CN1188779C - Loan job method in accountment system - Google Patents

Abstract

The present invention relates to a loan job method in an accounting system. The method comprises the following steps that the cash requirement job is started, and the spent cash upper limit is set in the accounting system; the cash requirement data is input to the accounting system, and a payment certificate is submitted to be approved; the accounting system judges whether the application upper limit of the spent cash is exceeded or not; if true, the accounting system executes a cost reporting and payment program; else, the accounting system executes a spent cash reporting and paying program; after the fixed cycle is achieved or a certain amount of cash is accumulated, a spent cash appropriation and complementing program is executed to complete the credit data of the spent cash; the payment job is carried out according to the credit data. The method can enhance the automation degree and the credit accuracy of the job, avoid the cost reporting and payment errors when the reporting and payment upper limit of the spent cash is beyond, reduce the manual judgment time, and lighten the burden of accountants.

Description

In the accounting system please the money operational method

Technical field:

The present invention relates to a kind of accounting system, in particularly a kind of accounting system please the money operational method.

Background technology:

For general enterprise, operation cost is made a general reference except all kinds of costs, because of every expenditure of selling or management activity took place.See also Fig. 1, it is in the general ERP (Enterprise Resource Planning) of prior art, and the employee asks the schematic flow sheet of money, except employee's wage is to be calculated the granting by the wage attendance checking system, all the other most expenses all must be asked money with all kinds of vouchers and cash requirement certificate via the employee, step 10, after being responsible for audit, step 11, by in the accounting input computer system and open an account, step 110, the cashier pays the bill to applicant, step 111 according to the data of opening an account again.

In addition, general enterprise can stipulate the expense expenditure less than certain amount of money, as express fee, the book of small amount take, stationery take, taxi fare etc., can pay by appropriating funds in the pre-prepd cash, and claim that this cash is a pocket money.Pocket money is to report the formality of propping up and satisfy the demand that needs cash badly and the mode of setting up in order to simplify; When the pocket money custodian in receive be responsible for the voucher examined after, and after checking, promptly pay applicant's cash, step 112 is when treating the fixed cycle (as the end of month every month) or being accumulated to a certain amount of money, the custodian is more by the gross to accounting application deficiency appropriation item, step 113, at this moment, accounting is just with in the data entry system and open an account, step 114, the cashier pays the bill to pocket money custodian 115 according to the data of opening an account again.

Whether the practice of aforementioned General System except the applicant will know the expense of being applied for earlier, needs via outside the pocket money application payment, also lacks the function of control and tracking in the requisition procedure.For accounting, must import all application materials, expend quite a lot of manpower and time.For the applicant, must understand the Zhi Chengxu that reports of various expenses, otherwise when application, produce puzzlement easily, or many unnecessary operations take place because of newspaper props up a program error.Most enterprises all need to engage in addition the employee for reducing the mistake of this class, the full-time affairs of handling this type of.

For the pocket money custodian, detail that must each payment of record treats that cycle regular time or accumulative total to a certain amount of money, just puts data and document in order, through being responsible for sign-off, pays the accounting work of importing and open an account.But,,, still be no small burden for pocket money custodian or accountant because the data quantity of operation is many.

Some tool office automation or process management system perhaps provide the function of approving electronic, still, because do not make up pocket money and expense newspaper two systems, for the applicant, still need judgement expense voluntarily need report the flow process of propping up, again the data that the input newspaper props up in this system.Generally speaking, use this type systematic after, still must be by data of the unified input of office clerk to several departments.

The other electronic approving system, because be not that establishment is within the resource planning system of enterprise, only can do approving electronic work, behind the application form for cash advances sign-off, except need pass through to change a shelves program, data is gone to outside the financial system of Enterprise Resources Planning by the electronic approving system throwing, according to legal provisions, original certificate still must be as the foundation that expense takes place in the accounting operation, therefore, approving electronic can not save the propagation function of original certificate document, and the person in charge and accounting still need be examined relevant original certificate.

Summary of the invention

Fundamental purpose of the present invention be to provide in a kind of accounting system of robotization more please the money operational method, can be effectively at each employee's of company demand, the requestor formula of more robotization is provided, guarantees the correctness of funds on account, and can reduce the activity duration of artificial input and judgement.

A further object of the present invention be to provide in a kind of accounting system that alleviates the accounting burden please the money operational method.

But another purpose of the present invention be to provide in a kind of accounting system of streamlining management program please the money operational method.

