Odoo Sign legality in Malaysia¶

Odoo Sign is your trusted partner for secure, efficient, and legally compliant electronic signatures in Malaysia.

Legal framework for electronic signatures in Malaysia¶

In Malaysia, electronic signatures are regulated under the Digital Signature Act 1997 and the Electronic Commerce Act 2006. The law governs transactions performed through electronic means and the use of digital signatures. The key points of the law include:

• Legal recognition: electronic signatures are legally equivalent to handwritten signatures if they meet certain criteria.

• Reliability and security: electronic signatures must be created with a secure method that can reliably identify the signatory and ensure the integrity of the signed document.

• Certified digital signatures: the law governs the use of digital certificates to provide major security and integrity to digital signatures. In some cases, electronic signatures must be certified by an electronic signature certification authority.

How Odoo Sign complies with Malaysian regulations¶

Odoo Sign ensures full compliance with the Electronic Signature Law of Malaysia by incorporating the following features:

• Secure signature creation: Odoo Sign utilizes advanced cryptographic techniques to ensure the authenticity and integrity of electronic signatures.

• Third-party signature authenticator: Odoo Online serves as an independent validation mechanism that adds an extra layer of security to the procurement process.

• Audit trails: detailed audit logs are maintained to provide evidence of the signing process, including timestamps, IP addresses, and identity verification.

• Cryptographic traceability and immutability: Odoo Sign ensures that any operation is logged securely. An audit log provides full transparency to all parties while preserving private data.

• Multiple authentication means: authentication by SMS, email, geoIP or handwritten electronic signature.

Types of documents you can sign with Odoo Sign¶

Odoo Sign is versatile and can be used for a wide range of documents, including but not limited to:

• Contracts and agreements: business contracts, employment agreements, and service contracts.

• Financial documents: loan agreements, investment documents, and financial reports.

• HR documents: employee onboarding forms, non-disclosure agreements (NDAs), and performance reviews.

• Commercial transactions: purchase orders, sales agreements, and supplier contracts.

Potential exceptions¶

While Odoo Sign is broadly applicable, there are certain exceptions where electronic signatures may not be suitable or legally recognized in Malaysia:

• Wills and trusts: documents related to inheritance, wills, and trusts often require handwritten signatures.

• Real estate transactions: some property transactions may still require notarized handwritten signatures.

• Government forms: specific government forms and applications may mandate physical signatures.

Last updated: June 21, 2024