescribed (if necessary) before the
commencement of a regular semester. A student cannot register himself/herself for a
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program / course for which he / she has not passed its foundation / pre-requisite
courses.

Registration for Courses

For every semester, students have to get themselves enrolled for the courses during
the registration period before the start of semester.

Certain courses are classified as core. These courses are required for graduation
and it is advised that students should complete core courses as early as
possible. Elective courses are optional and an appropriate number of credit hours
must be taken to fulfill the workload requirement for any particular semester.

In some courses the enrolment may be limited to a certain number of students.

Cancellation of a Course
In case the enrolment in a course falls below a certain number of participants, the
Dean, on recommendation from the Chairperson of the Department concerned, may
cancel the course within one week after the course registration or commencement of
classes. Consequently, the affected students may be offered a substitute course.

Add / Drop Policy for Courses

After the initial registration, students may drop/add courses before the end of the first
week of commencement.

After the end of the first week, students cannot drop but may withdraw from
course(s) till the last day of the regular week before the Final Exam within office
hours. Students withdrawing from a course will not be given any fee refunds for that
course.

Waiver for Islamic Studies

Non-Muslim students may seek exemption from the courses in Islamic Studies.
However, the exempted students will be required to fulfill the minimum credits
requirement for the degree by taking other elective courses as recommended by the
adviser of the concerned department.

Non-Credit Courses (Auditing of Courses)

Auditing means that a student is allowed to attend classes of a course but he / she
may not take the midterm and / or the final examination in that course. Such students
may attempt the assignments but no credit will be given. Credits for such courses are
neither counted towards the calculation of CGPA nor for minimum requirement to
complete credit hours for a degree.

Permission will be granted subject to availability of seats in a course.

The fee for each non-credit audit course will be charged on the same basis as for
regular courses. Students may retake such course as a regular course after
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attending it on non-credit basis in a previous semester.

Improvement of Grade
Students who receive an F grade in a core course must repeat that course as a
program requirement. Any attempted course may also be repeated to improve the
grade.

The following policy applies regarding repeat courses:

First year courses can be repeated to improve the grade in second year and second
year courses can be repeated in third year and so on.

Grades for all courses attempted will be shown on the transcript. However, if a
course has been repeated, the latest grade will be used in computing the GPA. An
(R), for repeated, will be visible on the transcript only when the same course has
been repeated. The F grade is excluded from the calculation of the GPA only when it
has been replaced with a better grade in the same course.

In case the same core or elective course is not offered again, the student may apply
to the relevant Head of Department who may approve a substitute course, following
the approval of the Academic Council.

Credit hours for a repeated course will be counted only once towards the completion
of the required program credit hours.

Missed Test / Makeup Examination

Any student missing the mid or final examination of a course may be allowed make-
up in the respective examination. The provision for a make-up examination may be
made in case of illness of the student or for some other valid reason, like death in the
immediate family. The student has to apply, in writing, for a make-up exam within
three calendar days of missing the exam. The Chairperson of the concerned
department will examine the request of the student for a repeat examination and on
his/her recommendation, if so made; the Dean may consider allowing the same.

In case a make-up examination is allowed, it shall be held within ten days after the
completion of regular examination. A maximum of three make-up
examination requests may be entertained during the four years program of study and
two make-up requests for all other programs (for example, one makeup is equal to
all exams within one mid or final exam which a student may request).

Incomplete Courses
The course instructor may award grade “I” for an incomplete course (prior to posting
of final grades) if in his / her opinion:
i) The requirement of a course has been substantially completed but for some
legitimate reason, a small fraction of the course task remains
Unfulfilled;
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ii) The record of the student in that course justifies the expectation that he/ she
will complete the course task in stipulated period of time and is likely to obtain a GP
= 1.0 or more. In case the student fails to accomplish the target, the grade “I” will be
converted to grade “F”.

The course instructor shall send a report to this effect within grade evaluation period,
for each case, to the Chairperson of the concerned department.

Class Attendance Requirement

A student must attend 100% of the lectures. A candidate with less than 80%
attendance in class lectures, laboratory/field work, seminars, etc. will not be allowed
to take the Final Examination in a course.

But due to shortage of attendance student can with draw his/her course to avoid
grade F.

A student not taking the examinations due to shortage of attendance will be graded
F).

It is the responsibility of the students to keep a record of their attendance profile, and
to ensure the correction of their attendance record. Any omission of attendance due
to late arrival or other reasons must be sorted out by the student with the teacher
concerned within 14 days of the lecture. No excuse in this regard will be accepted at
the time of issuance of examination slips.

For details, please see the Students Attendance Policy´ at Appendix A

Fee Payment
Students must pay the fee and other charges by the due dates specified in the
University Calendar. Non-payment by the due dates may result in fine or suspension
from the program. For details of the Student Fee Payment Policy, please see
Appendix B.

Scholarships and Financial Assistance

GIFT University provides scholarships and financial assistance to eligible students.
The Scholarships and Financial Assistance Policy is given in the University
Prospectus as well as in Appendix C.

Students Evaluation
Students are formally evaluated by the faculty using a combination of the
following tools:
• Quizzes
• Assignments / Projects / Studio Work / Presentations
• Class Participation
• Exams (Mid, Final)
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At the beginning of each course, the instructor will inform the students about the
weights assigned to the above tools in grading their performance in the course.
Grades are communicated to students at the end of each semester. These grades
are also communicated to the parents, guardians, or sponsors of the students.

