Basic subcontracting¶

In manufacturing, subcontracting is the process of a company engaging a third-party manufacturer, or subcontractor, to manufacture products that are then sold by the contracting company.

In basic subcontracting, the subcontractor is responsible for acquiring the necessary components. This means that the contracting company only has to worry about what happens to subcontracted products once they are produced.

The workflow for purchasing a product manufactured using basic subcontracting is similar to the one used when purchasing a non-subcontracted product from a vendor. The main differences are the way that subcontracted products are configured, and the fact that subcontracted products take longer to be sent from the vendor, since they must first be manufactured by them.

Configuratie¶

To use subcontracting in Odoo, navigate to Manufacturing app ‣ Configuration ‣ Settings, and tick the checkbox next to the Subcontracting setting, under the Operations heading. Then, click Save.

Once the Subcontracting setting is enabled, it is also necessary to properly configure the subcontracted product, and the product’s BoM.

Configure product¶

To configure a product for basic subcontracting, navigate to Inventory app ‣ Products ‣ Products, and select a product, or create a new one by clicking New.

On the product form, select the Purchase tab, and add the product’s subcontractor as a vendor by clicking Add a line, selecting the subcontractor in the Vendor drop-down menu, and entering a price in the Price field.

Then, click on the Inventory tab, and use the Routes field to configure a route that determines what happens to the finished product once it has been manufactured by the subcontractor.

If the finished product is shipped back to the contracting company, make sure the Buy route is selected. In addition, select the Replenish on Order (MTO) route to automatically create a PO for the product upon confirmation of a sales order (SO), unless there is enough stock on-hand to fulfill the SO.

If the finished product is shipped directly to the customer by the subcontractor, make sure that only the Dropship route is selected.

Configure BoM¶

To configure a BoM for basic subcontracting, click the Bill of Materials smart button on the product form, and select the desired BoM.

Alternatively, navigate to Manufacturing app ‣ Products ‣ Bills of Materials, and select the BoM for the subcontracted product.

In the BoM Type field, select the Subcontracting option. Then, add one or more subcontractors in the Subcontractors field that appears below.

Finally, click on the Miscellaneous tab. In the Manuf. Lead Time field, enter the number of days it takes the subcontractor to manufacture the product. This number is factored in when calculating the product’s expected arrival date.

Basic subcontracting workflow¶

The basic subcontracting workflow consists of up to four steps:

1. Create a sales order (SO) for the subcontracted product; doing so creates a PO to purchase the product from the subcontractor.

2. Confirm the PO created in the previous step, or create a new PO; doing so creates a receipt order or a dropship order.

3. Process the receipt once the subcontractor has finished manufacturing the subcontracted product, and shipped it back to the contracting company, OR process the dropship order to ship the product directly to the customer.

4. If the workflow was started by creating an SO, and the finished product is not dropshipped to the end customer, process the delivery order once the product is shipped to the customer.

The specific number of steps depends on the reason that the subcontracted product is being purchased from the subcontractor.

If the reason is to fulfill a specific customer order, the process starts with creating an SO, and ends with delivering the product to the customer, or having the subcontractor dropship it to them.

If the reason is to increase the quantity of stock on-hand, the process starts with creating a PO, and ends with receiving the product into inventory.

Create SO¶

It is only necessary to complete this step if the product is being purchased from the subcontractor to fulfill a customer need. If the product is being purchased to increase the quantity of stock on-hand, move on to the next step.

To create a new SO, navigate to Sales app ‣ Orders ‣ Orders, and click New.

Select the customer in the Customer drop-down menu. Then, click Add a product on the Order Lines tab, select a subcontracted product in the Product drop-down menu, and enter a quantity in the Quantity field.

Click Confirm to confirm the SO, at which point a Purchase smart button appears at the top of the page. This opens the PO created to purchase the subcontracted product from the subcontractor.

Process PO¶

If a PO was created in the previous step, navigate to it by clicking the Purchase smart button at the top of the SO, or by going to Purchase app –> Orders –> Purchase Orders, and selecting the PO. Then, click Confirm Order to confirm it, and move on to the next step.

If a PO was not created in the previous step, do so now by navigating to Purchase app ‣ Orders ‣ Purchase Orders, and clicking New.

Begin filling out the PO by selecting a subcontractor from the Vendor drop-down menu. In the Products tab, click Add a product to create a new product line. Select a subcontracted product in the Product field, and enter the quantity in the Quantity field. Finally, click Confirm Order to confirm the PO.

When a PO is confirmed for a product manufactured using basic subcontracting, a receipt or dropship order is automatically created, and can be accessed from the corresponding Receipt or Dropship smart button that appears at the top of the PO.

Process receipt or dropship order¶

Once the subcontractor has finished manufacturing the product, they either ship it to the contracting company, or dropship it to the end customer, depending on how the product was configured.

Process receipt¶

If the subcontractor ships the finished product to the contracting company, once it has been received, navigate to Purchase app ‣ Orders ‣ Purchase Orders, and select the PO.

Click the Receive Products button at the top of the PO, or the Receipt smart button at the top of the page, to open the receipt. Then, click Validate at the top of the receipt to enter the product into inventory.

Process dropship order¶

If the subcontractor dropships the product, once they have sent it, navigate to Purchase app ‣ Orders ‣ Purchase Orders, and select the PO.

Select the Dropship smart button at the top of the page to open the dropship order, and click Validate at the top of the order to confirm that the product has been sent to the customer.

Process delivery order¶

If the subcontracting workflow was started by a customer SO, and the finished product was not dropshipped to the customer, but rather delivered to the contracting company, it is necessary to ship the product to the customer, and process the delivery order.

Once the product has been shipped to the customer, navigate to the Sales app, and select the SO. Select the Delivery smart button at the top of the page to open the delivery order, and click Validate on the order to confirm that the product has been shipped.