You can set up automated user provisioning (autoprovisioning) so that any changes you make to user accounts in Google Workspace are automatically synced with this third-party app.
Automated user provisioning operates only on active, suspended, or deleted users. It doesn't include archived users.
Before you begin
Before you can set up automated user provisioning, you need to set up SSO for GoToMeeting. For the steps, go to GoToMeeting cloud app.
Set up automated user provisioning
Set up autoprovisioning for appYou must be signed in as a super administrator for this task.
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Sign in with a super administrator account to the Google Admin console.
If you aren’t using a super administrator account, you can’t complete these steps.
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- Click GoToMeeting.
- For Autoprovisioning, click Configure autoprovisioning.
- Click Authorize. You're asked for an authorization by GoToMeeting. If you haven't signed in to your GoToMeeting administrator account before clicking Authorize, you're prompted to sign in.
Important: You might have to reauthorize if the admin password for GoToMeeting changes. Changing the admin password causes the original authorization to be revoked. - For Endpoint URL, replace {AccountKey} with your GoToMeeting AccountKey. data-outlined="false">Note: In your signed-in GoToMeeting Admin Center URL, the AccountKey is the number that appears after #accounts/ in the URL.
- data-outlined="false">Click Continue.
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For App attributes, verify that all mandatory attributes—those marked with an asterisk (*)—are mapped to Google directory attributes. If not, click the Down arrow
and map them to their appropriate attribute.
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Click Continue.
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(Optional) To limit autoprovisioning to specific groups of users:
- For Search groups, enter one or more letters of the group name, select the group name, and choose a scope.
- Add any additional groups.
- (Optional) To remove a group, click Remove
.
If a group has users from a secondary domain or from outside of your organization, those users are not provisioned.
- Click Continue.
- Decide how long users have access to the app after the app is turned off for them or their Google Workspace account is suspended or deleted. You can decide to suspend their account in GoToMeeting. You can set the time frame individually for each option and choose within 24 hours or after one, 7, or 21 days.
- Choose options for each of these settings, as needed:
- When an app is turned off for a user
- When a user is suspended from Google
- When a user is deleted from Google
- Click Finish.
- Choose options for each of these settings, as needed:
- Turn on Autoprovisioning.
- Click Turn on to confirm.
Edit provisioning information
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Edit user groups subject to autoprovisioningIf you turned on the app for certain organizational units, only users in the added groups who are also members of those organizational units are subject to autoprovisioning.
You must be signed in as a super administrator for this task.
-
Sign in with a super administrator account to the Google Admin console.
If you aren’t using a super administrator account, you can’t complete these steps.
-
- Click GoToMeeting.
- Click Autoprovisioning.
- For Provisioning scope, click Edit.
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For Search groups, enter one or more letters of the group name, select the group name, and choose a scope.
- Add any additional groups.
- (Optional) To remove a group, click Remove
If a group has users from a secondary domain or from outside of your organization, those users are not provisioned.
- Click Update.
You must be signed in as a super administrator for this task.
-
Sign in with a super administrator account to the Google Admin console.
If you aren’t using a super administrator account, you can’t complete these steps.
-
- Click GoToMeeting.
- Click Autoprovisioning.
- For Deprovisioning, click Edit.
- Decide how long users have access to the app after the app is turned off for them or their Google Workspace account is suspended or deleted. You can suspend their account in GoToMeeting. You can set the time frame individually for each option and choose within 24 hours or after one, 7, or 21 days.
Choose options for each of these settings, as needed:- When an app is turned off for a user
- When a user is suspended from Google
- When a user is deleted from Google
- Click Update.
Turn off autoprovisioning & delete configuration information
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You can turn off autoprovisioning for the app without losing configuration information. Or, you can turn off autoprovisioning and remove all configuration information.
You must be signed in as a super administrator for this task.
To turn off autoprovisioning for the app and keep the configuration information:
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Sign in with a super administrator account to the Google Admin console.
If you aren’t using a super administrator account, you can’t complete these steps.
-
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Click GoToMeeting.
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Choose an option:
- Turn off Autoprovisioning.
- Click Autoprovisioning
Status
- Click Turn off to confirm.
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Sign in with a super administrator account to the Google Admin console.
If you aren’t using a super administrator account, you can’t complete these steps.
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- Click GoToMeeting.
- Click Autoprovisioning.
- For Delete configuration, click Delete.
- Click Delete to turn off autoprovisioning and remove all the configuration information.
Existing users will not be removed from GoToMeeting and can still use the app.
Review usage information
- After you turn on autoprovisioning, you can review usage information. For details, go to Monitor automated user provisioning.
- You can review the following usage information for the last 30 days:
|
Admin log event |
Description |
|---|---|
|
Create User By Auto Provisioning |
Users created by autoprovisioning |
|
Update Auto Provisioned User |
Users updated by autoprovisioning |
|
Suspend Auto Provisioned User |
Users suspended by autoprovisioning |
| Unsuspend Auto Provisioned User | Users reactivated by autoprovisioning |
| Hard Delete Auto Provisioned User | Users deleted by autoprovisioning |
|
Failures |
Failed requests |
If autoprovisioning stops working...
Sometimes, due to account inactivity or if the admin password for GoToMeeting changes, autoprovisioning stops working. To continue syncing user accounts in Google Workspace to the app, you need to reauthorize autoprovisioning.
You must be signed in as a super administrator for this task.
-
Sign in with a super administrator account to the Google Admin console.
If you aren’t using a super administrator account, you can’t complete these steps.
-
- Click GoToMeeting.
- Click Autoprovisioning.
- For App authorization, click Reauthorize.
- Click Re-authorize.
For details on other reasons why autoprovisioning might stop working, refer to the app’s documentation.
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