Students are advised to keep their graded quizzes, homework and exam papers till
the final grade for the course has been officially announced.

The final examination will comprehensively cover all topics taught throughout the
course.

Feedback of the Faculty Members by the Students

The feedback of the faculty members is taken from the students once in a semester,
before final exams of the semester. Only the compiled results are shared with the
teacher (there is no way to identify the feedback of a particular student). The result of
the final feedback is announced to the faculty members after the declaration of the
final examination results. Examination slip will not be issued if a student fails to
submit this feedback before the exam dates.

Honors
Semester Recognition

1. At the end of each semester, students who have successfully completed at least
15 credits hours and have achieved a GPA of 3.5 or above (computed on the basis
of the courses taken in that semester) are placed on the Dean’s Honor for that
semester.

Graduation Recognition
2. Chairman’s GOLD medal for Academic Excellence in each academic
program:
The medal shall be awarded to a student securing the highest CGPA in each
academic program of the University, provided that he/she has secured a
minimum CGPA of 3.50.

3. Rector’s Silver medal for Academic Excellence in each academic program:

The medal shall be awarded to a student securing the second highest CGPA in each
academic program of the University, provided that he / she has secured a minimum
CGPA of 3.50.

4. Graduation with Distinction:

This certificate shall be given to all students securing a CGPA of 3.5 and above.

Special Recognition

This award shall be given to any student of a particular school who has distinguished
 17
himself / herself in a course, project or any other Endeavour worthy of recognition at
the school level.

Issuance of Certificates

Provisional Certificates:
Provisional certificates will be issued on personal request of the student. Accounts
clearance is mandatory. (Requests for certificate will be entertained only if there are
no outstanding dues). A standard pattern of certificate would be issued.

Other General Certificates:

Other general certificates will be issued as per request of the students and accounts
clearance is necessary for issuance.

Change of Address:
Any change in permanent mailing address of a student during his/her stay at the
University must be communicated to the Student Affairs Centre immediately.

Withdrawal from a Program:

A student may withdraw from a program for medical or other genuine reasons.

In such a case, the student should give an application to the Manager, Student
Affairs Centre, citing reasons for withdrawal from the program.

A student who withdraws from a program can apply for readmission. Students
with reasonable academic record are called for interview. Decisions regarding
readmission are taken on the assessment of the academic record and interview
performance.

Student Support Systems

The process of learning at GIFT University may not always be smooth for some
students, and they might face a few difficulties. For this reason a comprehensive
student support system has been designed.

GIFT University’s faculty and staff are committed to helping students with their
problems. All faculty members have regular office hours to meet with the students. If
students wish to meet faculty outside of office hours, they need to make an
appointment. The faculty can also be contacted through email.

Students Batch Advisor

Designated faculty members are assigned the responsibility as Student Advisor. The
advisors are responsible to help, guide, facilitate and motivate the students in every
aspect of their academic life at the University.
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More specifically, the student advisors help the students to overcome any academic
difficulties and cope up with the stress. The Advisors also help them develop their
professional, intellectual and personal skills that allow them to excel in both
academic and professional careers. Students can also seek the help of the advisor
for any administrative or services related problem they face at the campus.
First Semester/Year Students: For any academic or administrative matter, the
students must see their respective HoD or Faculty advisor as designated by the
department.

For students on probation:

The advisor monitors their academic progress and counsels them, particularly when
their performances are declining or are below standard.
Helps and advises the students about which courses to add/drop keeping in view the
program road map, pre-requisite courses, university rules and the students’
academic progress.
Reviews and approves students’ requests for the add/drop/withdrawal courses.
Counsels and guides the students who want to drop out of an academic program.

Dean of School and Head of Department (HoD)

The Dean is the academic and administrative Head of the School (a school may
have one or more than one departments under it).
The HoD is the academic and administrative Head of the Department.
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Academic Departments

Rector
Dr. Faheem Ul Islam
PhD (University of Cambridge, UK)
MBA (LUMS, Lahore)
MBA (National University of Singapore)
BE (University of Engineering and Technology, Lahore)

Faculty of Arts & Social Sciences

Dr. Surriya Shaffi Mir (Dean, Professor& Head of Department English)
PhD, English (UK)
MA, Linguistics & ELT (Leeds, UK)
MA, English (University of the Punjab, Lahore)
MA, Education (University of the Punjab, Lahore)
BA (Hons.), English Literature (University of the Punjab, Lahore)

Department of Islamic Studies

Dr. Hafiz Mahmood Akhtar (Head of Department & Professor)
PhD, Quran (University of the Punjab, Lahore)
MA, Arabic (University of the Punjab, Lahore)
MA, Islamic Studies (University of the Punjab, Lahore)

Department of Media Studies

Mr. Tahir J Malik (Head of Department & Assistant Professor)
MS, Mass Communication (Oklahoma State University, USA)
MA, Journalism (University of the Punjab, Lahore)

Faculty of Fine Arts, Design and Architecture

Mr. Farooq Jalal Pasha (Head of Department & Assistant Professor)
B.Sc in Textile Engineering, National Textile University (Former National
College of Textile Engineering), Faisalabad

