Hotel Accounting
Hotel Accounting
Hotel Accounting
Code
Case No 2.
Account
DEBTORS GUESTS
Accommodation service
Restaurant service
Laundry service
Gratuity payable
VAT (tax debits)
Nature
DC
Should
12,000
Havi
5,00
3,00
2,00
800
1,20
Code
Account
Nature
DC
DEBTORS GUESTS
Should
Having
5.040.000
Accommodation service
4.500.00
0
540.000
Case 3: Jorge Ortega, traveled on behalf of the company, Savoy, C.A., who will cover
all costs of your stay in the hotel, costs are: three nights of $.5.000.00 room night plus
VAT, $.20.000.00 power plus VAT and 10% gratuity.
Code
Account
DEBTORS GUESTS
Debtor companies
Accommodation service
Restaurant service
Gratuities payable
VAT tax debits)
DEBTORS GUESTS
Nature
DC
Should
42,700
42,700
Havin
15,000
20,000
3,500
4,200
42,700
Account
DEBTORS GUESTS
Debtors travel agencies
Accommodation service
Restaurant service
Gratuities payable
VAT tax debits)
DEBTORS GUESTS
Nature
DC
Should
42,700
42,700
Havin
15,000
20,000
3,500
4,200
42,700
Another variant would be, the guest travel on behalf of a company that
maintains existing Exchange of services with the Hotel, for example Mr
Ortega travels on behalf of Radio orbit, the seat would be:
Code
Account
DEBTORS GUESTS
Debtors of the Exchange
Nature
DC
Should
Having
42,700
42,700
Accommodation service
15,000
Restaurant service
20,000
Gratuities payable
3,500
4,200
DEBTORS GUESTS
42,700
Case No 4.
Income from housing, according to conventions that have hotel in the
management of its distribution channels, generates costs by concept of
commissions paid to travel agents. Suppose that for the case of
accommodation of Mr. Jorge Gutirrez, the Mangobajito travel agency
receives a Commission of 10% on all the
sales. The basis of the Commission will be as follows:
In this case we exclude the value of VAT and the tip, which are not based on
the Commission, because in strict sense this kind of compensation always
must be satisfied on the income. Thus it has been accepted among our
merchant customs. Thus establishing the basis, we have the commitment in
favor of the Agency will, i.e., $.650.000.00 x 10% = $.65.000.00.
Code
Account
Commissions expenses
Nature
DC
Should
Having
65,000
7.800
Retained income
1950
Suppliers services
70.850
Case No 5.
When the sale of the hotel product is in the form of tourist packages, which
includes among other services accommodation and food and drinks, the
expenditure of commissions, usually affects the cost of accommodation, in
some hotels, Center this expenditure is prorated between accommodation
and food & beverage, another custom widespread in medium hotelier, is
being crossed accounted for the amount owed by the hotel to the Agency by
Commission , so travel agency, owe you by hotel services that were
provided to your passenger.
In the case that concerns us, the ledger will be:
Code
Account
Suppliers services
Nature
DC
Should
Having
70.850
70.850
Case No 6.
In the event that the Agency does not record debts with the hotel, it must be
the payment of the Commission. It is important to maintain this passive,
because failing to timely payments, travel agencies, can begin to channel
their reserves to other hotels. Registration of payment of Commission to the
travel agency.
Code
Account
Suppliers services
Banks
Nature
DC
Should
Having
70.850
70.850
Case No 7.
Other Debtors charges guests: In the relationship of the guest with the
Hotel, event of the destruction or breaking of doors, furniture, mattresses,
electronics, by action may occur in or omission of guests drunk or under the
influence of hallucinogenic substances, in these cases, the policy of some
properties, is the charge the guest damages, because they have obeyed to
a fraudulent conduct of the customer. In practice, what I do is evaluate the
damage, according to replacement of the affected asset prices and proceed
to the corresponding charge. For example the guest of the room 1001,
during your stay and under the influence of alcohol, broke a color TV 32 '',
whose replacement cost is $.1.000.000.00 plus VAT. Registration office
accountant DEBTORS guests.
Code
Account
DEBTORS GUESTS
Nature
DC
Should
Having
11,200
1,200
Recovery damages
10,000
Case No 8.
There are also situations in favor of the customer, as it is the losses suffered
by the guest in your room inside for registered goods upon arrival in the
hotel, normally these losses are presented by third parties accessing the
room with violence. Established methodology is that it values damage and
will pay the affected customer. If equipped with the coverage of a policy of
liability insurance or insurance of guests, you can proceed to make a
respective claim to the insurance company. Attaching all brackets case claim
of the guest list, photographs related to the stage of damage or loss, proofs
of payment the guest etc.
Code
Account
Compensation to guests
Nature
DC
Should
Having
40,000
Banks
40,000
Case No 9.
The second alternative is available for these cases, is the crossing value of
the damage to the value of the services provided to the guest. Register
accounting damage crossing guests with services provided.
Code
Account
Compensation guests
Nature
DC
Should
Having
40,000
DEBTORS GUESTS
40,000
Case No 10.
In the event that the insurance company cancels you Hotel claimed
damages, the accounting register, shall be as follows: registration
accountant of compensation from the insurance company.
Code
Account
Banks
Compensation insurance
Nature
DC
Should
Having
65,000
65,000
Case No 11.
Other complementary service that lends itself to the host, is by local
currency foreign currency exchange. In these cases a charge to the guest
account, is not generated because the situation that arises, is the change in
an asset expressed in local currency, by assets expressed in foreign
currency. For reasons of control, must be recorded the amount of change,
room number, the name of the host, exchange rate, all of the above in order
to make an appropriate follow-up to the operation by the internal audit of
the Hotel.
Case No 12.
Customer Jaime Korr, reserved in the hotel room for three nights starting on
December 3, 2009, to ensure such reserve deposited the sum of
$.500.000.00 to the account of the hotel, once the tank sends copy of the
entry to the hotel reservations department.
Code
Account
Banks
Nature
DC
Should
Having
50,000
Reservation deposits
50,000
Case No 13.
From the realization of this deposit with Jaime Nio customer: presented to
the hotel on the scheduled date, in this case would be making use of your
reservation and accounting records shall be as follows.
Code
Account
Reservation deposits
DEBTORS GUESTS
Nature
DC
Should
Having
50,000
50,000
50,000
100,000
320,000
500.500
25,000
5,000
300,000
100,000
30,000
12,000
1,000,000
10,000,000
40,000,000
40,000,000
1,000,000
10,000
500
1,000,000
500
94.453.500
708.500
141.700
3.002.500
60,000
25,000
8.800.000
21.200.000
3.012.000
57.503.800
94.453.500
1 occupation of the past period was 80%, the rates are as follows:
Type of room
SIMPLE
DOUBLE
TRIPLE
JUNIOR SUITE
SUITE
Daily prices
3,000
3,500
4,000
5,500
7,000