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    Receipts Invoices

    Uploaded by

    Du Baladad Andrew Michael
    The document provides guidelines for issuing official receipts, including that receipts must be issued for transactions of P25 or more, and outlines the required details for receipts according to Section 238 such as serial number, seller and buyer information, transaction details. It also discusses recent BIR issuances regarding receipt printing and validity, and legal implications for non-compliance such as fines and imprisonment.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Receipts Invoices

    Uploaded by

    Du Baladad Andrew Michael
    105 views9 pages
    The document provides guidelines for issuing official receipts, including that receipts must be issued for transactions of P25 or more, and outlines the required details for receipts according to Section 238 such as serial number, seller and buyer information, transaction details. It also discusses recent BIR issuances regarding receipt printing and validity, and legal implications for non-compliance such as fines and imprisonment.

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    Receipts Invoices

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    The document provides guidelines for issuing official receipts, including that receipts must be issued for transactions of P25 or more, and outlines the required details for receipts according to Section 238 such as serial number, seller and buyer information, transaction details. It also discusses recent BIR issuances regarding receipt printing and validity, and legal implications for non-compliance such as fines and imprisonment.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    105 views9 pages

    Receipts Invoices

    Uploaded by

    Du Baladad Andrew Michael
    The document provides guidelines for issuing official receipts, including that receipts must be issued for transactions of P25 or more, and outlines the required details for receipts according to Section 238 such as serial number, seller and buyer information, transaction details. It also discusses recent BIR issuances regarding receipt printing and validity, and legal implications for non-compliance such as fines and imprisonment.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    of 9

    ISSUANCE OF OFFICIAL

    RECEIPTS

    August 13, 2013


    WHEN TO ISSUE RECEIPTS/
    INVOICES?

    • Mandatorily provided under Section 237 of the NIRC


    (as amended by RA 9337) that every seller is
    obligated to issue sales/commercial invoice and/or
    official receipt on sales transactions with or without
    demand from the buyer of goods and services

    • For each sale or transfer of merchandise or for


    services rendered valued at Twenty-five pesos
    (P25.00) or more
    TYPES OF RECEIPTS

    a. MANUALLY-ISSUED – covered by Revenue Memorandum


    Order No. 12 – 2013

    b. Issued thru Cash Register Machine/Point-of-Sale


    Machines (CRM/POS) and/or Computerized Accounting
    System – tape receipts/invoices; covered by Revenue
    Regulation 11 – 2004 and Revenue Memorandum 28 -
    2002
    DETAILS OF O.R. /INVOICE UNDER SEC. 238
    • Serial Number
    • The name, business style, if any, and address of the seller
    • A statement that the seller is a VAT-registered entity followed by its
    TIN-V;
    • The total amount which the purchaser pays or is obligated to pay to
    the seller with the indication that such amount includes the vat;
    • Date of the transaction;
    • Quantity of merchandise;
    • Unit cost;
    • Description of merchandise or nature of service;
    • The name, business style, if any, and address of the purchaser,
    customer or client; and
    • The TIN of the purchaser where the purchaser is a VAT-registered
    person
    RECENT BIR ISSUANCES
    • Revenue Regulation No. 15 – 2012 - Accreditation of Printers as a
    Pre-requisite to their Printing Services of Official Receipts, Sales
    Invoices and Other Commercial Receipts and/or Invoices

    • Revenue Regulation No. 18 – 2012 - on-line processing


    (application, approval, and issuance) of ATP and the on-line
    generation of printer’s periodic reports with the capability to match
    and process data and generate discrepancy of dubious entries

    • Revenue Memorandum Order No. 12 – 2013 - Guidelines and


    Procedures in the Processing of Authority to Print (ATP)

    • Revenue Memorandum Circular No. 44 – 2013 - Validity of


    unused/unissued receipts/invoices is up to AUGUST 30, 2013
    RMC No. 44 – 2013 (continued)
    EFFECT OF ISSUANCE OF EXPIRED OFFICIAL RECEIPTS:
    • After August 30, 2013, all principal and supplementary
    receipts/invoices prior to January 18, 2013 shall no longer be valid.
    • Issuance of expired receipt shall be deemed issuance of an invalid
    receipt or deemed as if no receipts were issued, and a violation of
    Section 264 of the NIRC:

    “Failure or Refusal to Issue Receipts or Sales or Commercial


    Invoices, violations Related to the Printing of such Receipts or
    Invoices and Other Violations”

    • Transactions with said expired receipts are deemed not properly


    substantiated and may not be allowed as a deduction.
    Taxpayer’s registered name
    Business address
    NON-VAT statement & TIN
    Transaction date

    Description of the Service Client/Buyer’s Name Client/Buyer’s TIN


    Client/Buyer’s Address
    Client/Buyer’s Business Style
    Amount of Payment in words
    Nature of Product/Service

    For transactions covered by RA 9994


    Serial Number

    Approved inclusive Serial Numbers


    ATP no., date issued, validity period
    Accreditation number and date of
    accreditation of Printer

    Name/Address/TIN of Printer

    Security Markings
    UCPB REGISTERED NAME/ADDRESS
    SERIAL NUMBERS
    UCPB TIN

    TRANSACTION DATE

    CLIENT’S NAME CLIENT’S TIN CLIENT’S ADDRESS

    AMOUNT OF PAYMENT

    DESCRIPTION / NATURE OF SERVICE

    DESCRIPTION OF PAYMENT

    8
    LEGAL IMPLICATIONS FOR NON
    COMPLIANCE
    1. Temporary suspension of operation and closure of the
    business establishment for a period of not less than 5
    days for failure to issue receipt and invoices.
    - NIRC Sec. 115 (a)(1)

    2. Fine of not less than One Thousand Pesos (P1,000.00)


    but not more than Fifty Thousand Pesos (P50,000.00)
    and suffer imprisonment of not less than two (2) years
    but not more than four (4) years.
    - NIRC Sec. No. 264 (a)

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