Documente¶
Odoo Documents vă permite să stocați, să vizualizați și să gestionați fișiere în Odoo.
Configurare¶
By going to , you can enable the centralization of files attached to a specific area of your activity. For example, by ticking Human Resources, your HR documents are automatically available in the HR workspace, while documents related to Payroll are automatically available in the Payroll sub-workspace. You can change the default workspace using the dropdown menu and edit its properties by clicking the (Internal link) icon.
Notă
Dacă activați centralizarea fișierelor și documentelor contabile, este necesar să faceți clic pe Jurnale și să definiți fiecare jurnal independent pentru a permite sincronizarea automată.
Dacă selectați un spațiu de lucru nou, documentele existente nu sunt mutate. Doar documentele nou create vor fi găsite sub noul spațiu de lucru.
Spații de lucru¶
Workspaces are hierarchical folders having their own set of tags and actions. Default workspaces exist, but you can create your own by going to and clicking New. On the new page, fill in the following information:
Nume
Parent Workspace: if you want to create a sub-workspace, select its Parent Workspace.
Three tabs are available: Tags, Access Rights, and Description.
Drepturi de acces¶
To manage your workspace access rights, go to the Access Rights tab. You can add Write Groups that can view, create, and edit the workspace’s documents. You can also add Read Groups that only view the workspace’s documents.
Sfat
Enable Own Documents Only to limit Read Groups and Write Groups to the documents of which they are owner.
Descriere¶
You can add descriptive information to your workspace by going to the Description tab.
Notă
Workspaces can also be created and edited by clicking the (gear) icon on the left panel.
Gestionarea documentelor¶
When selecting or opening a document, the right panel displays different options, including, for example:
(Download);
(Share this selection): a share URL is copied to your clipboard;
(Replace): select a new file to replace the existing one. Scroll down to the bottom of the right panel to see the History and restore, download, or delete the document;
(Lock);
(Split);
(Open chatter).
To modify the name of your file, edit the Name field. Click the (Move to trash) icon to delete your document.
Notă
Items moved to the trash are kept for 30 days in the Trash workspace, after which they are permanently deleted.
A Contact or an Owner can be assigned. You can also modify the related Workspace and add Tags.
Notă
The Contact is a person related to the document who only has read access rights to the document, e.g., an existing supplier in your database;
The creator of a document is automatically assigned as its Owner and is granted full access rights to it. To replace the owner of a document, select the required user from the dropdown list in the Owner field.
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An employee must be a user and the owner of a document to view it in My Profile.
Diferite Acțiuni sunt disponibile în partea de jos a panoului din dreapta, în funcție de spațiul de lucru în care este stocat documentul.
Împărțiți documente PDF¶
Select the PDF you want to split, and click the (scissors) icon. A new view displays all the pages of the document.
By default, all pages are split when you click Split. To remove a split between two pages, click the (scissors) icon.
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To merge documents from your dashboard, select them and click the (scissors) icon. Click on the scissors between the two documents and click Split to merge the documents.
Caraacteristici aditionale¶
Select a workspace and click the New button to access additional features:
Upload¶
You can upload any file (max 64MB per file on Odoo Online) to your Documents app. Select the workspace where you want to upload your file, click the New button, then Upload.
Solicitare¶
You can request files and organize them as documents to remind users to download them.
Select the workspace where the file should be stored, click the New button, then Request. Add the Document Name and select the person you need it from in the Request To field. You can also fill in the Due Date In, confirm the Workspace the document should belong to, and add Tags and a Message. Then, click Request. A placeholder for the missing document is created in the workspace.
Când documentul dvs. este disponibil, faceți clic pe substituent pentru a-l încărca.
You can see all missing documents by going to the Activity view and the Requested Document column.
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From the Activity view, you can send a reminder email to users from whom you are expecting a document. Go to the Requested Document column and click the (ellipsis) icon, and Document Request: Reminder. Click on a date to see the details of a specific request. You can update it by clicking on the (pen) icon, Preview the content of the reminder email, or Send Now to send a reminder email.
Link¶
To add a link to your documents dashboard, click Link, enter the URL, and Name it.
Foaie de calcul¶
To create a new spreadsheet, click Spreadsheet. You can select a Blank spreadsheet or an existing template.
Files upload¶
Toggle the Allow upload switch to allow users to upload files to your workspace.
Tick the Upload by Email checkbox to enable users to upload documents sent by email in the workspace.
Enter an alias in the Email Alias field. All documents sent to this email address are uploaded to the workspace using the chosen tags.