GIFT Business School

Faculty of Business & Commerce

Dr. Tasneem Akhtar (Dean & Associate Professor)
PhD (Humboldt University of Berlin, Germany)
MPhil (Quaid-e-Azam University, Islamabad)
MA, Economics (University of the Punjab, Lahore)
BEd (University of the Punjab, Lahore)
 20

Faculty of Management Sciences

Mr. Faisal Munir (Head of Department & Assistant Professor)
CFA (Level III Candidate)
ACMA (Institute of Cost and Management Accountants of Pakistan)

School of Engineering & Applied Sciences

Department Electrical Engineering

Dr. Fakhar-ul-Islam Lodhi (Dean and Professor)
D.Sc. CS (George Washington University, USA) M.Sc. CS (George Washington
University, USA) B.Sc. Electrical Engineering (UET, Lahore)

Mr. Irfan Iqbal (Head of Department & Assistant Professor)

MSc, Electrical Engineering (University of South California)
BSc, Electrical Engineering (UET, Lahore)

Faculty of Computer Sciences

Dr. Qaiser Shehryar Durrani (Dean and Professor)
D.Sc. AI & Human Factors (George Washington
University, USA)
M.Sc. Info. Management (George Washington University, USA) B.Sc. Electrical
Engineering (UET, Lahore)

Mr. Muhammad Zeyad Amin (Head of Department & Assistant Professor)

MS, Software Project Management (NUC&ES, Lahore)
BS, Computer Science (NUC&ES, Lahore)
 21

LEAVE RULES
1. Leave availed on medical or any other grounds will not be counted towards
attendance.
2. Leave during the course of an examination may be considered in case of-
a) Serious illness / hospitalization of a student
b) Immediate death in the family
c) Any other valid reasons acceptable to GIFT University administration. The Dean
of Faculty shall examine the request of the student (either by him/her or by the
parent/guardian made in writing).
GENERAL DISCIPLINE RULES
The University has developed a comprehensive Discipline Policy, balancing its co-
educational nature with the national and local values. The policy document is at
Appendix D. Students are strongly advised to study it carefully.
EXAMINATION DISCIPLINE
1. The students are expected to refrain from indulging in acts or behavior, which
may interfere with the smooth functioning of the examination, viz:
a) Cheating/Copying, using illegal material, seeking help from others, giving help
to others, conversing with other students in the examination center or helping
others doing the same from outside;
b) Disruption of normal conduct of examination in any manner whatsoever;
Misconduct with the examination and invigilation staff;
c) Approaching / influencing the examiners or any staff / faculty for undue favor in
any manner; violating the instructions given in the examination notices from
time to time or on the examination material.
2. The students shall not be allowed to take the examinations due to shortage of
attendance, non-clearance of dues, non-possession of admit slip issued by
Student Affairs Centre and non-adherence to examination timings.
3. The result will be announced on the dates given in the University Calendar.
4. The result will be available on the website, or sent to the students through their e-
mail addresses.
Violation of these rules would lead to strict disciplinary action including imposition of
fine from Rs. 1,000 to Rs. 5,000, (as per statutes), cancellation of a question or the
examination paper, or rustication / expulsion from the roll of the University,
depending upon the severity of the infringement.
Unfair Means Committee
There is an Unfair Means Committee of the University which will deal with all the
misconducts concerning with the violation of Examination Rules. Following is the
composition of the committee:

 All Deans of the University Conveners

 Registrar of the University Secretary
 Head of respective department Member
 Chief Superintendent of Examinations Member
 Controller of Examinations Member
 22

Results Queries
A student has the privilege to enquire about the marks after results declaration and
after the extracts of the results (marks sheet) are issued. No query will be
entertained after the deadline.
DISCIPLINARY COUNCIL
1. (a) The Disciplinary Council of the University deals with matters concerning
violation of the discipline rules as given in Appendix D. The Disciplinary Council
deals with the matters related to breach of discipline, and misconduct by the
students, if so referred to by the Rector. Decision of the Disciplinary Council in all
such matters shall be mandatory upon the defaulting student(s), including expulsion /
rustication / suspension from the rolls of the University and / or imposition of heavy
fine. However, the affected students can make an appeal to the Rector within five
days and the decision on such an appeal by the Rector shall be final and no further
appeal shall be permissible. The decision and proceedings of the Disciplinary
Council shall not be challenged on any ground whatsoever anywhere by any person.
(b) The Disciplinary Council of the University shall consist of:

 All Deans of the University Conveners

 Registrar of the University Secretary
 Head of respective department Member
 One Faculty member (Lecturer or AP)
 Student Council Member
2. All decisions by the Disciplinary Council shall be taken through a majority vote
by the members of the Council. In case of parity of votes, the Chairperson may
exercise a casting vote to decide the matter.
3. It is the duty of the students to keep themselves abreast with the activities/
instructions given to them by the University. They should regularly see the notice
board and visit the University website as all the notifications are available on the
notice board or the website.
 23