For achieving the above object, the present invention takes following technical measures:

In the accounting system of the present invention please the money operational method, may further comprise the steps:

Please the money operation begin, in accounting system, set the pocket money upper limit;

Input asks the money data to accounting system, and payment voucher is nuclear;

Accounting system judges whether to surpass the pocket money application upper limit;

If surpass the pocket money upper limit, then accounting system is carried out expense and is reported Zhi Chengxu;

If surpass the pocket money upper limit, then accounting system is carried out pocket money and is reported Zhi Chengxu;

In the fixed cycle or after accumulating certain amount of money, carry out pocket money and dial the benefit program, finishing the data of opening an account of pocket money, and according to the data of the opening an account operation of paying the bill.

Compared with prior art, the present invention has following effect:

(1) expense of the present invention is reported among the Zhi Liucheng, and technical information is imported (past is to be input to system by accounting) by the application form for cash advances people, not only can reduce the workload of accounting input, can also be by the application of system's control expense, in order to financial management.In addition, the pocket money custodian also by system's control, can improve the correctness of funds on account to the management of pocket money, can improve the automaticity of operation.

(2) the present invention is directed to the application process that the applicant often obscures and set and control, can avoid exceeding an expense newspaper mistake of a pocket money newspaper upper limit, can reduce the time of artificial judgment.

(3) because an expense of the present invention newspaper data forwards accounting fee newspaper to by forwarding the pocket money management after applicant's input to, gathering automatically, can simplify the pocket money managerial personnel and gather the work that benefit is dialled in the funds on account application, also can alleviate the burden of accounting accounting checking.

(4) transfer of the program of all inputs of the present invention and data all is stored in the same system and handles, need be between different system transfer information, not only can keep the consistance of data, avoid mistake, do not need the increase personnel to safeguard different systems yet.

Description of drawings:

Fig. 1: the schematic flow sheet of invite subscription for a loan operation in the prior art;

Fig. 2: it asks the schematic flow sheet of money operation the embodiment of the invention;

Fig. 3: the screen-picture synoptic diagram of its pocket money Maximum Amount function setting in the embodiment of the invention;

Fig. 4: use in employee's expense newspaper function setting in the embodiment of the invention and ask the detailed screen-picture synoptic diagram of setting of money;

Fig. 5: use the employee to pay the screen-picture synoptic diagram that the amount of money is set in advance in employee's expense newspaper function setting in the embodiment of the invention;

Fig. 6: please the fixed screen-picture synoptic diagram of money exposed installation in the expense newspaper and the function setting of opening an account in the embodiment of the invention;

Fig. 7: the suspense payment/employee that can be dashed in the expense newspaper and the function setting of opening an account in the embodiment of the invention pays the screen-picture synoptic diagram of setting in advance;

Fig. 8,9: the screen-picture synoptic diagram that other credit entries are set in the expense newspaper and the function setting of opening an account among the Ben Falang embodiment;

Figure 10: payment during the pocket money management function is set in the embodiment of the invention/dial and mend the screen-picture synoptic diagram that operation is set;

Figure 11: work as the screen-picture synoptic diagram that clicks important summary set condition among Figure 10;

Figure 12: a newspaper detailed screen-picture synoptic diagram during the pocket money management function is set in the embodiment of the invention.

Embodiment:

Reaching embodiment in conjunction with the accompanying drawings is described in detail as follows architectural feature of the present invention:

As shown in Figure 2, its for the embodiment of the invention please the money operation schematic flow sheet, at first, the user needs to set the pocket money upper limit in accounting system; The money operation begins, and applicant's input asks the money data to accounting system, and payment voucher is nuclear, step 20; Pipe and audit payment voucher, step 200; After, accounting system is according to the upper limit that please the money data judges whether to surpass the pocket money application of input, step 21; Surpass the pocket money upper limit, then accounting system is carried out expense and is reported Zhi Chengxu; Draw together, accounting inquiry please the money data and verify with payment voucher after open an account step 210; Receive and pay the bill to applicant, step 211 according to the data of opening an account.

If surpass the pocket money upper limit, then whether the accounting system decision adopts pocket money newspaper, and step 212 if pocket money newspaper is not adopted in decision, is then still carried out expense and reported Zhi Chengxu; Decision adopts the pocket money newspaper to prop up, and then carries out pocket money and reports Zhi Chengxu; After the pocket money custodian inquired about this and please the money data verifies with payment voucher, payment was to applicant, step 213.

When the pocket money custodian in the fixed cycle or after accumulating certain amount of money, to accounting newspaper, step 214 is carried out pocket money and is dialled the benefit program; This program comprises the steps: that pocket money is dialled and mends application, then, the accounting inquiry please the money data and voucher open an account step 215 after verifying; At last, the cashier pays the bill to pocket money custodian, step 216 according to the data of opening an account.