Notă
You need to have an alias domain set to be able to upload documents by email. If it isn’t existing yet, click Choose or Configure Email Servers and create an alias domain.
By default, the Document Owner is the person who uploads a file to a workspace, but you can select another user. You can also set a Contact, usually an external person, such as a partner.
Enable Create a new activity to automatically create an activity when a document is uploaded. Select the Activity type from the dropdown list and set the Due Date In field. You can also add a Summary and a Responsible person assigned to the activity.
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Go to to see and manage your share links. Select a line and click Delete to disable the URL. People who have received this link will no longer be able to access the document(s) or workspace.
Acțiuni ale fluxului de lucru¶
Workflow actions help manage documents and overall business operations. These are automated actions that can be created and customized for each workspace. With a single click you can, for example, create, move, sign, add tags to a document, and process bills.
When a document meets the set criteria, these workflow actions appear on the right panel.
Creați acțiuni de flux de lucru¶
To update an existing workflow action or create a new one, go to and click New.
Notă
O acțiune se aplică tuturor subspațiilor de lucru sub Spațiul de lucru asociat pe care l-ați selectat.
Stabiliți condițiile¶
Define the Action Name and then set the conditions that trigger the appearance of the action button on the right-side panel when selecting a file.
Există trei tipuri de bază de condiții pe care le puteți seta:
Tags: you can use the Contains and Does not contain conditions, meaning the files must have or must not have the tags set here;
Contact: the files must be associated with the contact set here;
Proprietar: fișierele trebuie să fie asociate cu proprietarul setat aici.
Sfat
Dacă nu setați nicio condiție, butonul de acțiune apare pentru toate fișierele din spațiul de lucru selectat.
Tip de condiție avansată: domeniu¶
Important
Este recomandat să aveți anumite cunoștințe despre dezvoltarea Odoo pentru a configura corect filtrele Domain.
The developer mode needs to be activated to enable the Domain Condition type. Once done, click New Rule.
Pentru a crea o regulă, de obicei selectați un câmp, un operator și o valoare. De exemplu, dacă doriți să adăugați o acțiune de flux de lucru la toate fișierele PDF dintr-un spațiu de lucru, setați câmpul field la Tip MIME, operator la contains și pdf : guilabel:valoare.
Click the (Add New Rule) icon and the (Add branch) icon to add conditions and sub-conditions. You can then specify if your rule should match all or any conditions. You can also edit the rule directly using the Code editor.
Configurați acțiunile¶
Go to the Actions section to set up your action. You can simultaneously:
Move to Workspace: move the file to any workspace;
Creați: creați unul dintre următoarele elemente atașate fișierului din baza de date:
Link to record: create a link between a document and a record from a specific model;
Șablon de produs: creați un produs pe care îl puteți edita direct;
Sarcina: creați o sarcină de proiect pe care o puteți edita direct;
Șablon PDF de semnătură: creați un nou șablon de semnătură pentru a trimite;
PDF to sign: create a Sign template to sign directly;
Solicitant: creați o nouă aplicație HR pe care o puteți edita direct;
Factura furnizorului: creați o factură a furnizorului folosind OCR și AI pentru a extrage informații din conținutul fișierului;
Customer invoice: create an invoice using OCR and AI to scrape information from the file;
Notă de credit pentru furnizor: creați o notă de credit pentru furnizor folosind OCR și AI pentru a extrage informații din fișier;
Notă de credit: creați o notă de credit pentru client folosind OCR și AI pentru a extrage informații din fișier;
Miscellaneous Operations: create an entry in the Miscellaneous Operations journal;
Bank Statement: import a bank statement;
Purchase Receipt: create a vendor receipt;
Expense: create an HR expense.
Set Contact: add a contact to the file, or replace an existing contact with a new one;
Set Owner: add an owner to the file, or replace an existing owner with a new one;
Set Tags: add, remove, and replace any number of tags.
To set up activities related to your actions, go to the Activities section:
Activități - Marcați toate ca finalizate: marcați toate activitățile legate de fișier ca finalizate;
Activități - Programează activitate: creați o nouă activitate legată de fișier așa cum a fost configurat în acțiune. Puteți alege să setați activitatea pe proprietarul documentului.
Digitalizați documente cu AI și recunoaștere optică a caracterelor (OCR)¶
Documents available in the Finance workspace can be digitized. Select the document to digitize, click Create Vendor Bill, Create Customer Invoice, or Create Customer Credit Note, and then click Send for Digitization.