Policy Guidelines for UMC & DC Decision

Process for DC/UMC Cases
In case of a DC/UMC proceeding, the student, if found guilty, shall be awarded
points as scheduled in the tables given below. The punishment shall then be
awarded accordingly.
The following process shall be followed for all DC/UMC cases.
1. All cases shall be reported to the Registrar.
2. The Registrar shall refer the academic cases to the respective HoD/Dean.
3. Such cases would be referred to the Faculty Counselor(s) who would conduct
separate sessions with the student(s) involved in such reported cases.
4. Faculty Counselor(s) himself/herself may also keep vigilating the University
premises to help guide the student(s) whom he/she may find involved in
disciplinary acts.
5. A faculty member, who finds student(s) violating the disciplinary rules may mark
the student absent in his/her class and, in addition, may also fine the student(s).
6. The Registrar (or HoD/Dean) shall decide about the severity of the incident and
a) Decide about the case himself/herself if the severity was assessed to demand
a punishment of less than 5 points.
b) Refer the case to the DC/UMC if the severity of the case demanded a
punishment of 5 or more points.
7. The decision of the competent authority (Registrar/HoD/Dean/UMC/DC) shall be
communicated to the student in writing by the Registrar Office
8. The appointed faculty counselor will also share a copy of all the decision with the
parents preferably through one on one meeting or through courier.
9. Along with the punishment points mentioned in the below grid, a fine in the range
from Rs.1000 to Rs.5000 may also be imposed in case of any Minor Violation
under clause 1.8 of the DC Rules & Regulation grid.
10. Along with the punishment points mentioned below in the table a fine up to Rs.10,
000 may also be charged in case of any Major Violation under clause 1.8 of the
DC Rules & Regulation grid.
11. No written warning shall be issued and there shall be no impact on
financial/awards if the accumulated score remains below 5 points.
12. If the accumulated score of all the cases against the student exceeds 4 points
then the student:
a) Shall be issued a written warning
b) Shall not be eligible for any academic awards
c) Shall not be eligible for any financial assistance and scholarship
13. If the accumulated score of all the cases against the student exceeds 9 points
then the student shall be rusticated and the admission shall be closed.
14. The student shall have the right of appeal to the Rector against an award of more
than 4 points within 3 working days.
15. The Rector shall decide the appeal within 3 working days. In case the final
decision could not be made within the stipulated amount of time, the student shall
be allowed to resume his/her normal activities (academic only) till the final
decision is made.
16. In case of any physical damage of the university property, the student shall also
be fined accordingly. The fine shall not exceed the cost of replacement/repair.
 24
17. In case of a criminal activity, the university may also decide to register a police
case against the offender.
18. A summarized report of all decisions shall be presented to the Disciplinary
Committee twice a semester.
19. All decisions shall be made part of the respective student’s file.

1. POINTS AWARDED (DEDUCTED)

PUNISHMENT
GRID FOR
DISCIPLINARY 10 9 8 7 6 5 4 3 2 1
CASES
1.1 1.1.1
Physical 1.1.2 Abusive Language 1.1.3 Misconduct 1.1.4 Verbal 1.1.5
Misconduct
Assault, Major severe confrontation Disobedience/creating
with Harassm disturbance in class
Teacher/Staff ent
1.2 Social
1.2.1 Physical Intimacy 1.2.2 Kissing, Hugging 1.2.3 Patting
Intimacy
1.3.1
1.3 Violence Severe
(within bodily
1.3.2 Severe Scuffle 1.3.3 Minor Scuffle 1.3.4 Non-physical Threat
university harm.
premises) Abductio
n, Kidnap
1.4
(to be made complaint with HEC guidelines)
Harassment
Offense

1.5 Dress
1.5.1 Indecent/objectionable
Code
1.6.1 Severe Social, Political, 1.6.2 Minor Social, Political,
1.6 Bullying Religious, Physical; severe Religious, Physical; severe 1.6.3 Fooling
Discrimination Discrimination
1.7
Misconduct 1.7.1 Arson, Major
1.7.2 Minor Theft 1.7.3 Minor
(damaging damage, major
Show of firearms breakage 1.7.4 Minor breakage (accidental)
property, use theft
Use of drugs (deliberate)
of drugs and Use of firearms
arms)
1.8 Policy
Violation 1.8.1 Major violation 1.8.2 Minor violation
(As per rules)
1.9 Any Other
1.9.1 Case to case basis
Offense
accumulated Punishment for disciplinary cases
Points (including
UMC)
10 or more Rustication – admission closed
7-9 Rustication for 1 semester (current) to an academic year and compulsory community service
for 80 to 120 hours. A fine of up to Rs. 10,000/- may also be imposed
5-6 Rustication for 1-2 weeks and compulsory community service for 40 to 80 hours. A fine of up
to Rs. 10,000/- may also be imposed.
3-4 Counselling by HoD/Dean and compulsory community service for 20 to 40 hours. A fine from
Rs. 1000 to Rs. 5,000/- may also be imposed.
1-2 Counselling by HoD/Dean and compulsory community service for 10 to 20 hours. A fine from
Rs. 1000 to Rs. 5,000/- may also be imposed.
 25

