CONTENTS

SNo. Topic Page no.

1 Introduction 2
2 Product 4
3 Mission Statement 5
4 Triburg Offices 6
5 Triburg Evolution 8
6 Triburg Apparel Buying Section 9
7 Organizational Structure 10
8 Triburg Approach 11
9 How Triburg is different 13
10 Turnover 17
11 Vendor Selection and compliance 16
12 Process Flow 18
13 Role of Merchandiser in Triburg 20
14 Quality System 23
15 Documentation 26
16 Trim Sourcing 27
17 Garment Factories 27

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1. INTRODUCTION

In 1979, two young technocrats decided to give a new meaning to Apparel sourcing in
South Asia, they targeted their entrepreneurial drive at becoming a market leading
enterprise. With their hands-on approach, a personal commitment to responsibility, meeting
customer needs proactively and delivering world-class quality on time, that vision became a
reality. They grew from strength to strength, picking and training their growing team with
the same basic values. Their motto is the Mission statement which is epitomized in all our 3
regional offices (Dubai, Sri Lanka & India),and our 22 branch & Liaison offices spread over
Asia & the United States.

The fact that we have grown to over US$ 225 million in sales and that we have 300 young
professional associates, is a proof of our credibility and an assurance that 2 decades have
been well invested. Our commitment to business integrity and win-win associations has
brought us a galaxy of stars - our Customers, Vendors and Suppliers - whose businesses
we have enriched and who are witnesses to our claims. 

In synch with our industry-leading partners, we remain alert to the constantly changing
needs of the market and the customer. Applying international standards to domestic
ground realities and finding the winning equation is our forte.  

We do not rest on our laurels - our company motto is " We are only as good as our last
program"

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 FOUNDED -1980

BUSINESS ACTIVITIES

TRIBURG is the number one buying office in the Indian sub-continent with
years of experience in the Indian sub - continent with over 29 years of
experience in the sourcing business. TRIBURG is the only company in India
with expertise in providing a complete product range in textile apparel, leather
apparel, shoes, bags and home products including soft lines and hard lines.

A ONE STOP SHOP FOR CUSTOMERS

From product development, raw material sourcing, production planning and

management, quality assurance, export documentation to shipping
consolidation, TRIBURG provides the convenience of one-stop-shop for the
customers and organizes for them.

A COORDINATED GLOBAL NETWORK

TRIBURG has 3 regional offices (Dubai, Sri Lanka & India), 22 branch &
Liaison offices spread over Asia & the United States.

TRIBURG annually sources 29 million garments from our extensive vendor

base of over 85 factories with substantial quota holding in all categories. We
are recognized leaders in leather garments and goods with an extensive
resource base for the home area.

Operating through 16 offices which are primarily servicing the US markets and
actively stepping up presence in Europe, TRIBURG is one of Asia's leading
textile and leather sourcing house.

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2. THE PRODUCT

 Lingerie, Softlines, Sweaters, Swimwear, Outerwear, Accessories & made-ups

 All types of Fashion — High Fashion, Casual, Semi-formal & Formal 

 All Customer classification — Infants, Kidswear, Juniors —

Missy/Petite/Larger size/Maternity for women — Young-men, Regular and special
sizes for men 

 Quality Standards — Based on customers’ requirements the Acceptable Quality 

Levels (AQL) range from 1.0 to 4.0 using US Military Standard 105 D/E. 

 Vendor's Technical Abilities — High Level of sophistication including 

auto-cutting, state-of-the-art semi-auto sewing, auto under-bed trimming, 

 Laundry and finishing equipment.

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3.MISSION STATEMENT OF TRIBURG

In today's changing business dynamics it’s

important to have Speed /Quality/Flexibility

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DEDICATED, ENTREPRENEURIAL TEAMS-

Small, dedicated teams of product specialists focus on the needs of particular

customers and leverage the sourcing network to service their needs. The teams
are grouped under a corporate umbrella, which provides global purchasing and
financial strength in the market place.