According to above-mentioned, in embodiments of the present invention, as shown in Figure 3, the pocket money upper limit provides pocket money Maximum Amount function setting 3, wherein, pocket money Maximum Amount function setting 3 comprises that also open an account subject 30 and pocket money single Maximum Amount of pocket money limits 31 field data, and enterprise inserts a pocket money newspaper amount of money upper limit of defined, and sets and be archived in the system of the present invention.

The applicant is after expense takes place, i.e. input asks the money data to accounting system, see also Fig. 4,5, in embodiments of the present invention, provide a member expenses of labour newspaper function setting 4, for employee's input data, wherein, employee's expense newspaper function setting 4 includes basic document fields such as 40 settings of a newspaper object and Payment Methods 41; And the money detailed 42 that contains that ask the visitor in and employee have paid the amount of money in advance and have set 43.

As shown in Figure 4, at choose please money the detailed 42 detailed fields of setting be illustrated, include expense summary 420, contain data fields such as tax volume 421, voucher classification 422, voucher number 423, voucher date 424 or manufacturer's unified editing 425 and can import on demand for the employee.When the employee pursued an input data in asking money detail 42 after, system was automatically in adding up to the total charge of asking money in detailed 44 hurdles of money.

As shown in Figure 5, describe, include subpoena day 430, the amount of money 431 and the data fields such as 432 of making a summary can import on demand for the employee at the detailed field when choosing the employee and paid the amount of money in advance and set 43.If the employee once handled and pays in advance, promptly can the employee in picture have paid the amount of money in advance and set and inquire all advance payment data of applicant in 43, and can choose the advance of desiring offset at this; After finishing, automatically oneself pays the total charge of paying in advance that total is chosen in the amount of money 45 hurdles in advance the employee in system, and please money detailed 44 having paid the amount of money 45 in advance with the employee and subtract each other, and be presented at please the money amount of money 46 or pay in the amount of money that money or dues are asked in prompting applicant this time in the amount of money 47 hurdles.

System judges whether to be higher than the pocket money upper limit by the money amount of money according to the pocket money Maximum Amount function setting 3 of previous Fig. 3.If, then can only be via an accounting newspaper expense, system closes the unit of accepting " pocket money custodian " option automatically; Otherwise, then open selective, and the suggestion applicant is propped up by the pocket money newspaper.After the applicant finishes data input, and after determining that newspaper props up, system promptly will ask the money data according to the unit of accepting automatically, be sent to pocket money or expense and report in the related data storehouse of propping up for future reference.For the applicant, the cash requirement of also must prining, and pay to go up expense voucher document according to enterprise's regulated procedure, is nuclear to the person in charge, waits to be responsible for after audit passes through, and gives pocket money custodian or accounting again.

To shown in Figure 9, wherein, the embodiment of the invention provides expense newspaper to prop up and the function setting 5 of opening an account at the accountant, inquires about an expense newspaper data of general employee and pocket money custodian input for the accountant as Fig. 6.Wherein, the expense newspaper and the function setting 5 of opening an account comprise: please money detail 50, the suspense payment/employee that can be dashed pays 51 in advance, 53 functions are set in other credit entries 52 and subpoena preview.

In Fig. 6, please money detailed 50 the time when clicking, please money detail 50 include subject code 500, Course in English 501, contain tax volume 502, important summary 503, income tax amount 504 and the data fields such as 505 of making a summary can check or revise for the accountant, system also can please add up to its total charge in detailed 55 hurdles of money.

In Fig. 7, pay in advance when setting 51 when clicking the suspense payment/employee that can be dashed, it includes subpoena day 510, serial number 511, sequence number 512, account title 513, Course in English 514, the amount of money 515, coin are other 516, former coin answer gold-attempt volume 517, former coin gold-attempt volume 518, former coin gold-attempt volume 519 and former coin this desire data field such as gold-attempt volume 520 and can or revise for inquiry, system also can pay in advance the suspense payment/employee that can be dashed and adds up to its total charge in 56 hurdles.

In Fig. 8, when clicking other credit entries when setting 52, it includes subject code 520, Course in English 521, amount of credit side 522 or the data fields such as 523 of making a summary can or be revised for inquiry, and system also can set at other credit entries and adds up to its total charge in 57 hurdles.

In Fig. 9, data fields such as when clicking the subpoena preview when setting 53, it includes account code 530, Course in English 531, borrow/borrow 532, amount of debit side 533 or amount of credit side 534.

Therefore, when accounting receive applicant or the custodial expense voucher of pocket money and cash requirement according to the time, can enter the operation picture among Fig. 6, inquire about the related data that preceding applicant or custodian imported that system promptly takes out of automatically at the odd numbers of cash requirement.The accountant can ask every detail of money to check and revise at this time, also can select or revise the account title that it is opened an account.