2. POINTS AWARDED (DEDUCTED)

PUNISHMENT
GRID FOR
ACADEMIC 10 9 8 7 6 5 4 3 2 1
CASES
2.1
Misconduct 2.1.1
Physical
with 2.1.2 Abusive Language 2.1.3 Misconduct 2.1.4 Verbal confrontation
Assault,
Teacher/ Major severe Disobedience/creating disturbance in class
Harassme
Staff during nt
exam
2.2.1 In possession
2.2 Cheating 2.2.2 Exchanging 2.2.3 2.2.3 Trying to
of helping material /
in exam material Cheating/talking cheat
notes
2.3.1 Paper-out
2.3 Bribing/ Attaching extra
2.3.2 During exam
forcing staff sheets with the
Offense

answer sheet
2.4 Taking
examination
material
2.4.1 Using that material in
(extra another exam
2.4.2 During exam
sheets, etc)
outside the
exam room
2.5 2.5.1 Major case of 2.5.2 Minor case of
Plagiarism/ Plagiarism in Plagiarism in 2.5.3 Copying assignment/class project
Examination thesis/FYP thesis/FYP

Any Other
Case to case basis
Offense

accumulated Points Punishment for UMC cases

(only UMC)
10 or more Rustication – admission closed
8-9 Rustication for 1 semester (current) to an academic year
6-7 Award of F grade in the course
4-5 Award of 0 in the exam component
2-3 50% deduction in the exam component
1 Counselling by HoD/Dean

Punishment for repeated offense (for both DC and UMC):

1. First time: as mentioned in the table.
2. Second time: 1.5 times
3. Third time: 2 times
 26

Violations
Minor Violations

Non-compliance of the following policies may be treated as “Minor Violation under

clause 1.8 of DC Rules & Regulations”

1- Mobile Phones, Cameras and Music

 Students are not allowed to use mobile inside the classrooms.
 They may turn their mobile phones on when they are outside the
University buildings, e.g. in the front or back lawns reserved respectively
for male and female students, and in the cafeteria.

2- Dress Code
In order to maintain a positive learning environment, all the students are required to
ensure a modest behavior and dressing in accordance with the local cultural norms.

3- Discipline matters to caution:

i. Each student must carry his/her university card. The card must be displayed
all the time while in the University premises.
ii. The students are required to refrain from indulging in acts or behavior that
threatens other students, faculty or staff members.
iii. Eating or drinking inside the University Building e.g. classrooms, Library,
Discussion Room, Labs, Studios, Corridors etc.
iv. Playing loud music in car within the University premises.
v. Rash driving inside the University premises.
vi. Bullying, Hooting, Harassing or fun making of other students.
vii. The entry or parking of cars, motorcycles and bicycles etc. other than the
designated areas.

Major Violations

Following will be considered as Major Violations under clause 1.8 of DC Rules &
Regulation.
1. Indulging in undesirable acts of gambling.
2. Use of intoxicants, alcoholic liquor and narcotics.
3. Keeping fire arms or other weapons, even if licensed.
4. Use of abusive language.
5. Smoking in the prohibited areas.
6. Participate in any unauthorized political, religious or sectarian activity / group.
 27
APPENDIX A
STUDENT ATTENDANCE POLICY

Students must attend 100% of the lectures. Students with below 80% attendance will
not be allowed to sit in the final examinations.

Only class teacher can modify the attendance status within a period of 14 days after
the lecture. There will be no provision of attendance adjustment after 14 days of the
lecture.

APPENDIX B

STUDENTS FEE PAYMENT POLICY

1. Unless prior approval has been obtained, the students shall pay their fee in two
installments by the dates, as specified in the semester calendar.

2. If the fee is not paid by the specified due date, a late fee fine of Rs. 50 per day
shall be levied.

3. Enrollment in ongoing semester is conditional with submission of fee. And

attendance would only be marked if the student has submitted first installment of
his/her fee.

4. Any requests for special arrangements for fee payment, or for extension in the
date of payment must be made in writing by the parent or the guardian of a student
in person at the Student Affairs Office at least one week before the due date. Late
applications, not following this procedure may not be accepted.

Note:

A student who has non-zero balance in his/her account shall not be permitted to sit in
the final examinations.
 28

APPENDIX C

SCHOLARSHIPS AND FINANCIAL ASSISTANCE

GIFT University makes available scholarships and financial assistance in the form of tuition fee waivers and
interest-free loans to eligible students. Information on the various scholarships and schemes of financial
assistance is given below. If a student qualifies to receive more than one scholarship/financial assistance,
he/she will be awarded the one with the maximum benefit to him. Unless specified otherwise, the information
applies to all programs offered by the University.

SCHOLARSHIPS & MEDALS

1. QUAID-E-AZAM SCHOLARSHIP
This is the most prestigious scholarship offered by GIFT University to a student who secures the first position in
the examination of a Board of Intermediate and Secondary Education (BISE) or in the Bachelor’s degree
program of Punjab University or in the Associate Degree Program (equal to or greater than 3.9 CGPA) of GIFT
University and who then immediately seeks admission to GIFT University. The scholarship covers 100% of
tuition and admission fee, hostel rent, and a stipend of Rs 10,000 per annum for books allowance would be
sanctioned as per actual bills.

This scholarship also extends to those who secure 2nd or 3rd position in the examination of a Board of
Intermediate and Secondary Education or of Punjab University in a bachelor’s degree, and who then
immediately seeks admission to GIFT University, they would be given up to 100% tuition waiver and admission
fee.

