THE POLYTECHNIC IBADAN

8/21/2019

SCHOOL MANAGEMENT
SYSTEM PROPOSAL (ICT
Department)
The Polytechnic Ibadan

PRESENTED BY:
EESUOLA AKINYEMI MOSADOLUWA
Matric No:
2014070304089

HERITAGE TECHNOLOGIES
Table Contents
Introduction ................................................................................................................................................. 2
Vision statement: ..................................................................................................................................... 2
Needs ............................................................................................................................................................ 3
Solutions ....................................................................................................................................................... 3
Content Management System .................................................................................................................... 4
System Organization ................................................................................................................................... 4
Workflow ..................................................................................................................................................... 5
Preliminary Design ................................................................................................................................. 5
Integration of Content Management System........................................................................................ 5
Training ................................................................................................................................................... 5
Launch ..................................................................................................................................................... 6
Fee Summary............................................................................................................................................... 6
System Design and Setup........................................................................................................................ 6
Website Pages - 9 @ #5000 ..................................................................................................................... 6
Free One Year Hosting ........................................................................................................................... 7
Free Domain Name Registration ........................................................................................................... 7
Fee Schedule ................................................................................................................................................ 7
Terms and Conditions ................................................................................................................................ 8
Next Steps .................................................................................................................................................... 9

1
Introduction

HERITAGE TECHNOLOGIESLTD is a private registered I.C.T services and consultancy

firm incorporated in 2013, with brilliant ideas and rich experience in bringing Information and

Communication Technology (I.C.T) solutions to all who need them. With cutting edge

technology and the latest Operating Systems, Languages, Designing Tools and Databases, we

always remain at peace with the changing times. Our innovation helps clients find real solutions

to real problems. Our teamwork allows us to optimize each of our skills, creating a talent pool

easily accessible to our customers. Mother One offers a wide range of services in web design,

I.C.T hard ware, software development, networking, internship, internet access, training, wireless

services, information system auditing, ICT policies, 3Danimation, out sourcing, webmail,

research and IT business. We are located in Uganda, Kampala at Kiwanuka Street, Equatorial

Building level three, room 336/341.

Vision statement:

To be a center of solutions supporting a sustainable ict-enabled environment all around the world

Mari Technologies is ready to provide its services to your School in the area of website design.

Our innovations primarily focus on producing the very best quality work for our clients giving it

a first priority and making deliveries on time.

We have identified and listed below the Needs and Solutions that we will want to address in this

project.

2
Needs

The Polytechnic, Ibadan needs a school management system to manage and keep it’s data. The

Schools spends more money doing most of the work manually and spends more time, the system

will also aid in serving and supporting the current students. The school is looked at as a national

school as it has students coming in from all over Country.

Furthermore, The Polytechnic, Ibadan School needs a school management system that can be

maintained by our Company employee, without the need to regularly employ St The Polytechnic,

Ibadan to make changes. Our Company employee needs to be able to add and revise any

upgrades and additional pages if necessary.

Solutions

Our company will provide The Polytechnic, Ibadan with a fresh new school management system

design that is easy to navigate and provides useful information to current subscribers. The design

will also convey to potential subscribers that The Polytechnic, Ibadan is a national, reliable

School.

The design will integrate the current logo and color palette so it will maintain a familiar look to

current subscribers, this is to help everyone easily recognize the school management system and

be able to use it easily.

The system will give services such as report printing after the marks have been entered by the

Lecturers, Fees payment monitoring on the bursar’s side and being able to print out receipts as

the system will compute and show any balances that a student has, it will also have records of all

Lecturers, students, none teaching staff member and has a payment recording functionality as

well, those are some of the solutions among others that the system will be offering to the school.

3
Content Management System

Central to the new design from The Polytechnic, Ibadan will be a robust Content Management

System (CMS) that will allow our Company to make changes easily to the website, without

requiring a dedicated workstation or additional software. Not only will the CMS save our

Company website revision costs but it will also ensure that the website stays fresh and up to date.