QUICK RESPONSE

TRIBURG has been pioneer in coordinating quick response manufacturing out of

Asia for the past two decades. In order to move even closer to its customers, it is
currently emphasizing the extension of its sourcing network in markets like Hong
Kong, China.

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4. TRIBURG OFFICES

The Head office of Triburg is in New Delhi:

368/369, Sultanpur ,Mehrauli,

New Delhi -110030

Branch Offices:

 New Delhi
 Bangalore
 Chennai
 Coimbatore
 Colombo (Sri Lanka)
 Jebel Ali (Dubai)
 New York (USA)

Fabric Offices:

 Faridabad
 Ludhiana
 Tirupur
 Erode
 Salem
 Mumbai
 Aurangabad

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5. TRIBURG’s EVOLUTION

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6. TRIBURG THE APPAREL BUYING SECTION

TRIBURG TRIBURG TRIBURG

CONSULATNTS
PVT LTD SPORTS WEAR LEATHER

Triburg Consultants Pvt.Ltd:

The buyers who nominate their own suppliers for fabric and trims work through TCPL.

Triburg Sportswear:

The buyers who also source fabrics, trims and other supervisory services through Triburg
work through Triburg Sportswear.

Triburg Leather:
This division takes care of all the leather apparel and accessories business

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7. TRIBURG ORGANIZATIONAL STRUCTURE

MR. TARUN BAKSH(CHARIMAN)

MS. JOYTI SAIKIA(MD)

TRIBURG CONSULTANTS PVT. LTD.(DMC)

MR. SANDEEP BAJAJ(DIVISION HEAD)

MR. SAURABH GOYAL (HEAD MERCHANDISER)

MS. RITU CHIMANANI (MERCHANDISER)

MS. ADITI JAIN (CO-MERCHANDISER)

MS.ROHIT AHUJA (QA HEAD)

MR.VINEET (HEAD DESIGNER)

MR.VIRENDER TANWAR (DESIGNER)

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8. TRIBURG’S APPROACH:

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9. HOW TRIBURG IS DIFFERENT

Triburg & Vendor Compliance Team is socially aware

1* believe Social responsibility is the right attitude & good

business sense
2* implement the highest standard irrespective of Customer or
price
3* Ensure compliance by regular, routine and surprise visits.
4* Protect our customers' interests at all times.

Triburg Management Team is hands-on

5* remain actively involved at all times

6* Strategize for our customer's and their ever-changing needs.
7* identify new partners and ventures
8* train, nurture and encourage talent & reward excellence

Triburg Additional Advantage

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 9* Offer on line access for selected customers, for up-to-the-
minute status on their business, through our web site.
10*offer Store ready goods & Assist in Supply Chain
Management
11*offer Quick Response (QR) on core/basic programs

12*Triburg large international vendor base comprises the best factories in their
respective regions, with a capacity of over 2.5 million units/month committed to
Triburg. On average, Triburg has loyalty/association of over 15 years with our top
50 vendors, who are certified by our existing customers.
13* Triburg Vendors are located in the Middle East, India, Sri Lanka & Africa. This
gives us flexibility of moving programs or the fabric to optimize the cost efficiency,
quota advantage or Lead times to customers' advantage.

14* TRIBURG co-ordinate raw material supply - nominated or sourced - from

Hong Kong, Taiwan, Korea, Japan, China, India, Italy, Ireland, Belgium, USA,
Turkey, Indonesia & Pakistan with equal ease. Our understanding of the unique local
requirements for documentation as well as the product quality standards to be applied,
ensure trouble-free production and delivery

WHY TRIBURG

The customer's success is our success.

Deliver world-class quality on time consistently.

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 Add value to the brand.

Ensure a win-win outcome for all stakeholders - clients, vendors, associates.

Be a responsible, reliable business associate.