2. MERIT AND INDUSTRY SCHOLARSHIPS

In order to recognize and reward the academic achievements of applicants, merit as well as industry
scholarships are offered simultaneously to eligible applicants based on results in Intermediate for undergrad
programs and fourteen/sixteen years Graduation Examinations (or equivalent) for undergrad, grad and
postgraduate program of study. The details of Scholarship Scheme are as follows:

ASSOCIATE AND UNDERGRADUATE (BBA, BS: ACT & FIN, ENG, B.ECON, PSY, IS, HE & B ED.)
PROGRAMS
Tuition Fee Waiver (University Merit
Percentage Marks in Intermediate (or equivalent)
and Industry Scholarship)
80% or more 100%
70% or more but less than 80% 40%
60% or more but less than 70% 25%

UNDERGRADUATE (BS COMPUTER SCIENCE, SOFTWARE ENGINEERING AND TEXTILE & FASHION DESIGN)
PROGRAMS
Tuition Fee Waiver(University Merit and
Percentage Marks in Intermediate (or equivalent)
Industry Scholarship)
85% or more 100%
80% or more but less than 85% 45%
70% or more but less than 80% 35%
60% or more but less than 70% 25%
 29
BS ELECTRICAL ENGINEERING PROGRAM:
Percentage Marks Based on Intermediate Percentage Marks Based on Tuition Fee Waiver (University
other than Associate Diploma Associate Diploma Merit and Industry Scholarship)
85% or more 85% or more 100%
75% or more but less than 85% 80% or more but less than 85% 50%
70% or more but less than 75% 75% or more but less than 80% 20%

GRADUATE PROGRAMS
Tuition Fee Waiver (University Merit
Percentage Marks
and Industry Scholarship)
75% or more (or CGPA >= 3.3) 75%
70% or more but less than 75% (or 3.0<= CGPA < 3.3) 50%
60% or more but less than 70% (or 2.5<= CGPA < 3.0) 30%

POST GRADUATE PROGRAMS

Tuition Fee Waiver (University Merit
Percentage Marks
and Industry Scholarship)
75% or more (or CGPA >= 3.3) 30%
70% or more but less than 75% (or 3.0<= CGPA < 3.3) 20%
60% or more but less than 70% (or 2.5<= CGPA < 3.0) 10%

For continuation of these scholarships please observe the table given in terms and conditions section.

3. PERFORMANCE-BASED SCHOLARSHIPS & CERTIFICATES

This policy has two parts as follows:

1. Certificates of appreciations will be given to all students who scores 1st and 2nd position in their program and
session only. For example, for certificate of appreciation 1st and 2nd position will be picked only from BS Business
Administration Spring 2013. They will not be merged with any other batch for certification.
2. Performance based scholarships awarded to talented students who are pursuing four or two years
undergraduate or graduate (16 Years). The scholarship is awarded to top 1st position holders in every
batch/program/School who score minimum Semester GPA of 3.5. The award of scholarship would be based on
(a) combination of Fall and Spring semesters and (b) minimum of 50 students in a batch. Following are the
details:
a. Fall and Spring semesters batches of the same program would be combined. For example, Fall 2013 and
Spring 2014 would be considered as one batch under a particular program, say BBA.
b. If the strength of students in a particular batch and program is less than 50 then another program of similar
nature may be combined for the award of scholarship. For example, if number of students in each of BS (CS)
and BS (SE) are less than 50 then the students of the two programs may be combined and considered as
one batch.

The 1st position holder would be awarded 50% scholarship in the form of tuition fee for the subsequent
semester only. This scholarship would be on top of other scholarships/fee waivers that university may
have already granted to the student but not exceeding 100% tuition amount in total.

Note: This policy will be superseding all other policies regarding “Performance Based Scholarship” with effect from
Fall 2016. The toppers of Spring 2016’s examination will be evaluated based on this policy in Fall 2016.
 30
TUITION FEE WAIVERS

4. TUITION FEE WAIVERS FOR GIFT COLLEGE AND GIFT UNIVERSITY STUDENTS

ASSOCIATE AND UNDERGRADUATE (BBA, BS ACCT & FIN & BS ENGLISH) PROGRAMS
Percentage Marks (In intermediate) Tuition Fee Waiver
80% or more 100%
Less than 80% 50%

UNDERGRADUATE (BS COMPUTER SCIENCE, SOFTWARE ENGINEERING AND TEXTILE & FASHION DESIGN)
PROGRAMS
Percentage Marks (In intermediate) Tuition Fee Waiver
85% or more 100%
Less than 85% 50%

FOR BS ELECTRICAL ENGINEERING PROGRAM:

Percentage Marks in Intermediate (or Tuition Fee Waiver (University Merit
equivalent) and Industry Scholarship)
85% or more 100%
70% or more but less than 85% 50%

FOR G RADUATE AND POST GRADUATE STUDIES

Tuition Fee Waiver
GIFT University 50%
GIFT Colleges 50%

5. TUITION FEE WAIVERS FOR UNIVERSITY EMPLOYEES AND/OR IMMEDIATE FAMILY

MEMBERS OF UNIVERSITY EMPLOYEES
GIFT University provides tuition fee waivers to students who are employees of GIFT University. The employees
have to follow University rules for processing their application through department and also refer to terms and
conditions mentioned in Faculty (Annexure I) and Staff Higher Education policy (Annexure II). This tuition fee
waiver also extends to the students who are dependent siblings, sons, daughters or spouses of full-time
employees of GIFT University, and who wish to pursue an undergraduate/graduate or post graduate degree at
GIFT University. The tuition fee waiver covers 50% of tuition fee provided that he/she must secure the admission
in GIFT University. For the continuation of this tuition fee waiver observe the rules define in terms and
conditions.

