Uruguay¶

Einführung¶

With the Uruguayan localization, you can generate electronic documents with its XML, fiscal folio, electronic signature and connection to tax authority Dirección General Impositiva (DGI) through Uruware.

The supported documents are:

• e-Invoice, e-Invoice Credit Note, e-Invoice Debit Note;

• e-Ticket, e-Ticket Credit Note, e-Ticket Debit Note;

• Export e-Invoice, Export e-Invoice Credit Note, Export e-Invoice Debit Note.

The localization requires an Uruware account, which enables users to generate electronic documents within Odoo.

Glossar¶

The following terms are used throughout the Uruguayan localization:

• DGI: Dirección General Impositiva is the government entity responsible for enforcing tax payments in Uruguay.

• EDI: Electronic Data Interchange refers to the sending of electronic documents.

• Uruware: is the third-party organization that facilitates the interchange of electronic documents between companies and the Uruguayan government.

• CAE: Constancia de Autorización de Emisión is a document requested from the tax authority’s website to enable electronic invoice issuance.

Konfiguration¶

Modulinstallation¶

Install the following modules to get all the features of the Uruguayan localization:

Unternehmen¶

To configure your company information, open the Settings app, scroll down to the Companies section, click Update Info, and configure the following:

• Unternehmensname

• Address, including the Street, City, State, ZIP, and Country

• Tax ID: enter the identification number for the selected taxpayer type.

• DGI Main Branch Code: this is part of the XML when creating an electronic document. If this field is not set, all electronic documents will be rejected.

  To find the DGI Main Branch Code, follow these steps:

  1. From your DGI account, go to Servicios en línea DGI ‣ Registro único tributario ‣ Consulta de datos.

  2. Select Consulta de Datos Registrales ‣ Consulta de Datos de Entidades.

  3. Open the generated PDF to get the DGI Main Branch Code from the Domicilio Fiscal Número de Local section.

After configuring the company in the database settings, navigate to Contacts and search for your company to verify the following:

• the company type is set to Company.

• the Identification Number Type is RUT / RUC.

Set up a Uruware account¶

To set up a Uruware account, first be sure to have a valid Odoo subscription. Then follow the proceeding steps.

Locate the Uruware credentials settings by navigating to the Accounting ‣ Configuration ‣ Settings. Scroll down to the Uruguayan Localization section and click on Create Uruware Account.

Upon doing so, an email is sent to the address associated with your Odoo subscription with the username and password to enter Uruware’s portal and set up your account.

Once the account is created, a confirmation email is sent to the email linked to your subscription in Odoo, containing the credentials to configure the account directly in the Uruware testing portal or production portal:

Use the account credentials in the email to log in to the portal.

Elektronische Rechnungsdaten¶

To configure the electronic invoice data, an environment and credentials need to be configured. To do so, navigate to Accounting ‣ Configuration ‣ Settings and scroll down to the Uruguayan Localization section.

First, select the UCFE Web Services environment:

• Production: for production databases. In this mode, electronic documents are sent to DGI through Uruware for their validation.

• Testing: for test databases. In this mode, the direct connection flows can be tested, with the files sent to the DGI testing environment through Uruware.

• Demo: files are created and accepted automatically in demo mode but are not sent to the DGI. For this reason, rejection errors will not appear in this mode. Every internal validation can be tested in demo mode. Avoid selecting this option in a production database.

Then, enter the Uruware Data:

• Uruware WS Password

• Commerce Code

• Terminal Code

Master data¶

Kontenplan¶

The chart of accounts is installed by default as part of the set of data included in the localization module, the accounts are mapped automatically in taxes, default accounts payable, and default accounts receivable.

Accounts can be added or deleted according to the company’s needs.

Kontakte¶

To create a contact, navigate to Contacts app and select New. Then enter the following information:

• Unternehmensname

• Adresse:

  • Street: required to confirm an electronic invoice.

  • Stadt

  • Bundesland

  • Postleitzahl

  • Country: required to confirm an electronic invoice.

• Identification Number:

  • Type: select a identification type.

  • Number: required to confirm an electronic invoice.

Steuern¶

As part of the Uruguay localization module, taxes are automatically created with its configuration and related financial accounts.

Belegarten¶

Some accounting transactions, like customer invoices and vendor bills are classified by document types. These are defined by the government fiscal authorities, in this case by the DGI.

Each document type can have a unique sequence per journal where it is assigned. The data is created automatically when the localization module is installed, and the information required for the document types is included by default.

To review the document types included in the localization, navigate to Accounting ‣ Configuration ‣ Document Types.

Verkaufsjournale¶

To generate and confirm an electronic document that will be validated by DGI, the sales journal needs to be configured with the following:

• Invoicing Type: by default Electronic option is set. This is necessary to send electronic documents via web service to the Uruguayan government through Uruware. The other option, Manual, is for open invoices previously stamped in another system, for example, in the DGI.

• Use Documents?: Activate this option if this journal will use documents from the list of document types in Odoo.

Arbeitsabläufe¶

Once you have configured your database, you can create your documents.

Verkaufsdokumente¶

Kundenrechnungen¶

Customer invoices are electronic documents that, when validated, are sent to DGI via Uruware. These documents can be created from your sales order or manually. They must contain the following data:

• Kunde: Geben Sie die Daten des Kunden ein.

• Due date: to compute if the invoice is due now or later (contado or crédito, respectively).

• Journal: select the electronic sales journal.

• Document Type: document type in this format, for example, (111) e-Invoice.

• Products: specify the product(s) with the correct taxes.

Kundengutschrift¶

The Customer credit note is an electronic document that, when validated, is sent to DGI via Uruware. It is necessary to have a validated (posted) invoice to register a credit note. On the invoice, click the Credit note button to access the Create credit note form, then complete the following information:

• Begründung: Geben Sie den Grund für die Gutschrift ein.

• Journal: select the journal that has to be electronic and has the Use Documents? option active.

• Document Type: select the credit note document type.

• Stornodatum: Geben Sie das Datum ein.

Kundenlastschrift¶

The Customer debit note is an electronic document that, when validated, is sent to DGI via Uruware. It is necessary to have a validated (posted) invoice to register a debit note. On the invoice, click the (action menu) icon, select the Debit note option to access the Create credit note form, then complete the following information:

• Begründung: Geben Sie den Grund für die Lastschrift ein.

• Journal: Select the journal that has to be electronic and has the Use Documents? option active.

• Copy lines: Tick the checkbox to copy the invoice lines to the debit note.

• Debit note date: Type the date.

Addendas and disclosures¶

Addendas and disclosures are additional notes and comments added to an electronic document that can be mandatory or optional. To create a new addenda, go to Accounting ‣ Configuration ‣ Addendas and disclosures and click New.

Enter the following information:

• Name: name of the addenda or mandatory disclosure.

• Type: Select the type of remark, this will add it to the specific section in the XML.

• Is legend: Select this box if the text is a mandatory disclosure, leave it blank if it is additional information.

• Content: Add the complete text of the addenda or disclosure.

Leyenda and additional information in product¶

To add a leyenda or additional information to the product and XML, it is necessary to add the preconfigured addenda and disclosure to the product in the invoice line. Add the leyenda in the Disclosure field of the product specified in the line.

Leyenda and additional information¶

To add a leyenda or additional information to the electronic invoice and XML, access the invoice, go to the Other Info tab, and select the desired addenda in the Addenda and Disclosure field. The addenda and disclosures added here will appear in the XML and visibly in the PDF document.

This applies to the following types of addendas:

• Dokument

• Aussteller

• Receiver

• Addendas