Are you looking for a job in the government? If so, you may come across the Personal Data Sheet (PDS) form. This document plays a crucial role in the application process for government positions, as it gathers comprehensive information about an individual’s personal and professional background.
In this article, we will explore what the PDS form is, its significance in government job applications, and provide insights on how to effectively fill it out.
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What is the PDS Form and why do you need it?
The PDS Form, or the Personal Data Sheet (- CSC Form 212 Revised 2017), is a document that contains the personal information, educational background, work experience, civil service eligibility, training programs attended, and other relevant data of a government employee or applicant. The PDS Form is required for all civil service positions in the Philippines, as well as for promotions, transfers, and other personnel actions.
The PDS Form serves as a record of the qualifications, skills, and competencies of a civil servant, as well as a basis for evaluating his or her performance and suitability for the job. The PDS Form also helps government agencies to plan and implement human resource development programs, such as training, career development, and succession planning.
How to fill out the PDS Form?
The PDS Form consists of four pages, plus an additional Work Experience Sheet that can be attached if needed. The PDS Form must be filled out completely, accurately, and legibly, using black or blue ink or computer-generated entries. Any false or misleading information in the PDS Form may result in administrative or criminal sanctions.
When printing the form, specify the paper size at 8.5 x 14 inches.
The PDS Form has the following sections:
Personal Information: This section asks for the basic details of the employee or applicant, such as name, date of birth, place of birth, sex, civil status, citizenship, height, weight, blood type, and contact information. It also asks for the employee’s identification numbers, such as GSIS, PAG-IBIG, PHILHEALTH, and TIN.
Family Background: This section asks for the names, dates of birth, occupations, and contact information of the employee’s spouse, children, parents, and siblings. It also asks for the employee’s educational attainment and the name and address of the school last attended by the employee’s spouse and children.
Educational Background: This section asks for the level, name, and address of the school, degree course, period of attendance, the highest level or units earned year graduated, and honors received for the employee’s elementary, secondary, vocational, or trade, college, and graduate studies. It also asks for the employee’s academic honors or distinctions, scholarships or fellowships received, and eligibility for career service or other government examinations passed.
Civil Service Eligibility: This section asks for the career service or other government examinations passed by the employee, such as professional, sub-professional, RA 1080, PD 907, CSE, and others. It also asks for the rating, date of examination, place of examination, license number, and date of release, if applicable.
Work Experience: This section asks for the employee’s work experience, both in the government and in the private sector, starting from the most recent. It asks for the position title, department or agency, monthly salary, salary grade, step increment, status of appointment, and period of service for each position held. It also asks for the employee’s inclusive dates of attendance, number of hours, type of learning and development interventions or training programs attended, and the conductors for each training program attended.
Other Information: This section asks for the employee’s special skills or hobbies, non-academic distinctions or recognition, membership in associations or organizations, and references who are not relatives and who can attest to the employee’s character and work performance. It also asks for the employee’s signature, date of accomplishment, and right thumb mark.
Where to get the PDS Form?
The PDS Form can be downloaded from the official website of the Civil Service Commission (CSC) at csc.gov.ph. The PDS Form is available in PDF format, which can be printed or filled out electronically. The PDS Form can also be obtained from the CSC Regional or Field Offices, or the agency’s Human Resource Management Office. You can also download it below.
It is of utmost importance to fill out the form completely and accurately. Gov’t offices are strict when it comes to incomplete PDS forms. It may be the reason for your disqualification.
Personal Data Sheet (Revised 2017) PDS form
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Work experience Sheet
The work experience sheet is a part of the Personal Data Sheet (PDS) – CSC Form 212 Revised 2017. I know someone who got disqualified from a position she’s applying for just because she did not include this paper. You can download this out and follow the format it mentioned.
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Download the Work Experience Sheet
Guidelines for Filling out the PDS Form
Civil Service Commission also gives out guidelines to applicants on how to fill out the CS Form. Before completing the PDS Form, read the guidelines first to avoid mistakes and to be able to follow the rules. Good luck with your application!
Download the Guidelines for Filling out the PDS Form below.
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