6. TUITION FEE WAIVERS FOR GIFT COLLEGE EMPLOYEES

GIFT University provides tuition fee waivers to faculty of GIFT College Gujranwala who wants to pursue
graduate or post graduate degree at GIFT University. The faculty have to follow the University rules for
processing their application through College as mentioned in Annexure III. The tuition fee waiver covers 50% of
tuition fee provided that he/she must secure the admission in GIFT University. For the continuation of this tuition
fee waiver observe the rules define in terms and conditions.
 31

7. Tuition Fee Waivers for Employees Sponsored by a Government Authority

GIFT University provides tuition fee waivers to employees who have been sponsored by a Government authority
to pursue an undergraduate or a graduate degree at GIFT University. The minimum requirement for these tuition
fee waivers is that the student must have scored at least 60% or CGPA of 2.5 in the Intermediate or in the
Bachelor’s examination respectively. The tuition fee waiver covers 25% of tuition fee. For the continuation of this
tuition fee waiver observe the rules define in terms and conditions.

8. Tuition Fee Waivers for Siblings of Current GIFT University Students

The first sibling who is a current student of GIFT University pays 100% tuition fee unless he/she is the recipient
of a scholarship or a tuition fee waiver. But the second and each subsequent sibling, who is also studying
concurrently at GIFT University, will pay 60% of the full tuition fee provided that he/she must secure the
admission in GIFT University. For the continuation of this tuition fee waiver observe the rules define in terms and
conditions.

9. TUITION FEE WAIVERS FOR SIBLINGS OF GIFT UNIVERSITY ALUMNI

GIFT University provides tuition fee waivers to students who are siblings of GIFT University alumni, and who
wish to pursue an undergraduate or a graduate or postgraduate degree at GIFT University. This fee waiver
covers 40% of tuition fee provided he/she must secure admission in GIFT University (65% of above marks in
intermediate or equivalent examination for the BEE program). For the continuation of this tuition fee waiver
observe the rules define in terms and conditions.

FINANCIAL ASSISTANCE AND LOANS

10.Financial Assistance for Needy and Talented Students

GIFT University provides financial assistance to needy and talented students who wish to pursue an
undergraduate/graduate/post graduate degree at GIFT University. The magnitude of financial assistance
depends upon assessment of the students need. It may range from 10% to 60%. To apply for Financial
Assistance, the student must have scored 55% or above marks (60% or above for the BEE program) or their
equivalent in his/her latest examination and he/she must also be able to demonstrate through documentary
evidence that he/she needs financial assistance. For application and continuation of this assistance please
observe the table in terms and conditions.

11. GIFT UNIVERSITY EARN WHILE YOU LEARN SCHEME

GIFT University also provides support to needy and talented students by providing them opportunity of “Earn
While You Learn”. University offers specific tasks or jobs to the selected students who are then compensated
monetarily by adjusting their fee. There may be flexible 20 hours per week working model. There would be
proper jobs opening announcements followed by selection process of the University. This scheme will further
facilitate students on top of any scholarship or tuition fee waiver.

12. GIFT UNIVERSITY INTEREST-FREE LOANS

GIFT University also provides interest-free loans to existing needy students who are studying in undergraduate
and graduate programs. The requirement for these loans is that the student must have a minimum CGPA of 2.5,
and must be able to demonstrate through documentary evidence that he/she needs a loan. The magnitude of
the loan depends upon assessment of the student’s need. The loan is granted subject to several conditions
 32
including the applicant being able to provide a post-dated signed cheque by an acceptable guarantor.

TERMS CONDITIONS

1. All scholarship, tuition fee waivers, and financial assistance will initially be awarded for one semester except for
Associate and Undergraduate Programs where initially awarded for first two semesters. The scholarship will be
renewed for the subsequent semester according to the following criteria;
a. For Continuation of Merit and Industrial Scholarship

In case of Merit and Industrial scholarship, if the CGPA falls below 3.0, the scholarship
w
o
CGPA Reduction in Merit and Industrial Scholarship
u than 3.0, but greater than or equal to 2.80
Less 25%
l than 2.8, but greater than or equal to 2.60
Less 50%
d than 2.6, but greater than or equal to 2.50
Less 75%
Less than 2.5 100%
b
e withdrawn or reduced according to the reduction formula table given below.