10. TURNOVER

TRIBURG have grown substantially in last 30years and today, have achieved a business turnover
of US $225 million , which is spread over

INDIA

SRILANKA

DUBAI

BAHRIN

OMAN

QATAR

NEPAL

In addition to presence in

HONG KONG AND TAIWAN (fabric and trim sourcing)

NEW YORK (for client liaison)

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11. VENDOR SELECTION & COMPLANCE

This is the area where TRIBURG has the edge over the buying houses vendors are
selected and then evaluated in a very systematic way.
First of all, vendor are selected on the basis of their performance relating to meeting of
deadlines, the order they have handled the rapport they have developed in the market, their
lead time, the no of machines they have, the man power, the buyers they are currently
dealing with, the financial position of the vendor, the credit period they can give.

Once the list of the vendor has been prepared they are been evaluated according to the pre
defined format of the TRIBURG.

• QUALITY BASIS

• COMPLIANCE BASIS

On the quality basis evaluation is done as per part A & B. A deals with the vendor
profile and B deals with the factory performance evaluation.
On the compliance basis, evaluation is done as per part C & D. part C deal with the
compliance audit and part D deals with corrective action plan.

Part A (vendor profile)

1. vendor information
2. credit reference
3. management personal
4. physical facilities
5. products

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 6. production capacity
7. cutting room facilities
8. sewing room facilities
9. finishing / packing
room
10. Organization chart

Part B (factory performance evaluation)

1. Vendor information.
2. Piece good handling and processing.
3. Cutting.
4. Material utilization.
5. Sewing.
6. Finishing.
7. Quality control.
8. Workmanship audit current product.
9. Overall rating for the current product.
10. Plant overall rating.
11. Recommendation of the product to
produce.
12.comments (if any).

When the part A & B have been filled by audit and compliance department then
compliance executive goes for evaluation. They check for C&D.

Part C - divided in to few part contain the information about the compliance of the
factory.

1. Health & safety.

2. Payroll.
3. labor
4. Minimum age.
5. Social benefit.
6. Workman interview summary.

Part D - corrective action plan deals with the area that are not compliant and which
requires corrective measure to be undertaken taken in order to make factory complaint.

Each evaluation is valid for the period of one year.

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After the vendor has fulfilled the requirement of evaluation, the order is given to the
factory.

Then comes to the order process flow.

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12. PROCESS FLOW

Tech pack received with

fabric sheet and CAD

Evaluated in Delhi office

For Desk loom or
and send this to the
regional office as per the handloom
demand.

Developed desk 100m Bangalore, Chennai,

send to the regional Delhi
vendor

Competitive costing is
being done advised
tobuyer

Proto sample produced Triburg produces

along with mock, if proto in the same
required. fabric pattern and

Sales man sample come in

process after getting the
order for s/s

Usually order
Order materials for the quantity being
sales man sample and 30/50
proceed for the production
of sales man sample
Trims from Hong Kong,
China
Bulk order come from the
buyer

NIFT, Bangalore Book fabric trims for the Page 19

bulk order
 Work on the second fit Same time work on the
sample for the bulk TNA plan
approval

Bulk materials in house First PP meeting is conducted

 Quality standards of the
checked by TRIBURG QA row material to be
department . sourced are set.
 Fabric standards are set
 Sample their timing
discussed
 Fabric flow are planed
Production of size set of  How many machine
4 pcs in each size.  How many days
Inspected by the QA  Special kind of finish
department give OK to discussed
cut the fabric for bulk.

Pilot Run

Bulk production starts

Inline inspection done

Bulk order complete

Shipped to the buyer as
per their demand of
shipment mode
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13. ROLE OF THE MERCHANDISER IN TRIBURG

Role of the merchandiser in Triburg is very important. Merchant plays a major role in the whole
process, merchant is the person who is responsible for each and every thing after getting the style
sheet CAD and other details about the fabric development, merchant is the person who decide
about each and every thing.

Work of the merchant can divided in to two part.

1= sampling
2= bulk order production

Sampling process of the merchant job is very important because the confirmation of the
bulk order is depends upon the success of the sampling. So the job of the sampling
needs to be done very carefully by the merchant.