System Organization

The new design system will have nine main landing pages:

1. Log in Page

2. Information about School

3. Students Life

4. Departments

5. Academics

6. Finances

7. Gallery

8. Blog

9. Contact

These nine pages will be "hardwired" into the new design by our Company and links to them

will appear in the horizontal menu bar at the top of the page (below the logo and other header

content).

4
On each of these pages, we will include a left-hand column that we can use to create links to as

many "subpages" as The Polytechnic, Ibadan wishes. Therefore, the CMS allows for as many

pages as necessary, without incurring additional cost beyond the original design and landing

pages fee.

Workflow

Preliminary Design

Working in conjunction with The Polytechnic, Ibadan, we will provide you with a preliminary

design concept for the new website. That design concept will include the basic layout, color

palette, font choices, etc.

Sample Company can at that point request one round of design revisions within the scope of the

Fee Schedule.If more revisions are deemed necessary at that point by The Polytechnic, Ibadan

the work will be done at our hourly rate of #500. (This is rarely necessary, especially for a school

website project such as this, but if necessary will be discussed fully before any fees are assessed.)

Integration of Content Management System

Once the design is approved, then we will incorporate the Content Management System into the

design.

Training

We will then run a two-hour training session with The Polytechnic, Ibadan employees, showing

them how to use the Content Management System. This can be done on site or online.

5
Launch

When The Polytechnic, Ibadan has finished incorporating all the content they wish to have at

launch, they will ask us to move the website from the development sub-directory to the main root

level of the domain, thereby making the site go live. Congratulations!

Fee Summary

System Design and Setup

Includes: work with client to create a custom website interface - layout, colors, and fonts set up

website architecture and navigation system implement nameplate/logo placement and design

create website mirror for beta testing purposes integrate content management system

#10,000

Website Pages - 9 @ #5000

Using the webpage template developed during the initial design phase, this includes integration

of the main landing pages into site architecture and navigation:

1. Log in Page

2. Information about School

3. Students Life

4. Departments

5. Academics

6. Finances

7. Gallery

8. Blog

6
 9. Contact

#60,000

Free One Year Hosting

As part of our current CMS package, we are offering a free first year hosting.

#0

Free Domain Name Registration

As part of our current CMS package, we are offering a free one year domain name registration.

#0

Project Total #90,000

Fee Schedule

If The Polytechnic, Ibadan wishes us to go forward with the project, here is the schedule for

payments of the fee:

50% due upon acceptance of the proposal before work commences

25% due upon delivering the completed design with the content management system in place

25% plus any incurred additional hourly fees no later than 30 days from when the completed

design was delivered to Sample Company

We will launch the website when requested, providing that there is no balance due.

7
Terms and Conditions

Once project fee is paid in full to Our Company any elements of text, graphics, photos, contents,

trademarks, or other artwork furnished to St Agnes Girls School for inclusion in website are

owned by The Polytechnic, Ibadan.

Our Company assumes The Polytechnic, Ibadan has permission from the rightful owner to use

any images or design elements that are provided by The Polytechnic, Ibadan for inclusion in the

website, and will hold harmless, protect, and defend Our Company from any claim or suit arising

from the use of such elements.

Our Company retains the right to display graphics and other Web content elements as examples

of their work in our portfolio and as content features in other projects.

Our Company also retains the right to place a discreet text link at the bottom of the website

page(s).

The agreement contained in this contract constitutes the sole agreement between The

Polytechnic, Ibadan and the Our Company regarding all items included in this agreement.

8
Next Steps

To proceed with this project, The Polytechnic, Ibadan is required to take the following steps:

Accept the proposal "as is" or discuss desired changes. Please note that changes to the scope of

the project can be made at any time, but additional charges may apply.

Finalize and sign contract.

Submit initial payment of 50% of total project fee.

Once these steps have been completed we will begin the project.