b. For Continuation of Financial Assistance/Tuition fee waivers other than Merit and Industrial
Scholarships
In case of Tuition fee waiver of GIFT College/GIFT University Students, Immediate Family Members of
GIFT College/University Employees, Employees Sponsored by the Govt. Authority, Siblings of GIFT
University Alumni and Financial Assistance and tuition fee waiver other than merit and industrial
scholarship, such assistance and waivers will be continued if the CGPA of a student equal to or greater
than “2.5”. In other cases, the respective FA/tuition fee waiver shall be withdrawn.
2. Students who fail or drop or withdraw or repeat a course will not be eligible for any scholarship, tuition fee waiver,
financial assistance or loan against that particular course.
3. Siblings of current GIFT University students continue to receive tuition fee waivers provided they maintain their
CGPA at-least 2.2 or higher as per his/her regular load.
4. Performance based scholarships for toppers are renewable based on Semester GPA only as mentioned above.
5. Students must apply for tuition fee waiver, financial assistance or loan on the prescribed form (available in student
facilitation center) together with supporting documents to Students Financial Advisor (SFA) at GIFT University at
least two weeks before the commencement of the Fall or the Spring Semester provided that he/she obtained at-
least 2.75 CGPA in case of tuition fee waiver and Financial Assistance and 2.5 CGPA in case of loan. No
application will be accepted after this deadline.
6. A student may apply for multiple assistantships. However, he/she is eligible to receive only one form of
scholarship/FA/tuition fee waiver that provides the maximum benefit to him/her. However, a student may receive
performance based scholarship on top of his/her existing scholarship/FA/tuition-waiver as long as total amount
does not exceed 100% tuition.
7. All scholarships, tuition fee waivers and financial assistance may be reduced or withdrawn if student is on any
kind of warning.
8. Students who do not enroll in the full regular number of credit hours load offered to them in a semester will not be
eligible for any scholarship, tuition fee waiver or loan.
9. Any scholarship, tuition fee waiver and financial assistance will not be applicable on its thesis fee, thesis
supervision, evaluation and other related fee.
10. For All MPhil and PhD programs Thesis viva and evaluation fee will be charged separately above to the fee
mentioned in the fee structure at the time of viva and evaluation as per the magnitude of actual spending at times.
However, fee due at the time of registration of dissertation is included in the fee structure.
11. The student as well as his/her guardian must sign a statement acknowledging the above conditions.
12. The University has the right to amend, change, edit or delete any part or full of its rules and regulations.
33
 34

APPENDIX D

DISCIPLINE POLICY

The University has further reviewed its discipline policy. Given below is the amended
policy:

Entry and Exit

1. Upon admission all students will be issued with photo ID cards, which they must
wear prominently at all times while they are at the University. Updated ID
cards must be visible to the security staff at the time of entry to the University,
and to the driver when boarding a University vehicle. Entry to the University or
the University vehicle may be denied if updated ID card is not displayed.
2. Visitors to the University will be issued with a “Visitor Card”. They must return it
to the security staff when they leave the University at the conclusion of their visit.
3. Female students must provide the following information on a prescribed form
signed by their parents:
 Mode of transport between home and University (e.g. rickshaw, University
transport, private vehicle);
 Registration number of the private vehicle/rickshaw and the driver’s details;
 Home phone number;
 Home address; and
 Mobile phone number of the student and her parents
Exit for Female Students

Female students are NOT allowed to leave the campus during University regular
class timings (8am-4:15pm). However, they may be allowed to leave the campus in
case of Internship/Projects assigned by the supervisor/teacher and with the written
permission of respective HoD/Dean.

University Lawns

1. The back lawn of the University is reserved exclusively for female students
and male students are NOT permitted to go there.
Mobile Phones, Cameras and Music

Mobile phone usage is prohibited in classrooms, lecture labs and studios.

Miscellaneous Rules of Conduct

The students are required to refrain from:

a) acts or behavior that threatens other students, faculty or staff members,

including disruption of normal instruction and training in the University,
cheating in the examinations/tests and disruption of normal operation of
other essential functions of the University
 35
b) Undesirable acts of gambling, use of intoxicants, alcoholic liquor and
narcotics
c) Participation in any unauthorized assembly or function
d) Keeping fire arms or other weapons, even if licensed
e) Fighting or using abusive language
f) Damaging or breaking any University property
g) Performing any act contrary to law
Smoking is not allowed in the University premises or inside the vehicles.

Drinks and eatables can be consumed only inside the cafeteria and the University
lawns. Eating or drinking at all other places is prohibited. Only the President, the
Rector, and the Registrar who have spacious offices and who have to entertain
guests quite often are exempt from this rule.

 Disposable cups and other rubbish must be placed inside the bins placed for
this purpose.
 Students are prohibited to consume drinks and eatables while moving from
one place to another.
 Students must not take any crockery item outside the University cafeteria.
 Students are allowed to celebrate their birthday parties in the cafeteria only
after approval from the Registrar’s office.
 Students are expected to attend every scheduled lecture, laboratory session
or any other academic exercise advised by the Faculty. They should be very
careful about punctuality and regularity in the classes as outlined in the
student attendance policy. Late comers will not be allowed to enter the
classrooms / laboratories / studios on any ground whatsoever.
 Students are expected to pay their fee and other University dues in time
failing which they will be suspended from the rolls of the University and may
be reinstated after paying the due fee along with the fine applicable under the
student fee payment policy.
 The entry of cars, motorcycles and bicycles etc. in the academic area during
the University hours is prohibited. Students should park their vehicles only at
the designated parking places.
 Students are not allowed to organize or participate in any unauthorized
political, religious or sectarian activity / group. This will lead to instant
expulsion from the University.
 Kiosk adjacent to the main gate and the CNG station opposite the main gate
of the University, are strictly out of bound for the students of GIFT University.
 Students are not allowed to use tinted glasses in their private vehicles. The
transport department is to ensure strict compliance.