Sap New GL22

SAP NEW GL
clearing status of the line item. Similar logic would also apply for any customer invoice or open item replicated from the source
system to the Central Finance system for which payment is executed in the Central Finance system.
The activation of the Central Payments functionality is always done for a combination of the source system and source company
code. The real status of open items for AR and AP can be tracked only in the Central Finance system with activation of Central
Payments. Besides the execution of AR and AP payments, Central Payments enables execution of the following processes in
the Central Finance system to leverage the benefits of shared services:
Central collections and dispute management for receivables
Central bank account management
Centralized uploading of bank statements, processing, and cash application for clearing
Intercompany reconciliation of AR and AP open items
Centralized receivables and payables reporting
Integration with SAP In-House Cash functionality for improved working capital management
Centralized value-added tax (VAT) and deferred tax reporting
A System Walkthrough with an Example
Because Central Payments functionality is activated for a combination of the source system and company code, let’s look at
some of the key scenarios for two company codes in a source system. One company code, CC01, does not have Central
Payments functionality activated, while another company code, CC02, has Central Payments functionality activated. Table 1 lists
some key scenarios with restrictions to consider.
Scenario Company code CC01 Company code CC02
AR/AP invoice posted in the
source system
Replicated to Central Finance
system
Replicated to Central Finance
system
The customer or vendor line item
remains open in the source
system after replication.
The customer or vendor line item
is technically cleared in the source
system after replication.
The invoice can be paid or cleared
only in the source system and not
in the Central Finance system.
The replicated invoices in the
Central Finance system are ruled
out for clearing or payment.
only in the Central Finance system
and not the source system.
The clearing status can be
replicated from the source to the
Central Finance system for AR
and AP reporting.
The clearing status cannot be
replicated back from the Central

Finance system to the source
system.
AR/AP invoice posted directly in
the Central Finance system
Table 1
Local and Central Payments scenarios in Central Finance
I enact the Central Payments functionality now using the following example in the system.
Step 1. Post the vendor invoice in the source system. To complete this step execute transaction code FB60 or follow menu path
Accounting > Financial Accounting > Accounts Payable > Document Entry > Invoice for a company code with Central Payments
activated. In my example I post a simple vendor invoice by debiting an expense G/L account and crediting a vendor. The
applicable input tax account also has been debited. In the Enter Vendor Invoice screen (not shown) enter values in the Company
Code, Vendor, Invoice date, G/L Account (for expense line item), Cost center, and Amount fields. Select the Calculate tax check
box and select a tax code option from the drop-down list. Click the save icon at the top to post the vendor invoice document in
the source system.
To view the posted document, execute transaction code FB03 or follow menu path Accounting > Financial Accounting >
Accounts Payable > Document > Display. The screen that appears (Figure 2) shows the posted document.
Figure 2 — Check the technically cleared open item in the source system
Note that the field under the Clrng doc (clearing document) column, or ABAP table field BSEG-AUGBL (Document Number of
the Clearing Document), is automatically filled with the value ALE-extern. This value means that this vendor line item is
technically cleared in the source system and cannot be paid in the source system
Step 2. View the corresponding document replicated in the Central Finance system. To complete this step, in the Central
Finance system, execute transaction code FB03 or follow menu path Accounting > Financial Accounting > Accounts Payable >
Document > Display. In the initial screen that the system displays (not shown), click the Document List button. In the next screen
enter selection parameters in the Company code (central finance system), Fiscal Year, and Ledger fields (Figure 3). You also
click the dynamic selections icon at the top of the screen and enter the source system document number in the Document No.in
Sender System field, as show in Figure 3. For my example enter the source system d

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SAP NEW GL

the Central Finance system to leverage the benefits of shared services:

Central collections and dispute management for receivables

Central bank account management

Intercompany reconciliation of AR and AP open items

Centralized receivables and payables reporting

Centralized value-added tax (VAT) and deferred tax reporting

A System Walkthrough with an Example

some key scenarios with restrictions to consider.

Scenario Company code CC01 Company code CC02

AR/AP invoice posted in the

Replicated to Central Finance

Replicated to Central Finance

The customer or vendor line item

remains open in the source

system after replication.

The customer or vendor line item

is technically cleared in the source

system after replication.

The invoice can be paid or cleared

only in the source system and not

in the Central Finance system.

The replicated invoices in the

Central Finance system are ruled

out for clearing or payment.

The invoice can be paid or cleared

only in the Central Finance system

and not the source system.

The clearing status can be

replicated from the source to the

Central Finance system for AR

The clearing status cannot be

replicated back from the Central

AR/AP invoice posted directly in

the Central Finance system

The invoice can be paid or cleared

in the Central Finance system.

The invoice can be paid or cleared

in the Central Finance system.

Local and Central Payments scenarios in Central Finance

the source system.

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