The moment merchant gets style sheet, starts planning that how to proceed the work, In
Triburg merchant receive calendar, design package, style sheet, CAD from the buyer
through the NEW YORK office from this point the role of the merchant starts merchant
studies the style sheet and all the other details available, like fabric details dying details,
embroidery, washing, special kind of finishing etc.
Then merchant decide that where to put fabric for the development. the decision of the
fabric development is taken with the fabric department head (vice precedent fabric) both
the person decide the place, by the deep analysis of the fabric quality, count, construction
etc. Once it decided that where to send the fabrics for the development, merchant send
the copy of the received all the CAD to the decided regional office for the development.
Mean while merchant prepare greed for his/her reference
In the greed merchant mention all the details
Style No.
Color
Fit
Trims
Wash

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 It also helps the merchandiser to have control over the process properly.
After getting the developed desk loom merchant send the developed desk loom to the
buyer for the approval desk loom is developed for the pattern and quality reference
after getting approval on the developed desk loom merchant proceed for the
development for the proto (proto is developed basically for the approval of fit, in
Triburg merchants try to develop the proto in the same fabric, same color and same
pattern. Mean while merchant also proceed for the sale sample too the quantity of the
sale sample is being 30 - 50 , so on the basis of the requirement merchant place the
order for the yardage, trims, and other things required.
For their reference merchant make greed so that they can update themselves on the
daily basis.
Greed contains

1* Style No.
2* Factory
3* Block ( fit )
4* Wash
5* Color combo
6* SSY ready date
7* Sale sample EX- India
8* Quantity required
9* Comments

And they keep updating themselves on the daily basis by entering the daily report or
daily development on the greed.
They send Proto sample to the buyer for the fit approval. If any rectification is to be
done buyer send all the required changes to the merchant through mail or by the courier
if required. At the same time merchant do costing for the buyer for each style
separately with all the details of cost of fabric, trims, wash, hanger, special wash,
quota, and other special tings as per requirement.

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Costing part is done by the merchant very competitively. This part is very important
because approval of the bulk order directly depends upon the price buying house is
offering.
After the salesman sample getting done merchant send the sample to the buyer, then after
seeing the performance of the style in the market buyer select the styles which has ,to
proceed, and put the order for the bulk.

From this point second part of the merchants work starts.

From this stage merchant starts working for the bulk order, here merchant work on the
T&A plan (time and action plan). Here merchant do the backward planning according to
the shipment date EX-India. Merchant place the order for fabric, trims decides when to
send the fit sample hen to send the trims and fabric for the final approval etc. Merchant
also be there when PCD (plan cut date) is decided .Once the Production is start merchant
keep updating the buyer about the current status of the production.· In between the
production merchant keep sending the samples from the production ,TOP sample etc.
When the final production is over, the merchant sends the shipment under
his/her supervision along with the required documents.

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14. QUALITY SYSTEM

TRIBURG keep control over the production process and keep a sharp eye on the
production process, right from getting the style sheet to the shipment.

To achieve the dual goal of the timely production and the quality product TRIBURG
timely do the following things.

1. R&D pool
2. sampling follow up
3. first PP meeting
4. sample presentation to the buyer
5. technical R&D at sampling stage
6. fabric inspection
7. pre production meting
8. production planning report
9. Production status report
10. Inline monitoring report
11. Final inspection
report
12. Random checking report before shipment

R&D pool - On receipt of the tech pack the QA and technician evaluate the tech pack If
any clarification is required are forwarded to the buyer All the required are forwarded to
the buyer. All technical details associated with the product are discussed and notes made.
This information is forwarded to the factory that in turn evaluates the tech pack with the
Triburg QAI Technician. All analysis conducted are included in to the Triburg R&D
checklist.

Sampling Follow up: This is to ensure that timely delivery of samples can be executed.
Follow up is conducted along the different stages of sampling to ensure that samples are
executed on time.

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First PP Meeting: This meeting is conducted as soon as an order is confirmed. Fabric &
trims standards, threads, needles, any value addition is discussed in . detail. In addition
to this various fabric and trim flows are also discussed .key personnel's attending this
meeting from the factory are merchandise manager, trim head QA personnel etc.

Sample Quality report: Every sample sent the buyer along with review sheet
measurement report and patterns.