For the suspense payment of desiring to strike a balance and employee's advance account, can pay in advance the suspense payment/employee that can be dashed and inquire all relevant paying temporarily or the advance account data of this application people in setting (Fig. 7) picture, and when employee's expense newspaper props up, choose the funds on account that desire is dashed, examine and revise for accounting.In addition, the accountant can import in the picture by other credit entries settings (Fig. 8) and strike a balance at other the credit side's funds on account that can strike a balance.

Shown in Figure 10 to 12, it provides pocket money management function setting 6 at the pocket money custodian, manages pocket money for the pocket money custodian, and wherein, the pocket money management function is set 6 and included functions such as a payment/group benefit operation setting 60 and a newspaper detail setting 62.

Among Figure 10, when clicking payment/dial to mend operation when setting 60, it includes pay day 600, application personnel 601, requiring department 602, account title 603, explanatory memorandum 604, contain tax volume 605, whether provide 606 and this whether report data fields such as 607 to check or to revise for the pocket money custodian, in addition, this setting has more important summary 61 functions can be for clicking, and its detailed description sees also Figure 11.

In Figure 11, data fields such as this important summary is set and included that manufacturer's unified editing 610, voucher date 611, voucher number 612, voucher classification 613, transaction coin are other 614, original currency amount 615, the exchange rate 616, the exchange rate confirm days 616, cost ascription 617, cost ascription month 618 and remarks 619 can be checked for the pocket money custodian, wherein, voucher classification 613 also includes Invoice number, import and export declaration form, invoice/receipt, pin (advancing) goods/allowance is single or the data field of other documents.

Among Figure 12, when point is applied for detailed 62 the time, include the application of expense newspaper and set 63 and newspaper detailed 64 function of setting, wherein, the application of expense newspaper is set and 63 is included that an expense newspaper odd numbers 630, newspaper declare days 631, the newspaper amount of money 632 and whether dial and mend 633 data field; Fields such as 64 of the details of expense newspaper include pay day 640, application personnel 641, requiring department 642, account title 643, explanatory memorandum 644 and the amount of money 645 are set.

Therefore,, when receiving that the applicant sends the voucher document that own sign-off crosses here, can set in the picture of (Figure 10), inquire about the data of all newspaper pocket moneys in the pocket money management function for the pocket money custodian.The pocket money custodian can report the data of propping up at this time of this application people, is pressed by important summary 61 fields and please click button, and important digest functionality picture (Figure 11) can be opened by system.After data such as voucher classification 613, voucher number 612, the amount of money 615 are verified, set picture (Figure 10) by determining back the pocket money management function, then, can in account title 603, import this pocket money and belong to the subject of opening an account, if the custodian does not know the account title that this pocket money fund should be opened an account, can not import yet.Choose the back in " providing " 61 fields again and file, simultaneously, the applicant is given in payment.System adds up to applicant's the amount of money received payment simultaneously automatically, shows in " oneself uses the amount of money " field, and data such as total value, group bowl spares amount of money, remaining sum are provided, and grasps the user mode of pocket money immediately for the pocket money custodian.

As if the chance special status, please the money people have little time suddenly must prop up when leading pocket money in input, also can in the operation picture of Figure 10, import all relevant fields by the pocket money custodian, payment is to the applicant again.System also can prop up the automatic record of data the operation of opening an account for the accounting fee newspaper and use.

Cycle to be fixed or accumulate certain amount of money and desire to carry out pocket money and dial when mending operation can enter the operation picture of Figure 10, please money dials every detailed pocket money data of benefit at this desire, selects "Yes" in " this newspaper " 607 fields.Select this batch expense to report the fund that props up again, whether will dial the benefit pocket money, connect " determining application " button at last again, promptly finish to report to prop up to reach and dial the operation of mending.System will be except that dialling the increase of the bowl spares amount of money automatically and calculating the remaining sum, and the expense newspaper that also automatically data is forwarded to accounting props up the operation of opening an account, and supplies to check and open an account.

Foregoing is to utilize embodiment that technical characterictic of the present invention is described, is not to be used to limit protection scope of the present invention, even there is the people to change slightly on the basis of the present invention's design, must belong in protection scope of the present invention.