Technical R&D at sampling stage: If any production problem is seen or any

improvement is being made in the construction then a mock of the improved
construction is sent to the buyer for further comments.

Fabric inspection: 4 point system is used for fabric inspection, any order less then 200
yards is inspected 1000/0. The process of inspection is being done by QA person of
Triburg only to avoid any delay due to fabric defect at the time of bulk production.

Pre production meeting: Conducted immediately after order confirmation. pre production
meeting are conducted with factory management, to decide how many machine, how
many line, how many days and other things related to quality issue.

Production planning report: : Production planning is discussed during pre production

meeting. Here they plan for cutting, sewing ,washing ,finishing and packing.

Production control chart: The QA stationed in the factory monitors the production on a
very close basis and this is compared with the original planning of production to see is
there any slides or back logs. The reasons are devaluated and immediate action is being
taken so that original delivery date can be maintained.

Production status report: This report gives a consolidated status of the order and is
monitored on the daily basis.
Inline quality reports: inline reports are filled by the on - station QA and the reports are

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evaluated in detail. Every problem - highlighted in the report also has to list the reasons
that cause the problems and the action that has been taken to short it out.

Final inspection reports: final inspections are conducted on AQL 2.5 for all vintage
garments and AQL 4.0 for the others.

The QA manager and the concerned merchandiser is present during the final audit.

These systems are monitored closely and whenever any scope for improvement is
detected, the system is upgraded.

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15. DOCUMENTATION

This is a very important area and it starts with confirmation of order by the buyer. It
requires all the documents from confirmation of order to final shipment.

PAYMENT PROCEDURES

The payment mode for most of the shipments is by letter of credit (L/C), L/C is
established at least 30 days prior to shipment date. L/C should be operative, valid, and
irrevocable and authenticated in all the cases and should cover the whole quantity and
value applied for. In case the applied quantity and/or value exceed the quantity and/or
value specified in the L/C all the application received against the L/C will be rejected.
However, if L/C amount is short by 5% of the application value it may be considered.

DOCUMENTPROCEDURES:

Following are the list of documents which is required for each and every shipment.

 INVOICE

In preparing invoices, the following facts and details must be shown.

1. Invoice No. and date.

2. Name and address of consignee.
3. Date of export, port of entry, vessel name, flight No. , and departure time and
date.
4. Style No. Purchase order No. ,contract No. ,quota category No. and LIC No.
5. Placement memorandum No. , Triburg provides this No. after order
confirmation.
6. vendors company stamp and authorized signature

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  PACKING LIST

Total quantity of the goods packed along with size wise quantity details in each box

 CERTRIFICATE OF INSPECTION
 CERTIFICATE OF COMPLIANCE
 VISA ALONG WITH SINGLE COUNTERY DECLARATION
 QUOTA CHARGE STATEMENT
 VENDORS CERTIFICATION
 INSPECTION CERTIFICATE ISSUED BY Triburg.

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16.TRIM SOURCING
Trims are to the garment as clothes are to the body.

Most of the customers want us to source their trims from the nominated
suppliers in Hong Kong or U.S.
Triburg work through trim consolidators operating from Hong Kong, who help us
source trims with correct quality, quantity & delivery. These consolidators have been
working with Triburg for almost 15 years now and understand
(a) the importance of sourcing trims meeting required testing standard
(b) urgency of supplying trims in stipulated time.

In India, Triburg have a separate trim department, which helps us source trims of Indian
origin as per customer’s requirement.

17. GARMENT FACTORIES

We have a base of about 80 garment factories holding good amount of all

quota categories & spread all over India.

The efficiency of our Quality Assurance personnel helps us stitch

merchandise meeting international standards & providing leadership to this
industry.

The garment merchandising is handled from Delhi , Madras, Bangalore, Ludhiana and
Tripur offices.

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References:

 www.triburg.com

 www.triburg.co.in/

 Triburg manual

 Mr.Saurabh Goyal (Merchandising Head-DMC)

 Ms.Ritu Chimamni(Merchandiser, Mentor )

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