Claims (10)

1, in a kind of accounting system please the money operational method, it is characterized in that, comprising: following steps:

Please the money operation begin, in accounting system, set the pocket money upper limit;

Input asks the money data to accounting system, and payment voucher is nuclear;

Accounting system judges whether to surpass the pocket money application upper limit;

If surpass the pocket money upper limit, then accounting system is carried out expense and report Zhi Chengxu, described expense report Zhi Chengxu comprise inquiry described please the money data and verify with payment voucher after, the data of opening an account reaches to be complied with the data of opening an account and pays the bill to the applicant;

If surpass the pocket money upper limit, then accounting system is carried out pocket money and report Zhi Chengxu, described pocket money report Zhi Chengxu comprise inquiry please the money data and verify with payment voucher after, pay the bill to the applicant;

In the fixed cycle or after accumulating certain amount of money, carry out pocket money and dial the benefit program, to finish the data of opening an account of pocket money, and according to the data of the opening an account operation of paying the bill, described pocket money is dialled the benefit program and is comprised that pocket money is dialled the benefit application, inquiry is opened an account after asking money data and voucher to be verified, and complies with the data of opening an account and pay the bill to the pocket money custodian.

2, operational method according to claim 1 is characterized in that, the described setting pocket money upper limit provides a pocket money Maximum Amount function setting, and pocket money Maximum Amount function setting comprises pocket money open an account subject and the Gao Jin of pocket money single.

3, operational method according to claim 1 is characterized in that, the described money data of asking comprise that employee's expense newspaper props up a function setting, and employee's expense is reported a function setting to comprise and reported an object, Payment Methods, asks money detail or employee to pay amount of money setting in advance.

4, operational method according to claim 1 is characterized in that, described please the money data input by the application form for cash advances people.

5, operational method according to claim 1, it is characterized in that, can utilize described expense newspaper to prop up and the described money data of asking of the function setting inquiry of opening an account, can use the pocket money management function to set the described managerial data of inquiry, wherein, the expense newspaper and the function setting of opening an account comprise that the suspense payment/employee of please the money detail, can be dashed pays in advance, other credit entries or subpoena preview set;

Described please money detailed the setting also comprise at least a data field that is selected from the expense summary, contains tax volume, voucher classification, voucher number, voucher date or manufacturer's unified editing;

Described employee has paid amount of money setting in advance and has also comprised at least a data field that is selected from subpoena day, the amount of money or summary;

Described please the money data comprise please the money detail, the employee paid in advance the amount of money, please the money amount of money or pay in amount of money field can be for inquiry, paid in advance if once handle, it comprises that system subtracts each other with the total charge in " please money detail " hurdle and " employee has paid the amount of money in advance ", and is shown in " please the money amount of money " or " paying in the amount of money " hurdle.

6, operational method according to claim 5, it is characterized in that, ask in the detailed setting of money described, the data field that also comprises Course in English and income tax amount: and in please money detailed the setting, also comprise be selected from answer subpoena day, serial number, sequence number, account title, Course in English, the amount of money, other, the former coin of coin gold-attempt volume, former coin gold-attempt volume, former coin not gold-attempt volume and former coin this desire at least a data field of gold-attempt volume;

Described other credit entries also comprise at least a data field that is selected from subject code, Course in English, amount of credit side or summary in setting;

Described subpoena preview also comprises data fields such as being selected from account code, Course in English, amount of debit side or amount of credit side in setting.

7, operational method according to claim 1 is characterized in that, described pocket money is reported Zhi Chengxu can use the pocket money management function to set to carry out data management, and the pocket money management function is set and comprised that payment/dial mends that operation is set and/or a newspaper detailed setting;

Include during payment/dial to mend operation is set and be selected from pay day, application personnel, requiring department, account title, explanatory memorandum, contain the tax volume, whether provide or whether this reports, important summary is set an at least a data field; And important summary set include be selected from manufacturer's unified editing, voucher date, voucher number, voucher classification, original currency amount, transaction coin not, the exchange rate, the exchange rate confirm at least a data field setting of day, cost ascription, cost ascription month and remarks;

Including expense in newspaper detailed the setting reports the detail that an application is set and/or the expense newspaper props up to set.

8, operational method according to claim 7 is characterized in that, during described cost ascription was set, the data field that includes personnel, single department, department's methodology, special project, client, supplier, product category or product methodology was set.

9, operational method according to claim 7 is characterized in that, and described voucher category setting includes the Invoice number, imports and exports declaration form, invoice/receipt, sells and stock up/and allowance data fields single or other documents set.

10, operational method according to claim 7 is characterized in that, the application of described expense newspaper set comprise be selected from that an expense newspaper odd numbers, newspaper are declared day, the newspaper amount of money or do not dial the data field of mending and set; And

The detail that described expense newspaper props up is set and is comprised at least a field setting that is selected from pay day, application personnel, requiring department, account title, explanatory memorandum or the amount of money.

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